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Occupational Health & Safety Corporate Standard

Topic: PERMIT TO WORK

Corporate Standard

Permit To Work

Contents
Scope...............................................................................................................2
Purpose ...........................................................................................................2
Definitions ........................................................................................................2
Hazards / Background .....................................................................................4
Specific Requirements .....................................................................................5
Contractor Management ................................................................................11
Responsibilities And Accountabilities.............................................................12
Review ...........................................................................................................12
References ....................................................................................................13
Attachments...................................................................................................13

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Topic: Permit to Work Date Issued March 2008
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SCOPE

This corporate standard applies to all Permit to Work (PTW) activities as further
defined and clarified within the content of this Corporate Standard. Importantly, this
Corporate Standard and the PTW process applies to planned and known work
throughout all of Brisbane Airport Corporation (BAC) controlled areas and certain work
activities that relate to BAC principal contractor construction sites and tenant leases.

Immediate emergency response reactions and contingent responses are not


addressed within the scope of this Corporate Standard or PTW process. These are to
be managed as per specific BAC emergency response management plans.
Notwithstanding, known or planned work to be undertaken following an initial
emergency response may constitute a PTW activity.

PURPOSE

To define the principles and minimum requirements for managing work that requires a
PTW and the processes by which PTW controlled works are undertaken.

DEFINITIONS

BAC PTW Authorising Person Within the scope of the PTW process means a
person who:
reviews the scope of PTW requests;
sights and clarifies relevant system controls relating to PTWs; and
is authorised by BAC to Issue and Cancel PTWs.

Competent Person A person who has, through a combination of training, education


and experience, acquired knowledge and skills enabling that person to perform
correctly the specified task.

Designated permit activity For the purposes of the BAC PTW process, an activity
is a designated permit activity if it includes any of the following:
a) the activity involves a person:
using explosives;
using a hazardous substance:
o that requires health surveillance (refer also to the WH&S Regulation
2008: Part 16 & Schedule 8);
o which is also a dangerous good;
b) the activity is performed on a roof with a pitch of more than 26o;

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c) the activity is:


work on asbestos containing material (ACM) that includes maintenance,
cleaning and repair activities that have the potential to disturb ACM and
release fibres into the atmosphere;
a prescribed activity (demolition work or asbestos removal work);
demolition work that is not a prescribed activity;
d) the activity consists of:
tilt-up and precast construction work;
structural alterations that require temporary support to prevent collapse;
the movement of powered mobile plant at the workplace;
work on a telecommunications tower;
work in, over or adjacent to water where there is a risk of drowning;
work on, or adjacent to, a road or railway;
work on or near a pressurised gas distribution mains and consumer piping;
work on or near a chemical, fuel or refrigerant line;
work in an area that may have a contaminated or flammable atmosphere;
work in an area where there are artificial extremes of temperature.

Note: Examples for subparagraph d), item 3 include:


the movement and use of mobile cranes at the workplace;
the movement of forklifts at the workplace;
the interaction of graders with persons at the workplace; and
the interaction of rollers with other powered mobile plant at the workplace.

High-risk permit A specific control document that requires request and authorisation
acknowledgements for specified tasks relating to:
entry into confined spaces;
excavation and digging;
hot work;
work at heights;
access to electrical installations;
isolation of plant and high voltage switching.

Note: Refer to Attachment 3 for additional detail highlighting what specific work
scopes require a high-risk permit to be developed.

Isolation For the context of the PTW System, a process involving locks and/or tags
which provides for each person involved with plant related work to personally ensure
that hazard and energy sources associated with the plant are isolated, dissipated or
restrained and that they will continue to be so until each person stops work involved
with the plant.

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JUHI Fuel Line Refuelling infrastructure within BAC that provides an uninterrupted
fuel service that is critical to the airport operations. The JUHI is an unincorporated
joint venture between BP, Caltex, Mobil and Shell.

PTW System Documentation Means a PTW Form created via one of the following
means:
the Works Approval Process within BACs ToolBOX application for planned,
scheduled and standard PTW work activities;
a hand written hardcopy PTW Form for emergency and unplanned work of an
urgent nature.

Work Coordinator / Contractor Representative Within the scope of the PTW


process means a person who:
undertakes pre-work planning;
documents safe methods of work,
commits to ensuring safe methods of work are communicated and
implemented during the work activity;
provides ongoing monitoring and supervision of the work and chosen controls;
and
documents various process acknowledgements within the PTW System
Documentation.

HAZARDS / BACKGROUND

BAC recognise that there are a range of activities undertaken throughout its operations
that require an increased level of documentation, notification, communication and/or
authorisation to be undertaken to enable a safe system of work. To achieve these key
characteristics BAC maintains a PTW system. This PTW System primarily enables a
work authorisation or work clearance to be provided in a formal and documented
manner.

The scope and range of activities that require a PTW has been developed via the
following means:
BAC analysis of its operations and OHS practices;
past incidents and events;
consultation involving a wide range of BAC personnel from various operational
areas; and
legislative standards and drivers with respect to specific OHS risk areas and
work practices.

It must be understood that this scope and range may be amended over time to reflect
the needs of the organisation.

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Topic: Permit to Work Date Issued March 2008
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SPECIFIC REQUIREMENTS

PTW Overview
To provide an overview of the PTW scope and process, refer to:
the following pictorial which highlights that a PTW may be required for two key
groups of work;
Attachments 1 & 2 of this Corporate Standard; and
the Work Approval Process Summary.

Specified Principal Contractor Specified BAC controlled work


or Tenant controlled work for undertaken by contractors or
which BAC requires BAC personnel for which
notification & provides a work BAC provides a work
clearance authorisation

PTW System Documentation

Work Clearance Work Authorisation

Work Clearance Principal Contractor & Tenant Controlled Work


Ordinarily, work controlled by a principal contractor or tenant at their site or leased
area respectively, would be undertaken solely in accordance with their own internal
documented OHS systems & protocols. However, due to the nature of BAC operations
and the close interaction between BAC, contractors, principal contractor construction
projects, tenants and the public, BAC recognises its duty to monitor and oversee the
effectiveness of certain OHS controls and work interactions. This is undertaken via the
issue of Work Clearances.

A Work Clearance, provided via PTW System Documentation, is required for activities
where the nature of the work will require one or more of the following:
changed traffic conditions within BAC controlled areas so that the work can be
performed safely, (lane closures, reduced speeds, etc);
a specific energy isolation to be undertaken on BAC controlled assets or
installations so that the work can be performed safely;
significant floor space or access ways within a neighbouring common public
access area or terminal building public access area, to be closed off or
affected, (as part of work preparation, movement of materials, etc);
significant noise emissions that may exceed daily noise dose levels;

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the creation of dust in large quantities that may have the potential to be
recirculated throughout a terminal buildings or BAC controlled buildings air
supply;
the use of cleaning, painting, or similar substances in large quantities that may
have the potential to be recirculated throughout a terminal buildings or BAC
controlled buildings air supply;
formal BAC acceptance via the Airport Building Control process; and
formal permission due to the work being near JUHI fuel lines, or Airtrain high
voltage lines, or the OLS (Obstacle Limitation Surface).

Examples of the above energy isolations include:


isolation of fire control systems such that hot works can be undertaken in a
Principal Contractor controlled location; and
access into a BAC controlled switchboard is required so that an electrical
isolation can be performed on the Tenants electrical supply.

The Work Clearance requirement for Principal Contractor & Tenant controlled work
also extends to contractors of the Principal Contractor or Tenant.

Work scenarios where a third party (to whom BAC has no formal contract or
relationship) undertakes the specific work must still receive a PTW Work Clearance.
In these scenarios, BAC is to undertake specific consultation with the Principal
Contractor or Tenant involved to ensure that BAC contract requirements are not
overlooked and that the health and safety of BAC personnel, contractors and members
of the public are not compromised.

As part of this consultation, BAC is to:


issue a Work Clearance to the Principal Contractor or Tenant (with whom a
contract or specific relationship exists),
review the work circumstances involved,
communicate any specific BAC requirements or expectations of a health and
safety nature.

Where a Work Clearance is provided to a Principal Contractor or Tenant, the Principal


Contractor or Tenant shall be responsible for explaining, communicating and passing
on specific BAC expectations, or PTW Work Clearance limitations to the third party/s
involved.

Further to the consultation and Work Clearance process described above, BAC may
also undertake appropriate inspection or monitoring checks of the work scope, in the
context of ensuring the health and safety of BAC personnel, contractors and members
of the public are not compromised by the methods of work implemented.

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Topic: Permit to Work Date Issued March 2008
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Topic: PERMIT TO WORK

Alternatively, or in addition to the above monitoring, depending on the nature of the


contract or relationship that BAC has with the Principal Contractor or Tenant, BAC may
request the Principal Contractor or Tenant to provide evidence of inspection,
monitoring or reporting feedback to support BACs role in ensuring the health and
safety of BAC personnel, contractors and members of the public.

Work Authorisation BAC Controlled Work


The majority of work undertaken as part of BAC operations is BAC controlled work.
BAC controlled work includes such work scenarios as the following:
work undertaken by BAC personnel;
work undertaken by contractors or consultants as part of a service /
maintenance arrangement; and
work undertaken by contractors or consultants on a purchase order / one-off
arrangement.

Typically, BAC controlled work is undertaken on BAC owned or maintained assets.


This includes scenarios where BAC undertake or coordinate work on assets such as
BAC controlled maintenance at a BAC owned building that is under a tenant lease
arrangement.

A Work Authorisation, provided via PTW System Documentation, is required for


specified activities where the nature of the work is BAC controlled. These activities
include work that:
fits the definition of a Designated Permit Activity (refer to definition within this
Standard);
will be in immediate proximity to motorists;
will be in immediate proximity to members of the public where basic exclusion
controls such as barrier mesh is not deemed adequate to manage the risks
involved with the activity;
will be of a type that the BAC works coordinator for that work deems worthy of
PTW control;
requires specific clearance as per the Airports Act due to the location being one
that is airside;
requires formal permission to work near JUHI fuel lines, or Airtrain high voltage
lines, or the OLS (Obstacle Limitation Surface);
requires a high-risk permit (to determine this, refer to the High-Risk Permit Flow
Chart within Attachment 3).

PTW Process Responsibilities


In addition to the requirements and milestones summarised within the Work Approval
Process Summary, the following key responsibilities are to be undertaken by those
personnel who assume key roles.

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A Work Coordinator or Contractor Representative is to:


complete PTW System Documentation;
complete associated system control documentation relating to the work;
present the completed documentation to a BAC PTW Authorising Person;
discuss, clarify and amend any of the documentation where reasonable;
ensure that the PTW is formally Issued prior to commencing pre-work
consultation and work activities;
communicate the work and control requirements to work personnel prior to
commencing work;
monitor safety and work personnel sign on/off (for BAC Controlled Work
Authorisation Works) during the scope of a PTW;
ensure that plant isolation principles are maintained during the work where
relevant;
ensure all work is complete, conditions are safe and all work personnel have
signed off (for BAC Controlled Work Authorisation Works) prior to surrendering
a PTW;
ensure that all PTW associated documentation is maintained in an orderly
manner and returned as part of surrendering a PTW;
maintain ongoing consultation with BAC PTW Authorising Persons as deemed
appropriate and report any incidents, dangerous events or asset issues.

A BAC PTW Authorising Person is to:


review the content of completed documentation submitted as part of the PTW
Process (PTW System Documentation, system control documentation, high-
risk permits, etc);
clarify the scope of the work activity, location and timing and take this into
consideration when reviewing the documentation;
discuss, clarify and request the amendment of the documentation where
reasonable;
insert relevant details about the PTW into the ToolBOX which will automatically
allocate a PTW number to the work;
copy the PTW number onto the PTW System Documentation and relevant
system control documentation;
ensure the PTW is formally Issued inclusive of a nominated PTW Issue Period
or condition relating to the PTW;
maintain ongoing consultation with the Work Coordinator / Contractor
Representative as deemed appropriate during the scope of the PTW;
post work, cancel the PTW and file the PTW documentation for archiving
purposes.

Work Personnel involved in performing work under a PTW are to:


clarify the work and control requirements with the Work Coordinator /
Contractor Representative prior to commencing work;
work safely and implement
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manage work related risks;
Topic: Permit to Work Date Issued March 2008
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sign on/off the PTW Sign On/Off Sheet during the scope of a PTW (for BAC
Controlled Work Authorisation Works):
o sign on each working shift after checking in with the Work Coordinator /
Contractor Representative;
o sign off following each working shift and after completion of involvement
with the PTW;
maintain ongoing consultation with the Work Coordinator / Contractor
Representative as deemed appropriate and report any incidents, dangerous
events or asset issues.

Plant Isolation
To ensure the safely of personnel is controlled from energy and hazard sources when
working with plant, the following generalised isolation process is to be followed:
stop the plant;
isolate, dissipate and restrain energy sources;
lock and tag or otherwise ensure that the plant cannot be re-energised and/or
operated;
verify and test that the isolation, dissipation and restraints are effective;
work on the plant;
remove any locks, tags, isolation and restraint measures;
re-energise the plant.

The precise steps, documentation and requirements needed for each part of the above
process and the overall isolation method, are to be reflective of:
the nature of the plant involved;
the hazards and energies involved (type, number of varying types, potential to
harm);
complexity of the isolation (number of steps and actions required and locations
of the isolation points);
number of personnel involved in the work;
duration of the isolation;
potential for others not involved in the work to be affected by the isolation.

To ensure the above items are adequately planned for and implemented, BAC
personnel are to isolate and work de-energised as per the requirements within the
Plant Isolation Procedure.

In the context of this section, services may include BAC controlled:


electrical and communication services;
water, stormwater and sewerage pipelines; and
gas and fuel pipelines.

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In the context of this section, plant items may include BAC controlled:
air-conditioning plant;
lifts, escalators and conveyors;
pumping stations;
generators and transformers;
fixed workshop plant such as overhead cranes and compressed air plant;
automated gates;
mobile plant, electrical tools and vehicles; and
other plant items as deemed appropriate by the Work Coordinator / Contractor
Representative.

Chosen isolation methods must ensure that the energy is isolated and proven as de-
energised. Proving de-energised may include actions such as the following:
mechanical isolations:
o opening of drain / vent valves on the downstream side of an isolation
point with visual confirmation of fully drained agents;
o de-pressurising of plant, purging or allowance of air into plant;
o visual confirmation of stopped parts or securing/removal of moving
parts;
o release of spring tension, allow cooling of plant, visual confirmation of
indicators or gauges;
electrical isolations:
o use of a voltage measurement device to confirm safe electrical status on
the load side of low voltage isolation points;
o use of a voltage measurement device to confirm safe electrical status of
each high voltage isolation point prior to application of operator earthing
devices;
o visual confirmation of a break between high voltage or low voltage plant
or conductors.

Once isolated, each isolation point must have an isolation tag hung at that point by the
person who performs the isolation.

The securing of a locking device must form part of the isolation method for sources of
electrical supply above extra low voltage where these sources are being isolated for
the purpose of performing electrical work.

No person is permitted to change the status of an isolation point or place or remove an


isolation tag or locking device unless they are the designated person to undertake
such a task for a particular plant isolation.

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Training and Competency Considerations


Only BAC personnel or contractors who have undertaken BAC induction training and
PTW system awareness training are to undertake the role of Work Coordinator /
Contractor Representative.

Where BAC personnel have undertaken the above training and meet the requirements
of the following, they may also be authorised as a BAC PTW Authorising Person:
have a specific role in coordinating and monitoring BAC, Principal Contractor or
Tenant controlled works;
have specific knowledge of the processes or work activities for a particular area
or part of BAC operations; and
have sound knowledge of workplace hazards and control options for specific
types of work.

Records of training attendance at BAC induction training and PTW system awareness
training are to be maintained and readily accessible.

CONTRACTOR MANAGEMENT

Contract Documentation & Provision of Information


As part of establishing contractual, lease or licensing arrangements for contractors or
tenants to undertake works requiring PTW clearance or authorisation, BAC is to
provide the following information as appropriate for the scope of the work involved:
this Permit To Work Corporate Standard;
access to a copy of relevant PTW System Documentation, other High-Risk
Permits and the Plant Isolation Handover Form;
access to necessary drawings, plans / maps and other procedures relating to
the scope of work involved or location of work; and
the identity of relevant BAC PTW Authorising Personnel who may authorise
and issue PTWs.

As part of OH&S related documentation typically requested of contractors procured to


undertake work for BAC, contractors are to provide the following details with respect to
PTW work scopes:
a risk assessment, safe work plan, JSA or work method statement relating to
the scope of work involved,
content confirming that all personnel involved with plant operation are
adequately trained and posses the correct prescribed occupation licence to
undertake the type of plant operation required (where applicable);
content confirming that all plant, equipment, specialised tools, monitoring
devices etc have been adequately maintained, inspected and tested; and

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content confirming that all personnel involved with PTW works are aware of the
intended scope of work, nature of the work locations, and BACs PTW
management and work expectations.

RESPONSIBILITIES AND ACCOUNTABILITIES

BAC Management
Ensure adequate resources (time, equipment, personnel) are allocated for the
effective implementation of this Corporate Standard.

Occupational Health and Safety Manager


Maintain the currency and accuracy of this Corporate Standard, reflective of
legislative requirements and BAC needs.
Review performance of BAC, contracted and tenant personnel with respect to
this Corporate Standard.
Ensure adequate training is afforded and maintained for BAC and external
personnel involved with coordinating or authorising PTW works.
Ensure adequate contract management and tenant lease arrangements,
including the provision of specific PTW information, are in place for contracted
and tenancy activities involving PTW works.

BAC PTW Authorising Persons


As specified within the Specific Requirements section of this Corporate
Standard.

Work Coordinators / Contractor Representatives


As specified within the Specific Requirements section of this Corporate
Standard.

Personnel undertaking PTW Works


As specified within the Specific Requirements section of this Corporate
Standard.

REVIEW

The content of this Corporate Standard, inclusive of referenced attachments, records


and forms, is to be reviewed at a period not exceeding two years from the issue date.

This review is to be undertaken to ensure that the content is still relevant with respect
to legislative requirements and BACs management of PTW works. It is to be
coordinated by the Occupational Health and Safety Manager or specified designate,
and involve BAC personnel who manage PTW works.
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REFERENCES

Plant Isolation Procedure


PTW Application Form
PTW Form (Hardcopy Version)
PTW Sign On/Off Sheet
Work Approval Process Summary
BAC ToolBOX Application

ATTACHMENTS

1. Principal Contractor & Tenant Controlled Work Flow Chart


2. BAC Controlled Work Flow Chart
3. High-Risk Permits Flow Chart

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Attachment 1 Principal Contractor & Tenant Controlled Work Flow Chart

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Attachment 2 BAC Controlled Work Flow Chart

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Attachment 3 High-Risk Permits Flow Chart

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AMMENDMENT SHEET RECORD

Issue Rev Date Initiator Reason Section Summary of


Amendments

HARDCOPY DISTRIBUTION RECORD

Location of Controlled Hard Copy Copy No.

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