LECTUERER NOTES

GBI Monitoring Tool (beta)

Short Description
This document was designed to explain the use of the GBI Monitoring Tool (beta).

Product MOTIVATION NOTES

SAP ERP The GBI Monitoring Tool aims to This tool is only available for the
G.B.I. enable the lecturer to recognize Global Bike Inc. (G.B.I.) data set,
Release 6.07 potential failures of their students which has exclusively been created
during execution of the GBI case for SAP UA global curricula.
Level studies.
Furthermore the tool is capable of
Lecturer
giving an overview of the users
progresses in a comfortable
Focus manner.
All Case Studies
Note: At the moment this tool is in
Authors beta-status. Therefore it is
Torsten Knig available for the SD, MM and both
Chris Bernhardt CO case studies. Errors or
unexpected behaviors are unlikely
but still may occur.
Version
2.40 Also we would like to ask you to
send any feedback or error
Last Change descriptions regarding this GBI
June 2015 Monitoring Tool to:
gbibetaproject@ucc.uni-
magdeburg.de

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Using the GBI Monitoring Tool

Note: Please keep in mind that the GBI Monitoring Tool cant be used with the existing Users
(GBI-000 GBI-999) because of insufficient privileges. An user with SAP_ALL privileges (e.g.
master-user) is necessary to execute this new transaction.

Starting the GBI Monitoring Tool

To start the GBI Monitoring Tool please execute transaction code ZGBIM. Transaction ZGBIM

The system will produce the following initial screen:

Please choose the case study using the F4-help of the field case study.
Note: The current beta version of this tool supports SD, MM and both CO
case studies.

Enter the desired SAP users in the field users (from/until). Please note
that all users that were created in the system and alphabetically are located
between the given names will be evaluated as well.

Note The user you are logged in with is entered automatically. This
selection is only a recommendation and can be changed at any time.

Note For reasons of performance, we recommend you to choose 25 to 30

users at the same time. If you have chosen more users you can end the
running process using the button (in the upper left corner of the SAP
GUI) and selecting cancel transaction.

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To create ranges that are not located side by side in the alphabet please
select the button .

Execution and navigation of the GBI Monitoring Tools

After you have made a choice you can do the analysis using the button
Execute (F8).

You will get an overview where the previously selected users are depicted
in lines and process steps of the chosen case study are shown in columns.

Meaning of the table fields:

a green light describes that no failures occurred for the monitoring
tool.
a red light means a failure in the process step.
an empty field shows that the process step was not executed by the
user.

Note Please be aware of the fact that the GBI Monitoring Tool is checking
for certain expected key values and fields, which were identified and
defined by the UCC, only.

Comment The identification of the belonging process objects along the

process chain is done using the document flow (preceding document).
Hence false-negative results may occur. For example in the above
screenshot, two process steps use the same document. At this point the step
pick material is not yet executed by the user Koenig. Since the picking
contains the document for distribution (which is checked in the step pick
material) the step pick material contains an error by mistake.

To watch the fields of a process step and its values double click a signal
light. This way, you will get to the detail view of the corresponding steps
and users (see following screenshot).

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Explanation of the detailed view:

A green line corresponds to a field in the case study where the expected
value matches the actual value entered by the user.
A blue line specifies the document number that is created through the
respective process step. If the assigned number is generated by the system
no expected value is given.
A red line means that for this value a deviation of the actual value is given.

Note Please consider the fact that the decimal notation in this version may
have an internal format for amounts as it is shown here. In the example
5.000 is corresponding to 5 pieces.

By double click on the document number you will switch to the transaction
to display the corresponding document (forward navigation).

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