HUMAN RESOURCE OFFICER

Training Needs Assessment Evaluation Form

Personal/Position Information

Name: ____________________________________________________________________

Period Covered: ____________________________________________________________________

Position: ____________________________________________________________________

Reviewed by: ____________________________________________________________________

Title: ____________________________________________________________________

Position Start Date: ____________________________________________________________________

Community: ____________________________________________________________________

Region: ____________________________________________________________________
 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form

Instructions:

The information contained in this evaluation is str ict

lyconf
idential
.Thesuper vi
sorwi l
lmeetwi t
htheempl oy
eet
orev
iew t heempl oyee s
performance and complete the Community Government Performance Evaluation Form. Input from the employee is critical. The employee
will have an opportunity to make comments concerning the review in the employee comments section of this form. The information will be
used to develop an individual training plan for the employee as well as a training plan for the community.

The employee will be rated as follows for each competency (P): Each competency is to be rated as follows (S):

1 Needs significant improvement employee is unable to 1 Competency has little significant to the position
the complete task or perform the function in a satisfactory
manner even though assistance is routinely provided 2 Competency has minor significance to the position

2 Needs improvement - employee can complete the task or
perform the function with considerable assistance
3 Satisfactory employees can complete the task or
perform the function in a satisfactory manner with little or no
assistance
3 Competency is important to the position
4 Competency has major significance to the position
5 Competency is critical to the effective performance of the
position

4 Very good employee consistently completes the task or

performs the function in an above average manner with little
or no assistance

5 Outstanding employee consistently completes the task

or performs the function at a very high level with little or no
assistance
For more information on how to complete this review please contact the Regional Office of the Department of Municipal and Community
Affairs or the MACA School of Community Government.
 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form
Major Category Skill Subskill

Human Resources Assist with Develop Develop

Management human resource human human
planning and resource resource
policies`` policies and plans
procedures
P S 5 P S 4

Assist with Ensure Provide Ensure job

preparing job accurate job advice and descriptions
descriptions descriptions assistance are regularly
are in place with preparing updated
job
descriptions
P S 4 P S 5 P S 5

Assist with the Establish local Coordinate Prepare job Prepare Prepare Chair
hiring process hiring policies recruitment advertisement selection interview selection
strategies s criteria questions committees
P S 4 P S 5 P S 5 P S 5 P S 5 P S 5

Conduct Prepare job Notify Maintain

reference offers unsuccessful confidential
checks candidates interview files
P S 4 P S 5 P S 5 P S 5

Coordinate Provide Assist with Identify Identify Coordinate Process

performance advice on conducting training needs training and training and employee
evaluations and performance performance development development requests form
training evaluations evaluations opportunities activities outside
training
P S 5 P S 5 P S 5 P S 5 P S 5 P S 5

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 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form
Major Category Skill Subskill

Human Resources Coordinate Provide staff Access Write Provide advice Provide Conduct exit
Management performance orientations funding for proposals for to supervisors advice to interviews
evaluations and staff training training and dealing with employees
training development performance who are not
activities issues performing
well
P S 5 P S 4 P S 4 P S 4 P S 4 P S 4

Provide personnel Promote Provide Implement a Explain Explain

administration workplace advice on pay human personnel employment
safety and benefits resource policies standards and
system information legislation
system
P S 5 P S 5 P S 5 P S 4 P S 4

Administer Apply Participate in Administer Maintain

personnel personnel grievance employee personnel
policies policies and process benefit plans records
procedures
P S 4 P S 4 P S 4 P S 4

Possess Possess Possess Possess Possess Possess Possess

knowledge of knowledge of knowledge of knowledge of knowledge of knowledge of knowledge of
human resources human human relevant staff relations recruitment training and
resource resource legislation, and selection development
management planning and policies and strategies planning and
theories and development procedures implementatio
practices n
P S 5 P S 5 P S 5 P S 5 P S 5 P S 5

Financial Prepare financial Prepare Report to Review Submit

Management reports variance funding quarterly reports to
reports agencies variance council for
reports approval
P S 4 P S 4 P S 4 P S 4

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 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form
Major Category Skill Subskill

Executive Provide support Prepare Prepare Provide Make Seek legal Draft policies
Functions/Health to Council briefing notes, discussion advice to recommendati interpretation and
Board Support and positions papers Council ons and advice guidelines

P S 4 P S 4 P S 4 P S 4 P S 4 P S 4

Legislation Ensure Identify Demonstrate Comply with Comply with

compliance applicable familiarity with applicable policies and
legislation applicable legislation procedures
legislation
P S 5 P S 5 P S 5 P S 5

Perform Conduct Planning Provide Provide Provide Prepare plans Set objectives Develop
Administrative assistance assistance advice and for short term forecasts
Functions and advice and advice assistance projects
with with strategic with
community planning preparation
planning of a capital
plan
P S 4 P S 4 P S 4 P S 4 P S 4 P S 4

Perform Provide Keep daily Track data Generate

Administrative Information reports using activity
Functions Management computer reports for
software clients and
applications council
P S 4 P S 4 P S 4

Schedule work Develop work Follow work Organize Coordinate Monitor Evaluate
plans and plans tasks staff and results results
strategies contractors
P S 4 P S 4 P S 4 P S 4 P S 4 P S 4

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 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form
Major Category Skill Subskill
Technical Skills Operate computer Use word Use Operate e- Use database Use
programs processing spreadsheet mail and software presentation
software software Internet programs programs
programs programs
P S 4 P S 4 P S 4 P S 4 P S 4

Communication Use effective Read and Write clearly Practice Speak Make Demonstrate
communication comprehend and concisely listening skills effectively presentations negotiation
business skills
documents
P S 5 P S 5 P S 5 P S 5 P S 5 P S 5

Maintain public Maintain Assist with Liaise with

relations customer community community
service events organizations
and agencies
P S 5 P S 5 P S 5

Professionalism Demonstrate Manage Take direction Be self- Be depended- Maintain Make

good work habits stress motivated able confidentiality effective
decisions
P S 4 P S 5 P S 5 P S 5 P S 5 P S 4

Demonstrate Manage time Perform Be punctual Be flexible Be organized Work with

good work habits related duties minimal
supervision
P S 5 P S 4 P S 5 P S 4 P S 5 P S 5

Meet Use analytical Be Be a team

deadlines skills responsible player

P S 5 P S 5 P S 5 P S 5

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 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form
Major Category Skill Subskill
Professionalism Demonstrate Accept Adapt to Compromise Separate Take training Be patient
positive personal change situations personal and
attributes and professional
ethical behaviour life
P S 5 P S 4 P S 5 P S 5 P S 5 P S 5

Demonstrate Maintain a Be honest Possess a

positive personal positive sense of
attributes and attitude humour
ethical behaviour
P S 5 P S 5 P 4 S 4

Respect self and Display tact Cooperate Respond Be courteous

others with others positively to
others
P S 5 P S 5 P S 5 P S 4

Possess cultural Practice cross Be familiar Demonstrate Possess

and political cultural skills with political awareness of knowledge of
knowledge situation traditional community
knowledge
P S 5 P S 4 P S 4 P S 4

Demonstrate Demonstrate Be accessible Seek

leadership skills fair, equitable professional
and and technical
consistent advice
behaviour
P S 5 P S 5 P S 5

Page 7
 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form

Comments:
1. Super
visor
sComment
s

2. Expectations For The Coming Year/Workplan

Page 8
 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form

3. Employee Goals And Objectives

4. Career Goals

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 HUMAN RESOURCE OFFICER
Training Needs Assessment Evaluation Form

5. Recommended Training

6. Employee Comments

Employee: Supervisor:

Title: Title:

Signature: Signature:

Date: Date:

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