INSIDE Information and forms to assist you in planning your stay at Snow Mountain Ranch.

JUNE 2017 MAY 2018

Serving Groups, Conferences,
Retreats, Family Reunions
and Celebrations.

SNOW MOUNTAIN RANCH

Planning Guide

Snow Mountain Ranch is the place

for bringing together family and friends.
Inside youll find helpful information on planning your stay, group activities,
meal options and forms youll need to complete prior to your stay.

For additional copies of this guide please visit ColoradoConferenceCenters.com.

 SNOW MOUNTAIN RANCH
YMCA of the Rockies puts Christian Principles into practice through
programs, staff and facilities in an environment that builds healthy
spirit, mind and body for all.

TABLE OF CONTENTS
3 Group Leader Timetable
4 Meal Options
9 Activities
9 Faith-based Programs
10 Chaplain Services
16 Area Information

FORMS
5 Meeting Room & Equipment
6 Refreshments, Food & Grills
7 All-you-can-eat Summer Cookouts
8 Billing Information Agreement
8 Tax Exempt Form
11
13
Group Activities Request Form
Group Room Roster
HELPFUL INFORMATION
14 Adult Waiver of Liability Plan Ahead
15 Child Waiver of Liability Lodging, meeting rooms and activities fill up quickly. In order to ensure you get the
most out of your stay, plan in advance by submitting your Request Forms early. Our
CONTACT INFORMATION Conference Coordinators are here to help you with planning your itinerary and any
special needs such as wheelchair accessibility and first-floor rooms. Your group can
Phone: 970-887-2152 be divided according to interests and levels, or activities can be planned for the entire
Extensions: group to enjoy. Let your group participants know about their recreational options by
Conference Office ...................x4127 directing them to SnowMountainRanch.org.
Chaplain......................................x4003
Food Service .............................x1701 Alcohol must report the guaranteed number of
Nordic Center............................x4173 We do not sell or serve alcoholic rooms, cabins, campsites and nights by
Program Department..............x4135 beverages, and alcohol is not allowed in the date shown on your contract. If you
Fax: 970-887-8964 common areas. You may bring your own cancel after this date, you will incur a
(Please include a cover sheet.)
and consume it in your lodge room, cancellation fee and your deposit will
cabin or meeting room. be forfeited.
E-mails: Computers Pets
Conference Department Computers are located at the No pets, except service animals, are
smrconference@ymcarockies.org Buckboard Grill and the library. allowed in lodges and family reunion
Program Department Free wireless is available in the cabins.
Mary Ann Degginger, Program Director Administration Building, meeting rooms,
all lodges, and in six, seven and eight-
Quiet Hours
mdegginger@ymcarockies.org For the comfort of all guests, please
bedroom cabins.
Chris Michalowski, respect our quiet hours from 10 PM
Associate Program Director Maid Service to 7 AM.
cmichalowski@ymcarockies.org Service is limited. Please ask your
Conference Coordinator for details
Self-service Laundry
Coin-operated laundry is located behind
pertaining to your accommodations.
SHIPPING FOR YOUR EVENT the swimming pool. Please see your
FedEx and UPS Payment & Cancellations guest bulletin for hours.
Snow Mountain RanchYMCA of the Rockies Full payment is due at check-out.
Group Name We accept Visa, MasterCard, Discover,
Booking No. American Express, checks and cash.
ATTN: Conference Office Please discuss your payment options
1101 County Road 53 with your Conference Coordinator.
Granby, CO 80446 If you are a travel agent, full payment
is due 45 days prior to arrival. You

PRINTED ON RECYCLED PAPER. MM1.3 12/16

2 CARING HONESTY RESPECT RESPONSIBILITY FAITH

GROUP LEADER TIMETABLE
You may reserve accommodations up to TWO YEARS in advance. Call Group Sales at 800-777-9622.
Please review your contract for accuracy and record important dates below for easy reference.

Upon Making a Reservation 30 Days Prior to Arrival

1. Pay Deposit 1. Meeting Room & Equipment Request
You will receive a contract via e-mail. Please sign and return Complete and submit the Meeting Room & Equipment Request Form
with initial payment. The deposit is due when you confirm your on page 5. Meeting rooms are assigned on a space-available basis.
reservation with Group Sales.
2. Submit Tax Exempt Affidavit (if applicable) and
Amount Paid $ Billing Information Agreement (page 8).

Six Months Prior to Arrival Three Weeks Prior to Arrival

1. First Cancellation Date 1. Submit Room Roster (date to submit)
This is the first deadline to cancel reserved rooms, cabins and nights. Complete the Room Roster Form on page 13.

Contract Date (see contract): 2. Order Refreshments, Food & Grills

2. Wheelchair Accessible or First-floor Room Request
Please identify this request on the Room Roster Form on page 13,
or call the Conference Office as soon as possible.
3. Reserve Activities*
Many activities are FREE and you should make arrangements to
participate in them prior to your arrival. To do so, please complete
the Group Activities Request Forms on pages 1112.
* Activities must be cancelled two weeks prior to the reserved date or you
will be charged full price.
60 Days Prior to Arrival
1. Final Cancellation Date
Your deadline to cancel reserved rooms, cabins and nights is on your
contract. Failure to meet this deadline will result in forfeiture charges.
Please contact the Conference Office with your final numbers (see
your contract for penalties).
Contract Date (see contract):
Refreshments can be delivered to your meeting room, sack lunches
can be provided for outings and summer cookouts can be arranged
by request (see pages 67). Grills can be delivered to your cabin or
fire ring.
Arrival at Snow Mountain Ranch
1. Check in hours: between 3 and 6 PM
Accommodations will be ready between 3 and 6 PM. During peak
season, accommodations may not be available until 6 PM.
Group leaders should arrive prior to the group in order to confirm
last-minute details, check the Room Roster and pick up room keys.
Group members may check in individually if arrangements are made in
advance (preferably 60 days in advance). Registered guests are free
to participate in activities until accommodations are ready.
2. Check out: by 10 AM
All groups check out at the front desk. Full payment is required at
check out. You will receive an invoice detailing all charges posted to
the master account. If advance arrangements were made for guests
to pay their own expenses, individual invoices will be provided.

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 SCHLESSMAN COMMONS
HOURS
SPRING, SUMMER & FALL

Breakfast 7 AM 9 AM

Lunch 11:30 AM 1 PM

Dinner 5 PM 7:30 PM

SKI SEASON
Schlessman Commons
Breakfast 6:30 AM 9 AM

Lunch 11:30 AM 1 PM

MEAL OPTIONS Dinner 5 PM 7:30 PM

All-You-Can-Eat Meals
All meals in the Schlessman Commons Dining Room are served buffet-style. Individuals in each group Enjoy delicious
receive designated wristbands that must be presented at each meal. A fee will be charged to replace lost all-you-can-eat
wristbands. Special meals or menus must be arranged in advance. If you have food allergies or special buffet-style
meals!
dietary concerns, please contact our Food Service Manager at 970-887-2152 x1701.

Catering & Special Events

For information about our catering options, please call 970-887-2152 x4227. Snow Mountain Ranch
offers a variety of indoor and outdoor venues for weddings, receptions and special catered events. For
more information please contact our Special Events Coordinator at 970-887-2152 x4227.
Special meals or menus must be arranged in advance. Boxed meals can be ordered a day ahead (see page 7) and should be picked up by the group
leader during open hours at the Buckboard Grill.

Other Dining Options

BUCKBOARD GRILL & PIZZA
Administration Building
Offering burgers, call-in and take-out pizzas,
snacks, starters, salads, hot grill items,
sandwiches, ice cream and a variety of grocery
supplies. 970-887-2152 x4122
SKINNY SKI CAF
Open Ski Season at the Nordic Center
Stop by the Caf on a snowy day to relax and
warm up with a bowl of hot soup or chili. Sip a
hot cocoa or recharge with a high-energy snack
before heading out for more fun in the snow.
ALL-YOU-CAN-EAT SUMMER COOKOUTS
Tuesday and Wednesday
Enjoy an evening of food, fun, family and friends
at the Mountain Air Cookout Shelter. See page
7 for more information. Advance reservation
required.

4 CARING HONESTY RESPECT RESPONSIBILITY FAITH

 MEETING ROOM & EQUIPMENT REQUEST FORM
Meeting rooms are assigned on a first- GROUP NAME: GROUP SIZE:
come, first-served basis, according to group BOOKING NO:
size, needs, room availability and date
E-MAIL: DATE/TIME: /
request is received.
NO. OF CHAIRS: NO. OF TABLES: WHEELCHAIR ACCESSIBLE? YES NO
Please make copies of this form for each
DO YOU HAVE A BAND?* YES NO *Bands must be finished by 10 PM. Quiet hours are 10 PM to 7 AM.
meeting room/breakout room needed.
Additional meeting room space may be IF YES, WHAT TIME WILL THEY BE PLAYING?
reserved at a rate of $5 per person/per PLEASE LIST ANY ADDITIONAL NEEDS:
day/per meeting room, based on availability
(minimum charge $50 per day). Chairs and
tables are provided at no additional charge. CHOOSE A ROOM SET-UP (for custom set up, please submit a drawing request):
Meeting rooms are available from 3 PM on day of arrival until 10 AM the day of departure.
If your group is staying in cabins, a meeting Early/late use may be reserved for an additional fee.
room IS NOT included in your lodging fee.
If you would like to request a meeting
room, a rate of $8 per person/per day
Please remove this page, complete and then make copies of all forms before mailing.

will be applied (minimum of $80 per day).

Additional charges may apply. Availability is
not guaranteed.
Square Theater Classroom U-Shape Picnic
Custom (indicate below):
SUBMITTING FORMS
Please fill out this form and return to the
Conference Office 30 DAYS prior to your
arrival.

Fax: 970-887-8964
Please include a cover sheet. Equipment Rental (limited availability)
U.S. Postal Service TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY? DATE TIME
Snow Mountain Ranch Extension Cord $5
Group Name Microphone Stand $10
Booking No. Music Stand $10
ATTN: Conference Office Wired Microphone (Mic) $15
PO BOX 169
Wireless Mic $40
Winter Park, CO 80482
LAV Wireless Mic $65
FedEx and UPS
Players Blu-ray: $25
Snow Mountain RanchYMCA of the Rockies
DVD: $15
Group Name
Booking No. LCD TV $40
ATTN: Conference Office Easel $20
1101 County Road 53 w/Paper: $30
Granby, CO 80446 Whiteboard with 3 Markers $25
8 x 4 Stage (per piece) $30
CONTACT INFORMATION Fender PA system / Mic $60
JBL PA System / Mic $ 100
Telephone
LCD Projector $65
888-592-9622
w/Screen: $100
970-887-2152 x4127
Projection Screen Small: $20
E-mail Large: $40
smrconference@ymcarockies.org Conference Phone $60
Set-up Flip
Small: $75
Medium: $100

Large: $125
Cords/Adaptors
AUX: $10
HDMI: $15

Adaptors: $15
Colored Up-light (per light) $10
Dance Floor (15 x 15 ) $200

* There will be a charge each time the meeting room must be changed.
Special requests must be made prior to arrival. Wireless is available in many areas; check with the Conference Office.

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REFRESHMENTS, FOOD & GRILLS REQUEST FORM
Refreshments can be delivered to your meeting room 7 AM 8:30 PM.
Deliveries outside of regular hours will be charged $20 per hour.
(Please make additional copies for multiple orders.)
SUBMITTING FORMS
Please make additional copies of this form,
one for each order. Fill out the forms and GROUP NAME:
return to the Conference Office THREE
DELIVERY LOCATION: DATE/TIME: /
WEEKS prior to your arrival.
NO. OF PEOPLE: BOOKING NO.:
Fax: 970-887-8964
Please include a cover sheet. E-MAIL:
U.S. Postal Service
Snow Mountain RanchYMCA of the Rockies Refreshments and Snacks
Group Name NOTE: One (1) Gallon serves 16 people
Booking No. Gal. Coffee regular ($20 per gallon) Brownies (dozen) ($12 per dozen)
ATTN: Conference Office Gal. Coffee decaf ($20 per gallon) Doughnuts (dozen) ($12 per dozen)
PO BOX 169 Gal. Hot chocolate ($18 per gallon) Muffins (dozen) ($12 per dozen)
Winter Park, CO 80482 Gal. Lemonade ($15 per gallon) Cookies (dozen) ($12 per dozen)
FedEx and UPS Sodas (assorted) ($ 2 per 20 oz. bottle)
Snow Mountain RanchYMCA of the Rockies Gal. Hot cider ($15 per gallon) Special Instruction:
Group Name Gal. Hot tea ($15 per gallon)
Booking No. Gal. Iced tea ($15 per gallon)
ATTN: Conference Office Gal. Hot water ($ 6 per gallon)
1101 County Road 53 Gal. Cold water ($ 6 per gallon)
Granby, CO 80446
Cold water ($ 2 per 20 oz. bottle)
Ice ($ 4 per 10 lbs.)
CONTACT INFORMATION Chips & Salsa ($ 6 per person) No. of people
Telephone Fruit Tray ($ 6 per person) No. of people
888-592-9622 Fruit Bowl ($ 6 per person) No. of people
970-887-2152 x4127 Naked Juice ($ 5 per bottle) No. of bottles
E-mail
smrconference@ymcarockies.org
Food Breaks (15 person minimum)
1. Sunrise Special ($14 per person) No. of people:
Includes bagels, cream cheese, yogurt, bananas, granola,
FOOD ALLERGIES: milk, coffee and assorted juices
YMCA of the Rockies makes every attempt to identify
ingredients that may cause allergic reactions for those 2. Health & Fitness On The Go ($12 per person) No. of people:
with food allergies. Every effort is made to instruct our Includes meat and cheese tray, assorted breads and
food production staff on the severity of food allergies.
condiments, fruit tray, coffee, iced tea and lemonade
There is also a possibility that manufacturers of the
commercial foods we use could change the formulation 3. Deli Lunch ($14 per person) No. of people:
at any time without notice. Guests concerned with food Includes fresh sliced meats, cheese, bread, condiments,
allergies need to be aware of this risk. We will do our best
to accommodate your needs. Snow Mountain Ranch will
potato chips, soda and water
not assume any liability for adverse food reactions to 4. Scream for Ice Cream ($8 per person) No. of people:
foods consumed, or items one may come in contact with
while eating at any of our food service establishments.
Select two flavors of ice cream:
Please keep in mind that our menu is subject to change vanilla chocolate neapolitan
without notice. Select three toppings:
For additional information please contact Food Service at chocolate caramel strawberry nuts sprinkles
970-887-2152 x1701.
5. Choc-O-Holic ($8 per person) No. of people:
Includes chocolate chip cookies, brownies
or hot chocolate and coffee
6. Great Get-Together ($8 per person) No. of people:
FOR INTERNAL USE ONLY Includes Boulder Chips, popcorn, fresh apples and lemonade
To Grill/Conference Service File: 7. Special Requests? Please call Food Service at x1701.
Initials:
Date:
Total posted to Maestro: $

6 CARING HONESTY RESPECT RESPONSIBILITY FAITH

 Fruit Baskets
REQUESTED BY:
OCCASION:
DELIVER TO:
DATE/TIME: /

1. Fruit Basket / $40 per basket No. of baskets:

Includes fresh, seasonal fruit and specialty chocolates, sparkling cider
and bottled water.

Boxed Meals
All orders must be placed with the Conference Office at x4127 by 1 PM
the day prior to your scheduled pick-up. For special dietary needs
please call x1701.
Boxed meal orders can be picked up anytime after breakfast on your pickup ALL-YOU-CAN-EAT
date. Group leaders can arrange to pick up lunches at the Buckboard Grill during
open hours.
SUMMER COOKOUTS
PICKUP DATE:
Plan earlywe start taking reservations
in February!
GROUP NAME:
Please remove this page, complete and then make copies of all forms before mailing.

Enjoy an evening of food and fun at the Mountain Air Cookout

1. Turkey or Ham Boxed Lunch No. $12 per meal*
Shelter! Cookouts are Tuesday and Wednesday nights from
Includes your choice of wrap or sandwich (choose turkey or ham)
the second weekend of June through the second weekend in
with chips, fruit, sweet snack, drink and condiments.
August. The shelter accommodates 200 people; your group
2. Peanut Butter & Jelly Boxed Lunch No. $12 per meal*
may be sharing the space with others. Reservations are in
Includes sandwich, chips, fruit, sweet snack, drink
half-hour increments, but feel free to stay as long as you like.
* No additional charges if on meal plan.
MENU OFFERINGS:
BBQ Grill Rental Steak, grilled chicken, hamburgers, hot dogs, veggie burgers,
Propane grills can be delivered to your cabin or fire ring. corn on the cob, baked beans, potato salad, corn bread,
Lunch hours: 10 AM2 PM watermelon, lemonade, iced tea and water.
Dinner hours: 48 PM
GROUP NAME:
Large Grill (50 or more people) BOOKING NO.:
Delivery and pickup: $150 per meal period
GROUP LEADER:
DELIVERY DATE:
DELIVERY TIME: PHONE:
LOCATION: BEST TIME TO CALL:
PICK-UP DATE:
E-MAIL:
PICK-UP TIME:

Medium Grill (up to 50 people) GROUP COOKOUT

Delivery and pickup: $75 per meal period No. of adults ON meal plan x $ 8/pp = $
DELIVERY DATE: No. of adults NOT on meal plan x $22/pp = $
DELIVERY TIME: Free for children on a meal plan.
LOCATION:
No. of children (ages 612)
PICK-UP DATE:
NOT on meal plan x $15/pp = $
PICK-UP TIME:
Requested Cookout Date:
Small Grill (up to 5 people) Requested Cookout Time (please check):
Delivery and pickup: $25 per meal period
5 PM 5:30 PM 6 PM 6:30 PM 7 PM
DELIVERY DATE:
DELIVERY TIME:
CANCELLATION POLICY:
LOCATION: To cancel due to inclement weather you must contact Food Service by noon
the day of your cookout by calling x4122 or x4127.
PICK-UP DATE:
PICK-UP TIME:
NOTE: Grill Liability Form must be completed and submitted.
Once we receive this form, our Conference Office
will contact you to confirm your cookout date.

coloradoconferencecenters.com 7

During your discussion with Group Sales, an
agreement is made to the type of contract
you will create for your group/family reunion.
If you choose the Online Reservation option,
each of your attendees will make their
own reservation online under your agreed
contract and each is responsible for their
own payments. If you decide not to choose
this option, then you as group leader are
responsible for collecting all payments from
your attendees and will pay the total balance
due at departure. Any changes to the billing
plan created for your group must be received
by the Conference Office at least 30 DAYS
prior to arrival. NO CHANGES TO
THE BILLING WILL BE MADE AFTER
THAT DATE.
ALL RETREAT CABINS WILL BE BILLED AS A
UNIT PRICE AND THE TOTAL CHARGE WILL
BE THE RESPONSIBILITY OF THE GROUP
LEADER. UNIT PRICE WILL NOT BE SPLIT
AMONG INDIVIDUAL GUESTS.
SUBMITTING FORMS
Please make a copy and send via:
Fax: 970-887-8964
Please include a cover sheet.
U.S. Postal Service
Snow Mountain RanchYMCA of the Rockies
Group Name
Booking No.
ATTN: Conference Office
PO BOX 169
Winter Park, CO 80482
FedEx and UPS
Snow Mountain RanchYMCA of the Rockies
Group Name
Booking No.
ATTN: Conference Office
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
888-592-9622
970-887-2152 x4127
E-mail
smrconference@ymcarockies.org
8 CARING HONESTY RESPECT RESPONSIBILITY FAITH
SNOW MOUNTAIN RANCH
BILLING INFORMATION AGREEMENT
GROUP NAME:
CONTACT NAME: BOOKING NO.:
ARRIVAL DATE: DEPARTURE DATE:
Online Reservation Option/Each Attendee Responsible For Their Own Reservation
Each attendee will make their reservation online and be responsible for any balance due. Any
additional charges that are made as a group, such as refreshments, group activities, cookouts, etc.
will be charged to the master reservation and are the responsibility of the group leader. A $50
blocking fee will be paid by the group leader for each room blocked. Groups must have a minimum of
10 rooms to choose this option.
Group Leader Pays All
The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior
to arrival and will be responsible for payment of all charges incurred during their stay. All charges will
be listed on the master invoice.
I, the undersigned, agree to the billing terms specified above and understand that no changes will be
made within THREE WEEKS of check in or during my stay. I also understand that FULL PAYMENT IS DUE
AT CHECK-OUT.
Signature: Date:
MANDATORY AFFIDAVIT OF TAX STATUS
ANY GROUP that makes purchases from the YMCA of the Rockies must complete this affidavit and
declare their tax status. An original of this affidavit must be completed, signed and submitted prior to
check in for each visit.
We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation
to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and
services provided by the YMCA of the Rockies (complete items 3 through 9 below).
We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and
declare, under penalty of perjury, that the following statements are true:
The name of our tax exempt organization is included (in-part or full) in the name on this reservation.
Any payments for non-taxable goods and services will be made with a check, drawn on the tax
exempt organizations bank account, or with a credit card in name of the tax exempt organization.
The tax exempt organization listed has not and will not receive any reimbursement through
direct payment, collection or donation from any individuals or other organization for the use or
consumption of said goods and services (complete items 1 through 9 below).
1. Name of Tax-Exempt Organization 2. Sales Tax-Exemption No.
3. Group Name (as it appears on your YMCA of the Rockies contract)
4. Booking No. 5. Dates of Reservation 6. Todays Date
7. Name (Print) 8. Title
9. Signature
No changes to tax status will be made once your reservation is checked in. The YMCA of the Rockies
WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the
organization to settle any tax adjustments with the State of Colorado (see www.colorado.gov for
more information).
ACTIVITIES AT SNOW MOUNTAIN RANCH
STAY PASS
One Stay pass per guest is included in the price of your lodging
accommodations and can be picked up when you check in at the
Administration Building. Your Pass should be worn during your stay to
allow us to recognize you as a guest, and provide you with access to
activities.
FREE ACTIVITIES
The following activities, depending on the
season, are included in your stay. In most
cases, children must be accompanied by a
responsible adult 18 years or older. Some
activities may require a refundable deposit
for equipment rental.
Year-round Indoor
Basketball, billiards, foosball, pool, roller rink,
table tennis, volleyball.
Spring, Summer and Fall
Trike park,18-hole mini golf and 9-hole
toddler mini golf course, playgrounds, sand
volleyball, tennis, tetherball, 18-hole disc golf,
historic sites (seasonal activities are weather
dependent).
Winter
Ice skating, snow tubing, sledding, dog sled
presentation, Nordic ski trails, fat bike trails,
and snowshoe trails.
Family-Friendly Activities
When you check in, pick up a copy of our
Activity Guide. Youll find information on
scheduled activities, musical performances,
dancing, wildlife education, family campfires,
night hikes and other family fun!
Historical Sites
The Rowley Homestead lets you experience the
way life was as a Rocky Mountain rancher in
the late 1800s and early 1900s.
Indoor Swimming Pool
Lifeguards are on duty during all scheduled
pool times. Cameras, camera phones and video
equipment are not allowed in the pool area or
locker rooms.
25-yard heated pool and adult lap time
aquatic climbing wall and slide
sauna and showers
Library
Stop by for a wonderful selection of books,
games and free Wi-Fi. We also have computers
available for use.
Summer Tubing Hill
Our tubing hill is open from June through
September (weather permitting). Groups up to
70 people can reserve one-hour time slots. For
reservations call 970-887-2152 x4135.
coloradoconferencecenters.com
DAY PASS
If members of your group are not staying at Snow Mountain Ranch, they
will need to purchase a day pass (ages 6 and up) at the Administration
Building or Program Building. Ages 5 and under and YMCA of the Rockies
members (with proof of Y membership) receive a free Day Pass. Day
Passes can be purchased for multiple days.
Trail Running/Walking Horse Activities
Snow Mountain Ranch offers miles of beautiful The littlest buckaroo to the oldest cowboy can
trails for running, hiking, and walking. explore our beautiful trails year-round. We
offer one- to four-hour trail rides, breakfast
OTHER ACTIVITIES and dinner rides, and wagon or sleigh rides.
The following activities require
Children age 5 and older may ride their own
pre-registration and a fee. horse. Children ages 2-4 may ride with a
parent. Pony rides are also available for
Faith-Based Programs children age 5 and under.
Vespers Campfire Advance reservation required.
Vespers campfires are a combination of fun Helmets available upon request.
camp songs, skits, Scripture, prayer and Sombrero Stables: 970-887-1999
smores.
Mountain Biking
Faith-Based High Challenge Course
Explore our miles of scenic trails summer and
Confront your fears and realize some of your
fall. Full- or half day rental includes bike and
untapped capabilities. A leader will guide
helmet. 970-887-2152 x4135
your group through a safe experience, then
lead your group through an exploration of Bike Pump Track Skills Course
the experience. Sharpen your off-road bike skills in our Pump
Track Park.
Spiritually Focused Climbing Wall
A leader will relate the climbing experience
to Ecclesiastes 4:9-12 and help your
group discover how Together is Better in
climbing, life and faith.
Faith-Based Low Challenge Course
A custom-designed low ropes experience
that builds teamwork in your group, relating
Scripture to real-life situations.
Devotional Hike
This is a guided hike up the Grand View
Trail. Along the way your group will read and
discuss eight devotional meditations around
the eight beatitudes.
Fishing
Fishing areas are located on our property.
No license is required at Gaylord Reservoir.
Equipment rental is available at the Program
Building. Please call 970-887-2152 x4135.
Portable Outdoor Climbing Wall
Photos by Dill Reserve our portable 32-foot-high climbing
Get the group together and arrange for wall for your group or reunion. For more
a professional photo. Locations available information please call the Program
throughout Snow Mountain Ranch. Department at 970-887-2152 x4135.
Advance reservation required.
White Water Rafting
800-874-3455 or photosbydill.com
Off-site. Advance reservation required.
For a wet and wild ride, reserve a full- or half-
day white water adventure trip through Mad
Adventures at 800-451-4844.
E-mail: fun@madadventures.com or visit
madadventures.com
Continued on page 10
9
ACTIVITIESContinued from page 9
WINTER ACTIVITIES
Nordic Center
The Snow Mountain Ranch Nordic Center
offers more than 120 km of cross-country
and snowshoe trails, which can accommodate
the first-time cross-country skier and
snowshoer to the elite racer, as well as skiers
with special needs.
The Nordic Centers full-service ski shop is
where youll find deals on group lessons,
private lessons, snowshoes, skate and classic
ski rentals, and the latest ski gear and apparel
for sale.
Fat Bike Rental
Fat bikes are available for rent at the
Nordic Center by the hour, half or full
day. Call 970-887-2152 x4173 o  r visit
SnowMountainRanch.org/nordic.
Shuttle Winter Park Ski Area
Shuttles are available to Winter Park Ski Area
on a limited basis. For rates and availability,
please contact the Conference Department at
least three weeks prior to your arrival at
970-887-2152 x4127.
Snowshoe Guided Hikes
Explore our winter wonderland! To schedule a
hike for your group please call the Program
Department at 970-887-2152 x4135.
Ski & Snowboard Rentals
We recommend Snow Mountain Sports,
conveniently located under the library at
Snow Mountain Ranch. To reserve equipment
in advance, please call 800-544-1523.
SNOW
MOUNTAIN
CHAPLAIN SERVICES SPORTS
The Chaplain Department at Snow Mountain
Ranch wants to do its best to meet your FOR THE BEST PRICES
specific needs. Our ordained chaplain offers ON SKI AND SNOWBOARD
year-round, on-site worship and customized RENTALS IN THE VALLEY!
spiritual programs for all faiths and ages.
Please check our weekly schedule or contact CALL 800-544-1523
the Chaplain Department for seasonal On-site at Snow Mountain Ranch!
programs and/or to arrange a special service.
If you havent booked a special event with us
ahead of time, we offer last minute guided Whispering Pines Chapel
experiences such as: Sunday Chapel Service
Bible studies Ecumenical Worship Celebration for all guests
Communion hikes and/or private sessions and ages. Music, devotional message, praise
Family celebration services and worship, childrens message. See the
Hikes and snowshoeing experiences Activity Guide for time or call x4003.
Prayer labyrinth at Hidden Sanctuary Communion and Vesper Services
Worship services Scheduled seasonally
Memorial services For more information please contact the
Family celebration services Conference Department at 970-887-2152
Outdoor chapel x4127.

SOMBRERO
STABLES
Trail rides, sleigh
rides, wagon rides
and more!
Reservations required.
970-887-1999
or x 4146

10 CARING HONESTY RESPECT RESPONSIBILITY FAITH

 GROUP ACTIVITIES REQUEST FORM
A Snow Mountain Ranch representative will contact you to confirm program dates
and times based on availability. Reservations must be made at least 60 DAYS in
advance.
Please fill out this form, make a copy and return it to the Conference Office. Bookings are
on a first-come, first-served basis.

GROUP NAME:

BOOKING NO.: DATE SUBMITTED:

ARRIVAL DATE: DEPARTURE DATE:

CONTACT NAME:

PHONE (DAY): PHONE (EVENING):

E-MAIL: FAX:
Please remove this page, complete and then make copies of all forms before mailing.

CONTACT ADDRESS:

CANCELLATION POLICY CITY/STATE/ZIP:

Activities must be cancelled two weeks prior
to the reserved date or you will be charged Free Orientations
full price. You can request a Program Coordinator to come to your meeting room or Retreat Cabin and provide a
brief overview of Snow Mountain Ranch and the activities listed on page 9 and 10.
SUBMITTING FORMS
Please make a copy and send via: DATE REQUESTED: TIME REQUESTED:
NO. OF PEOPLE: LOCATION: MEETING ROOM RETREAT CABIN
Fax: 970-887-8964
Please include a cover sheet.
Self-led Campfire Fire Rings
U.S. Postal Service Gather around the campfire with your group for your own planned activities. One-hour time slots are
Snow Mountain RanchYMCA of the Rockies available (firewood may be purchased for an additional fee). For Program-led evening campfire rings
Group Name please see page 12.
Booking No.
ATTN: Program Department DATE REQUESTED: TIME REQUESTED:
PO BOX 169 NO. OF PEOPLE:
Winter Park, CO 80482
FedEx and UPS Softball Field
Snow Mountain RanchYMCA of the Rockies Reserve our field for a game of softball, kickball, dodgeball and family games.
Group Name
Booking No. DATE REQUESTED: TIME REQUESTED:
ATTN: Program Department
1101 County Road 53
Granby, CO 80446
SUMMER TUBING HILL
CONTACT INFORMATION Reserve your thrill ride down Colorados
Telephone FIRST summer tubing hill.
970-887-2152 x4135
Date Requested: / /
E-mail
Mary Ann Degginger, Program Director Number of people:
mdegginger@ymcarockies.org Time (please check one):
Chris Michalowski, Assoc. Program Director 10:15 AM 2 PM 4:30 PM
cmichalowski@ymcarockies.org

Available Memorial Day Weekend through

October 1st (weather permitting).
Only one advance registration per group.
Limit 70 tubers per session. No private sessions. Ages 3+.

coloradoconferencecenters.com 11
ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE

ARCHERY $60 910 AM 11 AM12 PM 12 PM 34 PM 56 PM

Age: 5+ 1011 AM 23 PM 45 PM 67 PM
Limit:12 persons per session

CAMPFIRE RING (Program led) $60 (1 20 pp) 78 PM 89 PM

Includes: smores, songs and skits $120 (2140 pp)

CANOEING (Summer Only) $100 910 AM 11 AM 12 PM 12 PM 34 PM

Age: Must fit in life jacket 1011 AM 23 PM 45 PM
Limit: 20 persons per session

CLIMBING WALL $60 910 AM 12 PM 45 PM 78 PM

Min. Weight: 40 lbs 1011 AM 23 PM 56 PM 89 PM
Limit: 12 per session 34 PM 67 PM

GUIDED HIKES**
Age: All (16 and under require adult supervision) $30 per guide
Limit: 15 persons per guide

Forest Ecology: 2 miles (easy) $30 9 AM12 PM 14 PM

Waterfall Hike: 3 miles (easy) $30 9 AM12 PM 14 PM
Beaver Ecology: 2 miles (easy) $30 9 AM12 PM 14 PM
Night Hike: 1 mile (easy) $30 Dusk (by season)
Grand View: 2 miles (intermediate) $30 9 AM12 PM 14 PM

HIGH CHALLENGE COURSE (May Oct) $150 (up to10 pp) 9 AM12 PM 14 PM 58 PM
Age: 10+ $300 (1120 pp)
Max. Weight: 250 lbs. $450 (2130 pp)
Does not include zip line. $600 (3140 pp)

LOW CHALLENGE COURSE $100 (10 pp) 9 AM12 PM 14 PM 58 PM

TEAMBUILDING $200 (1120 pp)
Minimum: 10 persons (pp) $300 (2130 pp)
$400 (3140 pp)

FOREST ZIP LINE (May Oct) $150 910 AM 12 PM 45 PM

35 ft. climb, 600 ft. zip 1011 AM 23 PM 56 PM
Age: 8+ / Limit: 15 persons per session 11 AM12 PM 34 PM 67 PM
Weight Limit: 250 lbs.

VALLEY ZIP LINE (MayOct)* $150 910:30 AM 12:30 PM 45:30 PM

55 ft. climb, 700 ft. zip 10:30 AM12 PM 2:304 PM 5:307 PM
Age: 10+ / Limit: 12 persons per session
Weight Limit: 200 lbs.

SNOWSHOE HIKE (Winter Only) $180 per guide 9 AM12 PM 14 PM

Age: 8+
Limit: 15 persons per hike
Includes snowshoe rental

INDOOR POOL SESSION** $100/hr 1 to 2 hour sessions 1 to 2 hour sessions

Age: All (children require adult supervision)
Limit: 80 persons per session

Faith-Based Themed Programming is available for Campfires, High Challenge Course, Climbing Wall, Low Challenge Course and more.
Please contact the Programs Department at 970-887-2152 x4135 for more information.

*Valley Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152 x4135 for details. Outdoor activities weather permitting.

12 CARING HONESTY RESPECT RESPONSIBILITY FAITH

 GROUP ROOM ROSTER REQUEST FORM
Use this form if you are a group leader making room assignments for your group.
Room numbers and cabin names are assigned when you check in.
Please indicate individual(s) arriving and/or departing on a different date. Keys will not be given without a completed roster.
BOOKING NO.:

GROUP NAME: GROUP LEADER:

ARRIVAL DATE: DEPARTURE DATE:

Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding
phone calls and emergencies. List all children lodging with their parents.

HANDICAP ACCESSIBLE: Y N HANDICAP ACCESSIBLE: Y N

Name: Name:

Name: Name:
Please remove this page, complete and then make copies of all forms before mailing.

Name: Name:

Name: Name:

Name: Name:

Name: Name:

TOTAL: ADULTS 612 YEARS: INFANTS: TOTAL: ADULTS 612 YEARS: INFANTS:
CRIB (HOW MANY): CRIB (HOW MANY):
OTHER REQUESTS: OTHER REQUESTS:

HANDICAP ACCESSIBLE: Y N HANDICAP ACCESSIBLE: Y N

Name: Name:

Name: Name:

Name: Name:

Name: Name:

Name: Name:

Name: Name:

TOTAL: ADULTS 612 YEARS: INFANTS: TOTAL: ADULTS 612 YEARS: INFANTS:
CRIB (HOW MANY): CRIB (HOW MANY):
OTHER REQUESTS: OTHER REQUESTS:

SUBMITTING FORMS CONTACT INFORMATION

Please make additional copies of this form. Complete and return Telephone
form(s) to the Conference Office THREE WEEKS prior to your 970-887-2152 x4127
arrival.
E-mail
Fax: 970-887-8964 smrconference@ymcarockies.org
Please include a cover sheet.
U.S. Postal Service
Snow Mountain RanchYMCA of the Rockies
Group Name
Booking No.
ATTN: Conference Office
PO BOX 169
Winter Park, CO 80482

coloradoconferencecenters.com 13
 YMCA OF THE ROCKIES
ASSUMPTION OF RISK/WAIVER OF LIABILITY
ADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING.
There are risks involved in this activity and/or these activities. You need not participate. It is your
choice whether you participate in this activity or these activities and to what level. Our philosophy
PLEASE MAKE A COPY OF THIS FORM is Challenge By Choice, which means you select the degree of challenge (if any) to which you will be
AND HAVE EACH PERSON ENROLLED IN THE exposed. However, in order for you to participate at any level in this activity or these activities you
FOLLOWING ACTIVITIES READ AND SIGN must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies
THIS WAIVER. (and its directors, staff, employees and other contracted parties) for any injury (or death) you may
suffer arising out of your participation in this activity or these activities.
Activities requiring a signed waiver:
Climbing Wall ACKNOWLEDGEMENT OF RISK
Dog Sledding I acknowledge that there are risks and hazards in any of the activities in which I have chosen to
High Challenge Course participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death,
Sledding, tubing, ice skating and property damage. These hazards include but are not limited to: Falling from a height of up to
Zip Line / Low Ropes Course 50 feet (climbing wall and high challenge course only); equipment failure; interference from other
activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion.
Risks for tubing include but are not limited to: falling out of the tube; traveling at various rates of
SUBMITTING FORMS speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as
Please make a copy and send via:
fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and
Scan and e-mail: steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing
Chris Michalowski, Associate Program Director lifts.
cmichalowski@ymcarockies.org The activity or activities in which I have chosen to participate may include intense physical challenges
Fax: 970-887-8964 which aggravated by high altitude conditions, may place unusual demands on my bodily systems. I
Please include a cover sheet. acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I may
encounter unforeseen situations.
U.S. Postal Service
Snow Mountain RanchYMCA of the Rockies PROTECTIVE HEADGEAR
Group Name I acknowledge that protective headgear (helmets) are available and it is my choice to wear that
Booking No. headgear while tubing. _____________ (INITIAL REQUIRED)
ATTN: Program Department CERTIFICATION OF FITNESS
PO BOX 169 I certify that I am completely healthy (both physically and emotionally) and capable of participating
Winter Park, CO 80482 in this activity or these activities. However, I understand that it is solely my responsibility to
FedEx and UPS determine whether there is any medical reason, including personal or family history of cardiac
Snow Mountain RanchYMCA of the Rockies disease or any other medical condition, which I should not participate in the selected activity.
Group Name WAIVER OF LIABILITY
Booking No.
In order to participate in the activity or activities listed above, I forever waive my right to sue the
ATTN: Program Department
YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any
1101 County Road 53
injury (including death) I may suffer arising out of my participation in this activity or these activities.
Granby, CO 80446
I understand that by signing this document all liability of the YMCA (including its directors, staff,
employees, and other contracted parties) to myself for any injuries (including death) I may suffer
CONTACT INFORMATION arising out of my participation in the activity or activities listed above will be forever extinguished.
Telephone I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS
970-887-2152 x4135 ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT
E-mail NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN
Mary Ann Degginger, Program Director INDUCEMENT TO SIGNING THIS DOCUMENT.
mdegginger@ymcarockies.org Name of Participant (please print): Age:
Chris Michalowski, Associate Program Director Address:
cmichalowski@ymcarockies.org City: State: Zip:
Tim Anderson, Outdoor Education Home Phone: Work Phone:
coordinatortanderson@ymcarockies.orgg
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Bill Pierce, Nordic Director
bpierce@ymcarockies.org Name: Phone:
Signature of Participant: Date:

QUESTIONS? PLEASE CONTACT THE PROGRAM DIRECTOR AT

970-887-2152 X4130.

14 CARING HONESTY RESPECT RESPONSIBILITY FAITH


PLEASE MAKE A COPY OF THIS FORM
AND HAVE EACH PERSON ENROLLED IN THE
FOLLOWING ACTIVITIES READ AND SIGN
THIS WAIVER.
Activities requiring a signed waiver:
Climbing Wall
Dog Sledding
High Challenge Course
Sledding, tubing, ice skating
Zip Line / Low Ropes Course
SUBMITTING FORMS
Please remove this page, complete and then make copies of all forms before mailing.
Please make a copy and send via:
Scan and e-mail:
Chris Michalowski, Associate Program Director
cmichalowski@ymcarockies.org
Fax: 970-887-8964
Please include a cover sheet.
U.S. Postal Service
Snow Mountain RanchYMCA of the Rockies
Group Name
Booking No.
ATTN: Program Department
PO BOX 169
Winter Park, CO 80482
FedEx and UPS
Snow Mountain RanchYMCA of the Rockies
Group Name
Booking No.
ATTN: Program Department
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
970-887-2152 x4135
E-mail
Mary Ann Degginger, Program Director
mdegginger@ymcarockies.org
Chris Michalowski, Associate Program Director
cmichalowski@ymcarockies.org
Tim Anderson, Outdoor Education
coordinatortanderson@ymcarockies.org
Bill Pierce, Nordic Director
bpierce@ymcarockies.org
coloradoconferencecenters.com
YMCA OF THE ROCKIES
ASSUMPTION OF RISK/WAIVER OF LIABILITY
ADULT ON BEHALF OF A MINOR CHILD. PLEASE READ BEFORE SIGNING.
There are risks involved in this activity and/or these activities. Your child need not participate. It is your
childs choice whether your child participates in these activities and to what level. Our philosophy is
Challenge By Choice, which means your child selects the degree of challenge (if any) to which your child
will be exposed. However, in order for your child to participate at any level in these activities you must
sign this document, and your signature forever waives your right (and your childs right) to sue the YMCA
of the Rockies (and its directors, staff, employees and other contracted parties) for any injury your child
may suffer arising out of their participation in this activity or these activities.
ACKNOWLEDGEMENT OF RISK
I acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen
to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury,
death, and property damage. These hazards include but are not limited to: Falling from a height of
up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from
other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and
exhaustion. Risks for Tubing include but are not limited to: falling out of the tube; traveling at various
rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such
as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and
steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.
The activity or activities in which my minor child has chosen to participate may include physical
challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor
childs bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor
child may encounter, and that my minor child may encounter unforeseen situations.
PROTECTIVE HEADGEAR
I acknowledge that protective headgear (helmets) are available and it is my choice that my child wear that
headgear while tubing. __________ (INITIALS REQUIRED)
CERTIFICATION OF FITNESS
I certify that my minor child is completely healthy (both physically and emotionally) and capable of
participating in the activity or activities. However, I understand that it is solely my responsibility to
determine whether there is any medical reason that my minor child should not participate in the
selected activity.
WAIVER OF LIABILITY
In order that my minor child may participate in the activity or activities listed above, I forever waive
my right (and my childs right) to sue the YMCA of the Rockies (including its directors, staff, employees
and other contracted parties) for any injury my minor child may suffer arising out of my minor childs
participation in these activities. I understand that by signing this document all liability of the YMCA
(including its directors, staff, employees, and other contracted parties) to myself and my minor child
for any injuries my minor child may suffer arising out of my minor childs participation in the activity or
activities listed above will be forever extinguished.
I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS
ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT
NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN
INDUCEMENT TO SIGNING THIS DOCUMENT.
Name of Participant (please print): Age:
Address:
City: State: Zip:
Phone (Home): Phone (Work):
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Name: Phone:
Signature of Parent or Guardian: Date:
QUESTIONS? PLEASE CONTACT THE ASSOCIATE PROGRAM DIRECTOR AT
970-887-2152 x4130.
15
AREA INFORMATION SNOW MOUNTAIN RANCH: 970-887-2152

Airport Golf Courses Livery

Denver International (DIA) Grand Lake Golf Course Sombrero Stables
303-342-2000 970-627-8008 970-887-1999
800-247-2336 grandlakerecreation.com sombrero.com
flydenver.com
Pole Creek Golf Course
970-887-9195 Rocky Mountain National Park
Airport Shuttle polecreekgolf.com 970-586-1206
Home James nps.gov/romo
800-359-7503 Granby Ranch Golf Course
homejamestransportation.com 800-757-7669 Downhill Ski Areas
granbyranch.com Ski Granby Ranch
Group Photos Grand Elk Golf Course 800-757-7669
Photos by Dill 877-389-9333 granbyranch.com
800-874-3455 grandelk.com Winter Park Resort
photosbydill.com
303-572-SNOW
Medical skiwinterpark.com
Hot Sulphur Springs Fraser Medical Clinic
800-510-6235 970-726-6778 Downhill Ski & Snowboard Rentals
hotsulphursprings.com
Lincare Professional Services Snow Mountain Sports
970-887-2120 800-544-1523
snowmountainsports.com
Middle Park Medical Center
970-887-5800 Snowmobiling
Timberline Family Practice On the Trails Rental
970-887-1216 888-627-2429
onthetrailrentals.com
Weather & Road Conditions
Snow Report White Water Rafting
303-825-SNOW Mad Adventures
800-451-4844
Colorado Road Conditions
877-315-7623
cotrip.org

For additional copies of this guide please visit ColoradoConferenceCenters.com.