Republic of the Philippines

Department of Education
Caraga Administrative Region
DIVISION OF BUTUAN CITY
Butuan City
April 18. 2017

DIVISION MEMORANDUM
No. ________________, s.2017

CONDUCT OF MONITORING, EVALUATION AND ADJUSTMENT (MEA)

IN SCHOOLS DIVISION OFFICE, CY 2017

TO: Assistant Schools Division Superintendent

Chiefs of Functional Divisions/SGOD/CID
EPS, PSDS, SEPS, Section Heads
This Division

1. R.A. 9155 clearly defines shared governance as the management model in the delivery of
quality basic education. It specifies the functional areas to be shared by the various levels of
management as well as their differentiated roles. The evolving roles and functions of the
regional office as distinct from those of the school divisions and of the schools are consistent
with the national policies, plans and standards.

2. The MEA strategy is a periodic monitoring and evaluation of the progress of Schools Division
Office in its delivery of education services as well as its performance as an organization. As a
strategy, it promotes the participation of the various functional as well as administrative units
of SDO in all the M&E processes with the endpoint of obtaining information from the
management to make decisions on adjusting its work plans and strategies.

3. Anent to this, the SDO shall institutionalize the conduct of Monitoring, Evaluation and
Adjustment (MEA) for CY: 2017 on April 24, 2017. Participants to this activity are ASDS,
CHIEFS, EPS, PSDS, SEPS, and Section Heads of this division.

4. Participants are required to bring the 2017 January to March Accomplishment Reports, 2017
IPCRF, 2017 Work and Financial Plans, Laptop and extension wire.

5. Participants are required to submit a Progress Report of Accomplishments after the conduct of
DMEA activity. The DMEA report periodically helps SDO to record the proceedings as well
as the resulting information obtained from the previously undertaken M&E process. The report
arranges and organizes the available information so it can be used for future reference by SDO
management as well as the staff, particularly in making adjustments in their plan, objectives,
strategies, and or activities.

6. Attached are the templates of every tables and the flow of the Progress Report of
Accomplishments. Venue to this activity is to be announced later.

7. Immediate and wide dissemination of this memorandum to all concerned is highly desired.

ARSENIO T. CORNITES JR., CESO V

Schools Division Superintendent
Enclosure No. ______ to Division Memorandum No. ________, s.2017

PROGRESS REPORT OF ACCOMPLISHMENTS

FOR THE PERIOD OF: ________________
DIVISION: ________________________

Chapter 1: Introduction, Scope and Methodology

Introduction
Talk the purpose of the Report and a brief on the focus of Division Monitoring and
Evaluation (Content Areas)

Scope
Include:
Content: Which specific content areas in the framework were covered for
this M & E period?
Time
Methodology
Talk about the MEA approach as an approach for data collection, processing and
validation.

Chapter 2: Findings (Organizational Effectiveness)

Overall Percentage of Accomplishment of the Division
Percentage of Unaccomplished Outputs
Reasons for the Balance
Unexpected/Value-Added
- Write here those done even without intent of
accomplishing it
(only those that contributed to Organizational
Effectiveness
- Value added goes here too.

Chapter 3: Issues and Lessons Learned

Issues
Lessons Learned

Chapter 4: Organizational Resources Support and Expected Outputs

Organizational Resources Support
Expected Outputs
Fund Utilization

Chapter 5: Recommendations and Management Response

Recommendations for Unaccomplished Outputs of all Functional Division
and Support Units
Recommendations for Priority Issues
Summary On this section, bring the readers thoughts to observation
Re: connections between and among findings e.g. It was noted that

ANNEXES
 LIST OF TABLES OF PROGRESS OF ACCOMPLISHMENTS

Table 1
CONSOLIDATED COMPUTED ACCOMPLISHED PHYSICAL OUTPUTS

PHYSICAL % ACCOMPLISHED VS.

FUNCTIONAL DIVISION TARGET OUTPUTS
ACCOMPLISHMENTS TARGETS

Table 2
COMPUTED ACCOMPLISHED PHYSICAL OUTPUTS

Actual ACHIEVEMENT OF
2017 1ST Quarter Targets
Accomplishments TARGETS
% of Lessons
Description of Remarks
Accomplishment Facilitating Hindering Learned
Planned Quantity Q1
Factors Factors
Outputs

Table 3
CONSOLIDATED COMPUTED ACCOMPLISHED PHYSICAL OUTPUTS

PROGRAMS & % OF
FOCAL PERSON TARGETS ACTUAL
PROJECTS ACCOMPLISHMENT

Table 4
PaPS POs ACCOMPLISHMENT FOR THE QUARTER
(by program coordinator)

Programs and Accomplishments

Target Balance Remarks
Projects Actual %

Table 5
Value-Added Outputs

FUNCTIONAL DIVISION VALUE ADDED CONTRIBUTIONS REASONS FOR ACHIEVING THEM

 Table 6
CONSOLIDATED ISSUES AND PROPOSED RESOLUTIONS

ISSUES FOR
PROPOSED
ATTENTION OF
RESOLUTION OR
CATEGORY OF ISSUES WITHIN THE PROPOSED HIGHER
ACTION SOUGHT
ISSUES UNITS CONTROL RESOLUTION MANAGEMENT/
FROM
EXTERNAL
MANAGEMENT
STAKEHOLDERS

Table 7
CONSOLIDATED ISSUES AND PROPOSED RESOLUTIONS FOR PaPs

Programs Technical Institutional Financial Political Social/Cultural/Gender

and
Issue Resolution Issue Resolution Issue Resolution Issue Resolution Issue Resolution
Projects

Table 8
STATUS OF PERSONNEL REQUIREMENT AND EMPLOYMENT

No. of Personnel No. of Personnel with

No. of Personnel Detailed
Proposed by Functional Plantilla Job Order Employees
FUNCTIONAL in the Region
Divisions Position for the Region
DIVISION
Technical Support Technical Support Technical Support Technical Support
Support Staff Support Staff Support Staff Support Staff

Table 9
STATUS OF ALLOTMENT AND UTILIZATION OF FUNDS FOR THE FUNCTIONAL DIVISIONS

FUNCTIONAL FUNDS ALLOCATED FUNDS UTILIZED % OF UTILIZATION

DIVISIONS Travel Training Supplies Others Total Travel Training Supplies Others Total Travel Training Supplies Others Total
 Table 10
SUMMARY OF RECOMMENDATIONS

Functional Divisions/
Basis for Recommendation Recommendation
Physical Outputs
 Caraga Administrative Region
DIVISION OF BUTUAN CITY
Butuan City

__________________________________________________________________________________

ACTIVITY PROPOSAL

Project Title: CONDUCT OF MONITORING, EVALUATION AND ADJUSTMENT

(MEA) IN SCHOOLS DIVISION OFFICE, CY 2017

Dates/Venue: To be announced later

I. Background and Rationale

R.A. 9155 clearly defines shared governance as the management model in the
delivery of quality basic education. It specifies the functional areas to be shared by
the various levels of management as well as their differentiated roles. The evolving
roles and functions of the regional office as distinct from those of the school
divisions and of the schools are consistent with the national policies, plans and
standards.

The MEA strategy is a periodic monitoring and evaluation of the progress of

Schools Division Office in its delivery of education services as well as its
performance as an organization. As a strategy, it promotes the participation of the
various functional as well as administrative units of SDO in all the M&E processes
with the endpoint of obtaining information from the management to make decisions
on adjusting its work plans and strategies.

II. Objectives

1. To accomplish tables as provided in the division memorandum for submission

in the scheduled quarters and the flow of the Progress Report of
Accomplishment.

2. To promote the participation of the various functional as well as administrative

units of Schools Division Office in all the monitoring and evaluation processes
with the endpoint of obtaining information from the management to make
decisions on adjusting its work plans and strategies.

3. To conduct DMEA prior to the conduct of the Regional MEA and present
DMEA report to the Regional Office, which includes quantitative information,
education resource reporting, qualitative information (issues and lessons
learned) and recommendations for plan adjustment.
 III. Description/ Scope of the Project
The activities are for the Chiefs of the functional divisions, Education Program
Supervisors, Public Schools District Supervisors/District in charge, Senior
Education Program Specialists, Sections Heads of this division.

a. Budgetary Requirements
The meals and snacks intended for the prescribed date and person are as follows:

DATE AMOUNT
April 24, 2017 50 pax x Php 450.00 per pax Php 22, 500.00

IV. Source of Funds

HRTD FUNDS

V. Completion Target
The activity is expected to be completed on April 24, 2017.

VI. Implementation Mechanics

The activity shall be implemented with free meal and snacks for the participants.

VII. Monitoring and Evaluation

To be undertaken by the SGOD and HRMO.

Prepared by:

MARCOS P. SULAPAS DAVID A. CARMELO

SEPS (OIC) M&E SEPS HRD

Noted:
ANA P. LASCO BEBELYN C. CORVERA
Chief SGOD Chief CID

Budget Allotment:
MARICOR M. ALEGADO
Budget Officer

Funds Availability:
JOKER RHYAN V. BABAEL
Accountant III

APPROVED:
ARSENIO T. CORNITES JR., CESO V
Schools Division Superintendent