BSBSUS501 Develop workplace policy and procedures for sustainability

Assessment Task 1 Written Response & Case Study

Task 1

a) List and describe three legislative requirements and codes of practice

Codes of practice are practical guides to achieving the standards of health, safety and welfare required
under the Work Health and Safety (WHS) Act and the WHS Regulations in a jurisdiction. To have legal
effect in a jurisdiction a model Code of Practice must be approved as a code of practice in that
jurisdiction.

Fair work act : The Fair Work (Registered Organisations) Act and Regulations are the legislation that
covers work done by the Regulatory Compliance Branch of the Commission. It relates to the regulation
of nationally registered employee and employer organisations

Work health and safety Act: The WHS Act places the primary health and safety duty on a person
conducting a business or undertaking (PCBU). The PCBU must ensure, so far as is reasonably practicable,
the health and safety of workers at the workplace. Duties are also placed on officers of a PCBU, workers
and other persons at a workplace

Antidiscrimination : The Anti-Discrimination Legislation aims to create equality between all persons
through the illegality of racial, sexual, and other types of discrimination.

b) Identify a relevant industry association for your organisation. Access their website and provide the
overview of two enrivonmental initiatives that have been developed for your industry.

https://www.linkedin.com/company/caravan-industry-association-of-australia

http://www.absia.asn.au/

Green computing, Green ICT as per IFG International Federation of Green ICT and IFG Standard, green IT,
or ICT sustainability, is the study and practice of environmentally sustainable computing or IT. San
Murugesan notes that this can include "designing, manufacturing, using, and disposing of computers,
servers, and associated subsystemssuch as monitors, printers, storage devices, and networking and
communications systems efficiently and effectively with minimal or no effect on the environment."

c) Identify the source that you will need to contact to obtain more information; for example, a
government department or an environmental expert. List contact details and the type of information
they can provide that will help you develop your policy.

Department of the Environment of Australian government:

A Cleaner Environment
Emissions Reduction Fund

Green Army

Contact details:

John Gorton Building

King Edward Terrace

Parkes ACT 2600

GPO Box 787

Canberra ACT 2600

d) Why is the environment proection and biodiversity conservation act 1999 so important?

The EPBC Act provides a legal framework to protect and manage nationally and internationally
important flora, fauna, ecological communities and heritage placesdefined in the EPBC Act as matters
of national environmental significance.

d) Complete the following.

Stakeholder Their role in the development of Consultation methods you

your organizations sustainability would use
policy
Suppliers Supply sustainable products Phone, emails
Shareholders Follow sustainable policies Emails, face to face meeting
Unions and industry Commit sustainable initiatives Emails,
associations
Community Follow sustainable policies Emails
Employee Follow sustainable policies meeting

f) how you would promote initiatives associated with workplace sustainability policy:

employees- Encourage to make sustainable workplace

Community- Encourage sustainable activities

g) What information might a SWOT analysis give you to help you develop an effective sustainability
policy for the organisation?

Current environment for sustainability policy

Current strengths of sustainability policy

Current weakness of sustainability policy

Current threats of sustainability policy

h) Describe your role in helping the organization show commitment to the environment and
sustainability.

I participate in making sustainable workplace environment. For example, reduce electricity usage and
useless products.

i) Your organization is about to introduce a new policy to reduce power usage. What are some
promotional activities you could do to raise awareness.

Send emails to the employees with the content that shows how much money we can save when
reducing power usage.

Task 2: Case study

1. What issues would have been considered in defining the scope of the policy?

Their environmental impact stipulated that only local materials were to be used

2. What source of information would have been accessed in planning the policy?

Recyclable or renewable materials to be used where possible

3. What legislation, codes of practice and standards have been considered?

- Environmental Protection Act 1994.

- Sustainable Planning Act 2009 (

- Biodiscovery Act 2004

- Clean Energy Act 2008

- Electricity Act 1994

- Fire and Rescue Services Act 1990

- Geothermal Energy Act 2010

- Greenhouse Gas Storage Act 2009

- Iconic Queensland Places Act 2008

- Land Act 1994

- Mineral Resources Act 1989

- Marine Parks Act 2004

- Native Title Queensland Act 1993

- Offshore Minerals Act 1998

- Public Health Act 2005

- Recreation Areas Management Act 2006

4. List the stakeholder who would have been considered in the developing the policy ?

Environmental professionals

Managers

CEO

Suppliers

Customers

Employees

5. Does the policy reflect the organizations commitment to sustainability and the environmental? If
so, why? If not, why?

Yes, the policy reflects the organisations commitment to sustainability and the environment as the
policy how the organisation implements actions to maintain sustainability and the environment.

Task 3: Communicating the workplace sustainability policy

1. Why is it crucial to let stakeholders know about your sustainability policy? Describe the conscribe
the consequences if this is not done.

The importance of letting your stakeholders is that they understand what the policy is trying to achieve
and the actions of the organisation about the sustainability policy so that they can be on track, and show
initiative to contribute.

Consequences:

Result lack of commitment from the stakeholders

Confusion

Disinterest

Not following the legislation

2. List the skills a manager needs to have to communicate effectively. Give example then list at least
five tips for developing the skill.

Skills:
 Be Confident

Have a good Knowledge

Have a positive body language ,when communicating.

Examples:

As a manager ,its important to have a good communication skills to be able to communicate with your
staff about a new policy , give feedback in positive manner so that there is no conflict.

Tips :

Be active listening to your staff.

Have regular meeting or presentation and collect feedbacks.

Consult with senior manager

Watch video on the net, how to communicate effectively and put it in practices.

Work as a professional, be a role model, responsible.

3. Consider your organization and the introduction of a sustainability policy. Outline.

a) The key internal stakeholders

Senior managers

Board members

employees

b) The key external stakeholder

suppliers

customers

local community

c) What you would include in a presentation to the staff in your area in relating to the policy, the
procedures and activities to be carried out; the impact staff and the responsibilities that they will have
to take on board in terms of quality assurance; ensure you incorporate any OHS issues in your
response.

The presentation for the staff will be:

Explanation about the policy.

What the policy covers

Activities needed to implement the policy.

 Expected outcomes of each strategy .e.g. the percentage about how much to reduce electricity

The advantages of having sustainability policy in the organisation.

The support the organisation will provide to implement the policy

Ensure that the procedures and activities complies with the OHS .

Question from staff for clarify any concern.

4. Outline the presentation to your supervisor or some stakeholders and obtain comments from them
attach the comments to your outline and indicate whether you would adjust the outline in response
to the comments.

Feedbacks form
about the presentation.docx

Feedbacks form about the presentation

Please fill up this feedback form, your opinion is important to us ,and will be kept private and
confidential.
Name:
Name of presentation attended:

1.Was the presentation well explained?

2. What were the strengths of the presentation?

3. What is the weakness of the presentation?

4. How can we improve the presentation (any recommendation)?

Task 4: Case study

Read the case study, and then answer the questions that follow.

1. Describe the strategies you would use to promote and communicate to new policy and procedures
to the 2,000 employees who are now located to one building.

Presentation: a company presentation can be used to communicate the new policy and procedures.

Website: it can be launched on the website where it can maintain a rgular communication with
employees and they can their can provide feedbacks and add to the communication.
 Internal newsletter: it is good methods to promote the new policy and it also contain what initiatives
will be implemented .and also the expected outcomes.

Posters and notices: posters and notices will be a source of reminders as it will be displayed along the
office.

Meetings: it will help the employees to ask questions, and see what the expected outcomes.

A green teams: having a green team in the organisation could increase motivation, and enthusiasm.

2. What strategies would you recommend for ongoing awareness of the initiatives that have been
put in place?

Have regular meetings, updates weekly.

Observation from the representatives of green team.

Monitor progress and display it in the newsletter.

Display poster in the office as a reminder.

3. Suggest four relevant key performance indicators that maybe put in place for employee.
Wise waste program: In 2 weeks time, staff must be able to tell which goes in which bins.

A positive paper program: reducing the paper use will a going monitoring, posters will be display
around all the offices, follow all sustainability policies and procedures.

A timely travel program :reduce the use cost of transportation ,

An active awareness: participate in all environment initiatives

4. Select one of the initiatives from the bulleted list and complete a table similar to the following.
Green initiative:
Outcome expected To reduce the amount of paper using recycle paper,
using email instead of paper,
Activities to be undertaken Use email instead of paper
Making double sided photocopying standard
procedures
Placing recycle paper box under each desk
Responsibilities Senior manager :continue to raise awareness
Make sure everyone is following the policy.
Staff: follow the sustainability practices
And participate in green team activities

Task 5: Implementing the workplace sustainability policy

a) Explain how you would manage the development of a procedure to implement a workplace
sustainability initiative; for example, green purchasing or recycling.

Create a plan to implement in the company policy and procedures such as fallowing
- use products that reduce your reliance on natural resources (e.g. rainwater tanks, solar hot water
systems)

- use products that are made from recycled material (e.g. office supplies made from recycled plastic,
furniture made from recycled rubber)

- look at all your business activities to see if you can do anything differently (e.g. reducing air travel by
holding conference calls instead of interstate meetings).

b) Prepare a brief procedure for environmental initiative.

Offer, encourage and develop subject, courses and research of environmental and sustainable content.
Promote external awareness by supporting projects that seek solutions to environmental problems in
order to improve the sustainability of an environment.

c) List and describe three mechanisms for communicating the procedures. Explain how you will ensure
that the procedure can be understood by everyone.

- Create posters or process charts to post around the workplace to keep key messages firmly in mind

- Regularly promote a policy or procedure in internal newsletters or at team meetings.

- At the end of information session, ask participants to complete a short quiz to show they have
understood the information

d) Describe some strategies you would use to implement a continuous improvement cycle for
environmental sustainability.

Improvement systems and waste reduction activities that are applied throughout your whole business
can deliver huge energy and resource savings. These will be supported by strategic decisions in areas
such as investment in buildings, plant and equipment to reduce energy consumption, or setting up
cogeneration or energy recovery and water capture systems or finding ways to recycle, re-use or
remanufacture.

e) Explain how the continuous improvement cycle can assist in improving resource efficiency.

applying compliance and reporting mechanisms

investing in technology, infrastructure and design features

measuring and monitoring to identify issues and targets and improve your performance

leadership and workplace culture that encourages employees to engage with sustainability practices
implementing lean systems across the whole business

training and performance management for your personnel

identifying any government funding or incentives for energy and water saving projects.

f) List and describe three examples of internal recording system or tools and explain how they are
used to measure environmental progress.

- Diagrams to identify material and energy inputs and outputs.

- workplace inspection and audits

- reviews and breach reports

g) Explain the link between reporting and recording systems and quality assurance.

To planning,commissioning, accountability and performance improvement

Task 6: Case Study

Read the case study, and then answer the questions that follow.

a) Develop and communicate implementation procedures to let the appropriate people know about
the procedures they have to follow.

- Educating the public about the issue your organization addresses

- Developed handbook, a policy manual, or some other form of documentation of your policies

- A spokesperson informed on the media that the policy had been updated to avoid future confusion

- Community involvement to let them spread the procedures information

b) Describe some strategies you would use to monitor the policies and procedure for tracking and
recording performance in these areas and ensure the organization regularly improves resource
efficiency.

- Develop an feedback form

- Identify performance measures

- Set an evaluation schedule

c) Explain how you would assign responsibility for tracking improvement in sustainability approaches.
Give some example of tracking tools and software system you might use.

Checking monthly to see improvement by collecting stat in every implemented environmentally friendly
and the software I would use is MetricStream or SAP software to Improving understanding corporate
sustainability performance and tracking progress of sustainability projects.

Task 7: Reviewing policy implementation

a) Explain the importance of providing stakeholders with result /outcome following the
implementation of environmental policies and the procedures. Discuss some consequence for not
doing this.

Senior management will always have primary responsibility for environmental issues. This includes
liability if environmental breaches occur. In any company responsibility of result and outcome for
environmental policy should be given to someone in a position of sufficient authority to create and
change policy as required if not stakeholders cant lead everyone to implement with the new policy

b) Why it is crucial to investigate the success or otherwise sustainability policy?

It is important to design and implement procedures to minimise risk, and this is achieved through a
process of continuous improvement

c) Provide the description of the steps you would take in evaluating to performance of a policy
implementation.

First,A policy needs to be communicated from the creator to the relevant governing body within the
bureaucracy that has the power to enact it. Thus, a policy designed to enforce traffic safety by cutting
down on the number of drunk drivers would be passed down to law enforcement officials for
implementation. When no existing agency has the capabilities to carry out a given policy, new agencies
must be established and staffed.

Second, a policy needs to be communicated clearly and easy to interpret if it is to be implemented

effectively. Too much ambiguity in this stage can lead to involvement by the judiciary that will force
legislators to clarify their ends and means for policy implementation. The judiciary may overrule the
implementation of such policies.

Finally, the resources applied to implementation must integrate with existing processes and agencies,
without causing extensive disruption, competition, or conflict.

d) Describe the report you have prepared for senior management to document outcome in relating to
a workplace sustainability policy initiative. Identify the target audience and provide a brief
description of the structure and the nature of the report.

- Comply with current environmental legislation;

- Consider, assess and take actions where necessary to continuously improve environmental practices

- Emphasize to employees at all levels their own responsibility to the environmental well-being, giving
training and information where applicable

- Display and provide this Policy to all employees including Sub-contractors

- Audit environmental and sustainability performance

Target audience should be the board who have power to make decision also the structure must be
formal in an executive summary for them

f) Ongoing monitoring of the implementation of a policy and associated procedure is important. Why,
and what is the relevance as such the monitoring risk minimization?

Monitor a policy, some data about the policy must be obtained. A good implementation plan will
suggest some ways in which ongoing data about the policy can be generated in the regular course of
policy maintenance, for example, from records, documents, feedback from program clients, diary
entries of staff, ratings by peers, tests, observation, and physical evidence.
g) What role do key performance indicator play in monitoring performance and how can the assist in
supporting continuous improving?

The role of Key Performance Indicators (KPIs) in the organization is to provide internal and external
clients with actionable metrics in easily accessible, customizable formats they can use to increase the
effectiveness and efficiency of their operations. What differentiates KPIs from the wealth of metrics that
can be generated from any business is that they are key leading and lagging indicators that can be used
to reflect the strategic performance of the organization.

h) Outline the option you would take when it has been determined that a policy needs major
modification.

Feedback from the consequences of formulated and implemented policies can also stimulate the
modification of policies in the implementation phase, at both the rulemaking point in the process and in
the operation of policies

i) In relation to workplace sustainability policy it has been agreed the changes to procedures need to
be made to improve the overall performance of the policy. Explain your approach.

I would like everyone in the company gathering all the idea to help to imrove in every possible way that
can be done. Not just only the board of the company who have the right to make the policy and
procedures

j) On analyzing record and report in relating to outcome on a sustainability policy, the growth rate
towards the targets of reduction in waste has slowed to such as extent that the targets for the end of
the two-year period will be not reached. The targeted reduction initially was as follow:

Describe the step you would take to address this situation.

According to the record we can see that since the month of June the waste reduction percent keep
slowly increasing and stopped and some month, the company might have to stimulate employee to
cooperate with the policy and procedure to make it get to the target

Task 8: Case Study

Read the case Study, and then answer the questions that follow.

1. Describe the process Karen followed to document paper usage.

She became a role model for everyone to use double sided copying , and re-use single-sided paper to
print draft copies and also increases its use of email to save paper

2. How might you provide feedback to the staff about the outcomes of the new paper recycling
policy?

Create a campaign for employee about the awareness of the amount of copy paper they use to reduce
paper consumption

3. Develop the new procedure that will improve records on paper purchasing and use.
- Create a cross-department team focused specifically on reducing paper use throughout the
organization. Get upper management support. Enlist volunteers in each area to help implement the new
practices, encourage employee participation and report feedback.

- Schedule regular meetings and report your progress to upper management on a quarterly basis.
Update the publicly displayed charts as goals are met and recognize and reward departments and
individuals frequently for their accomplishments. Send out regular, entertaining announcements and
reminders. Update the online paper reduction reference document as practices change. Respond to
employee feedback and alter programs as needed.