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A word processor (more formally known as document preparation system) is a

computer application used for the production (including composition, editing, formatting,
and possibly printing) of any sort of printable material.
Microsoft Word is a word processor designed by Microsoft. It was first released in 1983
under the name Multi-Tool Word for Xenix systems.

General Features

• Fully compatible with Windows Vista


• Tabbed interface to provide easy access to open documents
• Opens files with file extension RTF, file extension DOC, and file extension
DOCX (new default format in Word 2007)
• Fast start up
• Compact screen size
• Hot Connect lets you use Jarte with other programs
• Optional "Clickless Operation" feature greatly reduces clicking
• Can be run directly from a pluggable USB flash drive
• High quality spell checker with custom user dictionary
• Included spelling dictionaries: English (American, British, & Canadian), Spanish,
French, German, Italian, and Dutch
• Link to, or import, your existing custom Word spelling dictionaries
• Support for templates
• Export to HTML or PDF
• Single click bookmarking and bookmark navigation
• Send documents via e-mail
• Full drag and drop file support
• Instant access to recently opened documents and folders
• Instant access to documents and folders designated as favorites
• Adjustable document zoom
• Detailed Help documentation

Editing Functions

• Insert pictures, hyperlinks, tables, page breaks, equations and other embeddable
objects
• Quick Clips option provides easy copy, cut and paste capability using the mouse
scroll wheel button
• Standard clipboard functions plus a Paste Plain function which strips HTML and
RTF formatting from clipboard text before pasting
• Multi-level undo and redo functions
• Sorting
Font Formatting

• Bold, italic, underline, strikeout, subscript, and superscript font styles


• Choice of text colors
• Text highlight tool with choice of colors
• Font typeface selection box which displays each font choice in its own typeface
• Choose your own default font
• Quick access to your personally chosen favorite fonts and to recently used fonts
• Format brush tool quickly applies font styling to text

Paragraph Formatting

• Left, right, centered, and justified text alignment


• Paragraph indentation including first line and hanging indent styles
• Bulleted and numbered list styles
• Single, one and a half, and double line spacing
• Optional paragraph spacing before and after paragraphs
• User settable tab stops
• Format brush tool quickly applies formatting to paragraphs
Printing

• Print preview
• User definable page margins
• Reverse page order option and odd or even pages only options (useful for double
sided printing) in addition to the standard print options
• Visual designer allows complete control of both headers and footers:
o Define any combination of left side, right side, and center headers and
footers
o Headers and footers may contain any combination of page numbering, file
date, current date (in choice of date formats), file name, and user definable
text
o User control of the font typeface, font size, font style, and font color used
for headers and footers
o User control of the positioning of the header and footer lines
o Optional suppression of the header and/or footer on the first page

Tools

• Clip List allows you display and reuse the 25 most recent clipboard clips
• Screen capture tool for copying images from the screen
• Special Characters Keyboard allows single click insertion of any character
including the extended characters not shown on your keyboard
• Reference Bar provides instant word lookup to online dictionary, thesaurus, and
encyclopedia
• The Reference Bar also automatically integrates with the WordWeb dictionary
and thesaurus if it is installed
• Document word count tool
• Search for files on your computer with direct access to the system file search tool
HEADER AND FOOTER

Instructions

Step 1

Go to the View menu and select Header and Footer. The Header and Footer
window opens, and the body text fades to gray to show that the document text is
not active. The Header and Footer text boxes are positioned at the top and bottom
of each page of the document.

Step 2

Place the cursor in the Header box at the top of any page or in the Footer box at
the bottom of any page.

Step 3

Type the information you want to include. This information will be included on
every page of your document.

Step 4

Use the # button in the Header and Footer window to insert page numbers for the
document.

Step 5

Use the ++ button in the Header and Footer window to insert the number of pages
in the document.

Step 6

Use the Insert Date and Insert Time buttons in the Header and Footer window to
insert the current date and time.
Applying border, Bullets and numbering

Bullets not only make a text list easier to read by indenting it, but they add a professional
look to the document. Bullets are very easy to do with just a few quick steps in Word.

Instructions

1. Step 1

To add bullets to non-bulleted text to, select the lines of text to make into bullets.
Or to remove or change bullets, select those lines.

2. Step 2

Bullets Icon

Then from the menu bar, the Format option, then choose sub-menu option Bullets
and Numbering.

An alternate method to quickly add or delete bullets is to toggle them on or off


using the Bullets icon on the Formatting toolbar.

Step 3

From the Bullets and Numbering window, go to the Bulleted tab and then select
the desired bullet style to apply or select None to remove current bullets. Click
OK to apply the change to the selected of text.

Step 4

The lines selected will get changed to the new bullet format.
To insert a table

The table function in Microsoft Word enables to organize text into uniform rows and
columns. We have complete flexibility to create as many rows and columns as we need.
The software also provides a formatting feature so we can specify the exact size of each
row and column in the table.

Instructions

Step 1

Open Microsoft Word. Start a new document. On the main menu, click "Table,"
then "Insert" and then "Table." A new window will appear in the center of the
screen. Use this window to designate the table specifications.

Step 2

Enter the desired number of columns and rows in the Table Size section and then
click "OK." Your new table will appear on the screen. Microsoft Word
automatically formats the cells to be the same size. You can change this later.

Step 3

Input text; place the cursor in the desired field and type the text or cut and paste
text from another Word document. The cell will automatically expand
horizontally as you type.

Step 4

Change the width of a column; place the cursor on the right border of the column
(the cursor will change to a line with arrows). Click the mouse and drag the cursor
to the right and stop when you reach the desired size. An alternate method is to
place the cursor inside the desired column, click "Table" and then click "Table
Properties." In the new window, select the Column tab. Enter the desired column
width and then click "OK."

Step 5

Insert a row; place the cursor anywhere in the field adjacent to where you want
the new row. On the main menu, click "Table" and then "Insert." Select either
"Rows Above" or "Rows Below."
Step 6

Add a column; place the cursor anywhere in the field adjacent to where you want
the new column. On the main menu, click "Table" and then "Insert." Select either
"Columns to the Left" or "Columns to the Right."

Step 7

Delete a row or column; place the cursor in the desired column or row. Click
"Table," "Delete" and then either "Columns" or "Rows."
Finding and replacing text

With this feature we can change a certain word or phrase that is repeated throughout the
document.

Instructions

Step 1

Place your cursor at the beginning of your document.

Step 2

Go to the Edit menu and select Find. The Find and Replace window opens.

Step 3

Select the Replace tab.

Step 4

Type the word or phrase that you want to find in the "Find what" box.

Step 5

Type the word or phrase you want to replace it with in the "Replace with" box.

Step 6

Select All, Up, or Down in the Search drop-down menu to tell Word how much or
which part of the document you want to cover with this search and replace.

Step 7

Select Find Next or Replace if you want to manually replace each word or phrase.

Step 8

Select Replace All if you want Word to automatically search for and replace each
instance of the word or phrase without first checking with you.
How to Perform a Mail Merge
Microsoft Word has a convenient and easy-to-use mail merge function that allows you
to produce personalized documents addressed to specific people with just a few clicks.
You simply enter data in one database style Word file and then enter a basic format into a
main document that the data will be merged to. This is commonly used by people who
need to send sales and cover letters to a mass group of people or produce packing slips
and invoices for orders. Once the mail merge data sheet is set up, it can be used
continuously for a variety of different types of mailings and communications to the
people on your list. You can also add more entries to your data sheet as needed with just
a few clicks.

Instructions

Step 1

Open a blank document in Microsoft Word. Click "Start Mail Merge" under the
Tools menu (found on the "Mailings" toolbar in Word 2007).

Step 2

Choose the type of mail merge that you want to perform. You can merge letters,
envelopes, labels and even email messages using Word.

Step 3

Select the recipients that you would like to include in your mail merge. If you do
not already have a list of recipients ready in a Word file (listed in database form),
you have the option of creating a new list. The mail merge wizard will give you a
selection of fields that you can add to your list. Choose the fields that will identify
and personalize each recipient for your needs. You can also add your own special
field names. This could include name, address, phone number, or even less
common identifiers like website address or favorite ice cream flavor. Think about
how your letter or message to this recipient will be crafted when choosing fields.

Step 4

Create your main document. The main document is the common letter, envelope,
label or email message design into which the information from the mail merge
recipient list will be dumped. So, for example, for a standard letter you would
write your note in the main document and then have an address box at the top
where the recipient information will be dumped in.
Step 5

Add merge fields into the document. First, position cursor in the main document
where to add the merge field. Then click "Insert Merge Field"---this command
should be shown on toolbar or under "Tools> Mail Merge." You will see a list of
all the fields that you created in your recipient list. For example, put the
<FirstName> field after "Dear" in the beginning of your letter, or insert
<FavoriteIceCream> somewhere in the middle of your letter where you
mentioned the person's ice cream preferences.

Step 6

Perform the mail merge. Select "Finish and Merge" on Word toolbar. You are
given the option to merge into a new editable file that will list every recipient's
individual document, merge directly to a printer or merge to an email using
Microsoft Outlook.
MS Excel
A spreadsheet is the computer equivalent of a paper ledger sheet. It consists of a grid
made from columns and rows. It is an environment that can make number manipulation
easy and somewhat painless.

Excel can be used to create worksheets and workbooks with built-in mathematical
functions. Spreadsheet data can be used to create almost instant charts and graphs. Users
can also create database tables, which can be sorted and filtered as needed.

Spreadsheets are made up of

• Columns

In a spreadsheet the COLUMN is defined as the vertical space that is going


up and down the window. Letters are used to designate each COLUMN'S location.

• Rows

In a spreadsheet the ROW is defined as the horizontal space that is going


across the window. Numbers are used to designate each ROW'S location.

• Cell

In a spreadsheet the CELL is defined as the space where a specified row and
column intersect. Each CELL is assigned a name according to its COLUMN letter
and ROW number.

In the above diagram the CELL labeled B6 is highlighted. When referencing a cell, you
should put the column first and the row second
In each cell there may be the following types of data

• text (labels)
• number data (constants)

• formulas (mathematical equations that do all the work)

Formulas are entries that have an equation that calculates the value to display.

Sum Function

The Sum function takes all of the values in each of the specified cells and totals their
values. The syntax is:

• =SUM(first value, second value, etc)

In the first and second spots you can enter any of the following (constant, cell, range
of cells).

Example Cells to ADD


=sum(A1:A3) A1, A2, A3
=sum(A1:A3, 100) A1, A2, A3 and 100
=sum(A1+A4) A1, A4
=sum(A1:A2, A5) A1, A2, A5
Average Function

The average function finds the average of the specified data. (Simplifies adding all of the
indicated cells together and dividing by the total number of cells.) The syntax is as
follows.

• =Average (first value, second value, etc.)

Text fields and blank entries are not included in the calculations of the Average Function.

Example Cells to average


=average (A1:A4) A1, A2, A3, A4
=average (A1:A4, 300) A1, A2, A3, A4 and 300
=average (A1:A5) A1, A2, A3, A4, A5
=average (A1:A2, A4) A1, A2, A4

Copying Formulas

Sometimes when we enter a formula, we need to repeat the same formula for many
different cells. In the spreadsheet we can use the copy and paste command. The cell
locations in the formula are pasted relative to the position we Copy them from.

A B C
Cells information is copied from its relative position. In other
1 5 3 =A1+B1 words in the original cell (C1) the equation was (A1+B1). When
2 8 2 =A2+B2 we paste the function it will look to the two cells to the left. So the
3 4 6 =A3+B3 equation pasted into (C2) would be (A2+B2). And the equation
pasted into (C3) would be (A3+B3).
4 3 8 =? + ?
Snap shot

CALCULATE THE TOTAL MARKS AND PERCENTAGE OF GIVEN


FIVE SUBJECTS FOR TEN STUDENTS.
Snap shot

SORT THE LIST OF 20 STUDENTS BY THEIR NAMES


Charts or Graphing

Numbers can usually be represented quicker and to a larger audience in a picture format.
Excel has a chart program built into its main program.
There are many types of charts. The two most widely used are the bar chart and the pie
chart.

The BAR Chart is usually used to display a change (growth or decline) over a time
period. You can quickly compare the numbers of two different bar charts to each other.

The PIE Chart is usually used to look at what makes up a whole Something. If you had a
pie chart of where you spent your money you could look at the percentages of dollars
spent on food (or any other category).
Microsoft Excel Chart
Chart Types.

Microsoft Excel offers a wide selection of chart types and sub types, to help you use your
data to get your point across. There are over a dozen standard chart types, each with
several subtypes. In a previous article, Scatter Chart or Line Chart?, I discuss the
similarities and differences between two frequently confused types. Excel also offers
twenty built-in custom types, many of which are called "Combination Charts," because
they combine different types in the same chart. This article describes chart types in Excel,
and shows you how to select and modify built in chart types and how to create your own
combination charts and custom chart types.

Applying a Chart Type to a New Chart.

Select your data and click the Chart Wizard button on the Standard toolbar (or choose
Chart... from the Insert menu. The first step of the Chart Wizard is the Chart Type
dialog. The default chart type (a Clustered Column chart, if you've never specified
another default type) is selected. Note the list of chart types in the left side of the dialog,
the thumbnails of subtypes in the right, and below the subtypes, a description of the
selected subtype. Click on the Press and hold to view sample button to see a thumbnail
of your chart formatted as the selected chart subtype. Select a chart type and subtype, and
click Next to continue with the rest of the wizard.