https://drive.google.

com/drive/u/1/folders/0B8oQxqWQPWM1TmJEVm1QMktGcUE

Project #2 Meeting Minutes

September 9, 2017
Attendance: Matt, Hugh, Nina (Teams and Email were just updated yesterday -
Waiting for Response from Paula)

Action items:
Determine Project Manager
Provide input on culture / region to focus research on (Japan?)
Inform the group of your availability and any strengths / weaknesses you have
(Relevant to the project)
Decide on where to house project documents (Entire group can see, comment, or revise
documents)

Discussion:
Agreed to focus research on an Eastern Asian country, possibly Japan.
o Large differences between American business culture and Japanese
business culture
Agreed to communicate through group emails
Provided discussion / project availability
o Hugh: Monday Friday after 5PM
Saturday / Sunday flexible.
o Nina: Monday Sunday 1PM to 3PM central and 9PM to 12PM central. (I will
check emails periodically throughout the day to collaborate and can stay up as
late as 2AM if needed)
9/10/17, 9/11/17, 9/23/17, and 9/24/17: 2PM to 11:30PM central
o Paula: Monday & Wednesday after 5PM
Tuesday & Friday after 4PM
Thursday after 9PM
Saturday after 8PM
Sunday anytime before 6PM
My availability Thursday-Sunday just depends on my work schedule.
Matt: Available anytime after 5 pm on weekdays and whenever is needed on the
weekends.

Listed strengths and weaknesses relevant to this project

o Hugh: Strengths: Video, social media, outlines.
Weaknesses: Writing
o Nina: Strengths: Writing, planning, researching
Weaknesses: Tailoring (It takes me a couple drafts to edit out
unnecessary material)
o Paula: Strengths: Outlines, research, visuals
Weaknesses: Writing
 Matt: Strengths: Writing ability and research analysis. Making documents look
aesthetically pleasing and professional.
Weaknesses: Difficulty editing out unnecessary
information.

We should list what links, from the DD6HW3 tasks, that were the most useful and
relevant
o This will allow the group to share information and decide what cultural
issues we want to concentrate on for the project.
o Allow everyone to have inputs.

Next Steps: Create a space to share parts of the project, decide project manager,
complete task schedule, contact all group members, and read up on project #2.

Project #2 Meeting Minutes

September 13, 2017
Attendance:
Nina, Hugh, Paula, and Matt.
Action items:
Provide the group with your top choices of resources.
Add your personal goals, experience, and commitment to the Team Charter.
Provide feedback/Comments on the following draft documents:
--Team Charter
--Task Schedule
--Proposal
--Analysis of the Rhetorical Situation

Discussion:
Agreed to focus research project on Japan.
Nina provided drafts of the Proposal, Task Schedule, and Team Charter on the Shared
Google Drive.
o Everyone agreed to provide review the documents for revision.
o Several comments left on each document to make improvements
Matt shared a draft of the Analysis of the Rhetorical Situation, in case it was due today as
well.
o Everyone will look over for revisions.
Everyone has different schedules and other classwork to attend to but agrees to keep the
group up to date with their progress.
o Any time constraints or difficulties completing tasks is made known to the group so we can
help each other if possible.
Next Steps:
Now that the course has opened as far as Due Date #10, look over assignments to better
tailor the Task Schedule
 Begin researching your most reliable sources of information. Ensure one (1) or two (2) is
peer-reviewed / scholarly.
Decide which part of the Formal Research Report you would like to complete a draft of. (List
of required documents can be found at the bottom of the page)

Project #2 Meeting Minutes

September 21, 2017
Attendance:
Nina, Hugh, Paula, and Matt.
Action items:
Provide your research results in the Body of the report.
Choose what documents from the Report that you would like to complete:
Hugh - Tip Sheet, Acknowledgements, Annotated Bibliography, Body
Matt - Table of Contents, Annotated Bibliography, Body
Nina - Memo, Works Cited, Executive Summary, Introduction, Annotated
Bibliography, Body
Paula - Annotated Bibliography, Body

Discussion:
Add more information into the etiquette section. (Paula / Nina)
Contact the professor regarding the layout of the Table of Contents
Double check that we used the required amount of cited sources (Scholar/other)
Double check correct APA format for citations:
In text
Image / figures
Annotated Bibliography
Works Cited

Next Steps:
Final Research Report due September 23, 2017.
o DD10 assignments will walk us through the peer review process.
Read project #2 prompt, have we met all of the requirements?
Finish adding materials, change anything highlighted by the originality report.
Ensure all citations are correct, APA format.
Decide upon any images / figures, if any, to be added.

Project #2 Meeting Minutes

September 25, 2017
Attendance:
Nina, Hugh, Paula, and Matt.
Action items:
Provide Schedule
Choose what documents from the Presentation that you would like to complete:
Hugh - Slides, VoiceThread, Revisions
Matt - Handout, Revisions
Nina - Script, Revisions
Paula - Slides, Revisions
Determine topics:
Slides, Script, VoiceThread - Nonverbal Communication
Handout - Greetings, Physical Communications, and Etiquette

Discussion:
Create the script early so Paula and Hugh have access and can use it to build the slides
and do voiceover on VoiceThread presentation. (Nina)
Contact the professor regarding possibly needing citations in the presentation. (Nina)
Provide images for Hugh and Paula to use in presentation. (Everyone)
Review / comment on all documents prior to submission. (Everyone)

Next Steps:
Final Presentation due September 27, 2017.
Read project #2 prompt, have we met all of the requirements?
Review each others work, suggestions / revisions.
Ensure citations are used if needed.