Demonstratie Vital

http://allergenbureau.net/vital-online-helpful-
hint-vital-online-demonstration-video/

Helpful Hint Create an Ingredient library

Use the ingredient library, accessed via the INGREDIENTS tab, to create and manage
ingredients which can be accessed by all VITAL Online users on your account. Ingredients
created within the RECIPES tab cannot be used in other recipes.
A useful feature of VITAL Online is the ability to create an ingredient library. Ingredients entered
in the ingredient library, via the INGREDIENTS tab, can be used in multiple recipes and any
changes to the allergen status of an ingredient from the ingredient library will flow through to all
the recipes in which the ingredient is used.

You can create ingredients within a recipe too, but these ingredients cannot be used again in
other recipes without re-entering the information. The logic of this system was to enter approved
ingredients, for all users on your account to access, in the ingredient library. Create an ingredient
from the RECIPES tab when using a trial ingredient to which you dont want other users to
access.

To create an ingredient library, navigate to the INGREDIENT tab of VITAL Online to add
ingredients.

When creating a recipe, you will have access to the ingredients in the library by searching on
them by name or reference code.

Helpful Hint Monthly subscription option

Some VITAL Online users may only need to access their VITAL Online account infrequently say
once or twice a year, for audit purposes or to meet their supplier requirements. The renewable
monthly subscription option provides infrequent users with a cost-effective way of accessing
VITAL Online while retaining your ingredient and recipe information for the next time you choose
to access VITAL Online.
To increase user accessibility, and in response to some VITAL users feedback that they only use
the VITAL Calculator from time-to-time, the Allergen Bureau has created a monthly subscription
option for VITAL Online. The monthly subscription option is only available to non-members of the
Allergen Bureau and there is no limit to the number of times your VITAL Online account can be
accessed through a monthly subscription.

Default setting for monthly plans is for Auto-renewal of a monthly credit card payment.
Select Disable Auto-Renewal under Billing and Subscriptions to manually control the
frequency of your monthly VITAL Online subscription renewal. All ingredient and recipe
information will be retained for the next time you choose to access VITAL Online by a monthly
plan.
It is of note that this option is not needed by Allergen Bureau members because our Allergen
Bureau members receive a discount of more than 85% for access to VITAL Online all of the
time!! The yearly subscription plan for Allergen Bureau members is available at a lower cost than
the monthly plan for non-members. We highly recommend you consider the benefits of becoming
an Allergen Bureau member.
The Allergen Bureau offers a range of flexible subscription packages tailored to meet the size of
your organisation and the frequency of use. See the VITAL Online subscription packages.
A great user-friendly feature of VITAL Online is the ability to create folders that you can use to
easily and effectively store and manage your VITAL assessments. When you create folders within
VITAL Online, you can arrange recipes under different categories such as within different
divisions, sites, or product lines within your company. Each folder can be customised to control
User access to the information, providing an extra level of security within your organisation.
Folders are created under the RECIPES tab in VITAL Online. Folders can be created within
another folder the parent folder and nested hierarchically. This allows you to create and
manage recipes within a series of nested folders. To create a folder you must be in the view
recipes as a folder option which is the small folder icon to the right of the + Create a Folder
button.
Access to folders and recipes can be controlled in your VITAL Online account by using the Edit
Permissions functionality. User permission options are:

Write the highest level of access. The User has full access and can edit and delete the
folder or recipe
Read the folder or recipe can be viewed by the User but not edited or deleted
None this User has no access to view the folder or recipe.

The VITAL Online Account Owner for your organisation has full access to all folders and
recipes.
In VITAL Online, folders for which a User has been granted access are shown in grey. Folders
where the User does not have access are shown in orange. In this example, this VITAL Online
User can access the Licorice folder, but they do not have access to the Gum folder or Lollies
folder.

Create a VITAL Action Level Grid Report to see the Action Levels that determine the labelling
outcomes for each cross contact allergen for your product.
It is essential to determine Action Levels for individual products as the Action Level is calculated
from the Reference Amount (e.g. Serving Size) of the product. Careful consideration is required
to set a Reference Amount for the product.

To create a VITAL Action Level Grid for your product in VITAL Online, go to the REPORTS tab in
the dashboard at the top of the screen. Click on Create a VITAL Action Level Grid Report. Enter
the relevant Reference Amount (e.g. Finished Product Serving Size) in grams. Download the
report to view the VITAL Action Level Grid for that Reference Amount.

Refer to the VITAL Guide http://allergenbureau.net/wp-content/uploads/2013/11/VITAL-Guidance-

document-15-May-2012.pdf for definitions and further information about setting an appropriate
Reference Amount for your product.
An example of a VITAL Action Level Grid (where the Reference Amount is 50g) is shown below.
PROCESSING PROFILES are an efficient way to apply the VITAL Program and to use VITAL
Online. Recipes may be able to be grouped into products that have the same possible exposure
to potential cross contact allergens during manufacturing and therefore can use the same
Processing Profile.
A Processing Profile should be created as a result of assessing the potential for cross contact
due to manufacturing using the method described on p7 of the VITAL Guide.
The PROCESSING PROFILES function in VITAL Online is flexible. A Processing Profile can be
summarised into a single cross contact (Figure 1 and a worked example shown below) or sub-
divided to take into account the different products which could be potential cross contact (Figure
2) or different production stages (Figure 3). Whichever option is chosen, the Assumptions should
be used to clarify the source of the information.
Worked example to show a Summarised Processing Profile
This example demonstrates how to create a summarised Processing Profile on a Soup Line the
allergens present in the soups are shown in Table 1. In this example, the run order dictates that
each of the recipes can be run directly after any of the others without cleaning. It is possible that a
maximum of 2 kg of the previous recipe can hang up in the line and become homogeneously
distributed into 500 kg of any of the following recipe. This information can be added to VITAL
Online in the PROCESSING PROFILES Tab (Figure 1).

Recipe Allergens

Wheat Sesame Milk Fish

Chicken Soup 10% wheat flour 3% cream

(20% protein) (2%protein)

Fish Soup 20% cod

(20% protein)
 Asian Soup 1%sesame oil
(0.1% protein)

Mushroom Soup 8% wheat flour 10% cream

(20% protein) (2% protein)

SUMMARY OF CROSS CONTACT 10% wheat flour 1% sesame oil 10% cream 20% cod
(use whichever amount is highest) (20% protein) (0.1% protein) (2% protein) (20% protein)

Figure 1 shows how

this example could be entered into VITAL Online from the PROCESSING PROFILES Tab at the
top of the VITAL Online screen (Note, only the entries for wheat and sesame are shown in this
example).
Figure 1. Entering a Processing Profile
Figure 2. Soup Line Processing Profile divided by the recipes (Lobster Bisque and Egg
Soup) that may become a cross contact due to manufacturing

Figure 3. Soup Line Processing Profile divided into cross contact due to the Mixer and the
Filling Area

Using Assumptions effectively

VITAL Online provides the opportunity to record Assumptions for each: INGREDIENT;
PROCESSING PROFILE; Reference Amount; and for any concentration/dilution used. The
purpose of the assumptions section is to record the source of the information you have entered
into VITAL Online or any comments about how the data you are using was obtained. For
example, the Assumptions for the allergen status of an ingredient might be the date of the
specification.
Organisations may choose to use the Assumptions area to record standard information, such as
the name of the staff member who has approved the information, or Assumptions could be
references to appropriate sections of your Quality Manual.

It is important to remember that when the information in the Assumptions changes, then the
VITAL Assessment should be reviewed so ensure that you reference anything which may change
the validity of this VITAL Assessment.
 Figure1: Example use of Assumptions in VITAL online

Introduction to Processing Profiles

Use the Processing Profile library, accessed via the PROCESSING PROFILE tab, to create and
manage processing profiles which can be accessed by all VITAL Online users on your account.
A useful feature of VITAL Online is the ability to create a flexible processing profile to capture
allergens added due to processing. Processing profiles can be entered into VITAL Online to
create either
i) a processing profile library via the PROCESSING PROFILE tab. These processing
profiles can be used in multiple recipes and any changes to the allergen status of a processing
profile from the processing profile library will flow through to all the recipes in which the
processing profile is used. See Figure 1.
ii) a processing profile confined to a particular recipe via the RECIPE tab. Creating a
processing profile using this method may be suitable when using a draft processing profile or
when applying different scenarios to the inputs of the processing profile to determine the effect on
the labelling outcome. Processing profiles created in this manner are not accessible to be used in
other recipes. See Figure 2.
To create a processing profile library navigate to the PROCESSING PROFILE tab of VITAL
Online and click on CREATE A PROCESSING PROFILE as shown in Figure 1.

Figure 1: Creating a processing profile library.

 Figure 2: When entering a recipe, a processing profile can be added at Step 4 Processing either add a previously
created processing profile from the library or create a new one.
VITAL Online contains multiple legislation. User access to legislation is controlled by the VITAL
Online Account Owner.
The Account Owner for each VITAL Online account can set default and allowed legislation for
each User. This can be done when: creating a new account; adding new Users to the account; or
editing existing users. Access for each User can be controlled through the User manager menu
which is accessed via the Account settings (cog wheel) icon. While Users can be given access to
multiple legislation, Account Owners may find it useful to restrict each Users access only to
required legislation to prevent work being completed in an incorrect legislation.
Access to legislation lists is controlled by the Account Owner through the User manager menu by
setting a default legislation and one or more allowed legislation as shown in Figure 1.

Figure 1: Managing User allowed and default legislation access

It is important to note that each legislation has different allergens and allergen definitions,
including different exemptions from mandatory labelling.
In VITAL Online, the appropriate legislation is selected for each ingredient, processing profile and
recipe during Step 1 of creating the item. When creating a recipe under a particular legislation,
only ingredients and processing profiles from the same legislation can be used as inputs.
Recipes, ingredients and processing profiles cannot be copied from one legislation to another
as they contain different allergens.

Helpful Hint Create an Ingredient library

Use the ingredient library, accessed via the INGREDIENTS tab, to create and manage
ingredients which can be accessed by all VITAL Online users on your account. Ingredients
created within the RECIPES tab cannot be used in other recipes.
A useful feature of VITAL Online is the ability to create an ingredient library. Ingredients entered
in the ingredient library, via the INGREDIENTS tab, can be used in multiple recipes and any
changes to the allergen status of an ingredient from the ingredient library will flow through to all
the recipes in which the ingredient is used.

You can create ingredients within a recipe too, but these ingredients cannot be used again in
other recipes without re-entering the information. The logic of this system was to enter approved
ingredients, for all users on your account to access, in the ingredient library. Create an ingredient
from the RECIPES tab when using a trial ingredient to which you dont want other users to
access.

To create an ingredient library, navigate to the INGREDIENT tab of VITAL Online to add
ingredients.

When creating a recipe, you will have access to the ingredients in the library by searching on
them by name or reference code.

Helpful Hint Monthly subscription option

Some VITAL Online users may only need to access their VITAL Online account infrequently say
once or twice a year, for audit purposes or to meet their supplier requirements. The renewable
monthly subscription option provides infrequent users with a cost-effective way of accessing
VITAL Online while retaining your ingredient and recipe information for the next time you choose
to access VITAL Online.
To increase user accessibility, and in response to some VITAL users feedback that they only use
the VITAL Calculator from time-to-time, the Allergen Bureau has created a monthly subscription
option for VITAL Online. The monthly subscription option is only available to non-members of the
Allergen Bureau and there is no limit to the number of times your VITAL Online account can be
accessed through a monthly subscription.
Default setting for monthly plans is for Auto-renewal of a monthly credit card payment.
Select Disable Auto-Renewal under Billing and Subscriptions to manually control the
frequency of your monthly VITAL Online subscription renewal. All ingredient and recipe
information will be retained for the next time you choose to access VITAL Online by a monthly
plan.
It is of note that this option is not needed by Allergen Bureau members because our Allergen
Bureau members receive a discount of more than 85% for access to VITAL Online all of the
time!! The yearly subscription plan for Allergen Bureau members is available at a lower cost than
the monthly plan for non-members. We highly recommend you consider the benefits of becoming
an Allergen Bureau member.
The Allergen Bureau offers a range of flexible subscription packages tailored to meet the size of
your organisation and the frequency of use. See the VITAL Online subscription packages.
VITAL Online can be accessed now for a Free One Month Trial.
In some legislation, certain foods and ingredients derived from allergenic sources are exempt
from the requirement to declare the presence of mandatory allergens. These foods and
ingredients have been assessed as safe, because they are processed in a way that makes them
suitable for allergic consumers.

It is important to note that each legislation has different exemptions from mandatory labelling.
Users of the VITAL Program should always refer to the legislation applicable to their regulatory
environment for details of any exemptions to the mandatory declaration of allergens.

In Australia and New Zealand, users of the VITAL Program should refer to Australia New
Zealand Food Standards Code Standard 1.2.3-4 Mandatory declaration of certain foods or
substances in food for full details of exemptions from mandatory declaration.
When using VITAL Online, the presence of foods or substances where allergen labelling
exemptions apply should be recorded at a level of detail appropriate to your organisation in
the Assumptions text boxes. Assumptions recorded in VITAL Online will be reported in Table 3:
Summary of raw materials assumptions and Table 5: Summary of processing assumptions in
the VITAL Online Detailed Summary Report. The Detailed Summary Report should be carefully
considered prior to implementing labelling decisions where exemptions from mandatory allergen
declaration may apply.

When using VITAL Online, the presence of foods or substances where allergen declaration
exemptions apply should be recorded at a level of detail appropriate to your organisation in
the Assumptions text boxes. An example of recording ingredient information in the VITAL Online
Assumptions text boxes is shown in Figure 1.

Figure 1: Example ingredient Assumption text box in VITAL Online

Assumptions about cross contact allergens from ingredients and processing which are recorded
in VITAL Online will be reported in Table 3: Summary of raw materials assumptions (an example
is shown in Figure 2 below) and Table 5: Summary of processing assumptions in the VITAL
Online Detailed Summary Report. The Detailed Summary Report and relevant assumptions
should be carefully considered prior to implementing allergen declaration decisions where
exemptions from mandatory allergen declaration may apply.

Figure 2: Example Assumptions recorded in VITAL Online for ingredients reported in Detailed Summary Report in Table
3.

1. It is essential that you read the VITAL Guide to understand how to implement the Allergen
Bureaus VITAL (Voluntary Incidental Trace Allergen Labelling) Program.
2. Training in the VITAL Program with a VITAL Training Provider endorsed by the Allergen
Bureau is highly recommended.
3. Before starting your VITAL assessment, ensure that you have all the required information.
Information required for your VITAL assessment will include the:

recipe the ingoing percentage of ingredients, amount of water loss or gained during
production, the Reference Amount/Serving Size (if applicable)
allergen status for each ingredient in the recipe intentionally added allergens and the
quantification of cross contact allergens. This information may be available in your existing
quality plan as part of Vendor Assurance
cross contact due to the manufacturing process assessment and quantification of
cross contact due to shared production facilities. This information may be available in your
existing quality plan e.g. HACCP.
4. Register and Sign In to VITAL Online through our flexible yearly or monthly subscription
packages or Sign In using our introductory free month trial.
5. Click on the INGREDIENTS tab at the top of the page to set up an Ingredient Library and the
PROCESSING PROFILES tab to create a Processing Profiles Library.

6. Click on the RECIPES tab

to begin your VITAL assessment using the easy 5-Step Wizard.

VITAL Online has a function to update a recipe when any of the recipe inputs have changed.

The Attention Icon will show

A recipe which is required to be updated cannot be edited and will instead show the attention icon
and an UPDATE RECIPE button.

Click on the UPDATE RECIPE button to update the recipe the appropriate changes will occur to
the recipe and updated reports can be produced as required.

In VITAL Online, recipes are required to be updated when there is a change to:

the allergen status of an ingredient which is stored in the ingredient library (any recipe that
uses that ingredient will need to be updated);
a processing profile used from the library; or
the legislation list in VITAL Online (e.g. allergens are added or removed, or, if there is a
change in Reference Doses or the Action Levels)
 Figure 1: Recipe viewed from Dashboard page is required to be updated.
Click the UPDATE RECIPE button to perform the update.

Figure 2: Recipe viewed in RECIPES page is required to be updated. The recipe icon has an attention icon click on the
recipe to access the UPDATE RECIPE button.

Using Assumptions effectively

VITAL Online provides the opportunity to record Assumptions for each: INGREDIENT;
PROCESSING PROFILE; Reference Amount; and for any concentration/dilution used. The
purpose of the assumptions section is to record the source of the information you have entered
into VITAL Online or any comments about how the data you are using was obtained. For
example, the Assumptions for the allergen status of an ingredient might be the date of the
specification.
Organisations may choose to use the Assumptions area to record standard information, such as
the name of the staff member who has approved the information, or Assumptions could be
references to appropriate sections of your Quality Manual.

It is important to remember that when the information in the Assumptions changes, then the
VITAL Assessment should be reviewed so ensure that you reference anything which may change
the validity of this VITAL Assessment.

Figure1: Example use of Assumptions in VITAL online

Introduction to Processing Profiles

Use the Processing Profile library, accessed via the PROCESSING PROFILE tab, to create and
manage processing profiles which can be accessed by all VITAL Online users on your account.
A useful feature of VITAL Online is the ability to create a flexible processing profile to capture
allergens added due to processing. Processing profiles can be entered into VITAL Online to
create either
i) a processing profile library via the PROCESSING PROFILE tab. These processing
profiles can be used in multiple recipes and any changes to the allergen status of a processing
profile from the processing profile library will flow through to all the recipes in which the
processing profile is used. See Figure 1.
ii) a processing profile confined to a particular recipe via the RECIPE tab. Creating a
processing profile using this method may be suitable when using a draft processing profile or
when applying different scenarios to the inputs of the processing profile to determine the effect on
the labelling outcome. Processing profiles created in this manner are not accessible to be used in
other recipes. See Figure 2.
To create a processing profile library navigate to the PROCESSING PROFILE tab of VITAL
Online and click on CREATE A PROCESSING PROFILE as shown in Figure 1.
 Figure 1: Creating a processing profile library.

Figure 2: When entering a recipe, a processing profile can be added at Step 4 Processing either add a previously
created processing profile from the library or create a new one.