Documente Academic
Documente Profesional
Documente Cultură
(MBADI)
INDIVIDUAL ASSINGMENT
DEADLINE: 05/03/201
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Omar Mohamad (I12000545) Managing Information Systems
Modules Information:
Coursework Description :
This is an individual assignment. In this assignment, you will investigate how organizations
have successfully implemented some of the information systems and technologies discussed
in class.
Information systems are transforming businesses today through increasing use of wireless
technology, Web sites, Web 2.0 technologies, social networking and collaboration tools, cloud
computing and mobile digital platforms According to Laudon and Laudon (2012), organizations
that have significant business relationships in digitally enabled and mediated where many of
their core business processes and key corporate assets are managed digitally are known as
digital firms.
You are required to select an appropriate organization that is a digital firm. Research and write
a report on how this organization has successfully implemented state-of-the-art information
systems and information technologies resulting in improvement their business processes,
organizational transformation, higher productivity, business growth, enhanced
competitiveness, to have more effective managerial decision making and increased
globalization opportunities. The organization selected may be companies incorporated in
Malaysia or multinational companies.
From the selected organization, identify and describe any TWO (2) types of information
systems from the list below which have been implemented in the organization. Analyse and
discuss the benefits and business transformations that these Information Systems have
brought upon the organization.
- Decision Support Systems (DSS)
- Executive Support Systems (ESS)
- Business Intelligence Applications
- Customer Relationship Management Systems (CRM)
- Supply Chain Management Systems (SCM)
- Knowledge Management Systems (KMS)
- Enterprise Resource Planning Systems (ERP)
- Human Resource Management Systems (HRM)
- E-commerce/M-commerce applications
Your report should ideally between 2,500 3,000 words excluding references and
appendices. Please include the word count at the end of your report. You are required to
submit your report to the Turnitin system for plagiarism checking before submission. Please
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include the first page of your Turnitin reports in your submission. Please print the coursework
description together with the assessment criteria and attach as the front of your assignment.
Students Declaration:
I declare that:
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Final Mark
(40%)
Lecturers Comments
1. Overview of Organization
a. Type of business organization
b. Product/service, market, customers
c. Mission, culture, philosophy, values
d. Outline of organization structure
2. Analysis of Current Business and competitive environment
a. Analyse current business environment
b. Analyse the competitive environment
c. Identify the current business strategies adopted by the organization
3. Analysis of the current status of IS implementation in organization
a. Research the current IS implementations in the organization
b. Identify the selected information systems being deployed in the organization and
analyse their uses.
c. Discuss the impact of these information systems on the organizations
productivity, business performance, revenue growth, etc.
4. Conclusion
Please note that you should use proper citation and referencing using Harvard Referencing
format.
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Table of Content
1.0 Introduction about the Company .................................................................................................. 5
1.1 Products/Services offered, Market & Customers .................................................................... 5
1.2 Mission, Culture, Philosophy, Values........................................................................................ 5
2.0 Analysis of Current Business and Competitive Environment .................................................... 5
2.1 Analyze current business environment ..................................................................................... 6
2.1.1 Customers ............................................................................................................................ 6
2.1.2 Developments in Technology.............................................................................................. 6
2.1.3 Current Market Trends...................................................................................................... 7
2.2 Analyze Competitive Environment ........................................................................................... 8
2.3 Identify the current business strategies adopted by the organization .................................... 9
3.0 Analysis of the Current Status of IS Implementation in Organization.................................... 10
3.1 Research the Current IS Implementations in the Organization ........................................... 10
3.2 Identify the selected Information Systems being deployed in the Organization and Analyze
their uses. ............................................................................................................................................... 12
3.3 Impact of these Information Systems on the Organizations Productivity, Business
Performance, Revenue Growth, etc..................................................................................................... 17
4.0 Conclusion ..................................................................................................................................... 17
5.0 Reference ....................................................................................................................................... 18
APPENDIX ................................................................................................................................................. 20
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INTI International University and Colleges are private university colleges situated across
Malaysia with five campuses, established 30 years ago. INTI is part of the Laureate
International Universities network that extends to 25 countries, with over 70 credited
institutions and 200 campuses, attending to over 1,000,000 students world-wide
(liveandstudymalaysia.com, 2015).
INTI has a wide customer base targeting local students as well as working adults in
Malaysia and international students outside Malaysia. These students can get graduate
and undergraduate degrees in Business, Law, IT, Engineering, Languages, Applied
Sciences, Health Sciences, Liberal Arts and Mathematics. In addition, INTI also offers
programs like Twinning programs, INTI Foundation, and American Degree Transfer
Program (laureate.net, 2017).
INTI offers its students with its mission of providing the most individualized,
innovative and international education.. INTIs culture is to change education in order
to meet tomorrows world needs. In addition, INTIs core values emphasize on Student-
centric, Accountability, Respect, Spirited and Trustworthy. These are vital for INTI in
order to gain competitive advantage and provide quality experience to its customers.
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In this section, we are going to analyze the current business and competitive environment for
INTI. With the beginning of 2017 in Malaysia, there has been an economic downturn due to
the continuous depreciation of the ringgit against US dollar and increase in oil prices.
Therefore, this had made universities in Malaysia to rigorously offer discounts, bursaries,
scholarships & rebates to attract customers due to the high intensity of competition in the
market.
2.1 Analyze current business environment
In this section, we will analyze the current business environment in the education sector
for Malaysia.
2.1.1 Customers
Firstly, we will look into the most important factor (force) for generating business
for INTI which is their customers (i.e. students). With that being said, Malaysias
HEIs (higher education institutions) which includes approximately 585 institutions,
has had over a million students in 2011, out of which around 93,000 were non-local
students from over 100 countries. In comparison, around 89,686 were local
students; of which 27,003 received sponsorship and 62,683 were self-funded who
were pursuing their higher education overseas in 2011. In addition, based on a
publication by MOHE (Ministry of Higher Education) which stated that there are
currently 1,134,134 students studying in higher education institutions with
approximately 150,000 of them are international students. This indicates that there
is a vast pool of potential customers in and outside Malaysia (matrade.gov.my,
2011).
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timetable to check for the scheduled courses, view their exam results online,
submitting of assignments online, borrow or view books, articles and journals
through the universitys E-library, access lecture and tutorials online.
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One of the strategies adopted by INTI is the introduction of working adults programmes
such as Diploma in Business, Degree in Business and Masters. These programmes are
specifically designed for working professionals, to provide them an opportunity to gain a
degree or diploma whilst working. This is an effective strategy as due to the competition
in the job market, many working professionals are looking to upskill themselves and gain
a competitive edge in the job market.
In addition, another strategy adopted by INTI is the introduction of the IBM-ICE program,
which is a partnership between IBM and INTI. INTI is the first university in ASEAN to
integrate this IBM program into their curriculum. The IBM-ICE is a series of academic
courses and Undergrad programs taught by IBM experts to provide INTI students with
technical skills that are needed in the future. Through implementing this, INTI is
differentiating itself as a top-quality education provider in the market.
Also, INTI has recently launched a referral program whereby existing students can get paid
up to RM 1,500 by simply referring INTI to a friend and upon enrolling; the referrer is
eligible for the payment. This strategy creates a win-win situation for both parties; INTI
will get the enrolment number and the student will get the payment.
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In this part, we will look into the different Information Systems (IS) adopted by INTI and how
it impacts the organizations efficiency, business performance, profits and growth. Many firms
are utilizing the benefits of Information Technology to enhance their performance and gain a
competitive advantage.
INTI approximately enrolls 4,500-6,000 students across its five campuses each
semester.
To cope up with the high number of students coming in, INTI has utilized a Customer
Relationship Management System (CRM) which is crucial for their operations so they
could track and manage all the customers information.
Moreover, Customer Relationship Management (CRM) is a term that refers to
procedures, practices, and technologies that organizations use to oversee and break
down customer interactions and information all through the customer lifecycle, with
the objective of enhancing business relationships with clients, aiding customer
retaining and driving sales development. CRM systems are intended to gather data on
customers crosswise over various channels which could contain the organization's site,
live chat, phone, direct mail, advertising materials and web-based social networking
(Rouse, 2014). CRM systems can likewise give customer-facing staff a comprehensive
data on clients' individual information like names, addresses, phone numbers, as well
as buying history, purchasing preferences and concerns (Rouse, 2014).
Furthermore, included below is the list of functions that a CRM typically performs and
these include:
Effectively tracks and oversees customer data
Links your whole team from any gadget.
Intelligently catches client emails / messages.
Simplifies repetitive jobs so you can focus on leads.
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Lastly, many organizations that deal with a large pool of customers tend to have a CRM
because it aids in ignoring clunky procedures and manual exertion so they can focus on
business. Also, it helps in discovering additional leads, retain more clients, close more
deals and develops the business. It also acts as one place storage for all clients
information which means that talks are always pertinent, private and up to date
(salesforce.com, 2017).
Apart from the CRM system, INTI utilizes another information system which is an
Enterprise Resource Planning Systems (ERP). ERP is a term used for the wide set of
activities that support an organization handle its business. A significant objective of
ERP system is to ease the movement of data so business decisions can be information
driven. ERP system suites are constructed to gather and sort out information from
different levels of an organization to give administration with an actual understanding
into key performance pointers (Rouse, 2014).
ERP modules can aid a firm's administrators monitor and oversee supply chain,
inventory, procurement, finance, product life cycle, projects, HR, customer relationship
management, business intelligence and other mission-vital parts of a business through
a progression of interconnected executive dashboards (Rouse, 2014).
ERP is essential for INTI since INTI performs marketing activities to advertise and
promote the INTI brand in the market and this requires purchasing of materials from
vendors, printing of posters/banners and etc. In addition, INTI also has many
employees who require payments as salaries, commissions as well as employee claims.
Therefore, it needs a system that would integrate different business functions into a
single system and support multiple functions used by various business units. This is to
support the entire business operations and ease business transactions and processes.
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3.2 Identify the selected Information Systems being deployed in the Organization
and Analyze their uses.
INTI has deployed a CRM system that is known as Salesforce. Salesforce provides a
CRM solution to organizations; it is entirely run on the cloud which means that
applications are conveyed over the Internet and keep running in any Web program with
the goal that you can access them from any gadget. Since its online, no software or
hardware is required; also its cheaper as you dont need to bear setup costs,
maintenance and configuration costs. Due to its infinite size, firms need not worry
about it running out of capacity. Moreover, data is never lost as there are auto back-ups
(salesforce.com, 2017).
Inside the Salesforce CRM system, there are a number of platforms for which an
organization could utilize to support their activities. Each platform has its own usage.
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Lastly, it helps a firm follow only the best leads; through tracing and
observing customer activities so sales reps can follow-up with the
appropriate offer. When a prospect signals an interest in a product, an alter
set by sales reps will notify them to engage with the prospect
(salesforce.com, 2016).
Make Insightful Decisions
This is considered as an important usage of Salesforce, as firms can make
spontaneous and effective decisions faster through utilizing reports and
dashboards. Dashboards offer an actual view of a firms business at one
look. Comprehensive reports that any user can make provide deeper
insights. Reports are done simply by dragging and dropping on the filters,
groupings, fields and charts required by a firm, and receive an actual view,
with prompt drill-down to the data needed.
Furthermore, Salesforce provides a quick, easy and precise sales
forecasting. Managers can get an actual view of their teams projection,
including in-line forecast alterations, overriding visibility up and down the
management ladder.
These vital decisions can be made on the go over the Salesforce app; also
an organization can collaborate through emails or Chat to drive main
business decisions and updates (salesforce.com, 2016).
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The ERP system that INTI has deployed is known as Oracle PeopleSoft. Oracle
PeopleSofts main applications contain CRM, ERP, Financial Management, Human
Capital Management, and Supply chain management.
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catalogs, access favorites and interact with the system as they would do on
shopping sites (Oracle.com, 2016).
Purchasing
This feature is also under supplier relationship management application. Its
used by professional buyers to simplify purchasing order process whilst
consolidating policy compliance. It allows consumers to computerize
essential transaction processing, handle policy exemptions, and
electronically deal with vendors. This helps a firm to receive and settle
requisitions quickly.
Besides, firms use this to quickly and easily access vendors information,
order items directly while tracking orders, inquire about purchase orders,
viewing amounts due & activity summary, gain receipt information and
ability to track dates when shipments are received. Also, users can maintain
receipts by receiving and settling them for further use (Oracle.com, 2016).
Travel & Expense Management
This feature is under the Enterprise services automation application. This is
used by organizations to make payments electronically to vendors and
employees. This helps in reducing costs and providing control over
dates/floats settlement. It also simplifies and computerizes travel spending
management and creates policy-driven controls for expenditure refund.
Also, it allows firms to efficiently manage receipts for future use
(Oracle.com, 2016).
Workforce Management
This feature falls under Human Capital Management that allows
organizations to effectively manage employees through tracking time,
absenteeism and appropriately plan their workforce. Moreover, it allows
firms to estimate job demand and labor, allocate and describe plans to meet
business objectives, capture absenteeism, time worked and other job data;
also monitor plans and productivity while sticking to work laws and
payment rules. It also allows employees to submit leave requests, get
approval and track status online (Oracle.com, 2016).
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By utilizing the CRM and ERP systems, INTI has seen an increase in productivity,
performance and revenue. Since these systems are run on the cloud, employees can
close deals faster, serve customers, conduct and monitor marketing campaigns closely
and collaborate with different functions simply by accessing the web. Also, complex
and time-consuming tasks will be streamlined. Hence, the productivity and
performance for INTI will increase.
Similarly, INTI can purchase materials from vendors seamlessly and quickly, reduce
procurement process errors, track their orders, view payments information and
maintain receipts all in one place. Besides, since the entire process is automated,
transaction and operational costs are reduced.
Furthermore, these systems grow revenue for INTI in the long run. As they could be
costly to implement initially but the use of these IS help INTI lower costs by
computerizing the entire process with no need of hardware/software and targeting the
right people through excellent lead nurturing and managing. Moreover, a research
conducted by Salesforce indicated that companies that utilize their system showed an
increase of 43% in lead conversion, 44% increase in sales productivity, and 37%
increase in revenue (Salesforce.com, 2017).
4.0 Conclusion
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market. In addition, by computerizing all their process, less time is wasted doing complex activities
and decision-making could be done spontaneous with high efficiency as it will be supported by
data and facts available in the system.
5.0 Reference
1. Grapragasem, S., Krishnan, A. and Mansor, A. (2014). Current Trends in Malaysian
Higher Education and the Effect on Education Policy and Practice: An
Overview. International Journal of Higher Education, [online] 3(1), pp.86-88.
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12. Mindtools.com. (n.d.). Porter's Five Forces: Assessing the Balance of Power in a
Business Situation. [online] Available at:
https://www.mindtools.com/pages/article/newTMC_08.htm [Accessed 26 Feb. 2017].
13. RAHMAN, D. (2016). Malaysia's higher education mid-year report - What's Your
Status? | The Star Online. [online] Thestar.com.my. Available at:
http://www.thestar.com.my/opinion/online-exclusive/whats-your-
status/2016/06/23/malaysia-higher-education-2016/ [Accessed 26 Feb. 2017].
14. Rouse, M. (2014). Customer Relationship Management (CRM). [online]
Searchcrm.techtarget.com. Available at:
http://searchcrm.techtarget.com/definition/CRM [Accessed 25 Feb. 2017].
15. Rouse, M. (2017). ERP (Enterprise Resource Planning). [online]
Searchsap.techtarget.com. Available at:
http://searchsap.techtarget.com/definition/ERP [Accessed 26 Feb. 2017].
16. StudyMalaysia.com. (2016). A glance at higher education in Malaysia 2016 -
StudyMalaysia.com. [online] Available at:
https://www.studymalaysia.com/education/top-stories/a-glance-at-higher-education-
in-malaysia-2016 [Accessed 26 Feb. 2017].
17. Salesforce.com. (2017). What is Salesforce?. [online] Available at:
https://www.salesforce.com/products/what-is-salesforce/ [Accessed 1 Mar. 2017].
APPENDIX
Salesforce CRM in use:
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