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Major Project, Sem VIII Department of Civil Engineering

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B. Tech. Semester VIII

CL 801 Major Project

RULES, REGULATIONS,
GUIDELINES AND REPORT FORMATS

(Construction Project)

Department of Civil Engineering

Institute of Technology
Nirma University
Sarkhej - Gandhinagar Highway,
Post Chandlodia, Ahmedabad 382 481.

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Major Project, Sem VIII Department of Civil Engineering
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CL801 Major Project [0 0 30 16]

Course Learning Outcomes:

After successful completion of the course, student will be able to

Use various tools and techniques to study existing systems

Critically analyses existing systems, thereby select and justify parameters to be

improved

Start and manipulate proposed engineering solutions as per industry/research/societal

need.

Achieve precision in uses of the tools related to their experiments/ fabrication.

Reorganize and refine various components of technology to optimize the resources at

large

Appraise the potential of technology for scalability and wide spectrum of applications

Report project related activities effectively to peers, mentors and society

Follow and value health, safety and ethical practices during project

Syllabus:
The major project shall be based on the recent trends in technology, system/process analysis,
construction/ fabrication/production techniques, design technologies etc. The student(s) shall
carry out the comprehensive project at relevant Academic / R&D / Industrial organization based
on one or more of the following aspects: prototype design, product preparation, working
models, fabrication of set-ups, laboratory experiments, process modification / development,
simulation, software development, integration of the software and hardware, data analysis,
survey etc.

The student is required to submit comprehensive project report based on the work.

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Major Project, Sem VIII Department of Civil Engineering
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RULES, REGULATIONS & GUIDELINES

As per academic curriculum of B.Tech. Programme, students of Sem. VIII (Civil Engineering)
are required to undergo major project work for the duration of 16 weeks, with the major
objective of getting an exposure to various construction and site management practices. In the
following pages,a detailed outline of the rules, regulations and guidelines pertaining to Major
Project are presented.

RULES AND REGULATIONS:

1. Construction Project Selection Criteria: The construction project selected for the
Major Project, shall preferably be a under contract. The total contract cost shall be more
than Rs. 50 crores, for the project. The project selected, should be at such a stage, that
maximum major construction activities are available for study, during the stay of student
at project site. The institute would help to select construction project. The student can
also search a project on her/his own. For all construction projects, approval of institute
would be required.

2. Joining the project: The student shall join the construction project on January 2, 2017.
The student is required to send a Project Joining Report (PJR), to the Department /
Institute, preferably on the very first day, after completing the official formalities of joining
the project. A format for Project Joining Report (PJR) is separately enclosed.

3. Attendance on Site: The student is required to attend & participate in various activities
at construction project, for six days a week, and working for minimum 8 hours per
day. The total attendance at project site shall be for 16 weeks. Any absence observed on
site, shall be compensated by extension of Major Project. No leaves will be granted
without prior permission.

4. Regular Reports: The student is required to send various reports to the Faculty in
charge, at department. This is compulsory and part of curricular requirement of Major
Project. A separate schedule for submission for various reports is enclosed. The student
must strictly observe the submission date, while sending reports.

5. Maintaining Discipline at Site: The student shall maintain discipline while working for
construction project and shall not violate rules & regulations of the company /
organizations, where the student is undergoing major project. The student shall follow all
necessary instructions, given by the in-charge of the Project.

6. Evaluation: Two reviews as per academic calendar shall be held to take a review /
monitor the progress of students project work.
Review I: Review I will be done by concern faculty guide in the month of February
based on PJR, PPIR, SES, PAR I, DTS I.

Review II: A student shall present his/her project workbefore a examination panel,
consisting of faculty members. During the Review II, the students will be given

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Major Project, Sem VIII Department of Civil Engineering
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suggestions and guidance for the next phase of study at construction project. The total
time of review II shall be of 2 to 3 days in the month of march.

7. Final Review / Presentation: The student shall make a presentation of his/her detailed
report of project studies, before the examination panel of faculty members and invited
experts from field.

8. Detailed Comprehensive Report: Besides regular reports being sent by student during
project work, the student shall submit a detailed comprehensive typed Report, at the end
of Project. The requirements and the guidelines for preparation of such a report are
separately given. This comprehensive report is required to be certified by the Faculty
Guide, before submission.

9. Certificate from Project Authority: At the end of the project, the student is required to
obtain a certificate from the Project Authority (In-charge), regarding the satisfactory
completion of the project work

10. Assessment / Evaluation of Students Work: The evaluation of students work shall be
based on continuous evaluation including regular reports, detailed comprehensive report,
and presentation during interim and final review.

11. Successful Completion of Project: The student shall be granted a successful

completion of the term, if all the reports and performance of students, are found to be
acceptable by the examination panel. Those students, whose performance falls below
acceptable standards, shall repeat the Major Project work.

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LIST OF REPORTS

The student is required to submit following reports, during his/her major project work.

1) Project Joining Report (PJR)

2) Preliminary Project Information Report (PPIR)
3) Students Engagement Schedule (SES)
4) Project Activity Report (PAR)
5) Daily Time Sheet (DTS)
6) Detailed Comprehensive Report (DCR)

The student shall submit all above reports, as per following schedule.

SCHEDULE FOR SUBMISSION OF REPORTS

Sr. No. Report Code Details Submission Time

1st day on joining

1 PJR Project Joining Report
Organization

Preliminary project 2 weeks after joining

2 PPIR
Information Report organization

Students Engagement 3 weeks after joining

3 SES
Schedule organization

4 PAR Project Activity Report Every month on 1st day

5 DTS Daily Time Sheet Along with every PAR

Detailed Comprehensive 1 week after completion of

6 DCR
Report Major Project.

(Exact schedule of submission of Reports would be intimated at the time of commencement of Major Project.)

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DETAILED GUIDELINES FOR

PREPARATION OF VARIOUS REPORTS

During the major project work, student is required to submit various reports as per the schedule.

The details of all reports and required formats are given below.

1. PROJECT JOINING REPORT (PJR) :

Immediately after joining the organization, the student shall submit a Project Joining
Report (PJR), duly signed by the In-charge to whom the student shall be reporting during
his/her entire project period. It would be preferable that all subsequent reports are also
signed by the same person. The format for PJR is given in Annexure 1.

2. PRELIMINARY PROJECT INFORMATION REPORT (PPIR) :

Two weeks after joining the organization, the student is required to submit PPIR with
following details.

A brief note, explaining the salient features of project including major objective of the
project.
Scope of the work for major project.
Construction Project Site plan (preferably, A3 size)
Proposed Project Progress schedule, in form of Bar chart. This should be given for
both planned progress & actual progress.
Organization chart for the construction project, along with nature of job for each
manpower.
List of drawings referred at construction project site.
List of Architect, Consultants, and other agencies involved. Also indicate their role
and responsibilities.
Laboratory testing facilities available at construction project site. Also indicate other
quality testing arrangements.
Details / List of Equipments and plants being used or proposed to be used at
construction project site.
Access to the Contract Document, Specifications of work and other special
conditions.
Details of infrastructure facilities provided at construction project site. (Electricity,
Water, Transport, Canteen, Labour colony, Medical facilities etc.)
Address of students stay, with phone no if any, and distance from site with mode of
transport used.
Facilities of food / first aid / safety requirement.

3. STUDENTS ENGAGEMENT SCHEDULE (SES) :

After sending the PJR and PPIR, student should start planning and finalizing his/her
involvement and participation in various activities, under the consultation and guidance
of the In-charge of project and faculty guide. Students must inform the various activities
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going on at project and should get it approved also by the faculty guide. The student is
required to submit the Schedule of involvement in various activities at the end of three
weeks. This is actually a planning by student for his/her own project work. This shall be
monitored and compared with the total actual work, done and submitted at the end of
project.

4. PROJECT ACTIVITY REPORT (PAR) :

The students are required to participate in various construction/research/design activities

and management practices. The major objective of the major project is to learn
construction/research/design activities of higher and standard order, in a detailed
manner. All the PARs shall have main emphasis on construction/research/design
activities and management aspects.

Few important points in regard to PARs are mentioned below:

(a) The student is required to send PARs on 1 st of every month, by post. Send to
Name of Faculty Guide,
Department of Civil Engineering,
Institute of Technology, Nirma University, S.G.Highway, Nr. Trgad Patia,
Post. Chandlodia, Ahmedabad-382 481
Students who are in Ahmedabad may submit their reports in person to their faculty
guide.
(b) A4 size pages are to be used for preparation of PAR. A3 size pages can be used
for sketches and drawings. All PARs shall be hand-written.
(c) The student shall mention the date, PAR No. and brief contents of PAR on the first
page.
(d) The Daily Time Sheets (DTS), duly filled, signed by Engineer In-charge, must be
attached with every PAR.
(e) Any PAR shall not contain any photocopies or original drawings.
(f) Minimum 4 nos. of PARs shall be sent to the Faculty guide of major project.

During the project of 16 weeks, students must engage themselves in all

construction/research/design activities of major project.

Types of Construction activities will vary from project to project, but for general guidance,
following activities are listed.

1. Excavation, Earth work

2. Anti-termite treatment
3. Foundation construction/ Sub-structure.
4. Construction of columns, slabs & beams and walls/ Super structure.
5. Fabrication and placement of reinforcement, with preparation of bar-bending
schedule.
6. Formwork and scaffolding special techniques.
7. Brick & Stone masonry in foundation as well as in superstructure.
8. Wall finishes, Painting, Cladding
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9. Flooring
10. Doors / windows, their installation
11. Structural steel work : Fabrication and erection
12. Piling and other special foundation work
13. Ground improvement techniques
14. Diaphragm wall
15. Precast concrete constructions, prestressing
16. Water proofing works
17. Erection of Roofing
18. Plumbing work, sanitary and drainage work
19. Road construction
20. Construction of cofferdam
21. Launching of precast girders

Some of the above listed activities or other, available at the project site, are to be studied
in detail covering following aspects.

a. Specifications of works Tender and IS specifications

b. Materials used in construction including specifications of materials, sources of
materials, quality checks used at site etc.
c. Manpower employed skilled and unskilled
d. Output / Productivity Expected and actually achieved
e. Equipments used-specifications, manufacturer, owing/operating cost,
maintenance etc.
f. Enabling works required
g. Construction procedures
h. Inspection and quality checks
i. Sketches of special detailing
j. Mode of measurement of work and its rate
k. Challenges of construction project

If the construction activity involves the concreting work, following additional details are to
be recorded:

Concrete pour card

Inspection of formwork and reinforcement
Sketch of formwork and reinforcement
Quality of cement along with the tests

At the end of a particular construction activity, a detailed report of all observations, for
different aspects listed above, shall be prepared & submitted to facult guide for
evaluation.

The span of observation for one type of construction activity may vary from 2-3 days to
1-2 weeks. It would depend entirely on type of construction activity.

At the end of training, student should have prepared good sketches on A4 / A3 size
papers.
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5. DAILY TIME SHEET (DTS) :

A student shall record the time being spent by him in study / learning of specific activities
at construction project, and enter the same in Daily Time Sheet (DTS). The format of
DTS is given in Annexure 2. The DTSs, duly signed by In-charge, are to be submitted,
along with every PAR.

6. DETAILED COMPREHENSIVE REPORT (DCR) :

The student is required to prepare a Detailed Comprehensive Report (DCR) at the end of
major project work, and shall submit within one week after completion of major project. The
DCR is the compilation of various reports submitted earlier, along with a appropriate write-up
on observations and conclusions. This can also include students experiences, specific
learnings, etc. It shall carry a certificate of completion of project, from the competent
authority. The DCR is to be prepared under consultation of Faculty Guide, and needs to be
get certified by Faculty Guide before submission. This report shall be presented before the
examination panel of faculty members and invited experts, by the student and a viva-voce
shall be taken on the basis of this report.
The final DCR should be prepared in spiral bound (one copy) form which will be provided
back to the students after the final Viva / Presentation. Along with one refundable copy of
DCR, two CDs are to be submitted (Non- Refundable).

Following are the general guidelines for information to be collected and included in DCR.

OFFICE INFORMATION:

Type of firm / company

Brief history of firm
Nature of projects handled
Approximate annual turnover
Organization structure of company

PROJECT INFORMATION:

Name of Project & undertaking company

Location of project
Type of Project
Project summary
Starting & completion date
End use of project
Various structures
Type of planning & design
Organisation chart at the project
Duties and responsibilities entrusted to student so far
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Does the Employer wish to extend the training? Why?
Is the student willing to extend training? Why?
Area of Construction Total gross & breakup
List of consultants
Names of Architect & contractors, other agencies, their scope of works
Estimate / Tendered Cost
Time frame
Project progress schedule, Bar chart
Stages of project at the time of joining and at time of leaving
Any delay in progress, with reasons

MATERIALS INFORMATION:

Project requirements of Cement, Steel, Bricks / Blocks, Aggregates etc.

CEMENT:

Type(s)
Manufacturer
Average Daily Consumption
Rate
Pattern of Cement Consumption during total training period
Storage

STEEL

Type(s), Size(s)
Manufacturer
Average Daily consumption
Size-wise
Weight-wise
Pattern of steel consumption
Any treatment to steel for protection
Rate
Storage

WALLING MATERIAL:

Type(s), Size(s)
If Blocks,
Hollow / solid
Manufacturing details
Strength of Blocks
Mix proportions
Rate
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If Bricks,
Size
Source
Quality testing
Rate

AGGREGATES:

Coarse Aggregates :
Source
Type
Size, shape
Rate per cu.m. (or Brass)

Fine Aggregates :
Source
Type
Fineness module
Rate
Washing / screening

CONCRETE INFORMATIONS:

Grade, type, Cement content

Method of mixing
(Hand / mixer / Batching plant)
Slump, workability
Production capacity
Method of Transportation
(Manual / trolley / hoisit / pump)
Compaction
(Manual / Vibrator)
Extent of mechanisation
Method of Curing
(Conventional or other)

FORMWORK & SCAFFOLDING INFORMATION:

Form material, size, layout

Erection procedure of formwork with sketch
Scaffolding material, type, erection
Formwork loads
Costs
Supplier (if branded)

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FINISHING INFORMATION:

Include informations for plastering Flooring, Tiling, Painting, Doors / Windows / Ventilators,
Water-proofing
Type (for floor, Plaster, Paint, etc.)
No. of coats, Thickness
Mortar used (Proportion & Thickness)
Cutting and Polishing machines
Type, Size, material (for Doors, Windows & Ventilators)
Sequence of activities involved with details

LABOUR INFORMATION:

Total skilled and unskilled manpower employed, per day

Working hours, overtime
Type of worker (Daily wage / Department / Labour contractor)
Productivity analysis for various activities
Rates

CONSTRUCTION PROCEDURE INFORMATION:

Various construction activities at site are to be studied in detail. A student shall explain the
entire procedure, with step-by-step stages. These shall be properly documented, and well-
supported by hand-made sketches and photographs.

EQUIPMENTS & PLANTS INFORMATIONS :

Types, sizes, Capacity(s)

Purpose of employing
Supplier (Purchase / Hire)
Fuel / Power Consumption
No. used at site
Productivity
Owning / operating cost

MANAGEMENT INFORMATION:

Organization structure at project site, various agencies, their scopes of works

Scheduels, Bar-chart, Project management controlling and monitoring
Materials management
Equipments management
Labour management
Site management General
Management information System Records, Reports, its frequency
Billing procedures
Formats
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Processing
Payment procedures

SITE INFRA-STRUCTURE INFORMATION:

Site office & its organisation

Labour colony
Water / Electricity / other facilities
Roads
Communication facilities
Safety & security

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 ANNEXURE I
Department of Civil Engineering, Institute of Technology, Nirma
University

PROJECT JOINING REPORT (PJR)

1. Name of Student : ____________________________________

2. Roll No. : _________________
3. Date of Joining : _________________
4. Name of Company /
Organization with Address :
_______________________________________
____________________________________
5. Address of Construction Site : ____________________________________

6. Name of Contact Person :

____________________________________

7. Mobile Number & E-mail Id

of Contact Person :
____________________________________

8. Address of Student (Local)

Mob. No. & Email id :
____________________________________

9. Reporting to (Name of
In-charge & Designation) :
___________________________________

10. Working Hours : From __________ am to ____________ pm

11. Sign of Student : _________________

12. Date : _________________

 Date & Seal of Authorized
Signatory

Note: Project Authority is requested to read the regulations, given to

students, to understand the nature of the project and its requirements.
 ANNEXURE 2
Department of Civil Engineering, Institute Of Technology, Nirma University

DAILY TIME SHEET

Name of Student :

Roll. No. :

Organization :

Project Title :

Month :

S.No. Date Activities Hours Total Hours Sign

 S.No. Date Activities Hours Total Hours Sign

(Total minimum 8 hours to be devoted in organization) Total Hours in Month =

Date & Signature of Student Date & Seal of Authorized Signatory