You want to mass migrate Business Partner data from your existing system to S/4HANA 1511.

This blog explains

how to import data from tab delimited text files residing on FrontEnd computer (PC) using transaction code LSMW
Direct Input method together with a custom program provided.

Please note that the LSMW tool is to be used for creating and updating Business Partner data directly in S/4HANA
system with New Implementation. It is not intended to be used for ECC to S/4HANA conversion.

1. DOWNLOAD AND EXTRACT FILES:

Download file BP.ZIP and extract into a dedicated folder ( e.g. C:\TEMP\BP) on the FrontEnd Computer (PC).
Each Excel file listed below corresponds to different Master data segments of the Business Partner Object as input
parameters of function module RFC_CVI_EI_INBOUND_MAIN::

01_CVIS_BP_GENERAL.xlsx

02_CVIS_BP_ROLES.xlsx

03_CVIS_BP_INDUSTRY.xlsx

04_CVIS_BP_IDENT_NUMBERS.xlsx

05_CVIS_BP_BANK_DETAILS.xlsx

06_CVIS_BP_TAX_NUMBER.xlsx

07_CVIS_BP_TAX_NUMBER_COMMON.xlsx

08_CVIS_BP_ADDRESS.xlsx

09_CVIS_BP_ADDRESS_USAGE.xlsx

10_CVIS_BP_ADDRESS_TELENO.xlsx

11_CVIS_BP_ADDRESS_FAXNO.xlsx

12_CVIS_BP_ADDRESS_EMAIL.xlsx

13_CVIS_BP_ADDRESS_URL.xlsx

14_CVIS_BP_RELATION.xlsx

15_CVIS_CUSTOMER_GENERAL.xlsx

16_CVIS_CUSTOMER_COMPANY.xlsx

17_CVIS_CUSTOMER_SALES.xlsx

18_CVIS_CUSTOMER_COMP_DUNNING.xlsx

19_CVIS_CUSTOMER_SALES_FUNC.xlsx
 20_CVIS_CUSTOMER_TAX_INDICATOR.xlsx

21_CVIS_CUSTOMER_GENERAL_VAT.xlsx

22_CVIS_SUPPLIER_GENERAL.xlsx

23_CVIS_SUPPLIER_COMPANY.xlsx

24_CVIS_SUPPLIER_COMPANY_WTAX.xlsx

25_CVIS_SUPPLIER_PURCHASING.xlsx

26_CVIS_SUPPLIER_GENERAL_VAT.xlsx

2. CREATE STRUCTURES IN S/4HANA SYSTEM:

You can use program in BP.ZIP (file ZLSMW_STRUCTURES.TXT) to create structures. Activate the structures.

Alternatively you can manually create structures (SE11) according to specifications in provided Excel files as
described below. Choose a transportable package in customer namespace and put this into new transport request.

Using transaction SE11 generate the following structures with CHAR data types copying the exact parameter
name and data type length in the Z structure. Name the Z structures as defined in the following table:

SAP DELIVERED Z STRUCTURE

CVIS_BP_ADDRESS ZZCVIS_BP_ADDRESS
CVIS_BP_ADDRESS_EMAIL ZZCVIS_BP_ADDRESS_EMAIL
CVIS_BP_ADDRESS_FAXNO ZZCVIS_BP_ADDRESS_FAXNO
CVIS_BP_ADDRESS_TELENO ZZCVIS_BP_ADDRESS_TELENO
CVIS_BP_ADDRESS_URL ZZCVIS_BP_ADDRESS_URL
CVIS_BP_ADDRESS_USAGE ZZCVIS_BP_ADDRESS_USAGE
CVIS_BP_BANK_DETAILS ZZCVIS_BP_BANK_DETAILS
CVIS_BP_GENERAL ZZCVIS_BP_GENERAL
CVIS_BP_IDENT_NUMBERS ZZCVIS_BP_IDENT_NUMBERS
CVIS_BP_INDUSTRY ZZCVIS_BP_INDUSTRY
CVIS_BP_RELATION ZZCVIS_BP_RELATION
CVIS_BP_ROLE ZZCVIS_BP_ROLE
CVIS_BP_TAX_NUMBER ZZCVIS_BP_TAX_NUMBER
CVIS_BP_TAX_NUMBER_COMMON ZZCVIS_BP_TAX_NUMBER_COMMON
CVIS_CUSTOMER_COMP_DUNNING ZZCVIS_CUSTOMER_COMP_DUNN
CVIS_CUSTOMER_COMPANY ZZCVIS_CUSTOMER_COMPANY
CVIS_CUSTOMER_GENERAL ZZCVIS_CUSTOMER_GENERAL
CVIS_CUSTOMER_GENERAL_VAT ZZCVIS_CUSTOMER_GENERAL_VAT
CVIS_CUSTOMER_SALES ZZCVIS_CUSTOMER_SALES
CVIS_CUSTOMER_SALES_FUNC ZZCVIS_CUSTOMER_SALES_FUNC
CVIS_CUSTOMER_TAX_INDICATOR ZZCVIS_CUSTOMER_TAX_IND
 CVIS_SUPPLIER_COMPANY_WTAX
CVIS_SUPPLIER_COMPANY
CVIS_SUPPLIER_GENERAL
CVIS_SUPPLIER_GENERAL_VAT
CVIS_SUPPLIER_PURCHASING
ZZCVIS_SUPPLIER_COMP_WTAX
ZZCVIS_SUPPLIER_COMPANY
ZZCVIS_SUPPLIER_GENERAL
ZZCVIS_SUPPLIER_GENERAL_VAT
ZZCVIS_SUPPLIER_PURCHASING

For example, structure CVIS_BP_ROLE will match ZZCVIS_BP_ROLE component names as shown below.

Make sure that you set all data types to CHAR in the ZZ structures and add component STYPE to all
structures as the first component in the structure. Activate the Structures.

3. CREATE REPORT PROGRAM IN S/4HANA SYSTEM:

Using LSMW Program source code provided in BP.ZIP (file ZLSMWDSPRG_CVI.TXT), create a program
(SE38). Create a transportable package in customer namespace, adding to above transport request. Remember
to add the text elements specified in the LSMW Program text elements file. Activate the program. You do not
need to execute the program, it will be run by LSMW.
4. MAINTAIN LSMW CUSTOMIZING TABLES:
Using transaction code SM30, maintain tables SXDA0, SXDA1, and SXDA2 as below:

Add following entry for Business Partner in table SXDA0.

DXOBJ 9900
DX obj. short text Business Partner
DX type D
Object type BUS1006

Add following entry in table SXDA1.

DXOBJ 9900
SUBDX 0000
DXPRG ZLSMWDSPRG_CVI
DXPTY D
FILENAME ZLSMWCVIBPOUT

If you have problems to maintain entries in table SXDA1 check the following note:2192586 Table
maintenance dialog of SXDA1 dumps.

Please use SE16 SXDA1 and then /h to edit table in debug mode to add record.
Create following entries in table SXDA2:

Data DX Ite + Import Structure Hierar Parent Mandat Minim Maxim Acti
trans Obje m chy segme ory um um ve
fer ct level nt? segme numb numb
obje Subc nt er er
ct at.
9900 0 1 General ZZCVIS_BP_GENERAL 1 X X 1 1 X
9900 0 2 Role ZZCVIS_BP_ROLE 1 0 0 X
9900 0 3 Industry ZZCVIS_BP_INDUSTRY 1 0 0 X
9900 0 4 Ident_Numbe ZZCVIS_BP_IDENT_NUMB 1 0 0 X
rs ERS
9900 0 5 Bank_Details ZZCVIS_BP_BANK_DETAI 1 0 0 X
LS
9900 0 6 Tax_Number ZZCVIS_BP_TAX_NUMBE 1 0 0 X
R
9900 0 7 Tax_Num_Co ZZCVIS_BP_TAX_NUMBE 1 0 0 X
mmon R_COMMON
9900 0 8 Address ZZCVIS_BP_ADDRESS 1 0 0 X
9900 0 9 Address_Usa ZZCVIS_BP_ADDRESS_U 1 0 0 X
ge SAGE
9900 0 10 Address_Tele ZZCVIS_BP_ADDRESS_T 1 0 0 X
no ELENO
9900 0 11 Address_Fax ZZCVIS_BP_ADDRESS_F 1 0 0 X
no AXNO
9900 0 12 Address_Em ZZCVIS_BP_ADDRESS_E 1 0 0 X
ail MAIL
9900 0 13 Adress_Url ZZCVIS_BP_ADDRESS_U 1 0 0 X
RL
9900 0 14 Relation ZZCVIS_BP_RELATION 1 0 0 X
9900 0 15 Cust_General ZZCVIS_CUSTOMER_GE 1 0 0 X
NERAL
9900 0 16 Cust_Compa ZZCVIS_CUSTOMER_CO 1 0 0 X
ny MPANY
9900 0 17 Cust_Sales ZZCVIS_CUSTOMER_SAL 1 0 0 X
ES
9900 0 18 Cust_Comp_ ZZCVIS_CUSTOMER_CO 1 0 0 X
Dunn MP_DUNN
9900 0 19 Cust_Sales_ ZZCVIS_CUSTOMER_SAL 1 0 0 X
Func ES_FUNC
9900 0 20 Cust_Tax_In ZZCVIS_CUSTOMER_TAX 1 0 0 X
d _IND
9900 0 21 Cust_General ZZCVIS_CUSTOMER_GE 1 0 0 X
_Va NERAL_VAT
9900 0 22 Supp_Gener ZZCVIS_SUPPLIER_GENER 1 0 0 X
al AL
9900 0 23 Supp_Compa ZZCVIS_SUPPLIER_COM 1 0 0 X
ny PANY
9900 0 24 Supp_Compa ZZCVIS_SUPPLIER_COM 1 0 0 X
ny_T P_WTAX
9900 0 25 Supp_Purcha ZZCVIS_SUPPLIER_PURC 1 0 0 X
sing HASING
9900 0 26 Supp_Gener ZZCVIS_SUPPLIER_GENE 1 0 0 X
al_Va RAL_VAT

5. CONFIGURE BUSINESS PARTNERS:

Configure Business Partners in your S/4HANA 1511 system according to the Best Practices Building Block
Configuration Guide J61_S4HANAX_BB_ConfigGuide_EN_XX.docx. This guide is also included in the
BP.ZIP file.
6. UPLOAD LSMW PROJECT FILE:
Using transaction LSMW -> Extras -> Import Projects upload LSMW Project File
LSMW_S4H_ZLSMWCVI_BP.TXT

At the screen below please click on Import button.

7. PREPARE DATA FIELDS FOR UPLOAD:

Open all Excel Files (Templates), rows 1-4 give you description of fields. After you input all your legacy
business partner data into rows 5 onwards in each file, remove rows 2,3,4 and export the file as a tab-delimited
text file, retaining the file name but saving to extension .TXT.

In the resulting upload text file, row 1 must contain the field names and row 2 and above contain the data.
(Note: since certain fields such as address may have a comma in the field, we do not recommend .CSV files.).
Place the upload text files into the same folder (C:\TEMP\BP).

8. ASSIGN INPUT FILES:

Assign input files to LSMW data structure only if your PC upload path is not C:\TEMP\BP). As shown below
execute step Specify Files in your LSMW Project, and switch into change mode (Ctrl+F1).
For each file, click on the file name to open the File on FrontEnd: Maintain Properties. Click the drop down
button of the File field, and select your input file, navigating to the pertaining upload directory of your
FrontEnd PC. The other settings should remain as follows -:

File Contents: Data for One Source Structure (Table)

Delimiter: Separator Tabulator
File Structure: Field Names at Start of File
File Type: With Record End Indicator (Text File)
Code Page: Code Page ASCII

9. PERFORM INITIAL UPLOAD:

For the creation of new Business Partner records proceed according to standard LSMW process i.e., Read
Data, Display Read Data, Convert Data, Display Converted Data and Start Direct Input Program. At the last
step of Start Direct Input Program, please enter Physical filename as
ZLSMWCVI_BP_ZLSMWCVI_BP_ZLSMWCVI_BP.lsmw.conv

For each BP, the following input data has to be prepared:

A. 01_CVIS_BP_GENERAL.xlsx file

a. Column C BPARTNERGUID field: blank

b. Column F OBJECT_TASK field: Enter I (for Insert)

B. All input files

a. Column A RUN_ID field: Enter the BP number for reference across multiple input files.

C. Single entry for each BP in the following files:

a. 01_CVIS_BP_GENERAL.xlsx (Mandatory)

b. 15_CVIS_CUSTOMER_GENERAL.xlsx (Optional)

c. 22_CVIS_SUPPLIER_GENERAL.xlsx (Optional)

D. Other required master data files

a. Multiple entries are allowed for each BP in all other files based on the business requirements.

E. Not relevant files:

 For the data files not applicable to the business, save the blank file with only the title row into its
corresponding txt file without any data.

10. PERFORMING DELTA UPLOADS:

Function module, RFC_CVI_EI_INBOUND_MAIN, called in LSMW BP upload tool only allows changes to
existing data in 01_CVIS_BP_GENERAL.xlsx. Besides BP General Data, Customer General Data and
Supplier General Data views, additional entries could be added to the existing BP, e.g. telephone numbers,
new sales area customer SD data, additional addresses, bank accounts, etc.

For the update of existing Business Partners with changed and/or additional data records proceed as follows:

A. 01_CVIS_BP_GENERAL.xlsx file

a. Column C, fieldname BPARTNERGUID: Enter the BP GUID which can be extracted from BUT000
table fieldname BUT000-PARTNER_GUID.

b. Column F fieldname OBJECT_TASK: Enter U (for Update).

c. Make necessary data changes in this file.

B. Prepare other input files to add more data views to the existing BP.

NOTE: Files 15_CVIS_CUSTOMER_GENERAL.xlsx and 22_CVIS_SUPPLIER_GENERAL.xlsx can only

be uploaded once and cannot be changed by this LSMW tool. The value of the field OBJECT_TASK in these
2 files is ignored by LSMW program.

ADDITIONAL INFORMATION:

If a BP is to be created under internal number range, the BPARTNERGUID filed has to be filled with an
unique sequential number in 1_CVIS_BP_GENERAL.TXT file

As LSMW tool cannot cover all the Business Partner Data structure requirements, please consider using:

1. function module CVI_EI_INBOUND_MAIN or

2. Webservices

-BusinessPartnerSUITEBulkReplicateRequest

-BusinessPartnerRelationshipSUITEBulkReplicateRequest

3. Use this LSMW tool to upload most of the BP data first, then create a new LSMW project to upload the
remaining BP data.

Also, please refer to note 2287723 LSMW in SAP S/4HANA on-premise edition

DATA SERVICES Data Integrator

SAP S/4HANA customers have access to a basic Data Integrator license key that comes with the underlying
SAP HANA license (HANA REAB or HANA Enterprise). This key code applied to SAP Data Services
provides full ETL functionalities (Extract, Transform, Load). Thus, it replaces a mapping and load tool like
LSMW with the Rapid Data Migration content. With this basic data load functionality of SAP Data Services
and together with the Rapid Data Migration content, legacy data can be loaded into SAP S/4HANA (on
premise) including data validation but without further Data Quality (de-duplication, data cleansing) and
reporting capabilities. For this use case with the aforementioned functionality, SAP Data Services is free of
charge and there is no additional cost.

For Asset Management data import workarounds, please refer:note 2208321 FAQ for legacy data transfer in
SAP_FIN 720 and subsequent