OPERATION THEATRE

STANDARD INSTRUCTION
SI-OPE-001
ISSUE : 2 REV. : 2
SCHEDULING OF CASES
EFF. DATE : 30-05-2016

ACTIVITY RESPONSIBILITY

Objectives / Purpose
1. Efficient management of OT time and availability
2. Effective planning and coordinated in utilization of resources
(personnel and equipment)
3. Clinical audit finding for a number of cases postponed or cancelled

Items Required/Related Document

a. Operation Schedule List
b. OPE Booking Book

Procedure
Schedule Elective and daycare cases
1. Surgery scheduled as follows:-
8.30 am 5.00 pm (Sun Thurs)
After 5.00 pm will consider as emergency case
8.30 am 1.00 pm (Fri)
After 1.00 pm will consider as emergency case
2. Cases should be schedule according to time located in the booking
book.
3. When scheduling a complete set of information should be documented
(Full name, R/N, Age, Gender, type of surgery and anesthesia and date OT clerk / SN Nurse / OT
technician
of operation)
4. If booking via phone, need to follows by sending operation booking list
with completed documentation on patient particulars
5. A final list prepared base on booking book and shall be endorsed by
anesthetics in-charge before dispatch to other department.
6. Dispatch the OT check list to other department by 4.30 pm (Sun
Thurs) and 12.30 pm (Fri), original copy should be filling in the file.

Prepared by Verified by Approved by

Signature : Signature : Signature :

Name : Nur Lisa Binti Hamzah Name : Katini Abu Hassan Name : Dr. Bernard Chan
Designation :Nurse Manager Designation :Director of Nursing Designation :Person In Charge

Page 1 of 2
 OPERATION THEATRE
STANDARD INSTRUCTION
SI-OPE-001
ISSUE : 2 REV. : 2
SCHEDULING OF CASES
EFF. DATE : 30-05-2016

ACTIVITY RESPONSIBILITY
7. When schedule for elective case one OR will be scheduled for major
elective case and the other OR will be scheduled for minor elective
case to anticipate for any emergency case arises Anesthetics
8. All infectious cases should schedule as a last cases in the list as
preventive measures to reduce cross infection.
9. Rescheduled the cases if surgeon coming late or delay in consent
signing or other matters by anesthetics on-call to ensure the efficient of Surgeon/ Anesthetic
utilization of OT time.
10. Any cancelled or postponed of operation an explanation should be
given to patient and relatives by attending doctor (anesthetics or
surgeon)
11. The reason of postponed or cancelled should be documented in the
booking book.

Scheduling of emergency cases:-

1. Emergency cases should be prioritized by the anesthetics on- call

according to agreed hospital policy.
Ward Staff / A&E Staff /
2. Whenever an OR is available / free during elective time will be surgeon/ anesthetic on call
allocate the emergency cases

Prepared by Verified by Approved by

Signature : Signature : Signature :

Name : Nur Lisa Binti Hamzah Name : Katini Abu Hassan Name : Dr. Bernard Chan
Designation :Nurse Manager Designation :Director of Nursing Designation :Person In Charge

Page 2 of 2
 OPERATION THEATRE
STANDARD INSTRUCTION
SI-OPE-001
ISSUE : 2 REV. : 2
SCHEDULING OF CASES
EFF. DATE : 30-05-2016

ACTIVITY RESPONSIBILITY
3. Any cases after office hours (5.00 pm)
a. Ward staff informed ANE staff to call OT on- call team via
mobile phone based on copy of OT roster.
b. The caller should give full information on patient
particular and type of operation (Name, Age, Gender, Ward Staff / A & E Staff
medical illness and types of surgery) to ensure the
effective and efficiency of utilization of OT times.
c. Call radiology on-call in cases need to use x-rays by
ANE staff and OT team should be informed.

Prepared by Verified by Approved by

Signature : Signature : Signature :

Name : Nur Lisa Binti Hamzah Name : Katini Abu Hassan Name : Dr. Bernard Chan
Designation :Nurse Manager Designation :Director of Nursing Designation :Person In Charge

Page 3 of 2