Documente Academic
Documente Profesional
Documente Cultură
CITIZENS CHARTER
for
PROCESSING OF FIELD TRIP PERMIT
No field/educational trips and other off-campus activities shall be allowed unless approved by
proper authorities of the University.
Field trips are strongly discouraged during school days, except during class hours or free time
of the students. However, if field trip is one of the course requirements, it should be included in the
syllabus.
I. REQUIRED DOCUMENTS:
1. A written request addressed to the Dean through the Head, of Student Service.
2. Application forms (to be secured from the OSS) accompanied by a group waiver duly signed
by all the members of the class/organization and notarized Parental Consent.
3. Itinerary of Travel
4. Estimated expenses per student
5. Arrangement of classes to be missed
6. Permission/Approval or acceptance from the company/place/unit to be visited
7. Activity permit
8. Course Syllabus
9. Proposed laboratory field work
10. Risk assurance
III. PROCEDURE
STEP APPLICANT/CLIENT OFFICE ACTIVITY DURATION IN-CHARGE
Secures application forms Releases forms and
Head, Office of
1 at OSS & fill up necessary facilitate in the filling up 2 minutes
Student Services
information of information
Secures the signatories of Signs and notifies the
the following: application forms 5 minutes Dept. Head &
2 Department Head College Dean
Dean of the College
Submits the application Checks, evaluates
forms along with other documents and signs the 10 minutes
Head, Office of
3 documents to OSS at least waiver
Student Services
three (3) days (72 hrs.)
before the field trip
Goes to the Head, of Recommends for
4 Student Services for approval of the field trip 5 minutes College Dean
signature permit
Proceeds to the College Approves/dis-approves
5 College Dean
Dean for final approval field trip permits 10 minutes
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TOTAL TRANSACTION TIME 32 minutes
END OF TRANSACTIONS
CITIZENS CHARTER
for
PROCESSING of ACTIVITY PERMIT
Student activities must only be held upon approval of the Activity Permit from proper
authorities. Permits may be revoked or cancelled whenever the circumstance so warrant,
provided that reason(s) for such action is clearly indicated and explained to the students.
I. REQUIRED DOCUMENTS
1. Activity Permit
2. Waiver in cases where activities are held outside VSU campus
3. A financial budget for income generating projects and activities which require
contributions
II. AVAILABILITY OF SERVICE:
Monday to Friday: 8:00am-5:00pm (no noon break)
III. PROCEDURE
STE DURATI
APPLICANT/CLIENT OFFICE ACTIVITY IN-CHARGE
P ON
Fills up forms and secures the Facilitates the filling up of 10 Head, Office of
necessary signatories forms minutes Student Services
1 (president & adviser of the
organization, person-in-charge
of the building)
Submits accomplished forms Checks and evaluates the 5 minutes Head, Office of
for evaluation to the Office of documents and recommends Student Services
2
Student Services at least one for approval/disapproval
day (24hrs.) before the activity
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CITIZENS CHARTER
For
APPLICATION of CAMPUS STUDENT ORGANIZATION
I. REQUIRED DOCUMENTS
A. For Newly Formed
1. Constitution and by-laws of the organization
2. List of charter members
3. List of officers with respective signatures
4. A copy of 2x2 ID photo of the head of organization
5. Work plan for the school year which includes:
Name/Nature of Activity
Objectives/Goals
Proposed Date of Activity
Resources
Strategies
Target Clientele
Expected Outcome
6. List of members with respective signature
7. At least two final nominees from the faculty/staff members of VSU who shall be
appointed by the President upon the recommendation of OSS as advisers of the
organization
8. A Php 100.00 registration fee
Note:
The above documents will be submitted along with a letter request to organize
addressed to the Head, of Student Service
B. For Existing Organizations (Renewal)
1. Revised constitution and By-laws, if any
2. Progress report (accomplishments/financial) of preceding school year signed by the
president and secretary and noted by the adviser/s
3. Updated list of officers
4. List of members with their signature
5. Work plan for the school year
6. At least two nominees from the faculty and staff members of VSU who shall be
appointed as organization advisers by the president upon the recommendation of OSS
7. A copy of 2x2 ID photo of the head of organization
8. A Php 100.00 registration fee
IV. PROCEDURE
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OFFICE PERSON IN-
STEP APPLICANT/CLIENT DURATION
ACTIVITY CHARGE
I. REQUIRED DOCUMENTS/QUALIFICATIONS:
1. Presently enrolled
2. With at most only one academic deficiency
II. SCHEDULE OF SERVICES:
Monday-Friday (8:00am-5:00pm) no noon break
III. FEES: NONE
IV. PROCEDURE OF AVAILING THE SERVICES
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form to the OSS, the S.A. Services Coordinator
direct supervisor, and
Admin Officer.
Submit s Daily Time Prepares payroll 5 minutes Dept./Office of
4 Record at the end of per payroll Administrative
every month for Staff
processing of salary.
TOTAL TRANSACTION TIME 56 minutes
END OF TRANSACTIONS
I. REQUIRED DOCUMENTS
1. Valid student identification (ID) card
2. Certificate of Registration (COR)
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STE DURATIO PERSON
APPLICANT/CLIENT OFFICE ACTIVITY
P N IN-CHARGE
2 Secures Validated Final Checks if all marked office 10 mins. Collecting Officer
Examination Permit from are signed and validates the
Assessment Office Final Examination Permit
TOTAL TRANSACTION TIME 25
minutes
END OF TRANSACTIONS
** Student whose clearance is marked for particular offices/units of the University must pass
through this office before proceeding to the Assessment Office.
Once the Final Examination Permit is marked Valid by the Collecting Officer, the student will
now be allowed to take final examinations and their temporary clearance will be signed by the
Head of Students Services.
CITIZENS CHARTER
for
VSU-FUNDED SCHOLARSHIP & GRANTS
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A. For Freshmen:
1. Basic Requirements:
a. Certified photocopy of High School Card
b. Certified photocopy of Birth Certificate
c. Certified photocopy of C.O.R (Certificate of Registration)
2. Other Supporting Documents:
a. Certificate of Honors Received for Honorific Scholarship
b. Reply/Acceptance Slip for Entrance Scholarship
c. Certificate of Employment for Staff Dependent Grant
d. DILG Certification & BIR-Income Tax Return for SB/SK Grant
e. Latest BIR-Income Tax Return of Parents and Certification that the
applicant is in need of Financial Assistance for Income Grant
f. Duly accomplished application form for Varsity Grant
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Certification
TOTAL TRANSACTION TIME 58 minutes
END OF TRANSACTION
All VSU-Funded Scholarship and Grants are renewable every semester; thus all applications should
be approved by the Student Scholarship Committee a week before the midterm exam of every
term.
I. BASIC REQUIREMENTS
1. Notice of Award
2. Certificate of Registration
II. SCHEDULE OF SERVICES: Monday-Friday (8:00A.M-5:00PM) no noon
break
III. FEES: NONE
IV. PROCEDURE
PERSON IN-
STEP CLIENT/APPLICANT OFFICE ACTIVITY DURATION
CHARGE
2. Fills up & submits the Checks and evaluates 5 minutes Scholarship
Checklist of Scholarship documents & Issues Coordinator
/Grant Requirements and Scholarship
Submits with the supporting Certification
documents
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