Documente Academic
Documente Profesional
Documente Cultură
AND
GENERAL INSTRUCTIONS
1 Document Objective
This document provides guidelines to carry out the conversion of the input to generate output
format. The specifications detailed in the documents are to be strictly adhered to generate output
that meets the quality requirement specified by the client.
2 Technical Details
This section explains the technical details to configure the following:
Page Layout
Font Styles
Paragraph Indentation and Alignment
Image Treatment
Table Treatment
Equations/ Formulae Treatment
Columns Treatment
Header and Footer Treatment
Text Box Treatment
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2.1 Page Layout
The Page Layout settings are to be done using the Page Setup option in MS-Word. To access
the Page Setup dialog box, click File and then select Page Setup from menu displayed. The
Page Setup dialog box appears.
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2.2 Format Text Specifications
The following specifications must be followed for different types of textual paragraphs appearing
in the document.
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Paragraph Text Text Formatting Specifications
Normal Text Font: Times New Roman
Font Size: 12 pts ,Put Bold , italic as per PDF File
Heading Text Font: Times New RomanFont Size: 14 pts, Bold , italic, as
per PDF File and center alignment
Sub Heading Text Font: Times New RomanFont Size: 12 pts. Bold , italic, as
per PDF File and left alignment
Header and Footer Not allowed.
Image Caption Text Font Style: Times New Roman
Font Size: 12 pts,
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2.4 Image Treatment
The following treatment must be followed for images appearing in the document.
Images must not be retained in the text document generated after conversion.
Insert five Enter marks {Paragraph Marks ()} to create blank space as a placeholder for
the images removed.
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over brown fox jumps over
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over the lazy dog. brown fox jumps over the lazy dog. The quick
The quick brown fox jumps over brown fox jumps over
5 Enter Marks 5 Enter Marks
Figure 1.1 Image Caption Figure 1.2 Image Caption
the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the
the lazy dog. The quick brown fox jumps over lazy dog.The quick brown fox jumps over the lazy
the lazy dog. The quick brown fox jumps over dog. The quick brown fox jumps over the lazy dog.
the lazy dog. The quick brown fox jumps over The quick brown fox jumps over the lazy dog. The
the lazy dog. The quick brown fox jumps over quick brown fox jumps over the lazy dog. The quick
the lazy dog. The quick brown fox jumps over brown fox jumps over the lazy dog.
the lazy dog. The quick brown fox jumps over The quick brown fox jumps over the lazy dog. The
the lazy dog. The quick brown fox jumps over
the lazy dog. The quick brown fox jumps over
the lazy dog. The quick brown fox jumps over
the lazy dog. The quick y dog.
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2.4.1 Image Caption Specifications
Note: - You need to do images also {Image Caption Specifications is only for colorful
images }
Text appearing as image captions must be retained in the output.
The image caption text must be formatted as specified below:
Alignment : Justified
Font : Times New Roman
Font Size : 12 pts
Inline Styles : As per the input file
The image caption text line breaks must be maintained as per the input pdf or image file. If the
image caption includes more than one line, insert a paragraph break ( ) at the end of each
line. Look at the illustration below for better understanding:
Input File Output File
Image Caption text line 1
Image Caption text line 1 Image Caption text line 1
Image Caption text line 1 Image Caption text line 1
Image Caption text line 1
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2.5.2 Table Formatting
This section explains the specifications to be followed for formatting tables appearing in the
document.
The table structure must be maintained as per the input pdf or image file.
To create or insert a table follow the steps mentioned below:
1. Click Table and then point to Insert.
2. Select Table. Insert Table dialog box appears.
3. Specify the number of columns and number of rows for the table.
4. Click OK to insert the table.
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2.5.3 Table Alignment
All the tables in the document must be aligned as per the input PDF or image file.
To align tables in the document:
1. Select the table you want to align.
2. Click Table and select Table Properties from the menu displayed. Table Properties
dialog box appears.
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2.6 Columns Treatment
Text appearing in multiple columns must be replicated as per the input pdf or image file.
The text must be flowed from left to right column even if it does not fit into the respective
columns compared to the input pdf or image file.
Text appearing in multiple columns in one single page of input pdf or image file must be
contained on a single page in the output document.
To fit the page in a single page, you can modify the column width and spacing using the
format columns option available in MS-Word.
Even after trying all the above options the text does not fit on a single page, you can flow
it on the second page from left to right column.
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2.7 Treatment for Text Boxes
Specification for formatting text appearing within text boxes are explained below:
Floating text appearing within boxes in between the normal flowing text is to be retained
in the output document.
You will have to insert all such text material in text boxes using the text box option
available in MS-Word.
To insert text in text boxes:
1. On the Insert menu, click Text Box.
2. Click and drag the mouse button to draw the text box in the required position.
3. Type the required text in the text box you have created.
4. Do not retain the border for text boxes in the output document.
3 General Instructions
The following guidelines must be followed for this project:
1. Use Microsoft Office 2000 / 2003 for this conversion project.
2. Do not insert empty paragraph breaks between two paragraphs.
3. Mark the words that are not readable in the input file using <W> sign
4. Mark the lines that are not readable in the input file using <L> sign
5. Mark the paragraphs that are not readable in the input file using <P> sign
6. Ignore all objects (lines) appearing throughout the input pdf or image file having no co-
relation with the formatting or the free flowing text. These lines and boxes are usually
present to maintain the book design by the publisher. E.g. Pls. refer the line above
present after the heading 3. General Instructions of this document done for the
styling of this document.
7. Insert one space after every period (i.e. full stop for indicating the end of a complete
grammatical sentence or paragraphs).
8. For maintaining accuracy in spellings, install all English, Medical, Scientific, Technical and
other specialized dictionaries.
9. All spellings must be as per the input pdf or image file.
10. Ignore all the spelling and grammatical mistakes to remove the green and red lines
indicating errors before submission of the final output document.
11. Replicate text appearing as superscript, subscript, strike through, double strike through,
small caps and all caps as per the input pdf or image file.
12. In your word files, you have to type the matters of the PDF files continuously without
giving any blank line spaces even though there are any line spaces between two different
paragraphs/lines.( Single Enter Single space & Single Line)
13. When you type the matters of the PDF files, you have to type continuously irrespective of
different pages of PDF files.
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3.1 Main Heading Treatment
1. To detect a Main Heading check for a paragraph break after the heading text.
2. The Main Heading must contain a paragraph break after the heading text in the output
word document.
ERROR PARAMETERS
Quality check will be done in either or all of three layers given below:
QC Layer - A: Full through checking will be done on all given instruction in technical
specification on files and folders submitted on time.
QC Layer B: Quality check will be done only on the folders picked up randomly submitted by
the Contractor.
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Random QC; Files will be picked up randomly in each folder and Quality Check will be done as
mention below.
It is hereby instructed to follow each and every instruction given in technical specification, any
divergence in this will lead to error which in turn will result in dropping of the accuracy level.
Make sure of each and every point below for your information
NO OCR IS ACCEPTED
Formatting 0.2%
Heading 1
Sub-heading
Normal Font
Alignment
Text These calculation are made on
Margins one mistake
Column
Images
File Name 0.5%
Special characters 0.2%
Grammar 0.2%
Punctuations
Full stop
Comma
Hyphen
Quotes 0.2%
Spelling
Images
Copy & Paste
Text alignment below the images
Font face and size below the linage if any any 0.2%
Alignment; location
Flow chat, Graph, Tables
Borders formatting, Text alignment
Font face and size
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