E

POWERPOINT

BASICS

for PowerPoint 2013

www.janimurphy.com
CONTENTS

Create a new presentation .................................................... 3

Change the slide size .............................................................. 3

Copy Story template into Outline View ................................ 3

Add Speaker notes .................................................................. 4

Insert a new slide ...................................................................... 4

Duplicate a slide ...................................................................... 4

Display Guides/Gridlines ......................................................... 5

Insert a picture .......................................................................... 5

Resize a picture ........................................................................ 5

Crop a picture .......................................................................... 6

Insert and format a shape ...................................................... 6

Add transparency to a shape ............................................... 7

Add text to a shape ................................................................ 7

Align objects automatically ................................................... 7

Change the order of objects ................................................. 8

Putting it all together ............................................................... 9

Export Notes to create a script/handout ...........................11

 PowerPoint 2013 Basic Techniques

CREATE A NEW PRESENTATION

1. Click on the File tab.
2. Click on New.
3. Click on Blank presentation.

CHANGE THE SLIDE SIZE

1. Click on the Design tab.
2. Click on the Slide Size button on
the Ribbon.
3. Select the required slide size
Widescreen (16:9) or Standard (4:3).

COPY STORY TEMPLATE INTO OUTLINE VIEW

1. Click on the View tab.
2. Click on Outline View on the Ribbon.

3. Type the title for the presentation and press Enter.

4. Type the headline for the first slide and press Enter. Repeat
this step until all slides have been created.
5. Click on the Normal button on the Ribbon to display slide
thumbnails for the slides you have created.

 PowerPoint 2013 Basic Techniques

ADD SPEAKER NOTES

1. Move the mouse point the bottom of the slide window.
2. When the mouse pointer changes shape to a double-
headed arrow, click and drag up to display the Notes
window.
3. Click in the Click to add notes area to add speaker notes.

INSERT A NEW SLIDE

1. Click on the Insert tab.
2. Click on the New Slide button on
the Ribbon.
3. The new slide is inserted after the
current slide.

DUPLICATE A SLIDE
1. Right click on the slide thumbnail
and click on Duplicate Slide.

 PowerPoint 2013 Basic Techniques

DISPLAY GUIDES/GRIDLINES
1. Click on the View tab.
2. Turn on the check
boxes next to Guides
and/or Gridlines.

INSERT A PICTURE
1. Click on the Insert tab
2. Click on Pictures.
3. Navigate to the folder containing
the picture, select the picture and
click on Insert.

RESIZE A PICTURE
1. Click on the Picture.
2. To maintain the object's proportions,
position the mouse pointer over a corner
handle and click and drag.
3. To maintain the pictures centre, hold
down the ctrl key while you click and
drag a corner handle.

 PowerPoint 2013 Basic Techniques

CROP A PICTURE
1. Click on the Picture.
2. Click on the Format tab.
3. Click on Crop on the Ribbon
and click on Crop.
4. Drag the relevant crop
handle to mask the required
part of the picture.

INSERT AND FORMAT A SHAPE

1. Click on the Insert tab.
2. Click on Shapes on the Ribbon.
3. Click on the shape you want
to insert and click and drag to
draw the shape.
4. Use the Shape Fill, Shape
Outline and Shape Effects
buttons on the Ribbon to
format the shape

 PowerPoint 2013 Basic Techniques

ADD TRANSPARENCY TO A SHAPE

1. Right-click on the shape and
select Format Shape.
2. In the Format Shape pane,
click on Fill and set the
Transparency to the required
level.

ADD TEXT TO A SHAPE

1. Right click on the shape and
select Edit text.
2. Type in the required text.

ALIGN OBJECTS AUTOMATICALLY

1. Click on the first object you

want to align then hold
down the ctrl key and click
on each additional object.
2. Click on the Format tab.
3. Click on the Align button on
the Ribbon and select the
required alignment.

 PowerPoint 2013 Basic Techniques

CHANGE THE ORDER OF OBJECTS

1. Right-click on the object to
be re-ordered.
2. Select Send to Back.
3. Select Send Backward.
4. The objects are re-ordered.

 PowerPoint 2013 Basic Techniques

PUTTING IT ALL TOGETHER

1. Insert a picture on a slide:
a. Click on the Insert tab.
b. Click on Pictures on the
Ribbon.
c. Navigate to the folder
containing the picture, select
the picture and click on Insert.

2. Re-size the picture:

a. Click and drag a corner handle
until the picture covers the slide.

3. Crop any areas of the picture that

extend over the slide edges:
a. Click on the picture.
b. Click on the Crop button on
the Ribbon.
c. Select Crop and drag the
crop handles to mask the
required parts of the image.

4. Add a shape to the slide:

a. Click on the Insert tab.
b. Click on Shapes on the Ribbon
and select the shape you want
to insert.
c. Click and drag to draw the
shape.

 PowerPoint 2013 Basic Techniques

5. Format the shape:

a. Right-click on the shape and
use the Shape Fill and Shape
Outline buttons to select the
required fill and outline colour.

6. Make the shape transparent and

position it:
a. Right click on the shape and
select Format Shape.
b. In the Format Shape pane, click
on Fill and set the Transparency
level.
c. Click and drag the shape into
position.

7. Add text to the shape:

a. Right click on the shape and
select Edit Text.
b. Type the text into the
shape.

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 PowerPoint 2013 Basic Techniques

EXPORT NOTES TO CREATE A SCRIPT/HANDOUT

1. Click on the File tab.
2. Click on Export.
3. Click in Create Handouts.
4. Click on Create Handouts.

5. Select Notes next to slides and click on OK.

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