Sow Acpl Eamr2

Proposal for
Implementation of Maximo Enterprise Asset Management & Inventory

Management solution
Project: Athena Chattisgarh Power Limited
04th April 2014 R2

The information in this proposal may not be disclosed outside of Athena Chattisgarh Power Limited
and may not be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate
the proposal, provided that if a contract is awarded to ENVISION as a result of or in connection with
the submission of this proposal, Athena Chattisgarh Power Limited (ACPL) will have the right to
duplicate, use or disclose the information to the extent provided by the contract. This restriction does
not limit the right of ACPL to use information contained in this proposal if it is obtained from another
source without restriction. Envision enterprise solutions private ltd, Hyderabad, retains ownership of
this proposal during the period of evaluation till finalization and execution of the contract.
This proposal is valid till 30th April 2014.
R Ramana
Envision enterprise solutions (p) Ltd.
#1130, Sreya Towers, Road No 36, Jubilee Hills
Hyderabad 500033, India.
ramana@envisionesl.com: 9866184405: 040-65343853
Dated 04 April 2014 Maximo Asset Management & Inventory Management Solution for Athena Chattisgarh Power Ltd Page 1 of 33
Table of Contents
1. Executive summary ......................................................................................................................................... 3

About Envision.......................................................................................................................................................... 5
2. Project background & Solution proposed ..................................................................................................... 6
2.1 Background ............................................................................................................................................. 6
2.2 Solution: .................................................................................................................................................. 6
2.2.1 ENVISION Maximo 7.5: .................................................................................................................. 7
2.3 Hardware Recommendations: .................................................................................................................. 7
Server: ....................................................................................................................................................................... 7
2.4 Project Scope ........................................................................................................................................ 10
2.4.1 Software supply............................................................................................................................ 10
2.4.2 Implementation scope .................................................................................................................. 11
2.4.3 Data Migration Scope: .................................................................................................................. 11
2.4.4 Training scope ............................................................................................................................. 11
2.4.5 Exclusions.................................................................................................................................... 11
2.4.6 Key Assumptions ......................................................................................................................... 12
Project Assumptions .............................................................................................................................................. 12
3. Project Approach & Methodology ................................................................................................................. 15
Implementation Plan ............................................................................................................................................... 15
4.1 Project Management .............................................................................................................................. 17
Phase One - Prepare Phase.............................................................................................................................................. 18
Phase Two - Design Phase ............................................................................................................................................... 18
Phase Three - Configure Phase........................................................................................................................................ 19
Phase Four - Test and Confirm ........................................................................................................................................ 20
Phase Five - Deploy Phase ............................................................................................................................................... 20
Phase Six - Stabilize Phase .............................................................................................................................................. 21
4.2 Deliverable Materials.............................................................................................................................. 21
4.3 Completion Criteria ................................................................................................................................ 21
4.4 Estimated Schedule ............................................................................................................................... 21
4.5 Commercials ......................................................................................................................................... 22
4.5.1 Software Supply ........................................................................................................................... 22
4.5.2 Implementation services: .............................................................................................................. 22
4.6 Additional terms& Conditions.................................................................................................................. 24
4.6.1 Termination .................................................................................................................................. 24
4.6.2 Business Contact Information ....................................................................................................... 24
4.6.3 Required Consents....................................................................................................................... 24
4.6.4 Information security ...................................................................................................................... 24
4.6.5 Signature acceptance ................................................................................................................... 25
Appendix A: Deliverable Materials Guidelines ................................................................................................................. 26
Appendix B: Project Procedures ...................................................................................................................................... 27
Appendix C: Project Scope ......................29
1. Executive summary
ATHENA CHATTISGARH POWER LIMITED, is one of the fastest upcoming Thermal Power Plant ably
supported by Energy Infratech Limited an EPC organization with best practices assisting to setup
Green field Power plants using state of the art technologies. ACPL aims at benefitting the customers of
setting up large scale power plants in shortest possible time period. Energy Infra hires best and
experienced manpower to leverage the technologies and earn a repute amongst the domain. Energy
Infra also is diversifying to comprehensive plant service company maintains the power generation and
industrial facilities of hydraulic power plants, nuclear power plants, electric power stations and special
work sites in order to realize the ideal of sustainable development.
ACPL is in forefront in setting up 1200 MW Thermal Power plants in Chattisgarh on a fast track mode
and planning to commission for generation by mid 2014 and thereafter, energy infra is an ideal
company to endeavor its social responsibilities. It subscribed to the UN Global Compact and has
complied and will continue complying with the ten principles in the four main areas of human rights,
labor, environment, and anti-corruption. ACPL is striving to embed the laid down agreed ten principles
of the UN Global Compact in the companys sustainable management strategy and principles. In this
way, the company that exhibits its transparent business policy and public trust in Athena Chattisgarh
Power Limited that will be improved.
ACPL not only internally practice the ten principles of the UN Global Compact but also communicate
them to stakeholders including customers, shareholders, the government, vendors, employees and the
local community, so that the spirit of the UN Global Compact will be disseminated throughout society.
Athena Chattisgarh Power Limited, actively evaluating software solutions for Enterprise Asset
Management to configure Revenue generating Assets of both the units, Preventive Maintenance
Schedules, Stores and Inventory Material Management, Procurement, Work order generation and
tracking solution, Labour and Safety applications to the generation units to streamline the business
process in Purchase, Stores and Contracts functions. The proposed Maximo software is a Web
browser to leverage the facility. Escalation, Dash Boards and Alert management, Integration to critical
assets for PM scheduler are the key software functions to maintain the Power facility network with high
availability. ATHENA CHATTISGARH POWER Ltd., a pioneer embraced over the period latest
technologies to optimize the precious resources and finances for high uptime asset availability and
profitability. ATHENA CHATTISGARH POWER Ltd proposes to align with IT systems thereby to
maximize the revenue in the areas of support of Asset classification, maintenance functions of Power
Plant Assets, Metering and Consumption are few key areas as identified for savings of precious
financial resources. MIS reports of MTBF, MTTR, MMBF, Equipment Utilization, Fuel Consumption,
Costing are few identified reports. Envision proposes Maximo 7.5 a leading Industry solution as a
bestfit to manage their valuable and revenue generating assets for audit and statuary compliance.
After having multiple exchange of mail communication and telecon discussions, Envision taking into
consideration of Athena Chattisgarh Power Limited Asset Management and Maintenance
requirements with SLA configuration. Following were the proposed solutions.
Maximo Asset Management Software: Asset management module. Preventive
Maintenance module, Work order management and tracking module, Job Plans
and Safety module. Contracts module, Purchase and Stores Inventory Module,
Labour reporting module. KPIs, Dash Boards and Birt Reporting Tool
ACPL on deployment of Maximo at Chattigarh Plant site can demonstrate efficient Operations and tight
control on Vendor Management, Asset Opns and Maintenance, Inventory Management, Efficient Turn
around and Financial Management, Business Performance Management a win win for both Owner and
Vendor. Envision propose IBM Tivoli Maximo stack of Enterprise Asset Management software to
accomplish the objective.
Envision tables years of experience to every project, We apply our experience gained in developing
similar solutions for other customers to help develop your solution. By using technology and industry
knowledge, we possess in house and adapting them to ACPL customer business needs, we assure of
a Unique solution that can help in setting up a best of breed software solution aligning to your
Corporate vision.
For additional information, feel free to contact us,
R Ramana
Envision enterprise solutions Private Ltd.
Mobile: +91-9866184405
ramana@envisionesl.com
About Envision.
Envision enterprise solutions pvt limited is a leading system integrator and solution provider enterprises in
different verticals, in addressing their present and future needs, to optimize their costs, enhance return on
investment, manage growth, capitalize market opportunities and deliver better value to the customers. envision
goal is customer success. Envision focuses on providing onsite/offsite Enterprise Application Development and
deployment services to clients in India and abroad.
Envision primary focus is to provide Asset management solutions (Maintenance Management solutions) to
verticals like Oil @Gas, Utilities, Manufacturing and Mines. Envision is partner for MAXIMO flagship product of
IBM Tivoli EAM.
Envision enterprise solutions is an IBM AAA+ certified partner for Maximo Enterprise Asset Management
solution across India, Middle East and SE Asia region.
Enterprise Asset and Facility management is art and science. It needs a great amount planning co ordination
in terms of planning; scheduling and executing all break down, preventive maintenance activity across the
organization. An optimum utilization of resources, material, and time is required to strike a balance between
reactive and pro-active maintenance management practice. Envision has got more than Four years of domain
expertise in deploying and implementation world class CMMS solutions like Maximo and Maintenix in various
verticals like Oil and Gas, Utilities, Manufacturing, Chemical and huge Facilities like Sea Ports and Air ports
Our Core functional team brings immense value to the project, in terms in defining right Maintenance
management practice relevant to the respective vertical. We bring in lot visibility in terms of asset availability,
uptime, and utilization, analysis on breakdowns and Maximo and Maintenix implementation practice. Our
Proven deployment strategy brings up essential functionality of MAINTENANCE on to MAXIMO in shortest
possible time.
Our MAXIMO capabilities:
Maintenance Management Practice Definitions and optimization.

Asset codification and indexing services.
Item/Material codification and categorization.
Maximo 5.2/5.1 6.2 and 7.1 implementation and deployment.
Maximo Migration across all versions like 4.1, 4.12, 5.1, 5.2 and 6.2.
Proven Functionality Roll out plan and multi site, multi plant complex work flow scenarios.
Maximo Integrations with standard ERP applications like MAXIMO, Oracle Apps, Baan, and
customized Enterprise application scenarios.
Report development and analysis on various versions of Actuate on Maximo.
Envision is one of the leading Mid size implementation partner in India, handled may implementation in the
past 5 years in India and Middle east. We are the preferred partner for most of the Maximo Implementations in
India for Level 1, Level 2 Support.
Envision is setting up a 24X7 help desk support of its customers in India and Abroad, to provide top class
support its clients.
Envision is only System Integrator; with Implementation Experience in Al the versions of Maximo, Upgradation
Experience with largest pool of Maximo talent, serving prestigious Maximo customers across the regions.
2. Project background & Solution proposed
2.1 Background
ATHENA CHATTISGARH POWER Ltd, a Green field super Thermal Power plant is scheduled for
commissioning early 2014, hereafter ref as ACPL is looking for a One stop solution to Track and
Monitor its upcoming Power Plants and its sub systems for high availability, adapt to pro active
maintenance functions and costing to maintain the Assets. Inventory management, Material Planning,
Work Scheduling, Purchase and Stores Inventory are prime functions. Envision proposes ENVISION
Maximo 7.5 as suitable solution to manage the Std Power Facility Assets to undertake Maintenance
services and Inventory management.
2.2 Solution:
ENVISION proposes the Maximo ver 7.5 solution.
IBM Maximo Asset Management
Asset Work Materials Contract Service

Purchasing
Management Management Management Management Management
Locations Job Plans Item Master Request for Quotation Purchase Contracts Service Catalogs
Asset Routes Storerooms Receiving Master Contracts SLA Management
Failure Codes Service Requests Inventory Receiving Inspections Warranty Contracts Incidents
Condition Monitoring Service Items Lot Management Purchase Requisitions Lease/Rental Contracts Problems
Meters Work Order Tracking Kitting Invoices Labor Rate Contracts Changes
Meter Groups Safety Issues & Transfers Purchase Orders Payment Schedules Releases
Quick Reporting Condition Codes Desktop Requisitions Solutions
Labor Stocked Tools
Qualifications Service Items
Lock-Out/Tag-Out
Tools /Crafts/Companies
Preventive Maintenance
Master PM
Assignment Manager
Enhanced Workflow Event Driven, Context-based / Escalation Manager

KPIs / Reporting / Analysis
Security & Administration
CONFIDENTIAL 7
7
2.2.1 ENVISION Maximo 7.5:
Maximo Asset Management solution is best of breed among EAM solutions to manage all asset
types, their conditions, work processes to support these assets. Maximo provides optimal
planning, control, audit & compliance capability.
Integrated Assets, Work, Inventory and Purchasing Drive Efficiency

Improvements
Select work Resource
orders for Level in MS
Assets scheduling Project
Maintenance
Requirements
Work Scheduled Dates
Orders
Material
Demand
Perform
Maintenance Inventory Reorder
Policies
Assignments
Material PO
Issues
Select work
Assign workorders orders for
using MAXIMO Assignment Material
Assignment Manager Supplier
Receipt
Ship
Material
CONFIDENTIAL 9
2.3 Hardware Recommendations:

Server:
Intel Xenon Quad, 3.2 GHz / 12 MB Cache / 320 GB HDD 10 KRPM*3, RAID 5, 64 bits, 4 GB DDR
RAM, 1.44 MB FDD, 52 x DVD/CD R/Writer Combo drive, 12/24 DAT Drive (HP), Ethernet card,
redundant power supply and network accessories, keyboard, mouse, 22 colored TFT monitor
or latest
Desktop:
Intel core i5, 3.2 GHz / 4 GB DDR3 RAM, 320 GB HDD, 7200 RPM UATA 100, 1.44MB FDD
52xDVD R Drive, Ethernet card and network accessories, keyboard, Optical mouse, 19 colored
TFT monitor, 4 or more USB ports or latest available components.
This document illustrates where MAXIMO could assist ACPL with their stated objectives of
Implement Best Maintenance Practices.

Streamline Procurement and Materials Management
Reducing maintenance costs for internal and external resources
Improving maintenance service levels for internal and external resources
Improving Fixed Asset control and reporting
Reducing administration costs
by showing how MAXIMO can help ACPL improve their strategic asset management as follows -
Improvements in Asset Management, leading to improved fixed assets control, and reduced
maintenance costs
Improvements in Work Management, leading to improved maintenance service levels, and
reduced maintenance costs, for internal and external resources
Improvements in Inventory and Purchasing Management, leading to improved maintenance
service levels, lower maintenance costs, and lower administrative costs
Improvements in approval processes, leading to improved maintenance service levels, and
lower administrative costs
Improvements in Budget Control, KPIs and Reporting, leading to decreased maintenance
costs, and increased service levels
Statement of Work
Vide Appendix - C
This Statement of Work Appendix C, describes the work to be undertaken by Envision the tasks to
be performed by us and the deliverable materials to be delivered and the estimated schedule. This
SOW shall be governed by the terms and conditions of the Terms of Business (Agreement) attached
hereto as AppendixD.
In the event of any contradiction, inconsistency or ambiguity between the terms of this Statement of
Work and the Agreement, this Statement of Work will govern. This Statement of Work, its Appendices,
and the Agreement represent the entire agreement between the parties regarding the subject matter
and replace any prior oral or written communications
Changes to this Statement of Work will be processed in accordance with the Project Change Control
Procedure described in Appendix C. The investigation and the implementation of changes may result
in modifications to the Estimated Schedule, Charges, and other terms of this Statement of Work and/or
the Agreement.
2.4 Project Scope

This SOW describes the scope of the project vide Appendix - C. Envision will implement Maximo
Enterprise Asset Management functions of Purchase, Stores, Contracts, Asset Management, Work
Order, Preventive Maintenance, Plans, Safety and KPI and Dash boards in Single phase for
monitoring Plant Operations, Alerts and Escalation Management. The project will be performed in a
Single phased implementation of features and functionality with each phase building on those that
preceded it. This follows the standard IBM Unified Method Framework.
The scope of engagement is
Supply of recommended IBM Tivoli Maximo software
Implementation of Maximo in Single Phase at Athena Chattisgarh Power Ltd Power Plant site
at, Chattisgarh
Implementation of Maximo - Purchase, Stores and Contracts, Asset Management, PM
Scheduling, WO Tracking, Dashboard, KPI and MIS Reporting.
2.4.1 Software supply

Following list of software proposed by ENVISION
Software license details Qty (nos)
Maximo 7.5 Enterprise Primary User license, Asset 05

Management software including 1st year Subscription support
Maximo 7.5 Enterprise Secondary User license, Asset 10

Management software including 1st year Subscription support
Maximo Licenses will be configured for Procurement, Stores, Contracts, Asset Mgmt, WO Tracking
and MIS Reporting. The above packages include 12 months of Software subscription and support.
2.4.2 Implementation scope
Envision will implement IBM Maximo Enterprise Asset Management software solution ver 7.5 at
Athena Chattisgarh Power Ltd, Plant site identified Assets and replicate to other similar assets as per
business requirements. The scope for implementation is
Business Process Analysis( As-Is & Gap analysis)
Solution design
Maximo & add-on components installation
Product & add-ons configuration
Master Data loading
Development reports & workflows
System testing
User Acceptance Testing
End User Training
Rollout
Post implementation support
2.4.3 Data Migration Scope:

ENVISION will provide the Master data collection templates to Athena Chattisgarh Power Ltd for
Data collection.
Athena Chattisgarh Power Ltd will do Data Collection, cleansing and provide the Master data in
the templates provided by ENVISION.
Envision will train the users to load the data into the Maximo EAM solution.
2.4.4 Training scope

Envision would take train the trainer approach. Envision will provide Two week class room
training to core team on the solution.
2.4.5 Exclusions
Gathering, Cleansing and manipulation of Master data
Design, development, configuration, modification and installation of other applications except
mentioned in the scope.
Organization restructuring and any other organizational changes and Manual Data entry
Business Process Re-engineering (BPR)
Development for any enhancements & conversions, which are not included in the current project
scope.
Envision will be using our preexisting proprietary tools, during this engagement to perform the
responsibilities. These tools and associated documentation are not provided to the customer
under the terms of this SOW and the Agreement, and remain the property of Envision.
Work under this SOW will be performed at the Athena Chattisgarh Power Ltd Plant site,
Chattisgarh in India, except for any project related activity which Envision determines would be
best performed on our premises at Hyderabad premises in order to complete its obligations and
responsibilities under this SOW.
Envision will provide the Services under this SOW during normal business hours, 9.00 AM to
6:00 PM, Monday through Friday, except national holidays.
2.4.6 Key Assumptions
This SOW and Envision estimates are based on the following key assumptions. Deviations that arise
during the proposed project will be managed through the procedure described in Appendix B Project
Change Control Procedure, and may result in adjustments to the Project Scope, Estimated Schedule,
Charges and other terms. These adjustments may include charges on a time and materials basis
using Envision and Athena Chattisgarh Power Ltd agreed standard rates in effect at such time for
any resulting additional work or waiting time. If an assumption deviation is not resolved through
Appendix B, Project Change Control Procedure within 7 days then the issue will be resolved in
accordance with Appendix B Escalation Procedure.
Project Assumptions
While ENVISION prepared this document and planned the timelines and resources, certain
assumptions and interdependence have been made, basing on the information or requirements
currently known by ENVISION; and based on such assumptions and interdependencies, the cost and
investment into the Project were estimated and proposed to Athena Chattisgarh Power Ltd for review
these assumptions and interdependence from time to time and determine the validity of such
assumptions and interdependence. Should any assumptions or interdependence are no longer valid
and impose obstacle or hindrance to the progress of the Project, ENVISION and Athena Chattisgarh
Power Ltd would discuss and mutually agree on the service scope and contract price.
This section highlights the assumptions and interdependencies for the project:
ACPL and ENVISION will form a steering committee that is available to make quick decisions, within
reasonable timeframe as stipulated by the project work plan. The steering committee should include
members from ACPL and ENVISION.
The proposed implementation and approach assumes the necessity for end user involvement, access
to information and data, and a project office equipped with external phone lines, printer, PCs for
programmers. ENVISION also assumes access to drinking water supplies, fax machine, copier,
Meeting Rooms for discussions, projector.
ENVISION assumes that Training Room will be available for the following implementation activities:
o Participation during the requirements analysis phase of the Project
o Participation during walk-through session
Athena Chattisgarh Power Ltd (ACPL) will identify and assign an individual as Single Point of
Contact who has the authority to make all decisions related to the project and to either assign
resources or negotiate the assignment of resources within the organization.
ACPL will provide timely access to people and information including but not limited to the following
areas:
Line-of-business executives, for gathering information needs, critical success factors for decision
making, information delivery mechanism required, etc.
Source system experts, to understand the operations of the existing back-end system
Existing documentation on business processes, application systems, future direction, where relevant
ACPL will be fully responsible for the availability and proper working of the Network infrastructure
including SMTP and bandwidth provisions as required.
Access and use of ACPL Customer premises by ENVISION consultants as required during the course
of the project.
In the event a deliverable was submitted to ACPL for Signoff without feedback for a total of 5 working
days from date of submission, ENVISION would assume that the deliverable is delivered in
accordance to ACPL expectations and deem signed off.
All project implementation related activities would be conducted at ACPL Customer Plant site location.
Infrastructure: ACPL will install in all respects the required Hardware, Networking Connectivity and
procure the Software licenses required for successful implementation of Project. ACPL and its Owner
will provide the SMEs, Stake holders and consultants during the Process study and implementation
period and provide uninterrupted access to the Central servers.
Application Installations: The Consultant of Envision would impart training to the system
administrator on local activities such as General Administration.
UAT (User Acceptance Test): The UAT testing will be carried out at ACPL site location
Change in Scope of Work: Any request in changes in scoping from users of ACPL and its Owner will
go-through a formal Change-Request process via the Project Steering Committee for its approval.
Envision will recommend ACPL recommended System Hardware and software to be evaluated to
meet IBM Maximo v7.5 softwares minimum requirements. ACPL will provide adequate hardware and
software as required.
The following database platforms are supported in addition to DB2.
Oracle 9i, Version Oracle 10g, Microsoft

9.2.0.6 Version 10.1.0.3 SQL, Server
2000
Oracle 9i, Version Oracle 10g, Microsoft

9.2.0.7 Version 10.2 SQL, Server
2005
DBA
Envision recommends the minimum v7.5 Client (desktop) requirements:
o Processor: Pentium {600} MHz or greater;
o Memory: {2 GB} MB memory;
o Operating System: Windows 2000 Professional or XP; and
o Browser: Microsoft Internet Explorer {6.0}
All the business processes configured in Maximo will be same to ACPL as Owner at plant site.
There are no deviations in business processes.
Scope is limited to configuration of Maximo 7.5, to ACPL for Enterprise Asset management
and to bring the respective Asset Data and integrate, for rolling the same solution at Plant site
as agreed upon.
ENVISION will validate, refine and confirm the requirements, scope, approach, schedule and
effort during the Prepare and Design phases of the engagement. Any changes to the
requirements, scope, approach, schedule and effort, and their impacts on pricing will be
processed through the Project Change Control Procedure (Appendix B) prior to starting work
on the subsequent stages.
After the Prepare phase, if there are any large gaps between the Scope given by ACPL as per
this SOW, then ENVISION will have the ability to re-price for the entire scope of work. This will
be managed through the Project Change Control Procedure (Appendix B) and may have an
impact on the project schedule.
After the Design phase, if there are any large gaps between the Scope given by ACPL as per
this SOW, then ENVISION will have the ability to re-price for the entire scope of work. This will
be managed through the Project Change Control Procedure (Appendix B) and may have an
impact on the project schedule.
ENVISION assumes that ACPL is ready to utilize the Maximo 7.5 enhanced functionalities and
ready to accept the workarounds proposed by ENVISION to avoid Product customizations &
Screen customizations.
ACPL is ready to use the Maximo 7.5 default reports. ENVISION will critically review the
existing report customizations and provide solution for report requirements.
ACPL will ensure the dedicated participation in the project by forming the Core team.
ENVISION team will interact with the core team only throughout the project for understanding
the existing systems & process and to gather requirements, getting sign-off on deliverables
etc.
ACPL will respond to the queries raised by ENVISION team within three working days. If there
is a delay in project schedule due to delayed response, ENVISION will do the impact analysis
and follows change management procedure, if changes are required.
ACPL will provide all adequate office facilities, infrastructure, sitting arrangements, office
utilities like phone, fax, e-mail, internet, hardware, software, related documents etc. to
ENVISION project team.
3. Project Approach & Methodology
ENVISION will perform this project in accordance with our time proven Enterprise Asset Management
(EAM) RUP methodology. The methodology leverages ENVISIONs intellectual capital obtained from
previous successfully implemented projects. Its comprehensive approach to the implementation of
complex integrated systems also addresses the process transformation and change management
planning that are critical to the objectives of a successful Maximo implementation. Each phase builds
upon those that preceded it, further refining both the design and the release strategies before
development commences.
Implementation Plan
Tentative Implementation Activities:
1. After the Project Kick off meeting with the stakeholders, Roll out team shall Install and deploy the
Development Environment for Maximo 7.5.
2. A demo to all stakeholders of existing functionality in Maximo 7.5 will be demonstrated as a Vanilla
built it process.
3. Capture current business process of the proposed solution as AS IS Process and Take a sign off from
stakeholders.
4. Once Documentation of AS IS and TO BE Process are signed off, We start our standard process in
integration projects with proposed solution design, identify the integration points, customized
applications, testing and deployment strategies and end user training.
5. Our tailored plan and approach for implementation will be presented to all stakeholders and request to
appoint Management Representative - MR for resolving any issues during implementation process.
6. Based on our implementation strategy, required process will be communicated to customer before the
project kick off and process reviews will be monitored by MR and Account Manager as mutually
agreed period.
7. Based on the requirements gathered and documented for sign off will be drivers for the solution
design, customization, integration process will be tailored to drive implementation plan specific to
ACPL proposed and accepted Solution.
8. After tailoring the above processes, we develop Solution Testing process which comprises testing
strategy, plan, test cases will be prepared for the proposed solution,
9. On the same lines our deployment process is designed to facilitate developed solution in different
phases like UAT, Pre-Go-Live and go live processes.
10. We also define our Post Go live support process in our implementation plan and all these plans are
explained in detail to all stakeholders to understand the complexity in the implementation and
adherence to standard processes to meet timelines.
11. Change process is also included in our implementation and its impact on overall processes.
The proposed team structure for this project would be as follows:
Envisions Onsite & Offsite team members will report to the project manager. The Onsite coordinator will be the
point of contact for ACPL team.
The team lead and the lead functional consultant will be involved in interactions with the ACPL team during the
project execution phase. ENVISION project manager and ACPL Project manager will be interacting on a
regular basis (daily / weekly status meets) to understand the project state. ENVISION delivery director and
ACPL key members will form a steering committee and will the point of escalations during the project
execution from both sides.
Key Deliverables
Envision Deliverables
Project and Schedule Plan
Requirement Traceability metrics RTM
System Testing Results
Defect reports
Daily / Weekly status reports
Deployment/Solution maintenance guides
Client Deliverables
Functional & Technical documentation prepared by Envision and approved by ACPL.
User Acceptance test cases shall be prepared by Envision and shall be approved by. ACPL shall
provide required sample test data, for successful UAT.
Testing Team to conduct UAT
ACPL will provide required hardware, software, acceptance of deliverables and any other required
inputs in time.
Inputs on all standards and conventions that the solution needs to comply with.
Maximo EAM RUP methodology comprises multiple phases, leveraging ENVISIONs intellectual
capital, accelerators, guidance, and key concepts.
Prepare Design Configure Deploy

& Test & Stabilize
4.1 Project Management

ENVISION will provide Ongoing project management for the agreed responsibilities in this SOW. The
purpose of this activity is to provide technical direction and control of ENVISION project personnel and
to provide a framework for project planning, communications, reporting, procedural and contractual
activity. This activity is composed of the following tasks:
a. Review the SOW and the contractual responsibilities of both parties with the ACPL Project
Manager;
b. Maintain project communications through ACPL, Project Manager;
c. Coordinate the establishment of the project environment;
d. Establish documentation and procedural standards for deliverable Materials;
e. Prepare and maintain the ENVISION Project Plan which lists the activities, tasks, assignments,
milestones and estimates for performance of this SOW;
f. Review project tasks, schedules, and resources and make changes or additions, as appropriate.
Measure and evaluate progress against the ENVISION Project Plan with the ACPL Project
Manager;
g. Review the ENVISION standard data templates, User Interface format and transaction flow
procedure, work flow process its approval systems to be used on the project, with ACPL Project
Manager;
h. Work with ACPL Project Manager to address and resolve deviations from the ENVISION Project
Plan;
i. Conduct regularly scheduled project status meetings;
j. Prepare and submit weekly Status Reports to ACPL Project Manager;
k. Administer the Project Change Control Procedure with ACPL Project Manager;
l. Coordinate and manage the technical activities of ENVISION project personnel.
Phase One - Prepare Phase

The objective of the Prepare Phase is to finalize the project team members, help ensure a common
understanding of the Services objectives, project roles and responsibilities, and determine ACPL
readiness to implement the solution.
The following activities and deliverable Materials are included in the Prepare Phase:
S.No Activity Primary Responsibility Secondary
Responsibility
1. Project kick-off meeting ACPL ENVISION
2. Identify all stake holders ACPL ENVISION

3. Built core Team ACPL
4. Define Implementation Methodology ENVISION
5. Review and finalize project plan ACPL ENVISION

6. Define & finalize project governance ACPL ENVISION
mechanism
7. Conduct high level Maximo product ENVISION
training
Deliverables:
Implementation methodology document
Process Control Document
Functional Document
Project Plan
User and Training Manuals
Phase Two - Design Phase

ENVISION will conduct the business process analysis of the O&M process for ATHENA
CHATTISGARH POWER Ltd, ENVISION will capture the details to the Users process and
expectations from the EAM system. The AS-IS process will be documented. The analysis of the user
need will give the gaps in the process. A gap analysis will be performed. On completion of the Gap
analysis, To-Be process will be finalized.
The following activities and deliverable Materials are included in the Design Phase:
Responsibility
1. Current O&M Process analysis ENVISION & A C P L

2. Gather & Define User requirements ENVISION & A C P L
3. Perform Gap analysis w.r.to Maximo ENVISION ACPL
solution
4. Discuss options to fix the Gaps ENVISION ACPL
5. Develop To-Be process ENVISION ACPL
6. Review and Approve To-Be process ACPL ENVISION
Deliverables:
As-Is process document / Gap Analysis document / To-Be process document
Phase Three - Configure Phase

The objective of the Configure Phase is to configure, customize the solution based on To-Be process.
The following activities and deliverable Materials are included in the Design Phase:
Responsibility
1. Prepare DEV environment ENVISION
2. Install Maximo, Web Sphere and DB2 ENVISION
3. Configure Maximo ENVISION
5. Develop Templates for Master data ENVISION
loading
6. Collect Master data (Asset and Item) ACPL
7. Load Master data ENVISION
8. Develop reports ENVISION

Deliverables:
Field certification form
Phase Four - Test and Confirm
Test environment will be created and the developed during configure phase will be migrated to the test
environment. The solution will be tested by ENVISION as per test plans & test cases. The identified
issues will be resolved. A C P L and identified Customer Owner users will test the system as per pre
developed test plan and provide the acceptance.
The following activities and deliverable Materials are included in the Test Phase:
Responsibility
1. Prepare Test environment ENVISION ACPL

2. Migrate solution to TEST environment ENVISION ACPL
3. Develop system test plan & test cases ENVISION
4. Develop UAT test plan & Test cases ENVISION

5. Review & approve UAT & test cases ACPL ENVISION
6. System testing ENVISION
7. Log issues & Resolve ENVISION

8. User acceptance Testing ACPL ENVISION
9. Resolve issues (if any) ENVISION
10. Sign off UAT results ACPL ENVISION

Deliverables:
System test plan & test cases
UAT test plan & test cases
System test results / UAT test results
Phase Five - Deploy Phase

The objective of this phase is to deploy the Maximo solution into ACPL/ Owner Production
environment.
The following activities and deliverable Materials are included in the Deploy Phase:

Responsibility
1. Prepare Training environment ENVISION ACPL
2. Develop Training materials ENVISION ACPL

3. Conduct Training ENVISION ACPL
4. Prepare Production environment ACPL ENVISION
5. Migrate solution to Production ENVISION ACPL

environment
6. Data loading (100%) ENVISION ACPL
7. Go-Live ACPL ENVISION
Deliverables;
End user training
Go-Live
Phase Six - Stabilize Phase

ENVISION will provide Eight weeks of Post Implementation support.
4.2 Deliverable Materials

ENVISION will deliver one copy of each of the following Materials. The content of each deliverable
Material is described in Appendix A - Deliverable Materials Guidelines.
a. High Level Maximo Implementation document
b. As-Is
c. Gap Analysis Document
d. To-Be document
e. Training plan & Materials
f. Field Certification Form
g. Test Plans
h. UAT test results
i. User manuals
4.3 Completion Criteria

ENVISION will have fulfilled its obligations under this SOW when one of the following first occurs:
Delivers the items described in the Section 4.2 Deliverable Materials; or
ACPL or ENVISION terminates the Services in accordance with the provisions of this SOW and
the Agreement
4.4 Estimated Schedule

The Services in this SOW, excluding post implementation support are estimated to be performed in a
period of up to 4 to 6 Calendar months from the agreed upon estimated start date.
- Go-Live
4.5 Commercials
4.5.1 Software Supply
Licenses Pricing 10.03.2014
S Part Total
Part description Item price Unit No
No Number Price
Maximo Enterprise Asset

Management, Primary Authorized
1 D0GYALL 382400 5 1912000
User License + SW Subscription &
Support 12 Months
Maximo Enterprise Asset
Management, Secondary User
2 D0GY8LL 191200 10 1912000
Authorized License + SW
Subscription & Support 12 Months
Installation and Deployment of
Maximo software, Web sphere and
3 Included
DB2 at ATHENA CHATTISGARH
Site
15 3824000
Implementation Pricing
Maximo Deployment at ATHENA

CHATTISGARH POWER LIMITED,
Chattisgarh Plant site for Purchase,
Stores, Asset, Preventive
Maintenance and Work Order,
Contracts and Contracts functions,
Business Users and Process
Mapping as per ATHENA
CHATTISGARH POWER LIMITED
4 Fixed Price 4275000
BP. Vendor Master Template, Data
validation, UAT, Training, User
Manuals, Golive and One month
support during stabilization period.
Maximo Implementation for Asset
Hierarchy structure, PM
scheduling, Work order tracking,
permit system, Dash board and
KPI Configuration and Training
Total Value of the project excluding Taxes and Duties as applicable Rs 80,99,000/-
The above quoted License prices are exclusive of Taxes and Duties as applicable.
For Licenses Item No: L1 & L2: VAT @ 5% and Service Taxes @12.36%
For Implementation Services: L4: Service taxes @ 12.36%
4.5.2 Implementation services:

The services for this engagement will be charged on Fixed price basis as per the enclosed scope of
work. The duration of the engagement is expected to be 06 calendar months including post
implementation support of Eight weeks. This fee is exclusive of service tax or any other indirect taxes
as may be applicable at the time of billing. The estimated professional fees for this proposal are
exclusive of any travel and living expenses.
Billing Schedule:
ACPL will also be required to pay additionally service tax or any other indirect taxes and levies as may
be applicable. This is subject to change in Government regulations, which may be in force from time to
time. In case this service tax is made applicable during currency of this contract, the same shall be
paid by ACPL. Similarly additional incidence due to introduction of any new taxes, duties, levies by the
Government will be paid / reimbursed extra at actual against documentary proof, during currency of
this contract.
ENVISION will invoice ACPL for Services performed as per the agreed mile stones in the following
schedule:
Milestone % of Fees (INR)

fees
At project kick-off 40%
Upon Scope Finalization 20%

& Design Phase
completion & approval
Configure Phase and 20%

Customization Signoff
Upon UAT and Training 10%

Phase completion
Deployment & Golive 10%
ATHENA CHATTISGARH POWER LIMITED will provide the following -

Boarding & Lodging for all ENVISION Outstation consultants
Local travel to ENVISION deployed consultants
Billing Norms and Payment

The norms relating to the payment of fees and expenses are outlined below:
Billing from ENVISION, as per schedule mentioned above, will be based on the signed
ENVISION Statement of Work and the Agreement
All invoices fall due within 15 days of raising the invoices. Late payment fee of 2% per month
will be chargeable for all payments delayed beyond this period of 30 days.
ACPL will provide certificates for any tax deduction effected
Where sign-off from ACPL is required for raising a bill, the bill will be raised after actual or
deemed acceptance by ACPL, as the case may be. However, any inadvertent delay in raising
the bill or omission in claiming for the deliverables rendered by ENVISION will not disqualify
ENVISION for making claims for such deliverables under subsequent bills to be raised by
ENVISION.
4.6 Additional terms& Conditions
4.6.1 Termination
Either party may terminate this Statement of Work by giving the other party not less than 30 days
written notice. Upon termination, ACPL will pay ENVISION for 1) all Services ENVISION provides and
any Products and Materials ENVISION delivers through termination, 2) all expenses ENVISION incurs
through termination, and 3) any charges ENVISION incurs in terminating the Services.
4.6.2 Business Contact Information

ACPL authorizes Envision enterprise solutions Private Limited to store and use its business contact
information wherever they do business, in connection with ENVISION products and services or in
furtherance of ENVISIONs business relationship with ATHENA CHATTISGARH POWER LIMITED
India. ENVISION may cite your company's name and the general nature of the Services that were
performed for you to our other customers and prospective customers as an indication of ENVISION's
experience, unless we both specifically agree otherwise in writing.
4.6.3 Required Consents

ACPL is responsible for promptly obtaining and providing to ENVISION all Required Consents
necessary for ENVISION to provide the Services described in this SOW. A Required Consent means
any consents or approvals required to give ENVISION and its subcontractors the right or license to
access, use and/or modify (including creating derivative works) the hardware, software, firmware and
other products ACPL uses, without infringing the ownership or license rights (including patent and
copyright) of the providers or owners of such products.
ACPL will indemnify, defend and hold ENVISION, its subcontractors and majority-owned subsidiaries,
harmless from and against any and all claims, losses, liabilities and damages (including reasonable
attorneys fees and costs) arising from or in connection with any claims (including patent and copyright
infringement) made against ENVISION, alleged to have occurred as a result of ACPLs failure to
provide any Required Consents to ENVISION.
ENVISION will be relieved of the performance of any obligations that may be affected by ACP,s failure
to promptly provide any Required Consents to ENVISION.
4.6.4 Information security

In addition to ACPL and ENVISION (the Parties) obligations under this SOW and the Agreement, the
following provisions apply in the event that one Party makes Sensitive Personal Information and/or
Business Sensitive Information available to the other, which the providing Party agrees are appropriate
security measures to protect the information:
"Sensitive Personal Information" (SPI) refers to an individuals name in conjunction with that
individuals social security number, driver license number, state identification number, medical
information, date of birth, electronic signature or mothers maiden name. Business Sensitive
Information (BSI) refers to information the parties agree is due special handling as a result of its
content and which is marked as sensitive by the owning Party.
a. The Parties will agree in advance prior to providing the other any SPI or BSI.
b. If the Party providing the SPI or BSI requires additional security measures beyond those
specified in this SOW and the Agreement, the Parties will mutually agree to them pursuant to the
Project Change Control Procedure in Appendix B. These security measures will be set forth in an
additional Appendix. For example the providing party may require that real or live SPI will be
masked, scrambled or otherwise de-identified to mitigate risks in providing this information to the
other Party.
c. Each Party agrees to implement the security measures specified in this SOW and the
Agreement, and security measures agreed pursuant to sec b., above, if any, which the Party
providing the information has determined are appropriate security measures to protect their
information.
d. Each Party agrees to communicate, manage and mitigate risk by implementing the security
measures to protect SPI and/or BSI specified in this SOW and the Agreement. Additional or
different services will be deemed a request for new services and managed through the Project
Change Control Procedure in Appendix B.
4.6.5 Signature acceptance

This SOW and the referenced Agreement identified below, are the complete agreement between
ACPL and ENVISION regarding Services, and replace any prior oral or written communications
between us. Accordingly, in entering into this SOW, neither party is relying upon any representation
that is not specified in this SOW including without limitation, any representations concerning 1)
estimated completion dates, hours, or charges to provide any Service; 2) the experiences of other
customers; or 3) results or savings ATHENA CHATTISGARH POWER Ltd may achieve.
Each party accepts the terms of this SOW by signing this SOW by hand or, where recognized by law,
electronically. By such acceptance each party agrees that no modifications have been made to this
SOW.
Once accepted, please return a copy of this document to the ENVISION address shown below. Any
reproduction of this SOW made by reliable means (for example, photocopy, electronic scan or
facsimile) is considered an original and all Services ordered under this SOW are subject to it.
Agreed to: Agreed to:
ATHENA CHATTISGARH POWER LIMITED {Envision enterprise solutions private limited}
{Local ENVISION office, City, State/Country}
By: By:
Authorized signature Authorized signature
Name (type or print): Name (type or print):
Date: Date:
Customer number: Referenced Agreement Name {Agreement Name}
Referenced Agreement number: {Agreement #},

dated {Agreement Date}
Customer address: Statement of Work number:
ENVISION Office Address:
Project Name: {Project Name}
{Estimated Start Date: mm/dd/yyyy}
{Estimated End Date: mm/dd/yyyy}
Appendix A: Deliverable Materials Guidelines
A - 1: High Level Maximo Implementation Strategy Document
Purpose: The purpose of the High Level Maximo Implementation Strategy Document is to document
the ACPLs business goals and IT environment that will define a strategy for the implementation of the
Maximo solution.
Content: This document, in the MS Word format, will consist high level requirements and preliminary
Maximo IT architecture design that will define a strategy for the implementation of the Maximo v7.5
solution.
Delivery: ENVISION will deliver one (1) copy of this document in softcopy format.
A - 2: Gap Analysis Document
Purpose: The purpose of the gap analysis report is to document gaps in as-is processes
Content: This document in the MS PowerPoint format, will consist As-is business processes, KPIs,
roles and responsibilities.
Delivery: ENVISION will deliver one (1) copy of this document in Softcopy format.
A - 3: To-Be document
Purpose: The purpose of the detail design document is to document application design and security
specifications along with data definitions.
Content: This document, in the MS PowerPoint format, will consist design specifications and data
Delivery: ENVISION will deliver one (1) copy of this document in Softcopy format.
A - 4: Training plan & Material
Purpose: The purpose of the Training Plan and Material is to provide a detailed plan and reference
material for education of all users, administrators, managers and stakeholders for the system and
applications..
Content: This document, in the MS PowerPoint format, will consist the plan including learning
objectives, training modules mapped to business user groups, course outline and training material:
A - 5: Test Plan
Purpose: The purpose of the Master Test Plan is to lay out the test strategies, test plans, and
scenarios for all required testing during the implementation.
Content: This document, in MS Power Point format, will consist of the following, as appropriate:
test strategy; / systems test plan; / user acceptance test plan; and test case scenarios
Appendix B: Project Procedures
B - 1: Project Change Control Procedure

The following process will be followed if a change to this SOW is required:
A Project Change Request (PCR) will be the vehicle for communicating change. The PCR must
describe the change, the rationale for the change and the effect the change will have on the
project.
The designated Project Manager of the requesting party will review the proposed change and
determine whether to submit the request to the other party
Both Project Managers will review the proposed change and recommend it for further
investigation or reject it. ENVISION will specify any charges for such investigation. A PCR must
be signed by authorized representatives from both parties to authorize investigation of the
recommended changes. ENVISION will invoice ACPL for any such charges. The investigation
will determine the effect that the implementation of the PCR will have on price, schedule and
other terms and conditions of this SOW and the Agreement
A written change authorization and/or PCR must be signed by authorized representatives from
both parties to authorize implementation of the investigated changes. Until a change is agreed in
writing, both parties will continue to act in accordance with the latest agreed version of the SOW.
B - 2: Deliverable Materials Acceptance Procedure

Each deliverable Material as defined in Appendix A - Deliverable Materials Guidelines will be reviewed
and accepted in accordance with the following procedure:
One (1) soft copy of the deliverable Material will be submitted to the ACPL Project Manager. It is
the ACPL Project Manager's responsibility to make and distribute additional copies to any other
reviewers
Within Three (3) business days of receipt, the ACPL Project Manager will either accept the
deliverable Material or provide the ENVISION Project Manager a written list of requested
revisions. If ENVISION receives no response from ACPL Project Manager within Three (3)
business days, then the deliverable Material will be deemed accepted
The ENVISION Project Manager will consider ACPLs timely request for revisions, if any, within
the context of ENVISIONs obligations as stated in Appendix A - Deliverable Materials Guidelines
Those ACPL revisions agreed to by ENVISION will be made and the deliverable Material will be
resubmitted to the ACPL Project Manager, at which time the deliverable Material will be deemed
accepted
Those ACPL revisions not agreed to by ENVISION will be managed in accordance with
Appendix B Project Change Control Procedure
Any conflict arising from this deliverable Materials Acceptance Procedure will be addressed as
specified in the Escalation Procedure set forth in Appendix B.
B - 3: Escalation Procedure
The following procedure will be followed if resolution is required to a conflict arising during the
performance of this SOW.
When a conflict arises between ACPL and ENVISION, the project team member(s) will first strive
to work out the problem internally
Level 1: If the project team cannot resolve the conflict within two (2) working days, the ACPL
Project Manager and ENVISION Project Manager will meet to resolve the issue
Level 2: If the conflict is not resolved within three (3) working days after being escalated to Level
1, the ACPL Executive Sponsor will meet with the ENVISION Project Executive to resolve the
issue
If the conflict is resolved by either Level 1 or Level 2 intervention, the resolution will be
addressed in accordance with the Project Change Control Procedure set forth in Appendix B
If the conflict remains unresolved after Level 2 intervention, then either party may terminate this
SOW. If the conflict is addressed by termination, ACPL agrees to pay ENVISION for a) all
Services ENVISION provides and any Products and Materials ENVISION delivers through
termination, b) all expenses ENVISION incurs through termination, and c) any charges
ENVISION incurs in terminating the Services
During any conflict resolution, ENVISION agrees to provide Services relating to items not in
dispute, to the extent practicable pending resolution of the conflict ACPL agrees to pay invoices
per this SOW and the Agreement.
Appendix C
Administration configuration
Company setup
User setup
o Equipment Management
o Work Specifications
o Breakdown Maintenance
o Preventive Maintenance
o Routine Maintenance
o Condition Based Maintenance
o Equipment and Personnel Safety Management
o Document Management
o MIS Reports (at Power Stations & Corporate Office)
Procurement Management (RFQ to PAY)
Inventory & Stores management.
Configuration Management.
Contracts.
Work Flow
Reports and Analysis.
Dash Boards and KPIs
1. Equipment Management
To create a database for all equipments that need to be maintained including functions, systems, locations with
comprehensive information in a structured manner which allows description of facility in both
geographical/physical and functional terms and drill down for costs and maintenance history.
Ability to store equipment records in a hierarchical structure

Bill of Materials descriptive data on all equipment.
Generate reports of required spare parts, cross reference parts/equipment substitute parts, vendors for
each piece of capital equipment, and listing of equipment location.
Track equipment downtime and maintenance cost history.
Permit accumulation of a complete equipment cost history.
Warranty and service contract periods tracking
Complete maintenance and repair history.
Shall provide a Standard Procedures Library for application to classes of equipment.
Shall provide a complete Failure History.
Class Coding, User Defined fields.
Shall provide for cross-reference spares availability.
Setting up criteria for distinguishing between movable and non-movable equipments.
Shall provide for assemblies and subassemblies maintenance repair tracking.
2. Work Order Module
Maintenance work is standardized by comprehensive work specifications for all the tasks to be performed.
Work specifications contain the maintenance tasks to be performed, the work details, the personnel required
with their skills, the time required to perform the job, the materials to be used, the tools and services required
and the safety requirements.
Each work order shall, at a minimum, specify the requester, equipment to be worked on, the task to be
accomplished, procedures to accomplish the task, parts required, work order type, priority, trade
employed, status, department, location and projected completion date.
The Work Order System shall be capable of processing both Preventive Maintenance (PM) and
Corrective Maintenance (CM) work orders.
The Work Order System shall be capable of processing Emergency Maintenance (EM) work orders after
work is completed.
The Work Order System shall provide a password approval security system.
The Work Order System shall be capable of automatically determining spare parts availability for each
work order.
The Work Order System shall be capable of tracking work orders (CM, PM, and EM) from conception to
completion.
Generate daily, weekly, or monthly work schedules for each craft.
Ability to sort and display work orders by a variety of parameters such as priority, date requested, cost
center, equipment number, craft, etc.
Ability to generate management control reports such as itemizing open or backlogged work order, work
load by craft, time and cost by work order and equipment number, craft, etc.
System shall be able to charge materials and parts against individual work orders and equipment piece,
and this function shall be interactive with the inventory control program for automatically determining parts
availability.
System shall be capable of automatically generating sequential work order numbers.
System shall have the ability to access a Safety Procedures Database which can be printed in conjunction
with the work orders.
Listing of crafts must be predominately displayed on work order.
Ability to track multiple-crafts.
Ability to assign work orders to a project.
Work order information can be updated between opening and closing.
Work order includes material, labor, and contractual expense associated with the cost of each.
Work order includes contractor cost.
Ability to automatically schedule CM work orders based on priority, required completion date, and
available resources.
Ability to enter cause, problem and failure codes.
Ability to produce estimated costs for labor and materials.
3. Inventory Tracking & Control
The system should allow the followings,
Input pertinent information (i.e. parts number, etc.) about each controlled part of material.
Input supply requisition data and automatically update balance on hand, year to date issues, date last
issued for parts, cost, etc.
Generate parts catalog listing for parts by type/description, location, part manufacturer number, etc.
Generate physical inventory list for verification of stock and location.
Generate stock deficiency lists indicating those items below minimum stock level.
Ability to cross reference inventory to equipment and equipment to inventory.
Offer search and sort capability by part numbers or key words.
Cross-index classes of equipment with all parts used on that equipment.
Spot-Purchase of non-stock items.
Automatic decrement of inventory.
Automatic re-ordering of inventory items
Parts reservation against specific work orders.
ABC Analysis
EOQ Analysis
Inventory Costing LIFO, FIFO, Average, Last & Standard
4. Purchase Order Tracking & Control

The system should provide the followings,
Ability to automatically or manually create purchase requisition based upon predetermined limits for stock
or non-stock item.
Ability to cross reference purchase requisition to purchase order.
Full editing capabilities and unlimited line item capability for purchase requisitions.
Capability to update partial receipt through purchase requisition/purchase order tracking.
Ability to automatically group together into a single purchase requisition, various parts from the reorder
list, which will be purchased from the same vendor.
Ability to track blanket purchase orders.
Ability to cross reference work order number with purchase order number.
On-line view of purchaser history.
Each line in a purchase order can be associated with a separate cost center and/or a separate work
order.
5. Preventive Maintenance Tracking & Control

The entry of PM procedures from a library which can be attached to any equipment.
Input of all needed PM activities into the database.
Automatically generate work orders as PM activities become due and automatically update the active
work order.
Generate various status reports that can be used to identify activities and determine the cost of preventive
maintenance.
Generate PM activity lists, detailing the description, labor, and parts requirements for each activity due in
a given time interval.
Auto-scheduling based on priority, required completion date, and available resources, or upon request.
Ability to provide hard copy of specific PM procedures upon request or with each PM work order.
Scheduling flexibility (calendar, last date, elapsed time, etc.)
Multiple PM work orders for any piece of equipment.
Date or day specific scheduling.
User specified schedule lead time.
Offer an annual PM forecast and load leveling of scheduled requirements by craft.
Full equipment History.
6. Analysis of the system

Availability
Performance
Total running time
Internal & External stoppage time
Failure Time
Total production
Mean Time Between Failure (MTBR) & Mean Time To Repair (MTTR)
MIS Reports
7. Document Management
Attaching OEM & Safety document with equipment.
Attaching documents or drawing with purchase requisition, purchase order, part line etc
Providing technical document & drawing along with work orders.
Document movement in multiple levels with permissions.
8. Birt MIS Reports

Ability to generate following reports and any other related reports as required to fulfill objectives of the system:
Plant Availability Report

Outage Report
Equipment Register
Equipment Performance Report
Equipment History Card
Fault Analysis Report
Maintenance Plan
Maintenance Request
Permit to Work
Work Order
Condition Analysis Report
Expenditure Report
Standard Procedure for Task.
Accident Service Report

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Proposal for

Implementation of Maximo Enterprise Asset Management & Inventory

Project: Athena Chattisgarh Power Limited

04th April 2014 R2

1. Executive summary ......................................................................................................................................... 3

For additional information, feel free to contact us,

Our MAXIMO capabilities:

Maintenance Management Practice Definitions and optimization.

IBM Maximo Asset Management

Asset Work Materials Contract Service

Enhanced Workflow Event Driven, Context-based / Escalation Manager

Security & Administration

Integrated Assets, Work, Inventory and Purchasing Drive Efficiency

2.3 Hardware Recommendations:

Implement Best Maintenance Practices.

2.4 Project Scope

2.4.1 Software supply

Maximo 7.5 Enterprise Primary User license, Asset 05

Maximo 7.5 Enterprise Secondary User license, Asset 10

2.4.3 Data Migration Scope:

2.4.4 Training scope

The following database platforms are supported in addition to DB2.

Oracle 9i, Version Oracle 10g, Microsoft

Oracle 9i, Version Oracle 10g, Microsoft

Envision recommends the minimum v7.5 Client (desktop) requirements:

o Processor: Pentium {600} MHz or greater;

o Memory: {2 GB} MB memory;

o Operating System: Windows 2000 Professional or XP; and

o Browser: Microsoft Internet Explorer {6.0}

Prepare Design Configure Deploy

4.1 Project Management

Phase One - Prepare Phase

2. Identify all stake holders ACPL ENVISION

5. Review and finalize project plan ACPL ENVISION

Phase Two - Design Phase

1. Current O&M Process analysis ENVISION & A C P L

Phase Three - Configure Phase

8. Develop reports ENVISION

1. Prepare Test environment ENVISION ACPL

4. Develop UAT test plan & Test cases ENVISION

7. Log issues & Resolve ENVISION

10. Sign off UAT results ACPL ENVISION

Phase Five - Deploy Phase

S.No Activity Primary Responsibility Secondary

2. Develop Training materials ENVISION ACPL

5. Migrate solution to Production ENVISION ACPL

Phase Six - Stabilize Phase

4.2 Deliverable Materials

4.3 Completion Criteria

4.4 Estimated Schedule

Licenses Pricing 10.03.2014

Maximo Enterprise Asset

Maximo Deployment at ATHENA

4.5.2 Implementation services:

Milestone % of Fees (INR)

At project kick-off 40%

Upon Scope Finalization 20%

Configure Phase and 20%

Upon UAT and Training 10%

Deployment & Golive 10%

ATHENA CHATTISGARH POWER LIMITED will provide the following -

Billing Norms and Payment

4.6.2 Business Contact Information

4.6.3 Required Consents