Chapter 2: Organizational Plan

CHAPTER 2: ORGANIZATIONAL PLAN

2.1 INTRODUCTION TO THE ORGANIZATION

2.1.1 Vision

Vision is the long term goal of the business. It is often stated in terms of a value statement
announcing where the business wants to go or what it aspires to be

2.1.2 Mission

Statement of purpose or reason for existence. It defines long term goals of the business but in
a specified time frame

2.1.3 Objectives

Business goals or objectives support the achievement of a business mission and vision. They
are more specific, stated in a shorter term and have a definite time frame. Apply SMART
Concept.

2.1.4 Logo & Description

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 Chapter 2: Organizational Plan

2.2 ORGANIZATIONAL STRUCTURE

An organization chart will show how a business is structured according to the departments
or positions in the business.

Structure based on function (all positions available)

General Manager

Administration Marketing Production Financial

Manager Manager Manager Manager

Administration
Clerk

2.3 ADMINISTRATIVE MANPOWER PLANNING

The position listed here are confined to administrative staff only

Table 1: Position and number of personnel

Position Number Of Personnel

General Manager 1
Administration Manager 1
Marketing Manager 1
Production Manager 1
Financial Manager 1
Administration Clerk 1
Total 6

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 Chapter 2: Organizational Plan

2.4 SCHEDULE OF TASKS AND RESPONSIBILITIES

Table 2: Schedule of Tasks and Responsibilities

 POSITION Tasks and Responsibilities
General Manager To plan, implement and control the
overall management of the business

To plan and monitor the strategic

progress of the business
Administration Manager ?
Marketing Manager ?
Operation Manager ?
Financial Manager ?
Administration Clerk ?
2.5 SCHEDULE OF REMUNERATION

The remuneration schedule that list the salary and wage structure for each position. Additionally, it should
include the contribution that a company has to allocate to different provident funds like Employees Provident
Fund (EPF) based on the rate stipulated in the Third Schedule of the EPF Act 1991 (www.kwsp.gov.my) and
Social Security Organization (SOCSO) contribution to be paid is based on the SOCSO Contribution
Schedule (www.perkeso.gov.my).

Table 3: Schedule of Remuneration

POSITION No. Monthly EPF SOCSO Total

Salary Contribution Contribution

(RM) (RM) (RM) (RM)

General Manager 1 2200 143 37.65 2380.65
Administration Manager 1 xx xx xx xx
Marketing Manager 1 xx xx xx xx
Operation Manager 1 xx xx xx xx
Financial Manager 1 xx xx xx xx
Administrative Clerk 1 xx xx xx xx
TOTAL 6 XX XX XX XXX

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 Chapter 2: Organizational Plan
Example: Third Schedule of the EPF Act 1991 (www.kwsp.gov.my)

Example: SOCSO Contribution Schedule (www.perkeso.gov.my).

2.6 Compensation and benefits

i. Salary, EPF and SOCSO

ii. Maternity Leave, Paternity Leave

iii. Bonus

iv.Annual Leave

v.Working Days

vi. Others

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 Chapter 2: Organizational Plan

2.7 LIST OF OFFICE FURNITURE AND FITTINGS

A list of office furniture is necessary to facilitate layout planning and budget considerations.

Table 4: List of Office Furniture and Fittings

Item Quantity Price/per unit Total Cost

(RM) (RM)

Office furniture and 2 sets 2000 4000

fittings

File cabinet 5 units 800 4000

Air conditioner 1 unit 1200 1200

Total 9200

2.8 LIST OF OFFICE EQUIPMENT

A list of office equipment is necessary to facilitate layout planning and budget considerations and required
for maintenance expenses

Table 5: List of Office Furniture and Fittings

Item Quantity Price/per unit Total Cost

(RM) (RM)

Computer 2 sets 800 1600

Fax Machine 1 unit 1000 1000

Total 2600

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 Chapter 2: Organizational Plan

2.9 LIST OF OFFICE SUPPLIES

A list of office furniture is necessary to facilitate layout planning and budget considerations.

Table 6: List of Office Supplies

Item Quantity Price/per unit Total Cost

(RM) (RM)

Stationaries 2 sets 100 100

Total 100

2.10 UTILITIES

Table 7: List of Utilities

Item Price Total Cost

(RM) (RM)

Electricity 800 800

Total 800
 2.11 ADMINISTRATIVE BUDGET

ADMINISTRATIVE BUDGET
Fixed
Assets Monthly Other Total
Expenses Expenses Expenses
Particulars (RM) (RM) (RM) (RM)
Fixed Assets
Land & Building - -
Office Furniture and fittings (refer
table) - -
Office Equipment (refer table) - -
Premises Renovation - -
Vehicle (office use only)
Working Capital
Remuneration (refer table) - -
Utilities - -
Premises Rental - -
Travelling expenses - -
Office supplies - -
Stationaries
Other Expenditure
Course attended - -
Medical allowances
Pre-Operations
Deposit (rent, utilities, etc.) - -
Business Registration & Licences - -
Insurance & Road Tax for Motor
Vehicle - -
Other Pre-Operations Expenditure - -
Total - - - -

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