Dubai Municipality

Government of Dubai

REQUEST FOR PREQUALIFICATION

PROJECT No. GS 002
ENGINEERING, PROCUREMENT & CONSTRUCTION RELATED TO

THE WASTE TO ENERGY PROJECT

WORKS DESCRIPTION &

PRE-QUALIFICATION CRITERIA

Activity Schedule Date

Announcement Date 12/05/2015
Issue of Pre-Qualification Document 12/05/2015
Pre-Qualification Document Submission Due Date 12/08/2015

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DISCLAIMER:

This REQUEST FOR PREQUALIFICATION is issued to invite interested parties to pre-qualify for
receiving the RFP of the Waste to Energy Project.

Information in this RFQ is for guidance only without any warranty or representation express
or implied, as to its content, its accuracy or completeness. It may not contain all the
information desired or required for decision making and should rely exclusively on their own
investigations, interpretations and analyses in connection with this RFQ.

DM in its absolute discretion, reserves the right, at any stage and without notice to terminate
or amend the RFQ, to change the structure and timing of the process, to waive any
irregularities in any proposals, to refuse entry to a party to particular stage of the process.

DM reserves the right to determine the qualifications and acceptability of any party or parties
submitting proposals in response to this RFQ; to allow further parties to enter at any stage of
the process whether or not those parties have submitted a response to this RFQ.

DM will not have any responsibility or liability for any costs, expenses or other liabilities
incurred by any participants in the tender process and this does not constitute all or any part
of an agreement.

This RFQ and the information contained herein are confidential and may not be issued,
published, distributed or otherwise divulged to any other persons other than in accordance
with a signed confidentiality agreement.

Any applicant or prospective Proposer to this RFQ who responds hereto fully acknowledges all
the provisions of this disclaimer and totally agrees to be bound by the terms. The applicant
agrees to deliver such further details, information and assurances, including financial and
disclosure data, relating to the proposal and the applicant including affiliates, partners and
employees as requested by DM in its discretion.

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CONTENT LIST
CONTENT LIST ......................................................................................................................... 3
ABBREVIATED TERMS ............................................................................................................. 4
INTRODUCTION ....................................................................................................................... 5
WASTE MANAGEMENT ............................................................................................................ 5
Municipal Solid Waste .......................................................................................................... 6
WASTE TO ENERGY PROJECT................................................................................................ 7
SUSTAINABILITY AND INNOVATION .................................................................................... 7
GENERAL SCOPE OF WORKS ............................................................................................. 7
REQUEST FOR PREQUALIFICATION [RFQ].......................................................................... 8
Project Location .................................................................................................................... 9
Procurement Schedule ......................................................... Error! Bookmark not defined.
WtE Facility Ownership and Financing ............................................................................ 10
Objectives ............................................................................................................................ 10
PQD Evaluation ................................................................................................................... 10
Pre-Qualification Criteria ................................................................................................... 11
A. General .................................................................................................................... 11
B. Pass/Fail Criteria ..................................................................................................... 12
C. Notes ........................................................................................................................ 13
D. Scoring and Evaluation .......................................................................................... 14
Annexure 1: LOCATION MAP ............................................................................................... 16

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 ABBREVIATED TERMS
Applicant An individual participant / firm / member of an applicant group or
consortium, joint venture or general partnership submitting a response
to this RFQ. For this RFQ, the applicant is expected to be the main
EPC Technology provider / contractor.
DSCE Dubai Supreme Council of Energy

EIA Environmental impact assessment

EPC Engineering, procurement and construction

MOU Memorandum of understanding signed between DM and CWM for

development of the Project
MSW Municipal solid waste

O&M Operation and maintenance

Project Development, design, construction, testing and commissioning of a

waste to energy facility in the Emirate of Dubai
RFP Request for proposal

RFQ Request for Pre-qualification

PQD Pre-Qualification Documents

SOQ Statement of qualification

DM Dubai Municipality

DEWA Dubai Water and Electricity Authority

TEC The Executive Council, Emirate of Dubai

TPA Ton per annum

TPD Ton per day

TPH Ton per hour

UAE United Arab Emirates

WMD Waste Management Department

WtE Waste to energy

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 WASTE TO ENERGY PROJECT
PRE-QUALIFICATION DOCUMENT

INTRODUCTION

Dubai is making great strides in the eld of sustainability in line with the Dubai Strategic
Plan 2021, UAE National Agenda 2021 and Dubai Integrated Energy Strategy 2030.
These strategic plans aim to protect the environment and ensure sustainable development
through various projects and initiatives for conservation of natural resources, rationalized
consumption and inclusion of alternate and renewable energy resources to Dubais energy
mix.

In accordance with the objectives envisaged hereunder, Dubai Municipality is keen to

strengthen the national as well as emirates efforts to achieve the targets for minimizing the
municipal wastes disposed in landfills and for developing alternate energy sources through
prompt implementation of projects for the sustainable management of wastes, energy and
environment. In all its endeavors related to waste to energy, Dubai Municipality partners with
the Dubai Electricity & Water Authority [DEWA] and Dubai Supreme Council of Energy
[DSCE].

All of the electricity generated from this project after meeting its own power requirement will
be fed into the DEWA Grid. The project thus have a high significance in contributing to the
scaling up of sustainable energy solutions apart from achieving reduction in landfill
requirements, carbon footprint, impacts of climate change etc. and other environmental
benefits.

WASTE MANAGEMENT

Dubai Municipalitys core vision is Creating an excellent city that provides the essence
of success and comfort of sustainable living. This vision is underpinned by the key
strategic directive Ensuring a clean and sustainable environment in the Emirate of Dubai. To
achieve this objective, Dubai Municipality (DM) has developed and adopted an Integrated
Waste Management Master Plan (WMMP) for the Emirate of Dubai. The WMMP provides the
roadmap and approach required to efficiently manage wastes generated from the Emirates.

The Waste Management Department (WMD) of DM has the responsibility for management of
waste generated in the Emirate of Dubai. This includes collection, treatment and disposal of
wastes generated. Waste generated in Dubai is mainly classified based on its source and the
predominant disposal method. This includes Municipal solid wastes, Construction and
demolition wastes, Horticultural wastes, Hazardous wastes, Medical wastes, Tyres and
Sewage sludge.

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Quantity of wastes generated in Dubai is provided in Table 1 below. Dedicated facilities are
available for the management of hazardous and medical wastes generated in the Emirate of
Dubai.

Table 1: Annual Waste Generation

Municipal Solid Waste

The quantity of municipal solid wastes generated in Dubai is estimated to be 7000 tons per
day for the year 2014. The typical composition of wastes that is disposed in the landfill as per
the waste characterization report from the WMD is given in Figure 1.

Figure 1: Waste Characterization

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WASTE TO ENERGY PROJECT

In consideration of the various Dubai waste management plans, policies and projects
currently pursued, Dubai Municipality intends to accomplish the waste to energy project
Phase -1 of capacity not less than 2000 TPD adopting the most economically advantageous
tender (MEAT). The most economically advantageous tender (MEAT) option represents a
more comprehensive approach for assessment of the merits of the tenders than consideration
of price alone. This requires forming a view on the elements which would make offers
economically advantageous and then weight these in order of importance. This allows to
evaluate and compare tenders that may meet various permutations of the award criteria

SUSTAINABILITY AND INNOVATION

Dubai is widely acknowledged as a leader in aggressively pursuing to adopt unique designs,

features and enhancement in every field. Accordingly Dubai Municipality is keen to select
innovative and sustainable concepts, designs, development and execution for its WtE project
to make it into a world-class showcase. These sustainable initiatives and innovative concepts
are expected to be economically advantageous as well.

The WtE Facility is aimed to be a unique and excellent facility for research and development,
training, demonstration and education of all its environmental and socio-economic benefits.
The facility shall set the ideal benchmark for all waste to energy plants of the future with its
innovative and creative aspects, micro and macro sustainability etc. incorporated into the
Dubai WtE Facility. Accordingly Dubai Municipality has incorporated Sustainability and
Innovation as one of the Key Criteria for evaluation and selection of the best Dubai Waste to
Energy Project proposal.

Applicants are therefore encouraged to best mention in their responses their best capabilities
and achievements in the field of Sustainability and Innovation and to indicate credentials
within their Applicant Group.

GENERAL SCOPE OF WORKS

The scope of works for the Project consists of the design, engineering, procurement,
construction, testing and commissioning of the WtE Facility. This RFQ is intended to provide
only an overview of the anticipated scope of works. Detailed information concerning the
complete scope of works will be set out in the RFP.

The RFP will set out the functional requirements and technical specifications. A qualified
bidder will be capable of providing the complete scope of works required for the development
of the WtE Facility.

The anticipated scope of works shall include the following key elements:

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 Design of the WtE Facility and its associated interconnections like CHP (Combined Heat
and Power), utilities, including electricity, water and wastewater treatment infrastructure;

Covers all main disciplines including complete design, P&ID, Electrical, Civil, Architectural
(buildings), Structural (Buildings and process facilities), MEP Buildings (Water,
Drainage, Fire protection, HVAC, Compressed air), ELV Fire Alarm etc.

Engineering, procurement and construction of the WtE Facility and its associated
interconnections to electricity, water, and wastewater treatment infrastructure;

The Works includes proper interfacing / integrating with the existing utilities, facilities and
roads and other utilities. Road interfaces shall be carefully worked in order to avoid any
drainage issues.

Commissioning and testing of the WtE Facility to meet all performance guarantees
including environmental permit conditions and electrical power output;

Processing and obtaining of all requisite permits and approvals required for the
implementation and execution of the Works, from all authorities having jurisdiction.

The contract will include a provisional option for 3 years of operation extendable by 2 years
for operation and maintenance (O&M) of the entire facility (both phases). DM may decide
whether or not to extend the O&M option on or before the date of Taking Over of the Works.

REQUEST FOR PREQUALIFICATION [RFQ]

The Dubai Municipality, in accordance with the information and requirements specified in this
document invites Request For Prequalification [RFP] from highly reputed and experienced
national and international contractors who have proven credentials in similar projects for the
development of the Dubai WtE Facility.

The bidders intending to pre-qualify for participation in the tender need to understand
requirements of Dubai Municipality, DEWA and other concerned authorities . The project aims
to reduce the waste ending into the landfill by maximizing its beneficial utilization. The
options for EPC Technology provider/contractors are open as per their expertise to come up
with best solutions and to design, build, operate and maintain DBOM. Technologies like
incineration, plasma molecular dissociation, gasification, Mechanical Biological treatment etc.
with combined Heat & Power (CHP) etc. are considered. The proposed technology should be
innovative with good track record. Multiple units and possibilities to expand the plant with
future units shall be taken into consideration. EU emission standards will be applicable unless
otherwise specified.

This RFQ is intended to establish a short-list of firms who will be eligible to receive a RFP
from DM. Applicants are expected to submit only those information that is essential for DM to
make a fruitful evaluation. All information shall be provided in brief.

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Any irrelevant information or document like Press releases, general information, brochures
etc. are not expected to be submitted. Only Applicants who are deemed, in the sole
judgment of DM, to be Qualified Applicants will be invited to respond to the RFP. The
Qualified Applicants who submit proposals in response to the RFP will be evaluated in
accordance with the procedures and criteria that will be set forth in the RFP.

No pre-submission meeting or site tour is planned. However DM may, at its sole discretion,
revise or amend the RFQ / PQD and also hold meeting prior to the Submission Due Date.

Each Applicant shall be solely responsible for:

Carefully examining the RFQ documents, including any addendum and any other
information, data or conditions which may affect its SOQ;
Becoming familiar with and satisfying itself as to local laws and regulations that may
affect the SOQ;
Determining that its submission is sufficient to demonstrate it is qualified to complete
the works required by DM on the WtE Facility
Each Applicant is responsible for promptly informing DM in writing all:

Conflicts, errors, ambiguities, or discrepancies that the Applicant discovers in the

RFQ; and
Aspects of the RFQ that the Applicant does not understand.
Any failure to do so shall be at the Applicants sole risk, and no relief for error or omission will
be provided by DM.
DM will review all comments received and if it deems appropriate, in its sole discretion, may
revise or modify the RFQ through an addendum to the RFQ.
In addition to the mandatory requirement to submit the proposal fully compliant with the
requirements specified in the Tender Documents, applicants are also encouraged to offer
value engineering and/or alternative proposals which, in the Applicants opinion, will provide
tangible technical and/or commercial benefits to DM.

Two (2) sets of hardcopies and three (3) sets of soft copies [in Flash memory sticks] of the
Prequalification Documents shall be submitted on or before 12th August 2015 before
12:00 hrs to:

The Contracts & Purchasing Department

5th Floor, New Building [Block B],

Dubai Municipality

Bani Yas Street, P.O.Box: 67

Deira, Dubai, UAE.

Submission of a response to this RFQ endorses the Applicants acceptance of the evaluation
techniques and recognition of the subjective judgments that may be made by DM during the
evaluation process. It also indicates that the Applicant certifies that all parties included in
their team are properly registered or will be registered in accordance with all applicable laws

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and regulations of the DM.

Project Location
The project will be located at Warsan on a site beside the landfill site. (Please see Annexure
1 for Location Map)

WtE Facility Ownership and Financing

The Project will be financed by the Dubai Government. As of now, it is not required, at this
stage, that the EPC contractor contributes equity to the project. However EPC contractors are
requested to state their ability and desire to commit project equity, should it be required.

Objectives
With the EPC approach for the WtE Facility, DM expects to secure substantial benefits,
including appropriate risk allocation, competitive vendor selection, clear assignment of
performance responsibilities to a single contracting entity, and significant cost savings. This
includes the following objectives:
Provide safe, adequate, and continuous solid waste processing;
Ensure high health and safety of the employees at the WtE Facility;
Comply with all applicable environmental regulations
Provide flexibility in diversifying for a range of feedstock especially w.r.t quantity and
quality
Provide capability to respond to future environmental requirements;
Provide an alternative fuel source for electricity generation;
Provide an aesthetically-pleasing WtE Facility;
Use a sound design and quality construction for long-term operational reliability and
durability;
Incorporate maximum innovation and sustainability
Enhance cost-competitiveness and energy efficiency
Ensure a competitive procurement process.

PQD Evaluation

Applicant, even if already registered with DM for the size and nature of the subject Project, is
nevertheless required to prequalify specifically for the subject Project in accordance with the
requirements, prequalification criteria and procedure stated in the RFQ.

DM will evaluate the Technical information of Applicants and score the Applicants response to
the requirements specified in the Documents, the Applicants understanding to DM's
requirements. DM reserves the right to accept or refuse any PQD without stating the reasons.

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Pre-Qualification Criteria
A. General

An Applicant firm or Joint Venture (JV) to be prequalified must demonstrate to Dubai

Municipality (DM) that it substantially satisfies DM's requirements regarding its status,
experience, capability and capacity to undertake, complete and deliver scope of work
through their experience in projects similar in type, size, scope, quality and
complexity of the subject project works and in a timely manner.

For the purpose of this PQD:

1. 'Prime Contractor' means the main contractor who enters into a contract with the
employer and assumes full responsibility for the due performance and completion
of the contract.

2. A Prime Contractor may employ and manage one or more sub-contractors pre-
approved by the employer to perform specific part(s) of the contract.

3. 'Lead Partner' means the party nominated and authorized by a JV to act as its
lead partner and representative and conduct and conclude all business for and on
behalf of any and all members of the JV.

4. 'Construction means works similar in type, size, scope, quality and complexity of
the subject project work as detailed below:
i) similar type: waste management projects, comprising of reception, handling
and transportation, storage, segregation for recycle/reuse, incineration,
gasification, MBT, odor control, hazardous waste, emission controls, power
generation, CHP, power grid infrastructure handling, ancillary and other
associated works.
ii) similar size: represented either by project size of about 2,000 tons/day: total
contract value, when the Applicant or JV Member was acting as a Prime
Contractor; or the share of the total contract value corresponding to its share
of the JV participation, when the Applicant or JV Member was acting as a
member of a Joint Venture.
iii) similar scope and complexity: mixed stages from design studies till handover,
all processes and operations, civil, structural, mechanical, electrical,
instrumentation and control works for waste management and power
generation projects.

5. 'Litigation' means a formal process entered into by the Applicant, whether as a

claimant (plaintiff) or as a defendant; for the purpose of pursuing the settlement
of a dispute by means of arbitration or court (judicial) proceedings.

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 B. Pass/Fail Criteria

For the purpose of DMs evaluation of a PQD; the following are mandatory pre-requisite
qualification and compliance requirements which DM will score either as Pass or Fail:

1. Letter of Application Applicant has duly completed; ink signed, initialed, stamped
and submitted with its Application; together with specified
attachments.

2. Application Check List Applicant has duly completed, submitted and attached to its
Letter of Application.

3. Signatory Applicant has submitted and attached to its Letter of

Authority(ies) Application a signatory authority (board resolution or power
of attorney) for each and every signatory to its Application.

4. Confidentiality Applicant has duly completed and submitted with its

Undertaking Application

5. JV Formation (a) Applicant's JV formation, structure and share

(if applicable) participation meets the requirements described in the
PQD.
(b) Applicant has submitted with its Application a duly
completed Pre-Tender Agreement to Joint Venture or a
copy of actual JV Agreement.

6. Non-Performance Applicant can demonstrate non-performance of a contract

History did not occur since 1 January 2010 as a result of
Applicants default.

7. Company Applicant has submitted evidence of the Applicant's

Registrations and Registration and Licenses in the country of its principal
Licenses place of business, relevant to the nature of the subject
Project.

8. Litigation History Applicant can demonstrate no consistent history of

litigation (arbitral/court) proceedings initiated or brought
by the Applicant since 1 January 2010.

9. Financial Capabilities (a) Applicant can demonstrate by means of bank or other

financial references that it has access to, or has available,
liquid assets, unencumbered real assets, lines of credit,
and other financial means (independent of any contractual
advance payment) sufficient to meet the construction cash
flow requirements estimated as an amount equivalent to
AED 200,000,000 for the subject Project, net of the
Applicants other commitments.
(b) Applicant has submitted with its Application letters of
support and confirmation from the Applicant's bankers
and/or other sources of finance/credit stated by the
Applicant in the PQD.

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 (c) Applicant can demonstrate by means of audited balance
sheets or (if not required by the laws of the Applicant's
country) other financial statements acceptable to DM, for
each of the last three (3) financial years prior to the date
of this Application;

10. Average Annual Applicant can demonstrate a 5-year average annual

Construction construction equivalent to or more than AED
Turnover 1,300,000,000, calculated as total certified payments and
billing for works in progress and completed over each of
the last five (5) years, divided by five (5) years.

Key Personnel Year Experience

Position Total In Similar Project As Manager in In Project Works
Works Similar Project in the GCC
Works Region
Project 20 10 5 -
Director
Civil Works 20 10 5 5
Project Manager
MEP 20 10 5 5
Project Manager
Civil Works 20 10 5 5
Section Managers
MEP Works 20 10 5 5
Section Managers

C. Notes

1. Joint Venture Requirements:

It is a requirement of the Prequalification that if the Applicant is a Joint Venture, it
shall: comprise a maximum of three (3) JV Members at least one (1) of whom is an
M&E Contractor specialized and experienced in waste to energy projects and at
least one (1) of whom is an experienced Civil Engineering Contractor.

2. Company Registrations and Licenses:

Applicant should note that in addition to successful prequalification they will also be
required to meet all mandatory registration and license requirements in the Emirate
of Dubai, in order to participate in any tender. Dubai Municipality reserves the right
to consider proponents who are not registered provided they comply with all the
mandatory requirements within the prescribed period.

3. Litigation History:
Applicant shall provide accurate information on any current or past litigation
(arbitral/court) proceedings arising from or in connection with construction
contracts currently in progress and/or completed within the last five (5) years.

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 4. Key Personnel Capabilities:

(a) Applicant shall undertake to deploy suitably qualified and experienced personnel
to all key personnel positions.
(b) Successful Applicants will be obliged in their tender, to offer to deploy one of the
two (prime and alternative) candidates proposed in this Application; or an
equivalent substitute, acceptable to the Employer.

D. Scoring and Evaluation

All Applications that advance and pass the Pass/Fail prequalification Criteria set out under
paragraph B (Pass/fail criteria) will be further assessed by the Employer using methods
and factors to score, weight and evaluate the qualifications on the basis of the
information, data and documents submitted with the Applications (including any
subsequent clarifications requested and provided pursuant to ITA 20.1); against the
Employers own particular requirements and qualification criteria; including but not
necessarily limited to general compliances; financial performance; general and similar
project construction experience; resource, organization and skill capabilities; QA and HSE
management systems and controls; Sustainability and Innovation; understanding of the
challenges and risks associated with the performance, execution and delivery of the
Works. For this purpose, scoring criteria will be assessed and evaluated by the Employer
using the following weightings:

Sl No. Evaluation / scoring Criteria % Details

1. General Compliances 10.0% Applicant, JV, sub-contractors
information; company registrations
and insurances; on-performance
and litigation history
2. Technical capability and similar 35.0%
projects experience in similar
field
3. Sustainability & Innovation 15.0%

4. Financial Situation & 15.0%

Performance; Turnover &
Current Commitments
5. Resources (Including personnel 15.0% Personnel, construction
credentials) equipment; organization and IT
resource
6. Quality, Environment, Health & 10.0%
Safety Management

The scoring matrix that would be used to assess sustainability and innovation is given in
Table below.

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 Sl Criteria ID Sustainability & Innovation Criteria Weight
No.

1. SD1 General Sustainability Policy & Commitment 10

2. SD2 Energy / carbon reduction / Energy efficiency 15

3. SD4 Material & Resource Efficiency 10

4. SD3 Waste management 10

5. SD5 Environmental Sustainability 15

6. SD6 Socio-Economic Criteria 15

7. SD7 Innovation 15

8. SD8 Sustainability Reporting and Recognitions 10

TOTAL 100%

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Annexure 1: LOCATION MAP

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