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This checklist can be used as a preparation for a port call to avoid unnecessary problems
and delays.
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WHY PORT STATE CONTROL?
Port state authorities have the right to board ships without announcement to check whether the ships are
complying with the relevant international Convention Regulations.
Thus, Port State Control is intended as a tool to eliminate sub-standard ships.
In order to avoid problems and delays due to PSC, a ship should always be
well maintained,
be manned with a sufficient number of qualified crew; and
be in compliance with all applicable maritime regulations
no matter how far off the next due survey may be.
Port State Control Officials may come aboard to check the certificates, documents, condition of hull and
machinery, equipment and the living conditions as well as adherence to operational requirements in
accordance with the relevant Conventions.
The Inspectors will, after introduction to the Master and a check about the validity of the ship's Certificates,
get a general impression of the overall condition of the ship.
If the first impression of the ship gives clear grounds to the inspector that the ship does not substantially
meet the regulations he will conduct a more detailed inspection.
If the authorities verify deficiencies constituting a hazard to safety, health or environment they will ask for
rectification and can detain a ship until such deficiencies have been corrected.
The Master will be informed about the deficiencies found by receiving a Boarding Report including a list of
the deficiencies together with the order to rectify them immediately or within a given time frame.
If the Inspector decides to detain the ship until rectification, a detention order will be presented to the Master.
This information also is forwarded to the Flag State as well as to the Classification Society which issued the
relevant certificates and to IMO.
In case of a detention it is often advantageous to call in the local GL surveyor. The surveyor can assist in
reporting the rectification to the PSC authorities in order to lift the detention.
The checklist is intended as an aid for the preparation for a port call to avoid unnecessary problems with
PSC and delays in port.
The Checklist may be included in your ISM procedures as documentation about checks for maintenance etc.
The list can be filled in manually on a printout or electronically.
The list does not claim to be complete and covers only those items which have been reported by
PSC during recent years. PSC may find further con-compliances not listed here.
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1 Documentation:
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2 Lifesaving Appliances:
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No. Item Yes No Action taken
2.12 Are life buoys (including reflective tape, correct ship's
name/home port and lights with non-outdated batteries or
smoke signals) available in sufficient amount and in good
condition?
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3 Fire Fighting Arrangements:
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No. Item Yes No Action taken
3.7 Are fixed fire fighting systems for engine room and
cargo spaces in proper working condition?
3.12 Are all quick closing devices for tank shut-off and
emergency stop of pumps and fans in proper working
condition?
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4 Navigation Equipment:
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No. Item Yes No Action taken
4.11 Are communication systems between bridge
and engine room and steering gear room in
working condition?
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5 Radio Equipment:
5.3 Has the radio log book been kept as required incl.
records of tests?
5.4 Are portable VHF hand held radios for survival craft
including batteries with spares / re-charger in good
working condition?
5.8 Is the EPIRB in correct and float free position? Is the life
date of battery and hydrostatic release still valid?
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6 Safety in General:
6.7 Have regular drills for fire fighting, abandon ship, rescue
boat operation and oil spill fighting been carried out
satisfactorily as required?
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No. Item Yes No Action taken
6.10 Are all paint materials stored inside the designated paint
locker only?
6.12 Are IMO symbols properly used for marking escape ways
and locations of emergency equipment?
6.16 Are key persons for fire fighting familiar with starting
the emergency fire pump?
n.a.
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7 Hull and Machinery Condition:
7.4 Is the engine room with regard to work and fire safety in
a generally clean condition?
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8 Load Line matters:
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9 MARPOL Requirements:
Is the crew in charge familiar with the system and its use?
9.4 Are engine room bilges and other machinery areas free
of excessive oil matters?
9.5 Is the Oil Record Book kept up-to-date, are the required
entries about disposal of oily residues correct and the
book periodically signed by the Master?
9.6 Is proof available that low sulphur fuel has been used
while navigating in restricted areas
n.a.
n.a.
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10 Accommodation and Living Conditions:
10.4 Are the galley and provision rooms clean and without
possible signs of vermin?
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11 STCW Requirements:
12 ISPS Requirements:
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13 ISM Requirements:
PSC Inspectors may ask questions about the ISM system onboard.
This list is provided here for preparing for possible queries he may ask out of a checklist prepared by IMO for PSC
use.
13.7 Are programs for drills and training available and are
such actions recorded?
13.12 Is a copy of the DOC with the endorsement for the latest
office audit available onboard?
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