PMP Quick Reference Guide

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PMP Quick Reference Guide
Brain4ce Education Solutions Pvt. Ltd.
Version 1.0
PMP Exam Preparation www.edureka.co/pmp
KEY FORMULAES
PV = FV / (1+R) **n
PV = Present Value, FV = Future Value, R = Rate of Interest, n = number of years
Payback Period = Time needed to recover the Capital invested. Smaller is better
1. Project Integration NPV (Net Present Value) = the sum of cash outflows and inflows discounted to
Management todays date. Bigger is better
IRR (Internal Rate of Return) = the rate of interest at which the NPV of an
investment becomes zero. Bigger is better
BCR (Benefit Cost Ration) = Revenue / Cost. Bigger is better
Opportunity Cost = Value of Project not selected. Smaller is better
Activity Relationships :
Finish to Start (FS) PERT Estimate = (O + 4M +P) / 6
Where, O = Optimistic Estimate
Finish to Finish (FF)
M = Most Likely Estimate
Start to Start (SS) P = Pessimistic Estimate
Start to Finish (SF) Standard Deviation (sigma) = (P=O) / 6
Variance (v) = ((P O)/6)2
= (Standard Deviation) 2
Float (Slack) = Total Float (Total Slack) = (LS ES) or (LF-EF)

2. 2. Project Time Management Critical path is longest duration path where there can be one or more critical paths
in a project
Slack / Total Float = LF EF or LS ES
Free Float = ES (Successor) - EF (Predecessor) 1
(Assuming project starting on day 1)
Forward Pass = ES = EF of the predecessor node + 1
= EF = ES + ti
Backward Pass = LF = LS of the Successor + 1
= LS = LF ti
PV (Planned Value) or BCWS (Budgeted Cost of Work Scheduled)

= Budgeted value of work planned to be done by today
EV (Earned Value) or BCWP (Budgets Cost of Work Performed) = Budgeted value
of work completed by today
AC (Actual Cost) or ACWP (Actual cost of Work Performed) = Actual amount spent
by today
BAC (Budget at Completion) = total budget of the project
CV (Cost Variance) = EV AC SPI (Schedule performance Index) = EV / PV

3. Project Cost Management
Positive Under Budget >1 Ahead of Schedule
Zero As Planned =1 On Schedule
Negative Over Budget <1 Behind Schedule
SV (Schedule Variance) = EV PV CPI (Cost Performance Index) = EV / AC
Positive > Ahead of Schedule >1 Under Budget
Zero > On Schedule =1 As Planned
Negative > Behind Schedule <1 Over Budget
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EAC (Estimate at Completion) = Expected total cost of the Project

If the present cost performance is expected to be the same for the total project, then
EAC = BAC / CPI
If future work is expected to be done at the planned rate, then
EAC = AC + (BAC EV)
If initial plan is no longer valid, then
EAC = AC + New Estimate of Remaining Work
If both Cost performance and Schedule performance affect the remaining work, then
EAC = AC + (BAC EV) / (CPI*SPI)
VAC (Variance at Completion) = Expected variance when the project is completed
= BAC - EAC
ETC(Estimate to Complete) = Cost needed to complete remaining work = EAC AC
EAC = BAC / CPI (Same ongoing variance) CV = EV AC
EAC = AC + ETC SV = EV PV
(ETC is a new estimate for remain work) CV% = CV / EV x 100
EAC = AC + (BAC EV) SV% = SV / PV x 100
(Variance will not happen in future) CPI = EV / AC
EAC = AC + (BAC EV) / CPI SPI = EV / PV
(Different variance in future) VAC = BAC EAC
TCPI (To Complete Performance Index)
If the project is to be completed in original plan, then
TCPI = (BAC-EV) / (BAC-AC)
If the project is to be completed at present performance rate, then
TCPI = (BAC-EV) / (EAC-AC) where smaller is better
CV & SV < 0 or CPI & SPI < 1

= Cost & Schedule Overrun
Order of Magnitude = -50% to + 100%
CV & SV > 0 or CPI & SPI > 1
Budget Estimates = -10% to + 25%
= Within Cost & Schedule
Definitive Estimates = -5% to + 10%
CV & SV = 0 or CPI & SPI = 1
= Exact On Cost & Schedule
Cost of Conformance Money spent during the project to avoid failures

Cost of Nonconformance Money spent during and after the project because of
failures
Seven basic Quality Tools
Cause-and-effect diagrams
Flowcharts
SIGMA 1 = 68.26 %
4. Project Quality Check sheets
SIGMA 2 = 95.46 %
Management Pareto diagrams
SIGMA 3 = 99.73 %
Histograms
SIGMA 6 = 99.99966 %
Control charts
Scatter diagrams
1 sigma = 68.2%
2 sigma = 95.5%
3 sigma = 99.7%
6 sigma = 99.999% (3.4 defects in a million opportunities)
5. Project Communications The total number of potential communication channels = n (n 1)/2
Management where, n = number of stakeholders / team size.

Strategies for Negative Risks or Threats Strategies for Positive Risks or Opportunities
1. Avoid 1.Exploit
2. Transfer 2.Enhance
3. Mitigate 3.Share
6. Project Risk Management 4. Accept 4.Accept
Risk Probability = P (scale of 0 to 1 or percentage)

Risk Impact = I
Risk Score = P x I (Probability x Impact)
Expected Monitory Value = Probability % x Impact $
Types of Contracts
Fixed Price Contracts
Firm Fixed Price (FFP)
Fixed Price Incentive fee (FPIF)
Fixed Price with Economic Price Adjustment (FPEPA)
Time and Material Contracts
7. Project Procurement Cost Reimbursable Contracts
Management Cost plus Fixed Fee (CPFF)
Cost plus Incentive Fee (CPIF)
Cost plus Award Fee (CPAF)
Fixed Price Contract: Risk on seller

Cost based Contract: Risk on buyer
Time & Material Contract: Risk on Buyer
Project Management Process Definition

4. Project Integration Management
Project Integration Management includes the processes and activities to identify, define, Combine, unify, and
coordinate the various processes and project management activities within the Project Management Process
Groups.
4.1 Develop Project Charter: The process of developing a document that formally authorizes the existence of
a project and provides the project manager with the authority to apply organizational resources to project
activities.
4.2 Develop Project Management Plan: The process of defining, preparing, and coordinating all subsidiary
plans and integrating them into a comprehensive project management plan. The projects integrated baselines
and subsidiary plans may be included within the project management plan.
4.3 Direct and Manage Project Work: The process of leading and performing the work defined in the project
management plan and implementing approved changes to achieve the projects objectives.
4.4 Monitor and control Project Work: The process of tracking, reviewing, and reporting project progress
against the performance objectives defined in the project management plan.
4.5 Perform Integrated Change Control: The process of reviewing all change requests; approving changes
and managing changes to deliverables, organizational process assets, project documents, and the project
management plan; and communicating their disposition.

4.6 Close Project or Phase: The process of finalizing all activities across all of the Project Management Process
Groups to formally complete the phase or project.
4.7 Project Charter: The project charter is the document issued by the project initiator or sponsor that formally
authorizes the existence of a project and provides the project manager with the authority to apply
organizational resources to project activities.
5. Project Scope Management

Project Scope Management includes the processes required to ensure that the project includes all the work
required, and only the work required, to complete the project successfully.
5.1 Plan Scope Management: The process of creating a scope management plan that documents how the
project scope will be defined, validated, and controlled. Collect the
5.2 Requirements: The process of determining, documenting, and managing stakeholder needs and
requirements to meet project objectives.
5.3 Define Scope: The process of developing a detailed description of the project and product.
5.4 Create WBS: The process of subdividing project deliverables and project work into smaller, more
manageable components.
5.5 Validate Scope: The process of formalizing acceptance of the completed project deliverables.
5.6 Control Scope: The process of monitoring the status of the project and product scope and managing
changes to the scope baseline.
5.7 Product Scope: The features and functions that characterize a product, service, or result.
5.8 Project Scope: The work performed to deliver a product, service, or result with the specified features and
functions. The term project scope is sometimes viewed as including product scope.
6. Project Time Management

Project Time Management includes the processes required to manage the timely completion of the project.
6.1 Plan Schedule Management: The process of establishing the policies, procedures, and documentation for
planning, developing, managing, executing, and controlling the project schedule.
6.2 Define Activities: The process of identifying and documenting the specific actions to be performed to
produce the project deliverables.
6.3 Sequence Activities: The process of identifying and documenting relationships among the project activities.
6.4 Estimate Activity Resources: The process of estimating the type and quantities of material, human
resources, equipment, or supplies required to perform each activity.
6.5 Estimate Activity durations: The process of estimating the number of work periods needed to complete
individual activities with estimated resources.

6.6 Develop Schedule: The process of analyzing activity sequences, durations, resource requirements, and
schedule constraints to create the project schedule model.
6.7 Control Schedule: The process of monitoring the status of project activities to update project progress
and manage changes to the schedule baseline to achieve the plan.
7. Project Cost Management

Project Cost Management includes the processes involved in planning, estimating, budgeting, financing,
funding, managing, and controlling costs so that the project can be completed within the approved budget.
7.1 Plan Cost Management: The process that establishes the policies, procedures, and documentation for
planning, managing, expending, and controlling project costs.
7.2 Estimate Costs: The process of developing an approximation of the monetary resources needed to
complete project activities.
7.3 Determine Budget: The process of aggregating the estimated costs of individual activities or work
packages to establish an authorized cost baseline.
7.4 Control Costs: The process of monitoring the status of the project to update the project costs and
managing changes to the cost baseline.
8. Project Quality Management

Project Quality Management includes the processes and activities of the performing organization that
determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which
it was undertaken.
8.1 Plan Quality Management: The process of identifying quality requirements and/or standards for the project
and its deliverables and documenting how the project will demonstrate compliance with quality requirements.
8.2 Perform Quality Assurance: The process of auditing the quality requirements and the results from quality
control measurements to ensure that appropriate quality standards and operational definitions are used.
8.3 Control Quality: The process of monitoring and recording results of executing the quality activities to
assess performance and recommend necessary changes.
9. Project Human Resources Management

Project Human Resource Management includes the processes that organize, manage, and lead the project
team.
9.1 Plan Human Resource Management: The process of identifying and documenting project roles,
responsibilities, required skills, reporting relationships, and creating a staffing management plan.
9.2 Acquire Project team: The process of confirming human resource availability and obtaining the team
necessary to complete project activities.
9.3 Develop Project Team: The process of improving competencies, team member interaction, and overall
team environment to enhance project performance.
9.4 Manage Project team: The process of tracking team member performance, providing feedback, resolving
issues, and managing changes to optimize project performance.

10. Project Communications Management

Project Communications Management includes the processes that are required to ensure timely and
appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring,
and the ultimate disposition of project information.
10.1 Plan Communications Management: The process of developing an appropriate approach and plan for
project communications based on stakeholders information needs and requirements, and available
organizational assets.
10.2 Manage Communications: The process of creating, collecting, distributing, storing, retrieving and the
ultimate disposition of project information in accordance with the communications management plan.
10.3 Control Communications: The process of monitoring and controlling communications throughout the
entire project life cycle to ensure the information needs of the project stakeholders are met.
11. Project Risk Management

Project Risk Management includes the processes of conducting risk management planning, identification,
analysis, response planning, and controlling risk on a project.
11.1 Plan Risk Management: The process of defining how to conduct risk management activities for a project.
11.2 Identify Risks: The process of determining which risks may affect the project and documenting their
characteristics.
11.3 Perform Qualitative Risk Analysis: The process of prioritizing risks for further analysis or action by
assessing and combining their probability of occurrence and impact.
11.4 Perform Quantitative Risk Analysis: The process of numerically analyzing the effect of identified risks on
overall project objectives.
11.5 Plan Risk Responses: The process of developing options and actions to enhance opportunities and to
reduce threats to project objectives.
11.6 Control Risks: The process of implementing risk response plans, tracking identified risks, monitoring
residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project.
12. Project Procurement Management

Project Procurement Management includes the processes necessary to purchase or acquire products, services,
or results needed from outside the project team.
12.1 Plan Procurement Management: The process of documenting project procurement decisions, specifying
the approach, and identifying potential sellers.
12.2 Conduct Procurements: The process of obtaining seller responses, selecting a seller, and awarding a
contract.
12.3 Control Procurements: The process of managing procurement relationships, monitoring contract
performance, and making changes and corrections as appropriate.
12.4 Close Procurements: The process of completing each project procurement.
13. Project Stakeholder Management

Project Stakeholder Management includes the processes required to identify the people, groups, or
organizations that could impact or be impacted by the project, to analyze stakeholder expectations and their

impact on the project, and to develop appropriate management strategies for effectively engaging
stakeholders in project decisions and execution.
13.1 Identify Stakeholders: The process of identifying the people, groups, or organizations that could impact
or be impacted by a decision, activity, or outcome of the project; and analyzing and documenting relevant
information regarding their interests, involvement, interdependencies, influence, and potential impact on
project success.
13.2 Plan Stakeholder Management: The process of developing appropriate management strategies to
effectively engage stakeholders throughout the project life cycle, based on the analysis of their needs,
interests, and potential impact on project success.
13.3 Manage Stakeholder Engagement: The process of communicating and working with stakeholders to
meet their needs/expectations, address issues as they occur, and foster appropriate stakeholder engagement
in project activities throughout the project life cycle.
13.4 Control Stakeholder Engagement: The process of monitoring overall project stakeholder relationships
and adjusting strategies and plans for engaging stakeholders.

ITTO Chart
Project Integration Management
Develop Project Charter

Inputs Tools and Techniques Outputs
1. Project Statement of Work 1. Expert Judgment 1. Project Charter
2. Business Case 2. Facilitation Techniques
3. Agreements
4. Enterprise Environmental Factors
5. Organizational Process Assets
Develop Project Management Plan

1. Project charter 1. Expert judgment 1. Project management plan
2. Outputs from other processes 2. Facilitation techniques
3. Enterprise environmental factors
4. Organizational process assets
Direct and Manage Project Work

1. Project management plan 1. Expert judgment 1. Deliverables
2. Approved change requests 2. Project management information 2. Work performance data
3. Enterprise environmental factors system 3. Change requests
4. Organizational process assets 3. Meetings 4. Project management plan
updates
5 Project documents updates
Monitor and Control Project Work
1. Project management plan 1. Expert judgment 1. Change requests
2. Schedule forecasts 2. Analytical techniques 2. Work performance reports
3. Cost forecasts 3. Project management information 3. Project management plan
4. Validated changes system updates
5. Work performance information 4. Meetings 4. Project documents updates
Perform Integrated Change Control

1. Project management plan 1. Expert judgment 1. Approved change requests
2. Work performance reports 2. Meetings 2. Change log
3. Change requests 3. Change control tools 3. Project management plan
4. Enterprise environmental factors updates
5. Organizational process assets 4. Project documents updates

Close Project or Phase

1. Project management plan 1. Expert judgment 1. Final product, service, or result
2. Accepted deliverables 2. Analytical techniques transition
3. Organizational process assets 3. Meetings 2. Organizational process assets
updates
Project Scope Management
Plan Scope Management

1. Project management plan 1. Expert judgment 1. Scope management plan
2. Project charter 2. Meetings 2. Requirements management plan
Collect Requirements
1.Scope management plan 1. Interviews 1. Requirements documentation
2. Requirements management plan 2. Focus groups 2. Requirements traceability matrix
3. Stakeholder management plan 3. Facilitated workshops
4. Project charter 4. Group creativity techniques
5. Stakeholder register 5. Group decision-making techniques
6. Questionnaires and surveys
7. Observations
8. Prototypes
9. Benchmarking
10. Context diagrams
11. Document analysis
Define Scope
1.Scope management plan 1. Expert judgment 1. Project scope statement
2. Project charter 2. Product analysis 2. Project documents updates
3. Requirements documentation 3. Alternatives generation
4. Organizational process assets 4. Facilitated workshops
Create WBS
1.Scope management plan 1. Decomposition 1. Scope baseline
2. Project scope statement 2. Expert judgment 2. Project documents updates
3. Requirements documentation

Validate Scope
1.Project management plan 1. Inspection 1. Accepted deliverables
2. Requirements documentation 2. Group decision-making techniques 2. Change requests
3. Requirements traceability matrix 3. Work performance information
4. Verified deliverables 4. Project documents updates
5. Work performance data
Control Scope
1.Project management plan 1. Variance analysis 1. Work performance information
2. Requirements documentation 2. Change requests
3. Requirements traceability matrix 3. Project management plan
4. Work performance data updates
updates
Project Time Management
Plan Schedule Management

1.Project management plan 1. Expert judgment 1. Schedule management plan
2.Project charter 2. Analytical techniques
3. Enterprise environmental factors 3. Meetings
Define Activities
1.Schedule management plan 1. Decomposition 1. Activity list
2. Scope baseline 2. Rolling wave planning 2. Activity attributes
3. Enterprise environmental factors 3. Expert judgment 3. Milestone list
Sequence Activities
1.Schedule management plan 1. Precedence diagramming method 1. Project schedule network
2. Activity list (PDM) diagrams
3. Activity attributes 2. Dependency determination 2. Project documents updates
4. Milestone list 3. Leads and lags
5. Project scope statement

Estimate Activity Resources
1.Schedule management plan 1. Expert judgment 1. Activity resource requirements

2. Activity list 2. Alternative analysis 2. Resource breakdown structure
3. Activity attributes 3. Published estimating data 3. Project documents updates
4. Resource calendars 4. Bottom-up estimating
5. Risk register 5. Project management software
6. Activity cost estimates
Estimate Activity Durations
1.Schedule management plan 1. Expert judgment 1. Activity duration estimates

2. Activity list 2. Analogous estimating 2. Project documents updates
3. Activity attributes 3. Parametric estimating
4. Activity resource requirements 4. Three-point estimating
5. Resource calendars 5. Group decision-making techniques
6. Project scope statement 6. Reserve analysis
7. Risk register
8. Resource breakdown structure
10.Organizational process assets
Develop Schedule
1. Schedule management plan 1. Schedule network analysis 1. Schedule baseline

2. Activity list 2. Critical path method 2. Project schedule
3. Activity attributes 3. Critical chain method 3. Schedule data
4. Project schedule network diagrams 4. Resource optimization techniques 4. Project calendars
5. Activity resource requirements 5. Modeling techniques 5. Project management plan
6. Resource calendars 6. Leads and lags updates
7. Activity duration estimates 7. Schedule compression 6. Project documents updates
8. Project scope statement 8. Scheduling tool
9. Risk register
10. Project staff assignments
11. Resource breakdown structure

Control Schedule
1. Project management plan 1. Performance reviews 1. Work performance information
2. Project schedule 2. Project management software 2. Schedule forecasts
3. Work performance data 3. Resource optimization techniques 3. Change requests
4. Project calendars 4. Modeling techniques 4. Project management plan
5. Schedule data 5. Leads and lags updates
6. Organizational process assets 6. Schedule compression 5. Project documents updates
7. Scheduling tool 6. Organizational process assets
updates
Project Cost Management
Plan Cost Management

1.Project management plan 1. Expert judgment 1. Cost management plan
2. Project charter 2. Analytical techniques
Estimate Costs
1. Cost management plan 1. Expert judgment 1. Activity cost estimates
2. Human resource management plan 2. Analogous estimating 2. Basis of estimates
3. Scope baseline 3. Parametric estimating 3. Project documents updates
4. Project schedule 4. Bottom-up estimating
5. Risk register 5. Three-point estimating
6. Enterprise environmental factors 6. Reserve analysis
7. Organizational process assets 7. Cost of quality
8. Project management software
9. Vendor bid analysis
10. Group decision-making
techniques
Determine Budget
1. Cost management plan 1. Cost aggregation 1. Cost baseline

2. Scope baseline 2. Reserve analysis 2. Project funding requirements
3. Activity cost estimates 3. Expert judgment 3. Project documents updates
4. Basis of estimates 4. Historical relationships
5. Project schedule 5. Funding limit reconciliation
6. Resource calendars
7. Risk register
8. Agreements

Control Costs
1. Project management plan 1. Earned value management 1. Work performance information
2. Project funding requirements 2. Forecasting 2. Cost forecasts
3. Work performance data 3. To-complete performance 3. Change requests
4. Organizational process assets index(TCPI) 4. Project management plan
4. Performance reviews updates
5. Project management software 5. Project documents updates
6. Reserve analysis 6. Organizational process assets
updates
Project Quality Management
Plan Quality Management

1.Project management plan 1. Cost-benefit analysis 1. Quality management plan
2. Stakeholder register 2. Cost of quality 2. Process improvement plan
3. Risk register 3. Seven basic quality tools 3. Quality metrics
4. Requirements documentation 4. Benchmarking 4. Quality checklists
5. Enterprise environmental factors 5. Design of experiments 5. Project documents updates
6. Organizational process assets 6. Statistical sampling
7. Additional quality planning tools
8. Meetings
Perform Quality Assurance

1. Quality management plan 1. Quality management and control 1. Change requests
2. Process improvement plan tools 2. Project management plan
3. Quality metrics 2. Quality audits updates
4. Quality control measurements 3. Process analysis 3. Project documents updates
5. Project documents 4. Organizational process assets
updates
Control Quality
1. Project management plan 1. Seven basic quality tools 1. Quality control measurements
2. Quality metrics 2. Statistical sampling 2. Validated changes
3. Quality checklists 3. Inspection 3. Verified deliverables
4. Work performance data 4. Approved change requests review 4. Work performance information
5. Approved change requests 5. Change requests
6. Deliverables 6. Project management plan
7. Project documents updates
updates

Project Human Resource Management
Plan Human Resource Management

1. Project management plan 1. Organization charts and position 1. Human resource management
2. Activity resource requirements descriptions plan
3. Enterprise environmental factors 2. Networking
4. Organizational process assets 3. Organizational theory
4. Expert judgment
5. Meetings
Acquire Project Team

1. Human resource management 1. Pre-assignment 1. Project staff assignments
plan 2. Negotiation 2. Resource calendars
2. Enterprise environmental factors 3. Acquisition 3. Project management plan
3. Organizational process assets 4. Virtual teams updates
5. Multi-criteria decision analysis
Develop Project Team

1. Human resource management 1. Interpersonal skills 1. Team performance assessments
plan 2. Training 2. Enterprise environmental factors
2. Project staff assignments 3. Team-building activities updates
3. Resource calendars 4. Ground rules
5. Colocation
6. Recognition and rewards
7. Personnel assessment tools
Manage Project Team

1. Human resource management 1. Observation and conversation 1. Change requests
plan 2. Project performance appraisals 2. Project management plan
2. Project staff assignments 3. Conflict management updates
3. Team performance assessments 4. Interpersonal skills 3. Project documents updates
4. Issue log 4. Enterprise environmental factors
5. Work performance reports updates
6. Organizational process assets 5. Organizational process assets
updates

Project Communications Management
Plan communications Management

1. Project management plan 1. Communication requirements analysis 1. Communications
2. Stakeholder register 2. Communication technology management plan
3. Enterprise environmental factors 3. Communication models 2. Project documents updates
4. Organizational process assets 4. Communication methods
5. Meetings
Manage Communications
1. Communications management 1. Communication technology 1. Project communications
plan 2. Communication models 2. Project management plan
2. Work performance reports 3. Communication methods updates
3. Enterprise environmental factors 4. Information management systems 3. Project documents updates
4. Organizational process assets 5. Performance reporting 4. Organizational process
assets updates
Control Communications
1.Project management plan 1. Information management systems 1. Work performance
2. Project communications 2. Expert judgment information
3. Issue log 3. Meetings 2. Change requests
4. Work performance data 3. Project management plan
5. Organizational process assets updates
5. Organizational process
assets updates
Project Risk Management
Plan Risk Management

1.Project management plan 1. Analytical techniques 1. Risk management plan
2. Project charter 2. Expert judgment
3. Stakeholder register 3. Meetings

Identify Risks
1. Risk management plan 1. Documentation reviews 1. Risk register
2. Cost management plan 2. Information gathering techniques
3. Schedule management plan 3. Checklist analysis
4. Quality management plan 4. Assumptions analysis
5. Human resource management 5. Diagramming techniques
plan 6. SWOT analysis
6. Scope baseline 7. Expert judgment
7. Activity cost estimates
8. Activity duration estimates
9. Stakeholder register
10. Project documents
11. Procurement documents
Perform Qualitative Risk Analysis

1. Risk management plan 1. Risk probability and impact assessment 1. Project documents updates
2. Scope baseline 2. Probability and impact matrix
3. Risk register 3. Risk data quality assessment
4. Enterprise environmental factors 4. Risk categorization
5. Organizational process assets 5. Risk urgency assessment
6. Expert judgment
Perform Quantitative Risk Analysis

1. Risk management plan 1. Data gathering and representation 1. Project documents updates
2. Cost management plan techniques
3. Schedule management plan 2. Quantitative risk analysis and modeling
4. Risk register techniques
5. Enterprise environmental factors 3. Expert judgment
Plan Risk Responses

1. Risk management plan 1. Strategies for negative risks or threats 1. Project management plan
2. Risk register 2. Strategies for positive risks or updates
opportunities 2. Project documents updates
3. Contingent response strategies
4. Expert judgment

Control Risks
1. Project management plan 1. Risk reassessment 1. Work performance
2. Risk register 2. Risk audits information
3. Work performance data 3. Variance and trend analysis 2. Change requests
4. Work performance reports 4. Technical performance measurement 3. Project management plan
5. Reserve analysis updates
6. Meetings 4. Project documents updates
5. Organizational process
assets updates
Project Procurement Management
Plan Procurement Management

1. Project management plan 1. Make-or-buy analysis 1. Procurement management plan
2. Requirements documentation 2. Expert judgment 2. Procurement statement of work
3. Risk register 3. Market research 3. Procurement documents
4. Activity resource requirements 4. Meetings 4. Source selection criteria
5. Project schedule 5. Make-or-buy decisions
6. Activity cost estimates 6. Change requests
7. Stakeholder register 7. Project documents updates
Conduct Procurements
1. Procurement management plan 1. Bidder conference 1. Selected sellers
2. Procurement documents 2. Proposal evaluation techniques 2. Agreements
3. Source selection criteria 3. Independent estimates 3. Resource calendars
4. Seller proposals 4. Expert judgment 4. Change requests
5. Project documents 5. Advertising 5. Project management plan
6. Make-or-buy decisions 6. Analytical techniques updates
7. Procurement statement of work 7. Procurement negotiations 6. Project documents updates
Control Procurements
1.Project management plan 1. Contract change control system 1. Work performance information
2. Procurement documents 2. Procurement performance reviews 2. Change requests
3. Agreements 3. Inspections and audits 3. Project management plan
4. Approved change requests 4. Performance reporting updates
5. Work performance reports 5. Payment systems 4. Project documents updates
6. Work performance data 6. Claims administration 5. Organizational process assets
7. Records management system updates

Close Procurements
1. Project management plan 1. Procurement audits 1. Closed procurements
2. Procurement documents 2. Procurement negotiations 2. Organizational process assets
3. Records management system updates
Project Stakeholder Management
Identify Stakeholders
1. Project charter 1. Stakeholder analysis 1. Stakeholder register
2. Procurement documents 2. Expert judgment
Plan Stakeholder Management

1. Project management plan 1. Expert judgment 1. Stakeholder management plan
2. Stakeholder register 2. Meetings 2. Project documents updates
3. Enterprise environmental factors 3. Analytical techniques
Manage Stakeholder Engagement

1. Stakeholder management plan 1. Communication methods 1. Issue log
2. Communications management plan 2. Interpersonal skills 2. Change requests
3. Change log 3. Management skills 3. Project management plan
4. Organizational process assets updates
updates
Control Stakeholder Engagement
1. Project management plan 1. Information management systems 1. Work performance information
2. Issue log 2. Expert judgment 2. Change requests
3. Work performance data 3. Meetings 3. Project management plan
updates

PMP Key Definitions

Project: A project is a temporary endeavor undertaken to create a unique product, service, or result.
Project Management: Project management is the application of knowledge, skills, tools, and techniques to project
activities to meet the project requirements.
Program: A program is defined as a group of related projects, subprograms, and program activities managed in
a coordinated way to obtain benefits not available from managing them individually.
Portfolio: A portfolio refers to projects, programs, sub-portfolios, and operations managed as a group to achieve
strategic objectives.
PMO: A project management office (PMO) is a management structure that standardizes the project-related
governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.
OPA: Organizational process assets are the plans, processes, policies, procedures, and knowledge bases specific
to and used by the performing organization.
EEF: Enterprise environmental factors refer to conditions, not under the control of the project team, that influence,
constrain, or direct the project. Enterprise environmental factors are considered inputs to most planning
processes, may enhance or constrain project management options, and may have a positive or negative influence
on the outcome.
Stakeholder: A stakeholder is an individual, group, or organization who may affect, be affected by, or perceive
itself to be affected by a decision, activity, or outcome of a project.
Project Lifecycle: A project life cycle is the series of phases that a project passes through from its initiation to its
closure.
Knowledge Area: A Knowledge Area represents a complete set of concepts, terms, and activities that make up a
professional field, project management field, or area of specialization.

PMP Quick Reference Guide

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PMP Quick Reference Guide

Brain4ce Education Solutions Pvt. Ltd.

Float (Slack) = Total Float (Total Slack) = (LS ES) or (LF-EF)

PV (Planned Value) or BCWS (Budgeted Cost of Work Scheduled)

CV (Cost Variance) = EV AC SPI (Schedule performance Index) = EV / PV

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EAC (Estimate at Completion) = Expected total cost of the Project

CV & SV < 0 or CPI & SPI < 1

Cost of Conformance Money spent during the project to avoid failures

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Risk Probability = P (scale of 0 to 1 or percentage)

Fixed Price Contract: Risk on seller

Project Management Process Definition

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5. Project Scope Management

6. Project Time Management

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7. Project Cost Management

8. Project Quality Management

9. Project Human Resources Management

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10. Project Communications Management

11. Project Risk Management

12. Project Procurement Management

12.4 Close Procurements: The process of completing each project procurement.

13. Project Stakeholder Management

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Develop Project Charter

Develop Project Management Plan

Direct and Manage Project Work

Perform Integrated Change Control

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Close Project or Phase

Project Scope Management

Plan Scope Management

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Project Time Management

Plan Schedule Management

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Estimate Activity Resources

Inputs Tools and Techniques Outputs

1.Schedule management plan 1. Expert judgment 1. Activity resource requirements

Estimate Activity Durations

Inputs Tools and Techniques Outputs

1.Schedule management plan 1. Expert judgment 1. Activity duration estimates

1. Schedule management plan 1. Schedule network analysis 1. Schedule baseline

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Project Cost Management

Plan Cost Management

1. Cost management plan 1. Cost aggregation 1. Cost baseline

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Project Quality Management

Plan Quality Management

Perform Quality Assurance

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Project Human Resource Management

Plan Human Resource Management

Acquire Project Team

Develop Project Team

Manage Project Team

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Project Communications Management