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Registration shall be done through Employer Registration (SS form R-1) and
Employment Report (SS Form R-1 A).
Single Proprietorship
The owner, in his absence, his legal spouse or, in their absence, any representative
with Special Power of Attorney (SPA) of a single proprietorship business should
accomplish and submit the SS Forms R-1 and R-1 A with the photocopy of an Authority
to Operate from appropriate government office/s (e.g. Registration of Business Name,
Business Permit, or any proof of business operations).
Partnerships
Any of the partners should accomplish and submit the SS Forms R-1 and R-1 A with
the photocopy of the approved Articles of Partnership.
A corporation should accomplish the SS Forms R-1 and R-1 A signed by its
President, Chairman or Corporate Secretary and submit these forms with the photocopy
of the approved Articles of Incorporation.
Foreign-owned corporations
A foreign-owned corporation should accomplish the SS Forms R-1 and R-1 A signed by
the designated Philippine representative as shown in the SEC registration and submit
these forms with the photocopy of the approved Articles of Incorporation and License to
Transact Business in the Philippines.
A manning agency with foreign principal should accomplish the SS Forms R-1 and
R-1 A signed by its President, Chairman or Corporate Secretary and submit these forms
with the photocopy of the approved Articles of Incorporation and Agency Agreement
between the manning agency and foreign principal.
Cooperative
A cooperative should accomplish the SS Forms R-1 and R-1 A signed by its
Chairman or Corporate Secretary and submit these forms with the photocopy of the
approved Articles of Cooperation from the Cooperative Development Authority (CDA).
Manpower Service Cooperative
A manpower service cooperative should accomplish the SS Forms R-1 and R-1 A
signed by its Chairman or Corporate Secretary and submit these forms with the
photocopy of the approved Articles of Cooperation from the Cooperative Development
Authority (CDA) and accreditation from the Department of Labor and Employment, if a
manpower cooperative.
The original copy of the documents mentioned above must be presented upon
registration for authentication purposes.
Aside from the documents mentioned above, the employer is required to submit, with
the SS Forms R-1 and R-1 A, the following:
Household Employers
A household employer who has an existing SS number should use this SS number
as the employer number in remitting contributions for his/her household helper and in all
transactions with SSS with regard to his/her household helper.
If both the household employer and the household helper have no existing SS
number, they should secure an SS number by accomplishing Personal Record (SS Form
E-1).
How can a converted employer request for change in its membership data
records?
For Termination/Dissolution
• Partnership/Corporation/Cooperative
- Audited Financial Statements and Income Tax Return (ITR) showing non-
operation/ no earnings for the applicable periods/s filed with the Sec or the
BIR within the prescribed period
- Board Resolution approving the termination of business operation adopted
immediately after the date of termination/dissolution and duly acknowledged
received by regulatory agencies (e.g. BIR, SEC, etc.)
- SS Form R-3 showing the separation of its employee/s , duly received by the
SSS within the first ten (10) days of the month after the applicable quarter
- Notification of business termination duly received by the SEC or the BIR
within the prescribed period
- Notification of suspension of operation duly received by the BIR within the prescribed
period
- Audited Financial Statements and ITR showing non-operation/ no earnings for
the applicable period/s filed with SEC or the BIR within the prescribed period
- Board Resolution approving suspension of business operation adopted within the
prescribed period and duly acknowledged received by regulatory agencies (e.g. BIR,
SEC, etc.)
- SS Form R-3 showing the separation of its employee/s , duly received by the SSS within
the first ten (10) days of the month after the applicable quarter
- Certification from the Fire Department/concerned unit of the municipality/city, in case of
destruction of corporate facilities due to fire/fortuitous event
- Notice of strike duly received by the Department of Labor and Employment (DOLE)
with a certification that there was no operation/employees during the strike
- Lease Contract/Joint Affidavit of Termination of Lease Contract
- Certificate of Non-Renewal of Business License from the Municipal/City Treasurer’s
Office
- Newly accomplished Employment Report (SS Form R1-A) reporting for coverage newly
hired/rehired employee/s
The SS Form R-8 should be duly notarized except for changes in business
address, e-mail address and telephone or fax number, and should be signed by the
following officers:
In the absence of the above-mentioned documents for name and date of birth,
submit a Certificate of Loss or Non-availability of the birth certificate from the Local
Civil Registrar of the place where the member was born and the Parish were the member
was baptized and any two (2) of the following secondary documents that show the name
and date of birth of the member:
• Record of employment
• GSIS Member’s Record
• Certification from the National Archives
• Alien Certificate of Registration (ACR)
• Birth Certificate of children
• Certificate of Naturalization issued by the Bureau of Immigration
• Marriage Contract
• Driver’s License issued by LTO
• School Records
• Voter’s ID card or Affidavit duly authenticated by COMELEC
• TIN card
• Life Insurance Policy
• NBI Clearance
• Pag-Ibig Member’s Data Form
• PHIC Member’s Record
• Permit to carry firearms issued by the Fire and Explosives Unit, Camp Crame
• Certification from the Office of the Cultural Minorities (Aetas, Negritoes,
Mangyans, Manobos, etc.)
If for the correction of name to a totally different name, submit a Joint Affidavit of
two (2) persons who have personal knowledge for the use of two different names by the
member and attest to the fact that the two names belong to one and the same person, aside
from the above mentioned documents.
For the Muslim members, a certificate from Sharia Court, If necessary, should
always be attached to the supporting documents for the following member’s data change
requests:
- marriage certificate for change of civil status;
- certificate of divorce for divorce
- certificate of conversion to Islam for Conversion
The original or certified true copies of the documents should be presented for
authentication purposes.
The legal beneficiaries of a member are the legally married dependent spouse
until he or she remarries, the dependent legitimate, legitimated or legally adopted and
illegitimate children, who shall be the primary beneficiaries.
If single, the benefits will go to the dependent parents who are considered the
secondary beneficiaries.
In the absence of both primary and secondary beneficiaries, any other person
designated by the member as the secondary beneficiary.
No. The SS number assigned to a member is the lifetime number and must
always be used in all transactions with the SSSS. The member should not secure another
number at any other time.