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SPECIFICATION NO: 44QS1701/H.02/0003/A4

TITLE: SPECIFICATION FOR COLD ROOMS

PROJECT REFERENCE:

- Project No: 44QS1701

- Project Location: Hyderabad, AP

- Project Title: Project NICE

- Client: Shantha
(WHERE APPLICABLE)
- Project Manager Authorisation: N/A Date: -

- Client Authorisation: N/A Date: -

APPROVALS
Rev. Issue Pages Revision Description By Check Approve
No. Date

A 23.04.2015 27 Issued for Approval VC NG RB

Entire Specification SPECIFICATION ISSUED FOR:

Issued this Revision  In-house Review  Purchase

 Revised Pages Only  Client Approval  Construction

Issued this Revision
Enquiry 
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
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TABLE OF CONTENTS

S.NO. DESCRIPTION

1.0 PURPOSE (INTRODUCTION) 4

2.0 SCOPE OF WORK 4

2.1 Design Details 5
2.2 Works to be provided by Client 5
3.0 TECHNICAL REQUIREMENTS 5
3.1 Project Information 5
3.2 Codes & Regulations 6
3.3 Basis of Design 7
4.0 SCHEME 8
4.1 Additional Safeties for Units 9
4.2 Lighting 9
5.0 AIR DISTRIBUTION SYSTEM 9

6.0 TECHNICAL SPECIFICATIONS 9

6.1 Work Included 9
6.2 Materials 10
6.3 Workmanship 10
6.4 Insulation for Ceiling / Walls (FM approved Panels) 10
6.5 Flooring 12
6.6 Cold Room Construction Detail 12
6.7 Door and Door Frames 12
6.8 Electrical 13
6.9 Light Fixtures and Switches 13
6.10 Microprocessor based controller and Alarm 13
6.11 Closure Panels 14
6.12 Trim 14
6.13 Utility Penetrations 14
6.14 Refrigeration System 14
6.15 Joints & Connections 17
6.16 Hangers and Supports 18
6.17 Piping Sleeves 18
6.18 Piping Insulation 18
6.19 Valves and Accessories 18
6.20 Installation 19
6.21 Cutting 19
6.22 Testing and Inspection 20
6.23 Evacuating System 20
6.24 Charging and Lubricating System 20
6.25 Systems Start Up 20
6.26 Instrumentation and Controls 20
6.27 Smoke Detector for cold rooms 21
6.28 Tagging 21
6.29 Fire Retardancy 21
6.30 Submittals 22
6.31 Quality Assurance at Site 22
6.32 Performance Criteria 22
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
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6.33 Commissioning, Testing & Balancing 23

6.34 List of Approved Makes 23
7.0 MODE OF MEASUREMENT 23

8.0 ACCEPTANCE TESTS 23

9.0 TEMPORARY PROTECTION DURING TRANSPORTATION 24

10.0 REGULATORY REQUIREMENTS 24

11.0 VALIDATION DOCUMENTATION 24

12.0 GUARANTEE 25
12.1 Mechanical Guarantee 25
12.2 Performance Guarantee 25
13.0 SPECIAL REQUIREMENTS 25

14.0 DEVIATION 27

15.0 ATTACHMENTS 27
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
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1.0 PURPOSE (INTRODUCTION)

Client has planned to build a new facility for the production of an insulin injectable product
located at the existing Muppireddypally site, Hyderabad, India.

The facility consists of formulation, cartridge filling, packaging, warehouse supported by

standalone clean utilities. The facility shall be designed for 2 suites Formulation and Fill-finish
suite and 1 suite in future.

2.0 SCOPE OF WORK

The scope covers for Design, Engineering, detailed shop drawings, manufacturing, inspection,
transportation, unloading/handling, erection, testing, commissioning, validation and demonstrate
inside design parameters of walk-in Cold room with all accessories, wall & floor panels,
insulated Doors, complete supporting structure, refrigerant piping, electrical, controls, etc. as
per specifications given here under.

The Walk-in Cold rooms have to be designed, installed, tested, commissioned and validated as
per c GMP, ASHRAE, NFPA, ARI and FM guidelines and client requirements.
It is not the intent to completely specify all details of design and construction for the cold rooms
under consideration. The equipment and workmanship at site must conform to high standards of
design, engineering and skill. All items of work, which are required to make the system complete,
shall be deemed to have been included in their offer whether specifically indicated or not. Vendors
shall do their own Heat Load calculations and offer the system accordingly to meet the specified
inside conditions. Final responsibility of design shall be solely vendors responsibility.

The Vendor has to submit the technical data sheets and provide documentation requirements as
given in Vendor Document Requirements.
The work under this contract shall consist of supply and execution of complete Walk-in Cold
Rooms of sizes and shapes as per drawings and specifications including but not limited to the
following:
 Supply of Walk-in Cold Rooms complete in all respects in complete conformance with
specifications.
 Transportation to site.
 Unloading at site.
 Erection of Walk-in Cold Rooms with insulated wall / ceiling panels and hinged / sliding doors
as per approved drawing and evaporator coils, condensing units, controls etc.
 All electrical and plumbing coordination with services consultants and contractors.
 Testing, commissioning at site and handing over.
 Maintenance during warranty period of one year.
 Walk-in Cold Rooms shall operate with CFC free eco friendly refrigerant(R-134A/R404a).
 All units shall be air cooled type.
 All submittals as per specifications.
- Refrigerant, piping and insulation, and any vent or relief piping.
- Motor starters with control panels
- Interior lighting with exterior switches.
- Provide labour, materials, tools, equipment, scaffolding, supervision and incidentals
required to completely install the cold rooms.
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- Provide components and devices required for proper installation and operation of the cold
rooms as intended, whether or not such components or devices are specifically identified
herein.
 Performance testing Temperature mapping (Empty & full load)

2.1 Design Details

a. The required cold room dimensions shall be noted on the data sheets and the referenced
architectural drawings. The ceiling height indicated for the cold rooms represent the
height measured from floor to false ceiling, not to ceiling panel. The room sizes may
slightly vary than the dimensions, indicated in tender / drawing. Finish Floor level of the
cold room should match with the finish floor level of the facility
b. The vendor shall design support details for condensing units, fans, evaporator coils,
modules, lights and false ceiling based on architectural drawings. The vendor shall
provide all necessary hardware to support the above mentioned equipment from Buyers
structural steel.

2.2 Works to be provided by Client

a. Drain Point near cold room

b. Sub-floor, floor depressions, building walls and ceilings and related building work
c. Exterior grout and coved base
d. Flooring
e. Power & earthing incomer at one point near outdoor. Further supply to other multiple
condensing, indoor evaporator units, lighting, controls etc. to be provided by vendor.
f. Unlocked Storage space during execution.

DESCRIPTION OF WORK AND INTENT:

The system shall be designed, supplied installed, tested, commissioned and validated meeting the
requirement of various processing zones with regard to following parameters.

 Inside cold room conditions

It will be the responsibility of the cold rooms contractor to co-ordinate with Client/Consultant
and Agencies for working on project demonstrate the system performance, as per intent of this
contract.

3.0 TECHNICAL REQUIREMENTS

3.1 Project Information

3.1.1 General

Client : Shantha Biotech Ltd.

Engineer : M/s. Jacobs Engineering India Pvt. Ltd.
Vendor : The Prospective Vendor

Plant : Project NICE

Location : Hyderabad (A.P)

PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
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3.1.2 Site Conditions and Climatological Data

Site Access : Road, Air, Rail

Ambient Conditions:
Sr. No. Description DB (F) WB (F) RH (%)
1. Summer 110 80 27
2. Monsoon 85 81 85
3. Winter 55 48 60

3.1.3 Utilities

Electricity:
Power : 415V10%, 50Hz 5%, 3 Phase, 4 wire combined
voltage and frequency variation 10%
Control voltage : 230 V AC, 50Hz, 1Ph. To be derived by vendor
from 415V, either by providing suitable control
Transformer or direct tapping from phase & neutral.
Instrument Air : N.A.

Plant Compressed Air : N.A.

Nitrogen : N.A.

3.2 Codes & Regulations

Besides regulatory requirements as per guidelines of ASHRAE, ARI, NFPA, FM global etc, the
equipment supplied by vendor shall conform to the latest standards and regulations listed below:

British Standards

American Society for Testing and Materials (ASTM)

International Mechanical Code, 1996

National Electrical Code (NEC)

National Electrical Safety Code

Occupational Safety and Health Administration (OSHA), DOSH, JKKP, DOE, SIRIM

American National Standards Institute (ANSI)

Underwriters Laboratory (UL)

National Electrical Manufacturers Association (NEMA)

American Society of Mechanical Engineers (ASME)

Air Movement and Control Association, Inc. (AMCA)

PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
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National Institute of Standards and Technology (NIST)

National fire protection Association (NFPA)

BS:2831-1971-Code for testing of filters

ASHRAE-5276-Air cleaning device issued in general ventilation for removing particle matter.
IS:325-1996 Three phase induction motors

IS:4691-1985 (Reaffirmed 1991) Degrees of protection provided by enclosures for rotating

electrical machinery
IS:2516-1985 (Reaffirmed 1995) Air circuit breakers
Part 1 of 4
IS:1248-1993 (Reaffirmed 1991) Direct acting indicating analogue electrical measuring
Part 1 to 9 instruments and their accessories
IS:3854-1997 Switches
IS:3043-1987 Code of practice for earthing
BS:2831-1971 Code for testing of filters
ASHRAE-5276 Air cleaning device issued in general ventilation for
removing particle matter.

3.3 Basis of Design

The Cold Rooms have been designed on the following basis:

3.3.1 Outside Design Conditions

Sr. No. Description DB (F) WB (F) RH (%)

1. Summer 110 80 27
2. Monsoon 85 81 85
3. Winter 55 48 60

3.3.2 Inside Design Conditions

As per Cold Storage design parameters (Annexure I).

3.3.3 Design Parameters (Refer Cold Storage design parameters Annexure I)

Following design parameters shall be maintained all round the year depending upon the type of
activity given in the Cold Storage design parameters (Annexure-I).

1. DB Temperature: To be maintained as specified in Cold Storage URS (Annexure -1) within

tolerance limit.
2. Occupancy: As per cold room design parameters (Annexure I)
3. Cold store rooms shall be considered for working of 24 hours per day for 7 days a week.
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4. Condensing temperature shall be based upon (45 C) ambient air.

Consultants estimate of Loads
Based on the aforesaid, the estimated refrigeration loads desired equipment parameters etc.
have been worked out.
Overall 20 % safety considered in heat load calculation of cold rooms which includes heat load
overall safety and losses in refrigerant pipe lines.
Vendor must ensure that they check the given data and parameters so as to ensure inside
design conditions. Responsibility for verifying, checking, altering of parameters if called for, lies
with the vendor. Vendor shall be solely responsible for inside design parameters.
Vendor to submit his bid as per this specification. Deviation, if any, should be shown on
separate sheet provided for Confirmation to compliance with Technical Requisitions. Vendor
shall submit 2 sets of heat load calculation along with the offer to Consultant / Client for
approval.

4.0 SCHEME

As per inside product load requirements and calculations tentative heat load works out to be:

Sr. No. Room Title Room No. Btu/hr. *

1. CL-1- FG old Storage IG020 157000
2. CL-2- Cold Room IF094 20000
3. CL-3- General Cold Room (Analytical Cold IF078 20000
Room)
4. CL- 4- Stability Cold Room IF079 20000
5. CL-5 2 - 8 deg C Cold room (Analytical IF072 20000
Cold Room)

This is just indicative heat loads. Vendor shall work out his own heat load and quote
accordingly to his heat loads. Responsibility of inside parameter lies with the vendor
only. Room details are shown in Architectural drawings. Also refer point no. 2.1 while
designing the capacity of cold rooms.
Outdoor condensing unit will be located as per tentative location marked in Drawings.

All the units shall be air cooled. The inter-connecting piping between indoor-outdoor shall be of
hard/soft copper tubing of suitable sizes. Suction pipe shall be suitably insulated with FM global
approved closed cell nitrile rubber. The drain piping duly insulated shall be connected to the
nearest drain point outside the cold rooms.
The refrigeration units shall comprise of:
i. Outdoor units (Air Cooled Condenser)
ii. Semi-hermatic / Hermatically sealed compressor.
iii. High / Low pressure control
iv. Liquid line solenoid valves etc.
v. Defrosting arrangement for coils/doors.
vi. Crankcase heater, suction line filter etc.
vii. Expansion valve
viii. Rust free, heavy gauge galvanized units
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ix. Thermal protected fan motor

x. Copper tube, Al. finned cooling
xi. Full charge of Refrigerant
xii. Full charge of oil.
xiii. Acid resistance fan for evaporating unit.

One electrical incomer shall be provided near outdoor units. All control and power cabling with
earthing shall be carried out by vendor.
4.1 Additional Safeties for Units

i. Pressure relief port

ii. SS jump protection for doors
iii. PVC strip curtains for doors to prevent ingress of air
iv. Panic exit device with audio-visual alarm
v. Microprocessor based temperature alarm system (with lower & higher limit)
vi. Interior safety release (to prevent entrapment when walk-in cooler is locked from
outside).

4.2 Lighting

Vapour Proof Interior Lights: Incandescent light shall be mounted inside the cooler area. This
will be pre-wired to exterior / interior switch. Lighting shall be bottom openable and suitable to
maintain 300 lux level. Flame proof cold rooms shall be provided with flameproof lights.

4.2.1 Electrical

Required electrical supply shall be provided near condensing units at one point. Cabling for
lighting / evaporator / controls will be distributed from that point only by vendor. Only one
incomer near condensing unit of each room shall be provided. Vendor shall provide min. 2 nos.,
5 Amp. Switch socket in each cold rooms and increase same based on size of cold room.

5.0 AIR DISTRIBUTION SYSTEM

Cold rooms shall be provided with evaporative units, mounted on ceiling at suitable locations.
The throw of these blowers shall be designed as per size of cold room to maintain inside low
temperature. The location of units shall be coordinated with internal racks by vendor only.

6.0 TECHNICAL SPECIFICATIONS

6.1 Work Included

a. Wall, corner, partition, T and ceiling panels with powder coated inside and outside
sheets
b. FM approved insulated slabs for flooring
c. Doors and finish hardware
d. GI Powder coated coving and corner spheres
e. Light fixtures and switches along with, min. 2 Nos.(may increase depending on size of
cold room and approval from Jacobs), 5A switch outside in each room.
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f. Temperature alarm systems

g. Low temperature door fan switches
h. Closure panels and finish trim
i. Coil supports
j. Pressure relief vents
k. Shop drawings
l. Verification supervised and approved installation
m. Installation complete enclosure panels
n. Trim and sealing
o. Installation of light fixtures
p. Indoor units with Powder coated GI sheet enclosures along with FM approved insulation
q. Outdoor unit supports / racks
r. All conduit shall be installed on the exterior ceiling of the prefabricate storage rooms and
shall penetrate the ceiling at a point where it can drop directly to the point of connection
on the component on the interior. The electrician shall furnish and install ripples and
Electrical seal offs at each point the conduit penetrates the panel. The holes shall be
minimum size, sealed and trimmed.
s. Refrigeration systems including refrigerant piping.

6.2 Materials

a. Insulation shall be non-burning FM approved PIR (Poly iso cyanurate) material.

b. Insulation shall shall be suitable from (-) 50C to 80C.

6.3 Workmanship

a. All items shall be installed plumb, square, level and in proper elevation, plane location
and in alignment with other work.
b. All work shall be designed and manufactured to comply with field conditions and fitted
with proper joints and sections.

6.4 Insulation for Ceiling / Walls (FM approved Panels)

To prevent heat losses with the surrounding areas these refrigerated rooms shall be insulated
with prefabricated thick and rigid non-burning FM approved PIR (Poly iso cyanurate) material.
The panels shall be of tongue & groove type / lockable type with groove cam locks. The
material shall be free from CFC. Vendor to offer the thickness of insulation as per inside
temperature requirements of cold room. (Minimum thickness as specified in cold room storage
design parameters, Annexure-I)
Thickness of polyester powder coating shall be min 30.
Silicon sealant shall be provided at joints and all corners shall be provided with the
coving.
Internal sides of all panels shall have min. 0.6 mm powder coated GI sheets. All doors shall be
flushed / overlapped type, complete with all hardware including, man-inside, push-button, audio-
visual alarm, observation window. Doors shall also have SS kick plates of 24 on both sides.
Bottom of door shall have sweeping rubber wiper, sealing gaskets. Material for door
construction will be the same as of the panels.
a. Ceiling panels shall be supported from the overhead structure, if necessary, for a column
free interior.
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b. The panels shall be UL certified as having flame spread of 25 or lower and smoke
generation of 450 or lower when tested in accordance with ASTM E-84.
c. The panels shall meet Chloro fluoro carbon (CFC) standards as per Montreal Protocol.
d. Panels shall consist of precision die formed metal pans with (13 mm) to (19 mm)
flanged perimeter, foamed in place insulation between interior and exterior pans,
thoroughly checked for gauge and accuracy. Panels shall be of same size wherever
possible and shall be interchangeable with panels of like size. Metal pans shall be
treated on the inside with a preparation coating of bonding agent to ensure a stable
adhesion with the chemical bonding capabilities of the insulation.
e. Wall and ceiling panels shall contain 100% foamed in place insulation and shall not have
any internal wood or metal structural members. To ensure tight fitting joints, all panel
edges shall have foamed in place urethane tongues and grooves in place of interior &
exterior of all edges.
f. For cam lock type panels, Panels shall be rigidly coupled by a locking device shall be
foamed in place, maximum 750 mm on centre. Locking device shall be accessible from
the inside to facilitate installation in confined areas and shall be provided with press-fit
caps to close wrench holes.
g. Joints between panels shall be sealed at interior and exterior edges with a PVC gasket or
an odourless non-toxic, synthetic, polymerised sealant to maintain continuity.
h. Assembly of walk-in shall be accomplished by Posi-Locs. Posi-Locs (Poly Carbonate
cam lock) be foamed-in-place and activated by a hex wrench provided by the
manufacturer. Access ports to locking devices shall be covered by snap caps. Access
ports shall be on interior to allow assembly of walk-in from the inside.
i. Corner edges shall be 40mm radius coved for easier cleaning, and greater sanitation.
No dirt-catching seams or sharp angled corners.
j. Ceiling panel shall be suitable for UDL 150 kg/sqm.

6.4.1 External / Internal Insulations of Panels

Panel skins, standard models, and standard and optional metal finishes shall be as follows
(specify one or a combination of the following):
a. Exterior and Interior lamination of walls and ceiling panel shall be powder coated GI.

Pre-coated GI Sheet
Specification
1. THICKNESS OF SHEET 0.6 mm IS-513-01D

2. SUBSTRATE COLD ROLLED IS-513-01D

3. COATING
a. GALVANISING 130 csm
b. EPOXY PRIMER 5-7
c. ALKYD BACKER 12-16 IS 277
d. POLYSTER TOP COAT 30

4. PENCIL HARDNESS 2H ECCA T-4, ASTM D-3363

5. BEND TEST 2T BS 3900 / E1 ECCA T-7

6. CORROSION RESISTANCE
a. SALT SPRAY TEST 700 HOURS
b. HUMIDITY 1000 HOURS ECCAT-8 ASTM-B-11773
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7. TEMPERATURE RESISTANCE - 70 TO 150C

8. FIRE RESISTANCE
a. IGNITABILITY NON-BURING BS-476
b. FIRE RATING CLASS 1 BS-476

Note: Test certificate shall be required for the qualification.

6.5 Flooring

All cold rooms shall have non-burning FM approved PIR (Poly iso cyanurate) material to
prevent heat losses and to maintain low temperature. Flooring insulation shall be suitable for
loading as mentioned in cold room design parameters, Annexure I. Flooring panels shall have
Metal frames inside PUF for bearing rack loads. Spacing of SS frames shall be as per rack
layout. Insulation shall be provided with adhesive and necessary vapour barrier.

6.6 Cold Room Construction Detail

The cold room shall be constructed on the modular principle with each panel being locked
securely to adjacent panels and drawn tightly together by the cam-operated locking system /
tongue & groove system. The locks shall be securely foamed in place without any wood or
metal being used with locking hole buttons provided. Panel edges will be strength and rigidity
with all round tongue and groove jointing to ensure a good, strong, hygienic joint, eliminating the
need for gaskets, cover strips, screws or rivets. Two beads of sealant need to be applied to
the female recess of each panel before locking tight to the male profile of the next panel. A
silicone sealer shall be applied between the metal edges of the panels inside and outside
the cold room to prevent any ingress of moisture. The cold room shall be erected from
1000mm/1200mm wide panels with corner and partition joints fabricated to suit the site to
ensure exact dimensional requirements. Corner, partition, wall to ceiling and wall to modular
floor joints shall be secured internally by aluminium / SS angle section complete with PVC
covered profile with spherical ball corner pieces for ease of cleaning. External exposed corner
and ceiling to wall joints are fitted with 20x40 angle secured by thermoplastic drive rivets.
All cold rooms shall conform to BS 2502 (Specification for manufacture of sectional cold rooms,
walk-in type) technical specifications.

6.7 Door and Door Frames

a. The doors shall be of the same material, finish and insulation type specified for the
panels in that particular cold room.
b. Door shall be provided with an inside safety release and be provided with provisions for
padlocking.
c. Where indicated, pass-through ports shall be located 3 feet above the floor.
d. Door shall be hinged / sliding type as per approved drawing. Hinged door shall be able to
remain open when opened 120.
e. Door shall be in fitting, flush/overlapped mounted, interior and exterior panels with
foamed-in place urethane insulation, same construction, as for wall panels. Corners of
doors shall be ground and polished.
f. Door frames shall be 0.6 mm powder coated GI. When exterior protection is specified
the exterior door frame shall have raised exterior casings to form a stop.
g. Gasket shall be extruded polyvinyl chloride with vulcanised corners and continuous
magnetic core at sides and top of door frame. The stainless steel jamp facing shall
extend to protect the gasket.
h. Doors shall be adjusted to be self-closing after installation and floor is finished.
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i. Each hinged door shall have :

- Hinges, three (3) each per door, shall be approved type, cam lift, zinc die cast and
polished chrome plated/HDPVC. Doors 35 (900 mm) wide and wider shall have four
(4) hinges.
- Latch shall be as approved, heavy duty chrome plated brass with adjustable keeper,
interior safety release and provisions for padlocking.
- Door closer shall be of approved quality.
- Hardware shall be mounted with 12 gauge reinforced steel tapping plates and
machine screws.
- Heated viewport shall be approximately 10 (254 mm) wide by 15 (381 mm) high,
minimum triple thermopane glass. Viewport wiring to be concealed within door and
out top of door.
j. Door section shall be self supporting constructed similar to wall panels, foamed in place
urethane core and 12 gauge steel reinforcing. No wood frame will be permitted. Jambs
and headers shall be 18 gauge stainless steel with steel backing in full perimeter.
k. Doors shall be of same thickness as that of panel. Inside door panels shall have SS 304
sheets.

6.8 Electrical

All electrical components shall be provided with conduit, splice boxes, switches, fittings, etc.,
concealed within the insulated panels at time insulation is foamed in place. Conduit shall
extend up within wall panels, through ceiling panels ready for fittings and final connection by the
Electrician.

6.9 Light Fixtures and Switches

a. Quantity of light fixtures (Fluorescent lamps/CFLs) shall be as per approved in shop

drawings. Vendor to indicate on architectural Layout lighting fixture arrangement.
b. Light fixtures shall be ceiling mounted, cast aluminium, fully enclosed, gasketed, vapour
tight, weather tight, with shatterproof, heat resistant diffuser.
c. Light switches shall be minimum 2-way.
d. Cold rooms with doors at each end shall have three way switches on the exterior.
e. Light switches shall be factory mounted on the latch side of doors and pre-wired with rigid
conduit and wiring run within the wall panel, terminated in vapour tight splice box
mounted on the ceiling to provide 200 lux/sqm.

6.10 Microprocessor based controller and Alarm

a. Microprocessor based indicator cum controllers shall be furnished for each cold room.
Modbus output is required to transfer data of microprocessor based controller to DAS. All
hardware / software required for transfer of data from controllers to DAS shall be
included.
b. Alarm for temperature out of range shall consist of solid state audio & video alarm,
silence button, trouble light, digital read out and stainless steel cover.
c. The temperature alarm system shall have the compatibility to be connected to the data
acquisition system and shall give input to DAS in case of alarm.
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6.11 Closure Panels

a. Closure panels shall be installed to close the space between the exterior top of the cold
room and the finished ceiling of the building.
b. All specified, panels shall match exterior panel finish. Panels to be lift out type with side
turned in to form a pan.
c. For all exposed surfaces inside cold rooms e.g. columns, exposed beams / lintels etc.
shall be covered with insulated panels and cost of same shall be included with each Cold
room. No extra cost shall be paid for providing cold room panels for these exposed
surfaces.

6.12 Trim

Vertical trim strips and angles shall be provided to match cold room exterior finish. Trim shall
be applied with adhesive tape and a minimum of exposed fasteners to fully seal cold room to
adjacent walls etc. Inside silicon sealant (food grade) to be provided for all vertical and
horizontal joints.

6.13 Utility Penetrations

Vendor to provide openings in ceiling and wall panels to accommodate all electrical,
refrigeration and drain lines.
Vendor shall seal all openings with silicone after lines have been run and before installation of
escutcheons.

6.14 Refrigeration System

6.14.1 Work Included

a. Electrical Panel.
b. Condensing units pre-wired to a control panel.
c. Liquid line solenoid, thermostat, expansion valve, sight glass, filter dryer, hand valves,
refrigerant piping, piping insulation and refrigerant for each system.
d. Drain lines with exterior traps.
e. Pre-wired and pre-piped racks for condensing units.
f. Proper location of drain and refrigeration line penetrations.
g. Coordination of electrical requirements for conformity to contract documents and system
design.
h. Motor starters, electrical disconnects, circuit breakers and time clocks.
i. Coil supports rods and rod support structure for refrigerated rooms.
j. Penetration sleeves through cold room walls and ceiling.
k. Verify that equipment electrical requirements conform to service provided.
l. Primary electrical services, conduit, pull boxes, final connection and conduit and inter-
wiring from condensing units to low temperature coils.
m. Cold room high and low temperature alarm system.
n. Cutting for and sealing of penetration in cold rooms for electrical, refrigeration drain.
o. Cutting of holes in plates and mounting.
p. Electrical conduit seal fitting at penetration.
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 15 OF 27

q. All conduit and pull boxes for installation of refrigeration piping.

r. Automatic coil defrosting (gas defrosting / heater defrosting).

6.14.2 Instructions and Systems Identification

Vendor shall :
a. Provide required instruction to Plumbing and / or Electrical Contractors for service or
connections of equipment.
b. Each component of every system shall be identified with the number shown on the BOQ.
The identification shall be with black paint, decal, or other approved permanent method.
Plastic tape labels are unacceptable. Identification shall be in an easily seen location.
c. Vendor shall furnish Refrigeration Floor Plan. The Refrigeration Floor Plan shall show
the location of all components, solenoid valves and other controls for easy location and
services.
d. Provide 4 sets of As-built Drawings to Client/Jacobs and facilities planner upon
completing the installation. Drawings shall include refrigeration line runs and wiring
diagrams.
e. At exterior of each Cold Room provide and permanently affix engraved plastic name
plates with maximum (19 mm) high letters and number identifying each Cold Room
and Refrigeration System to match As-built Diagram. Name plate to be mounted with
adhesive below respective digital thermometer alarm. A similar name plate with (13
mm) high letters is to be installed in a like manner in the evaporator coil(s) at all other
items having a remote refrigeration system.
f. During start-up provide all required instruction for operation and maintenance of
equipment, after two years warranty period.

6.14.3 Installation Drawings Specifications Sheets

a. Manufacturers drawings and manufacturers specification sheets shall be submitted for

approval prior to commencing work. Drawings shall include refrigerant piping showing
actual line sizes and system allocation, evaporators, compressors, condensers and
required valves and accessories.
b. Specification sheets and drawing shall be presented in bound sets with all items and
piping properly identified, including model system allocation, any required electrical
characteristics and BTU (KCAL) load as applicable.

6.14.4 Compressors and Condensing Units

a. Units shall be factory assembled complete with air cooled condenser, high-low pressure
cutouts, suction, accumulator on low temperature system, sight glass, liquid line dryer,
suction and discharge service valves, liquid receiver and electric control panel. The
electrical control panel shall be furnished with magnetic motor starter and contactor in
accordance with BOQ. Semi-hermetic compressor shall be preferred.
b. Capacities shall be based on the following :
 Compartment temperature and evaporating temperature greater than 32 F, 18 to 20
hours operations.
 Compartment temperature greater than 32 F and evaporating temperature less than
32 F, 18 to 20 hrs. operations.
c. Condensing units shall be mounted on a steel base to effect a quiet operation. All
rotating parts to be carefully balanced for minimum vibration and lubricated with forced or
splash oil system. Receiver shall be sized for a complete pump down of the system and
shall be with fusible plug.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 16 OF 27

d. Compressor units to be provided with suction and discharge back seating type service
valves and standard machinery finish.
e. Motors shall be single speed, maximum 1750 RPM compound wound ball bearings or
sleeve bearing. Squirrel cage motors with high starting torque set and low starting
current to be used in a 3 phase application.
f. All machines to be equipped with quick acting type high-low pressure control switches
having adjustable range and differential and high pressure cut-out. Cut-out to be
automatic reset type.
g. The condenser shall be standard manufactured part of the equipment. Condensing
temperature shall be based upon (45 C) ambient air.
h. Other components and accessories, such as suction filter and crank case heater shall
also be furnished as per manufacturer standards.

6.14.5 Oil Separators

Oil separators shall be provided, except when Compressor Manufacturer requires otherwise on
all low temperature systems (34 F) and below and install separator as near as possible to the
compressor. The return line shall be connected to the top of the crankcase above the oil level.
Where compressor does not have connection for oil return line from separator connect to a tee
in the suction line adjacent to the compressor. Exposed oil return line to be provided with shut-
off valve of the pack less stem type.

6.14.6 Condensing Unit Racks

a. Racks shall be of the number of tiers and quantity to accommodate the number of
condensing units specified for each rack assembly and allow for service clearance and
ventilation.
b. Racks shall be fabricated with structural steel of size and quantity to properly support the
equipment to be installed on the rack.
c. Racks shall be all welded construction with weld ground smooth.
d. After completion of fabrication the complete rack shall be cleaned, primered and painted
with the top quality oil base enamel.
e. Each rack shall be pre-wired duplex outlet.
f. Racks shall be pre-wired to a circuit breaker panel and pre-plumbed to a header (when
specified water cooled) requiring a single point electrical and plumbing connection.
g. Racks shall be of approved design.

6.14.7 Indoor evaporator units (Evaporator Coils minimum 18 G Copper)

a. Units shall be direct expansion type of size and designed to suit required temperature,
humidity and to suit application intent. Units shall be furnished and installed in
accordance with the BOQ.
b. Indoor evaporator units shall be hung from the ceiling with minimum. 13 mm rods with
plated steel nuts and washers. Rods shall extend through ceiling to bracing adequate for
the suspended weight. Bracing shall be by the walk in cold room contractor, penetrations
shall be sealed.
c. Indoor evaporator units shall be installed tight to ceiling. All installations adjacent to walls
shall be set out a minimum distance confirming to manufacturers directions, to ensure
proper air circulation and performance.
d. Units with fan or blower and motor shall have thermal overload protection and shall be
wired.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 17 OF 27

e. Coils for 32 F and lower shall have an electric/gas defrost controlled by a 24 hour time
clock mounted on the compressor rack.
f. Coils for 33 F and 34 F shall have an air defrost controlled by a time clock mounted on
the compressor rack.
g. Coils for above 34 F shall have an air defrost in the off cycle controlled by a proper
sizing of the coil and the compressor.
h. Location of coils shall be coordinated with shelving locations.

6.14.8 Penetration Sleeves and Plates

a. Service line penetrations of insulation to accommodate electrical conduit, refrigerant and

drain lines, shall be limited to a minimum with service stubbed through insulation or
locations pre-determined by respective divisions.
b. Where service lines penetrate insulated walls, the opening shall be packed and sealed.

6.14.9 Refrigerant Piping

a. Copper tubing for refrigerant piping shall conform to ASTM standard specifications.
b. Tubing shall be cut only with a tube cutter and sized with a sizing pool.
c. Piping shall be exposed to view as required by the standard safety code for mechanical
refrigeration.
d. The liquid suction lines from condensing units to coils shall be properly sized and run as
per site conditions.
e. Exposed tubing shall be run in a manner to preclude damage by activities in the area; or
shall be protected by conduit, furnished and installed as part of this contract. Conduit
shall have water evacuated and both ends completed sealed.
f. For piping run in conduit through inaccessible areas such as under slab on grade,
soft/hard copper tubing shall be used. Tubing shall be fabricated and assembled to
ensure equal pressure drop.
g. Ends of lines shall be capped to prevent contamination and opened only at time of final
connection.
h. Suction lines shall be sized for a maximum pressure drop from evaporator to compressor
2 lbs. (0.91 kg) for high and medium temperature systems, and of 1 lb. (0.45 kg) for low
temperature systems and shall allow gas velocities of not less than 750 FPM (3.8 m/sec.)
in horizontal runs and 1500 FPM (97.6 m/sec) in vertical risers. Liquid lines shall be
sized for a maximum pressure drop of 3 lbs (1.36 kg) from receiver to evaporator.

6.15 Joints & Connections

a. Fittings shall be long radius wrought copper only.

b. Vertically run suction lines shall have oil U traps.
c. Reduction in piping size shall be made with a manufactured reducer coupling.
d. Flare nuts shall be short forged or frost proof.
e. All surfaces to be joined must be prepared and cleaned. When soldering stop or
solenoid valves, wrap valves with moist fabric to absorb excessive heat. When soldering
expansion valves or pressure regulating valves, remove power assembly, if necessary to
prevent damage by excessive heat.
f. Copper joints shall be made in an approved manner.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 18 OF 27

6.16 Hangers and Supports

a. Furnish and install all piping, not run in conduit with adjustable hangers, anchors or
straps.
b. Hanger spacing shall not exceed 2000 mm.
c. Insulated copper shall be provided with approved type sleeves at hanger points.
d. All insulated copper piping shall be isolated at intervals with spring type hangers or a
substantial pipe at case of the pipe. All horizontal pipe runs connected vertical risers
must be adequately supported.
e. Vertical piping shall be supported at intervals with spring type hangers. All horizontal pipe
runs connected vertical risers must be adequately supported.
f. For suspended conduit, support shall be by means of hanger permitting screw
adjustments. Sufficient hangers shall be used to provide support, allow for expansion
and limit vibration.

6.17 Piping Sleeves

a. Provide sleeves through walls which allow for fully insulated lines. Extend sleeves
entirely through wall and dress of each end with chromium plated wall plate neatly fitted
against the wall, securely fastened and sealed in place. All sleeves through wall shall be
of standard weight steel pipe.
b. Piping sleeves for refrigeration and drain lines through building floors are provided by
client.
c. Piping lines and sleeves at wall or floor penetrations shall be sealed and made vermin
proof at all locations.

6.18 Piping Insulation

a. Suction lines run duly insulated in conduits shall be installed according to ambient and
humidity conditions to prevent condensation and freezing.
b. Refrigeration suction lines outside of refrigerated compartments, not running in conduit
shall be insulated back to compressors with FM global approved nitrile rubber Insulation
foamed plastic insulation. Thickness of material shall suit services, ambient and humidity
conditions, to prevent condensation, minimum thickness 25 mm for coolers and 50 mm
for freezers. Exposed insulation shall be mechanically protected.
c. Thickness of material shall suit service, ambient and humidity conditions to prevent
condensation. Vendor shall submit computerised insulation selection sheets for
Client / Jacobss approval.
d. Joints shall be sealed with suitable adhesive insulation continuous through clamps.

6.19 Valves and Accessories

a. All valves and controls shall be standard weight and suitable for service purpose
intended, and subject to approval by the Facilities Planner.
b. Each system shall include condensing unit with standard valving, refrigerant piping,
refrigerant, evaporator (s), liquid and suction line isolation valves within 5-0 (1500mm) of
evaporators, thermostatic expansion valve for evaporator, heat exchanger, filter-dryer,
liquid line solenoids for Cold Rooms and liquid indicator.
c. Vibration eliminators on compressor suction and discharge lines, size same as piping as
per manufacturer standards.
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 19 OF 27

d. Refrigerant shut-off valves shall be placed in liquid line for each condensing unit and in
each liquid line to each evaporator.
e. Expansion valves shall be installed in the liquid line at the evaporator, unless provided
with manufactured equipment. External equaliser expansion valves shall be provided for
coils fitted with refrigerant distributor.
f. Solenoid valves shall operate at maximum of 2 lbs.(0.9kg.) pressure drop across the
valve. Valves shall be full line size, using silver solder connection as applicable. A liquid
line solenoid, normally closed, shall be used with temperature controller for each Cold
Storage Room Compartment coil on a system.
g. L type copper coil drain lines extended to exterior or refrigerated compartments over
floor drain with traps at termination ends.
Provide clean out T type and cap at each change of direction in the lines. Provide
individual drain lines for each coil unless otherwise specified. Drain lines shall be run
tight to refrigeration compartment walls.
Drain lines inside low temperature compartments shall be insulated with FM global
approved closed cell nitrile rubber insulation min. 25/50 mm insulation. Drain lines in
low-temperature compartments shall be extended into adjacent, medium or high
temperature compartments to reduce length of drain line heater required.
Drain lines on the exterior of refrigerated compartment shall be painted with chrome-
tone paint.
6.20 Installation

a. Condensing units and connecting piping shall be installed as per site as specified in a
manner eliminating noise and vibration being transmitted to any part of the building.
b. Piping shall be installed to permit normal inspection, service, removal of the condensing
units and their components and view of sight glasses and allow expansion and
contraction without damage to the system.
c. Extreme care shall be taken to keep the entire system clean and dry.
d. Nitrogen gas shall flow through the piping being welded to prevent scaling. The Owner or
Consultant shall have the option of cutting a maximum of three (3) welded fittings to
inspect for the proper use of nitrogen. Contractor shall replace fitting at his cost where
scaling is present.
e. Suction and discharge line vibrating eliminators shall be furnished and installed parallel to
the compressor shaft and secured at outlet end as required to eliminate vibration in rigid
piping.
f. All refrigeration lines shall be factory extended to one end of the compressor rack in a
neat and orderly manner and shall be supported and anchored with suitable clamps and
channel. Ends of lines shall be capped against contamination.
g. Compressors and all accessories on the compressor rack shall be factory mounted and
pre-wired to a main circuit breaker control panel with individual circuit breakers wired to a
main breaker disconnect requiring a single power connection. All wiring shall be run
inside a code approved raceway.
h. Vendor shall furnish and install main power lines to control panel and coils in accordance
with factory supplied wiring diagrams and local codes.

6.21 Cutting

Vendor shall include all alternations to walls, floors and ceiling necessary for work, except as
otherwise shown or specified, accomplished in a manner satisfactory to the Client / Consultant.
Holes through structural beams shall be prohibited unless written approval has been granted by
the Client / Consultant.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 20 OF 27

6.22 Testing and Inspection

Vendor shall notify the Owner / Consultant in advance when a test is being made and ready for
inspection.

a. Tests are to be accomplished as follows:

i. Charge the systems with refrigerant through the port of liquid shut off valves of the
receivers to a suitable pressure of as per vender recommendation.
ii. Add dry nitrogen, the supply of which shall be equipped with a pressure regulating
valve to provide the specified pressure.
iii. Carefully test all joints for leaks using either a Halide torch or an electronic Halogen
leak detector.
The client /Jacobs shall approve all tests.
b. Precautions shall be taken to disconnect the low-pressure controls for protection of the
bellows during testing.
6.23 Evacuating System

a. The vendor shall advise the Client when the evacuation of the system is to start, so the
above procedures can be checked.
b. Evacuation shall be with vacuum pump with an indicating gauge registering vacuum in
microns. Pump shall be connected to the system with a 5/8 (16mm) O.D. line or larger.
c. Evacuate both high and low sides to 500 microns. Break the vacuum with refrigerant to 0
psig evacuate high and low sides to 100 microns; and then break vacuum to 1 psig with
the refrigerant to be used in the system.

6.24 Charging and Lubricating System

a. Charge the system with the refrigerant specified.

b. The manufacturers requirements for lubrication shall be checked and followed before the
operation of fan and pump motors, and / or associated equipment.

6.25 Systems Start Up

a. All system shall be started-up and checked for proper operation at temperatures
specified in the Refrigeration Schedule, when notified by Client / Jacobs.
b. Review the systems, operation, maintenance, emergency procedures and proper service.
c. Provide a competent serviceman who shall remain for a minimum of 7 days during the
start of operation.

6.26 Instrumentation and Controls

a. The vendor shall provide microprocessor-based control fan filter unit system and shall
control, monitor and record all aspects of cold room operation. The cold room operation
shall be fully automatic.
b. A control panel for each cold room shall be located outside the cold room, next to the
door. It shall house separate temperature, digital temperature displays, high / low
temperature transmitters. The control panel shall be lockable. All detector type sensors.
RTDs shall be two (2) wire, 100/1000 ohm platinum, with an accuracy of 0.5% at 32F.
Each RTD shall be furnished with an RTD transmitter mounted integrally. The
transmitter shall be a two (2) wire device, producing a linear 4 to 20mA DC output
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 21 OF 27

corresponding to the required temperature span. The output error shall not exceed 0.1%
of calibrated span. Temperature switches shall be direct probe, copper and have a
repetitive accuracy of 0.2% of span. The sensors shall include removable protective
membrane filters and air velocity shields. Sensors shall have a range of 0 to 100%, with
an accuracy of plus 2% of full scale over an operating temperature range of minus 22 to
120F. A transmitter located at the sensor shall be provided to convert the sensor output
to a linear 4 to 20 mA DC output corresponding to the required humidity span. The
output error shall not exceed 0.2% of calibrated span.
c. Data loggers shall be provided with each cold room. All data loggers shall be connected
to DAS (Data acquisition system which is a centralized monitoring station) to monitor data
of cold rooms. Vendor should be responsible for Interfacing with DAS. MODBUS output is
required from data logger for interface with DAS system. If MODBUS output is not
available from data logger, then vendor to include card required to do interfacing with
DAS system. Cold room data logger (no. of temperature probes shall be minimum 10 and
quantity may increase based on area of cold room as approved by Jacobs / Client)
should be integrated to the DAS system & data logger should be multi-channel inputs and
single display/web client facility included with documents and proper calibration of the
instrument is required.

6.27 Smoke Detector for cold rooms

Addressable type automatic fire alarm detectors required for all cold rooms. The detectors
should be suitable for use in cold room environment. The detectors should be on open protocol
IP based & should be compatible with the Main Fire Alarm & Detection Panel. Vendor should
provide cable connecting points at the cold room for connecting to the Main Fire Alarm panel
loops. Vendor shall provide the no. of detectors as per the requirements of latest edition of IS
2189.

6.28 Tagging

a. Sellers nameplate shall also include the following information:

i. Cold room number
ii. Manufacturers name and address
iii. Manufacturers serial number
iv. Date fabricated
v. U factor

6.29 Fire Retardancy

Insulation contains a fire retardant additive. Panels shall be tested to :

BS 476 : Part 7 Class 1

BS 476 : Part 6 - Index I<12, 1<6
BS4735 : Mean extent burnt 55mm
Mean extinction time 57 secs
Mean burring rate 0.9mm/sec
(Panels shall conform to the requirement of the Building Regulations
(1985) Fire Spread Class O).
BS 5588 : Part 11 Fire precautions in the design, construction and use of
buildings (on application)
BS 4533 : Lummaires (on application) Construction.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 22 OF 27

6.30 Submittals

a. With the proposal Vendor shall furnish the following:

Cold room design criteria including cold room dimensions and tolerances
Description of temperature and control system
Description of refrigeration system for each cold room identifying major equipment
Description of suspended ceiling system, including locations of fans, evaporator coils,
suspended ceiling, filler panels, lights, etc.
Vendors site acceptance test procedures
Heat load sheets.
b. Subsequent to purchase, Vendor shall send to Buyer information and drawings for
Client/Jacobs approval for the following:
Drawings showing the intent of suspended ceiling system for classified cold rooms,
indicating the locations and support details for fans, evaporator coils, filler panels,
lights, and false ceiling. Detail assembly, sealing, and perimeter connections.
Drawings showing attachment details of wall panel to Buyer provided concrete floor.
6.31 Quality Assurance at Site

a. On-site acceptance test shall be performed at site. Any field changes required to meet
this specification shall be implemented, recorded and all documentation updated and
resubmitted to the Client /Jacobs with the quantities stated in the Vendor Data Submittal
Requirements at no cost to the Client.
b. The vendor shall show that cold rooms shall be capable of maintaining within the
specified tolerance, the specified temperature settings over a period of four (72) hours.
The exteriors of the cold rooms, including observation ports and doors, shall be free from
sweat.
c. Testing shall be performed.
d. All calibrated instruments / sensor for testing.

6.32 Performance Criteria

a. If the power failure happens for 10 minutes, the cold room should recover the temp within
10 mins. Same shall be incorporated in the designing of cold room.
b. It the door is opened for 15 mins, the cold room should attain the desired temp within 15
mins of closure of door. Same shall be incorporated in the designing of cold room.
c. Performance testing & Temperature mapping (Empty & full load) shall be included with
following tests.
1) Empty Chamber study test (72 hrs)
2) Loaded chamber study (72 hrs)
3) Pull down study at loaded condition
4) Hold over study
5) Power failure study
6) Door opening study
7) Leakage test
Documentation including DQ/IQ/OQ & PQ included with temperature mapping and the
calibration of the probes at the site is required.
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 23 OF 27

6.33 Commissioning, Testing & Balancing

a. Perform all work necessary to commission the Cold Rooms after completion of the
installation, including testing, adjusting and balancing necessary to certify compliance with
performance requirements of this specification.
b. Provide field calibration of sensors and transmitters.
c. Prepare calibration reports, testing, adjusting and balancing reports, and room
certification.

6.34 List of Approved Makes

Proposed types of equipment and their makes are as under, but the final choice of make shall
be with the client/consultant.

S.No. Description Make

1. Compressor : Copeland / Bitzer / Kirloskar / Tecumsch /

Carrier
2. Evaporator / Condenser : Rinac / Carrier / BSL / Guntner / Patton / Luve

3. Suction and Liquid Line Filters : Danfoss / Sporlan

4. Built-in Electrical Panel (with : ABB / Siemens / L&T

MCB, Single phase preventor
contactor and overload relay)

5. PIR Panel : RINAC / Jindal Mectec / Lloyds / Metecno

6. Cam Operated Spring Loaded : Kason USA / Fermod

Hinges

7. Corner Joints : Angled Joint Covered with PVC Food Grade

Coving
8. Panel Joints : Cam Locks

10. Temperature Sensor : Honeywell / Siemens / ALC / Danfoss

11 Circular chart recorder Yokohama/Thermo/GE

7.0 MODE OF MEASUREMENT

The following measurement code shall apply to this contract:

9.1 Each cold room shall be considered as single unit of measurement purpose.

8.0 ACCEPTANCE TESTS

The Contractor must perform all inspection and tests of the system as a whole and of components
individually as required, under the supervision of the Owner / Consultant, in accordance with the
provisions of the applicable standards and as per load requirements. The following tests are
proposed but shall not be limited to these tests only.
The cold room system has been designed keeping in mind that following tests will be performed by
vendor during the testing stage and on regular basis.
Room temperature
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 24 OF 27

Recovery time
Pull down time

9.0 TEMPORARY PROTECTION DURING TRANSPORTATION

Selected protective shall suit the equipment and also the climatic conditions during transit and
storage (e.g. high humidity, extreme cold, rapid temperature changes, etc.)

If the manufacturer considers that his equipment should not be stored in the packages or crates
used for transportation, this shall be stated on the advice note and the boxes shall be painted with
a bright yellow band at least 75 mm (3 inch) wide.

Bare metal surfaces of critical nature, like machined surfaces, shall be protected against
mechanical damage after coating with appropriate protective lubricating grease.

External surfaces of mechanical equipments and electrical motor shall be prepared and finish
painted in accordance with the suppliers normal standard.

Bearings normally oil lubricated shall be filled with an appropriate protective oil to match the
lubrication oil. Bearings normally grease lubricated shall be packed with appropriate grease.

The method employed to prevent damage to bearings due to vibration and shocks in transit shall
be submitted for approval by Client/Consultant.

The recommendations indicated above are of general nature only and supplier shall follow the
specific instructions and safety recommendations of the manufacturers of any protective medium
selected. These recommendations shall not absolve the supplier from his responsibilities.

10.0 REGULATORY REQUIREMENTS

(a) All Performance Qualification documents for all equipment/system to ensure regulatory
compliance.
(b) All manuals / test certificates of various products from manufacturers.
(c) All material certificates.
(d) As built drawings of the systems (Cold room, refrigeration system, drain piping electrical
wiring).
(e) Performances test certificates to ensure that installation is as per the design.
(f) Any other assistance that may be required for obtaining regulatory approval.
(g) Test certificates of all equipment, ancillary materials and instruments from competent test
labs (decision of consultant/client is final).

11.0 VALIDATION DOCUMENTATION

Manufacturers competent representative to be present during commissioning and during

validation tests to demonstrate the (trouble free) working of the individual components and controls
and sensors of the cold storage/freezers, along with all committed parameters.

It shall be the responsibility of the contractor to obtain validation from the Client / Consultant,
including all necessary co-ordination, documentation and related activities.

Complete Validation (Design Qualification /Installation Qualification /Operation Qualification

/Performance Qualification) & validation documentation for the cold room work as per Client
/Consultants requirement & meeting regulatory requirements of USFDA / MHRA/ Schedule M and
EU.
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TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 25 OF 27

12.0 GUARANTEE

12.1 Mechanical Guarantee

Mechanical guarantee shall be for proper design, workmanship and material of construction for all
manufactured as well as bought-out items.

Vendor shall give mechanical guarantee against defective materials and workmanship for the
complete scope of supply for a period of 12 months from the date of supply or 18 months from
the date of commissioning. Any parts found defective during guarantee period shall be repaired /
replaced by vendor free of cost.

12.2 Performance Guarantee

Vendor shall give performance guarantee of all the equipment for proper and satisfactory
operation & as per performance criterion given in specification.

13.0 SPECIAL REQUIREMENTS

Vendor should take specific note of following to avoid any communication gap.

i. Vendor shall submit following documents with the offer :

a. List of similar nature jobs executed and commissioned. (Also indicate tons of
refrigeration and job value).
b. Organogram for this job.
c. CV for key personnel, who will be assigned for this project.
d. List of items for which test lab certificates will be submitted.
e. Details of service centre nearest to the site.
f. Refrigeration load calculation & equipment selection.
g. Execution Plan for detailing, procurement, supply, installation, testing,
commissioning, performance testing and validation as per proposed schedule.
h. Completely filled tech data in the specified format.
i. Catalogue and tech data of equipment / system offered.
j. Priced spare parts list required for next 5 years
k. List of consumable with there cost & frequency(duration they need to be
replaced/changed)
ii. Vendor shall visit the site, meet the client and see their existing facility and well
understand the requirement of client before quoting. Vendor has to arrange all resources
for timely and smooth completion of project.
iii. Any activity/equipment not covered in the tender but necessary for successful execution
of the job shall be included in the offer and highlighted.
iv. All software / hardware used shall be duly licensed for this job.
v. The total system & components shall be tropicalised and suitable for weather conditions
given in the tender.
vi. All relevant documents/literatures/drawings etc. shall be submitted with the offer.
vii. Vendor shall carryout all coordination activities with client/consultant/other sub-vendors
like electrical contractor, piping contractor, civil contractor, false ceiling & wall Partition
contractor, validation team etc.
viii. Vendor shall submit FAT Protocols for approval by Client / Consultants.
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PAGE 26 OF 27

ix. Before the despatch of equipment FAT shall be carried out at vendors works as per
approved protocols jointly by Client / Consultants and vendor.
x. SAT shall be done at site during Performance Qualification.
xi. Complete Validation (Design Qualification /Installation Qualification /Operation Qualification
/Performance Qualification) & validation documentation for the cold room work as per Client
/Consultants requirement & meeting regulatory requirements of USFDA / MHRA/ Schedule
M and EU.
xii. Vendor will make their own arrangement at site for covered storage of panels and
equipment.
xiii. All makes shall be as per List of Approved Makes only alternative makes are not
acceptable.
xiv. Test certificate of all equipments, ancillary materials & instruments from competent test labs
shall be supplied by vendor.
xv. During the guarantee period (after handing over) vendor shall provide adequate skilled
manpower at site to ensure maintenance of inside design conditions. After sales service
shall be provided with in 24 hours
xvi. Regarding any contradiction in specification/standard / any other data given in the tender,
client/consultants decision shall be final.
xvii. If the system provided by vendor fails to meet guaranteed performance parameters, vendor
will make necessary modifications at their own cost and risk to achieve the guaranteed
parameters within shortest possible as per Client and Jacobs.
xviii. No price implications shall be entertained for variation in capacity of any equipment and
sizing of cold room within +10% of design parameter. No minus percentages are
acceptable. (Vendor to submit design parameters along with the offer in the basis of
URS/Arch. Drawings.)
xix. Vendor shall accept that rate of any missing item can be derived from other similar item in
the Schedule of Quantities by proportionally adjusting the rate. Final decision regarding the
same shall lie with Client / Consultant.
xx. Vendor shall check feasibility of installation of all equipment or part of system in the given
space in coordination with client/consultant. Vendor shall check these before ordering their
equipment. Any changes at the site shall be born by contractor. Vendor should ensure site
requirement before actual fabrication of any component.
xxi. Noise level of any equipment shall not be more than 60 db at 1m distance from equipments.
xxii. Provision of cranes, hoist, scaffolding and other necessary arrangement for installation of
system shall be included in the offer.
xxiii. For items which are not quantified by vendor / sub vendor (mentioned as Lot) no extra claim
will be entertained due to changes by Client / Consultant during drawing / Design approval
and / or site installation should be accommodate by vendor.
xxiv. Vendor shall take approval of all samples before procurement / installation.
xxv. Price of all goods shall be inclusive of all the accessories as asked along with the
equipment. No separate price will be given for the same & priced shall be given only in
specified BOQ format only.
xxvi. Vendor will furnish all technical details like GA drawings, Control wiring diagram, Electrical
SLD, technical data, and samples for each component / equipment of HVAC system for
approval from client / consultant before installation.
PROJECT NO. 44QS1701 SPECIFICATION NO.: 44QS1701/H.02/0003/A4
TITLE: SPECIFICATION FOR COLD ROOMS REV.NO./ISSUE DATE: A/23.04.2015
PAGE 27 OF 27

xxvii. Fire Sprinkler shall be installed in cold room by piping vendor. Close co-ordination between
piping and cold room vendor required. Complete sealing in cold room panel shall be done
by cold room vendor.
xxviii. Proper Supporting arrangement, cable tray etc. for refrigerant piping / drain piping / cabling
shall be included in offer (between indoor and outdoor unit)

14.0 DEVIATION

All deviations to the specification, scope of work should be highlighted in Confirmation to

Compliance of Requisition sheet only. Deviation in any other form, in another place shall not
be considered and it will be presumed that this offer is inline with tender.

15.0 ATTACHMENTS

Documents

S. DOCUMENT NO. DESCRIPTION

NO.

1. Annexure I Cold Room Design Parameters

2. Annexure II Schedule of Quantity and Prices
(44QS1701/H.03/0003/A4)
3. Annexure III Technical Data Sheet for Cold Storage

4. -- Electrical Specification

5. -- Vendor document requirements

6. -- Confirmation of Compliance Sheet

7. Client Documents and Training Requirements

8. Glimpse of tests to be filled by vendor

9. -- Instructions to Bidders for Quoting

Drawings

S. DOCUMENT NO. DESCRIPTION

NO.

1. 44QS1701/H.01/0094/A0 Cold Room Layout Ground floor

2. 44QS1701/H.01/0095/A0 Cold Room Layout First Floor

3. 44QS1701/H.01/0096/A0 Cold Room Layout Second floor