Online Condominium House Management System 2017

Chapter One
1 Introduction
Now a day, most people are having familiarity with computer and computer based applications.
Many organizations and individuals have their own computer based applications for the purpose
of running their business, to perform different activity. The aim of this project is to develop an
online condominium house management system in Arbaminch city. Currently, the office/agency/
process data manually, and this manual processing system has many drawbacks. Hence with a
gear of solving these setbacks we are going to develop an online condominium housing
management system. After completion the project is expected to solve the problems that are
affecting the condominium housing development agency offices. Since it is an online system it
will reduces costs, time to travel to the offices, work overload and it also minimizes the space
used to store the data. Besides, it enables applicants online registration, search, update applicants
data, online drawing lottery, and placement and register finished condominium houses.
1.1 Background information of the Organization
Arbaminch town is found 505 kilometers far from the capital city of Ethiopia. It is one of the
towns in SNNP having different culture and is center of tourism in the region and has its own
administration structure to organize, control and manage the local communities. The Ethiopian
government is trying to solve shortage of house for the low-income community living in the
urban area. One solution for this shortage program of condominium housing development
project.The Arbaminch condominium hosing development agency was established 1999 E.C and
it has four sites in the city Museum sites, Medhnialem site, Limat sites, and Ethio fishery site.
From 1999 E.C to 2002 it build house around 1010 and give to the Arbaminch city resident.
Currently the Ethio fishery sites and Limat site are under the control of Arbaminch University.
Mission
Provision of affordable housing for low and medium income of the city inhabitant and
ensuring resident security.
Improve the leaving standard of Arbaminch city resident by expanding employment
creation.
Provide premium condominium and commercial units that will be result to enhanced
value of the clients lives resources and overall business.
Improving small industries to big industries.
Provide best condominium and commercial units that will be result to improved value of
the clients lives resources and overall business.
Vision
To make the work flow accountable and transparent.
Working with planning is the core of successfulness.

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We stands for government and community wisdom and resources is

Realizing the development of complimentary, prosperous and internationally competitive urban
centers, which are centers of development, models of democracy, generate development and
deliver efficient services to their inhabitants and ensure their livability through plan led
development.
1.2 Background of the project
We are trying to do the system which can solve all the problems within the current condominium
house management work flow which held due to the manual system. We have considered all the
problems within the system to come on solution. We realized all the problems in the system, we
viewed solutions to those problems and we collected data in many ways about the existing
system, we also used many methodologies to get facts about the system. We will also use
different hardware and software tools to develop this project. According to our consideration the
system we have to develop can solve the problem of the organization .Our team select this topic
because of no more research worked on this area and also our country focus on this for support
low level income society. We are interest to do this system because of condominium house build
increase rapidly within population growth, and also reduces work load of employees, to make the
work flow of the organization simplify and transparent way. Some times in manual process there
is a possibility to get errors like reserved class and unreserved class. To overcome these
difficulties.
1.3 Team Composition

Project Title Online Condominium House Management System

Prepared By NO. Name ID.NO Email/Mobile Responsibility

1 Amanuel kinde RAMIT/1638/07 0964019527 Team Manager

2 Girma sebsibe RAMIT/1753/07 0949240789 Programmer

3 Dereje Buruse RAMIT/1700/07 0926655722 Analysis

4 Bereket Mengistu RAMIT/1664/07 0966896108 Designer

5 Ekram Mensur RAMIT/1719/07 0935967618 All activity

Date Friday, December 1, 2017

Advisor Mr. Jay Abeleta

Examiner Mr.

Table 1.1 Team Composition

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1.4 Statement of the problem.

Currently the office is using manual system in its day to day activities which has many problems.
These problems are:-
Difficulties in availability of units in condominium house:-Since they do manually its
difficult to know the occupied class and unoccupied class surely.
Records, information are done manually there are a lot of documents in the office its hard
to manage such huge data manually.
Difficult to track the data redundancy:-Since there is no organized database there is
problem of giving more than one house for a single person.
Lack of accuracy and loss of document:-Since registration is handled manually there is
chance of getting two houses for single family like husband and wife and also loss of applicant
and contractor data.
Lack of security:-Since the office use manual system, the mechanism of data handling is
unsecured.
The manual lottery system is not accurate.
Difficult to search applicant data.
Difficult to update applicant data.
The notification and announcement is based on notices board.
The manual system takes time.
No system notification when the contractor finish the house.
1.5 Objective of the project
In this project we can specify the objective of the project as general objective and specific
objective.

1.5.1 General objective

The general objective of this project is to develop Online Condominium House
Management System for Arbaminch city.

1.5.2 Specific objective

The specific objectives of this project are: -
To create database system for the record management.
To secured the system by encryption algorithm.
To develop an algorithm for the lottery system of condominium distribution.
To design the system that will solve the current problems and provide reliable
functionalities.

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To analysis the manual existing system.

To notify the winner by email and post news and event on the websites.
1.6. Feasibility study
Once the problem is clearly understood, the next step is to conduct feasibility study which is
high-level capsule version of the entered systems and design process. The objective is to
determine whether or not the proposed system is feasible. The five tests of feasibility have been
carried out:-

Operational feasibility
Technical feasibility
Economic feasibility
Behavioral/political feasibility
Schedule feasibility

1.6.1 Operational feasibility

It determines how the proposed system will satisfy the need of Arbaminch city condominium
house development agency, and it also offers Secure, accurate and efficient system
to the organization. The system which we will develop is also compatible to
all operating systems and web browsers. By conducting operational feasibility study we
examined whether the new project will attain its desired objective, we also understand the degree
to which the proposed system will likely solve the problems, so in this study we identify that
operational feasible that the system is user friendly, easy to access. It can be run in any operating
system. So our proposed system is operationally feasible.
1.6.2 Technical feasibility
Our proposed system was evaluated from the technical point of view. It is planned to implement
the proposed project using PHP programming language. It is evident that the necessary hardware
and software are available for development and implementation of the proposed project and
hopefully we will develop successfully by using our academic knowledge in this case these
project is technically feasible.

1.6.3Economic feasibility

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As part of this, the costs and benefits associated with the proposed project compared and the
project is economically feasible only if tangible or intangible benefits outweigh costs. The system
development costs will be significant because only one pc enough and also the software are we
can get freely, so the proposed project will be economically feasible
1.6.4 Political feasibility

Our system either directly or indirectly it is not related with politics of the country. The main goal
of the system is to be cost benefit, get satisfaction from resident and provided quality service. By
considering the benefit that we accrue, and totally the system does not have contact with political
view.
1.6.5. Schedule feasibility

There might be many constraints that enforce the project schedule to unexpected way. The
system development team at the beginning could not foresee any reason as to why a successful
system will not be delivered within the time frame that is limited before. However, there were
some obstacles. The occurrence of some obstacles was unavoidable but, we undertook them
efficiently as they appear. Generally we dived the time according to the below grant chart.

Table 1.2 Task and schedule

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Cost of the project

No. Type Quantity Unit Price(in Birr) Total price (in Birr)

1 Paper 1 packet 100 100

2 Pen 5 5 25

3 Flash 1 200 200

CD-R 2 8 16
4 Copy 100 0.5 50

5 Desktop computer 1 6000 6000

Laptop 1 12500 12500

6 Print 100 1.25 125

Total 19016

Table 1.3 Cost estimation of the project

1.7 Significant of the Project

This document aims to give a brief description about the condominium house
management System. Accurate, timeliness, reliable, secured, relevant and valuable
data are needed for condominium house management in all dimensions. This project
will reduces work overload of condominium house development office workers.
Make the work environment favorable, information dissemination from agency
to applicant/resident easily.
The system will helps the Arbaminch city Condominium house development
office workers to handle the applicant effectively and supports the smooth
functioning of the business.
The system increase document preservation without need of large area.
Fast accessibility of stored data and saving of resource.

1.7.1 Scope of the project

The system focus on online condominium house management system will cover only in
Arbaminch city and will perform the following activities:

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Registration of resident: the proposed system will register full information of Keble
resident that help the resident in order to be applicant for condominium house.
Online registration of applicants:-The proposed system will registers all the applicant
information that is used to get the condominium house.
Register finished condominium houses:-register the finished condominium houses that
are found in different sites. Besides, it helps to know the number of applicant relative to
the number of finished condominium house.
Update applicants data: It updates the applicant information when needed.
Search applicants data: To search applicant data within short period of time.
Draw Lottery: The draw lottery helps to identify the applicant that gets the condominium
house. This is used because the number of finished house is not balanced with the number
of applicant.
Notification:-those applicants who have own lottery houses are not expected to come to
the office. Notification will be done by simply login to their account and search winning
status by using resident id as a primary key.
Control applicant payment status:-Bank administrator can controls the applicant
payment status regarding condominium house from prepayment to until the applicant
finish the payment by just making a connection with the Condominium house
administrator.
Contractor:-it allow to register contractor.
Post auction:-the housing manager can post auction to get contractor from everywhere in the
country. The system selects the contractor based on the experience they have, the amount of money
the needed to construct and the amount of time needed to complete the construction

1.7.2 Target beneficiaries of the system

After the development of this project the office directly beneficial from this system because it can
reduce cost, time workload of the employee.
1.9 Methodology
1.9.1 Data source
In order to gather the relevant data, we use both primary and secondary data sources way of data
collection so that it will help us to study the system.

1.9.1 Fact finding techniques

Primary data collection:

1. Observation: -Observation is common methods of scientific research to collect the data. Enables us
to list out the existing system problems and, since it is what we see or observe in reality.

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2. Interview Interview is particularly useful for getting the history behind the participants experiences.
We used interview to get information about the existing system for developing our project. The interview
was conducted on the head of city Condominium house management office.

3. Document Analysis:-Document analysis is used to understand how the system is working. We used
this method to know all about the offices mission, vision, function and overall of their work in short and
brief.

Secondary data collection:

We will also use different forms and relate documents used by the organization in processing
their work flow.

1.9.3 System Analysis and Design

In this project the team will use object oriented system development methodology (OOSD) and it has two
phases.
1.9.3.1 Object Oriented Analysis (OOA)
During this phase the team used to model the function of the system (usecase modeling), find and identify
the business objects, organize the objects and identify the relationship between them and finally model the
behavior of the objects.
1.9.3.2 Object Oriented Design (OOD)
During this phase the team will reflect the implantation environment, model object interactions
and behavior that support the use case scenario and finally update object model to reflect the
implementation environment. We used OOSAD because of the following important features: -
Increase reusability:
The object oriented provides opportunities for reuse through the concepts of inheritance, polymorphism,
encapsulation and modularity.
Increased extensibility:
When we want to add new feature to the system we dont need to change the entire application class.
Improved quality:
Quality of our system must be on time, on budget and meet the expectation of the users of our system
improved quality comes from increasing participation of users in the system development.
Financial benefits:

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Reusability, extensibility and improved quality are all the financial benefits, because they led to the
business benefits of the object- oriented from the point of view of the users, the real benefits are if we can
build system faster and cheaper.
Reduced maintenance cost:
Software organizations currently spend significant resources maintain operating system so the object
oriented development methods help us to overcome these problems.

1.9.3.3 Overview of the project phase

Our system can have the following system development life cycle which helps to
develop our system step by step. The diagram below show the software
development life cycle.

Proposal
Writing

Analysis
Installation
and Testing

Design

Implementation

Figure 1. Software development life cycle

1.9.4 Development Tools

For implementation of this system, we follow the common project development
Processes Requirement elicitation, Designing, implementation, verification and
maintenance. We will use generic designing tools such as Microsoft Visio 2003. We use
the following software tools for implementation of the system.

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Activities Tools/programs to be used

Platform Microsoft windows

Editors Notepad ++,Dreamweaver

Browsers Chrome , Mozilla Firefox

Client side coding HTML/XML

Client side scripting Java scripting

Server-side scripting Php

Database server Mysql

Web server Apache

Documentation Ms word,Microsoft viso

Presentation Ms power point

Scheduling Ms Visio

Table 1.4 Development Tools

1.9.5 Testing Procedures

The team will perform two types of testing procedures for its functionality and meeting our aim.
These techniques are black box testing and white box testing.

1.9.5.1 Black box testing

To test our project, the tester may use black box testing, if he/she has not enough time to check
internal modules or codes. By looking only input /output or user interface, the tester can test our
systems functionalities without looking the internal code.

1.9.5.2 White box testing

In this type of testing, skilled man in different programming languages tries to test the logic of
our project. If the person who tests the system is not skilled, it is difficult to understand our

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systems functionality. If any failures occur while testing the project in all of the above testing
methods, the team will take immediate correction where this fault occurred before jumping to
next work. So, that it will meet the goal.

1.9.7 Limitation of the project

Our system is limited only in the process condominium house management of the Arbaminch city
and our system may not automate fully because our system does not include online payment for
applicant who wants to register to get house.
Reference
1. Benjaminsen, T. and Lund, C. (Eds.) (2002). Securing land rights in Africa. The European Journal of
Development Research, 14, (2), 11-30.
2.Bihon, K. (2007). Housing for the Poor in Addis Ababa. Addis Ababa. Retrieved on July 4, 2010 from
http://www.lth.se/fileadmin/hdm/alumni/papers/sdd2006/sdd2006-12.pdf
3. SYSTEM ANALYSIS AND DESIGN 8thedtionkennethekendall and julee.kendall
4. Ambler, Scott (2001) The Object primer: The application Developers Guide to Object Oriented and
the UML.2nd rev. Ed England: The Cambridge University Press.
rd
5. Massimofelici (2011) 3 edition object oriented ANALYSIS AND DESIGN OF SYSTEM 10.

Websites/portals
1.http://msdn.microsoft.com/en-us/library/dd409393.aspx
2.http://www.sourcecodester.com/php
3. http://www.w3schools.com/php/php_mysql_intro.asp

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