Documente Academic
Documente Profesional
Documente Cultură
CONTENTS PAGE
Pg 1 of 16
INTEGRATED MANAGEMENT SYSTEM
All 3 standards have a similar structure which enables integration. Many requirements within
ISO 14001 & OHSAS 18001 are very similar.
1. The IMS covers all activities of the organisation from operations to support activities.
Eg. from tendering to execution to handover of completed works to defects liability
stage.
3. Process Planning – identify key processes, monitor and manage key processes.
Implement process approach and PDCA (Plan-Do-Check-Act) cycles.
4. Data Collection & Analysis - of data pertaining to customers, suppliers, product &
process, impact and risk analysis. This enables top management to make effective
decisions based on analysis of the data.
Pg 2 of 16
INTEGRATED MANAGEMENT SYSTEM
2. Take steps to control and manage those significant aspects / hazards or risks. For
example:
- Establish Env/OHS management programmes
- Set Env/OHS objectives and targets to reduce impact and risks
- Determine the operation control measures to eliminate / prevent / mitigate
these impacts and risks
3. Establish operation controls for the activities to ensure that they are carried out under
controlled conditions:
- Operating criteria
- Procedures / work instructions
- Monitoring of these processes
Pg 3 of 16
INTEGRATED MANAGEMENT SYSTEM
1. ISO 9001 covers all activities of the organisation from operations (eg. tendering,
operations, handover, DLP) to support activities (training, purchasing, filing and
record maintenance).
3. Process Planning & Approach – Need to identify key processes, monitor and manage
these key processes. Implement a process approach and adopt the PDCA cycle in
every process.
4. Customer Focus – Must know what the customer requirements are. May come in
form of specifications, drawings, instructions, standards and codes (where applicable),
etc.
8. Documentation Requirements:
a. Quality Policy & Objectives
b. Quality Manual
Pg 4 of 16
INTEGRATED MANAGEMENT SYSTEM
Clause headings:
1. Scope
2. Normative Reference
3. Terms & Definitions
4. Quality Management System
5. Management Responsibility
6. Resource Management
7. Product Realisation
8. Measurement, Analysis & Improvement
Clause 1 - Scope:
a. Generally :
- To consistently meet customer and applicable regulatory requirements.
- To enhance customer satisfaction with continual improvement and assurance
of conformity.
b. Application :
- Applicable to all types and sizes of product / service based organisations.
- Exclusions limited to Cl. 7 requirements only.
Pg 5 of 16
INTEGRATED MANAGEMENT SYSTEM
Pg 6 of 16
INTEGRATED MANAGEMENT SYSTEM
1. Customer Focus
2. Leadership
3. Involvement of People
4. Process Approach
5. System Approach to Management (system is a set of interrelated processes)
6. Continual Improvement
7. Factual Approach & Decision Making
8. Mutually Beneficial Supplier Relationships
Network of Processes
The entire ISO 9000 system is based on the PDCA (Plan-Do-Check-Act) where:
P = Cl. 4, 5, 6
D = Cl. 7
C = Cl. 8
A = Cl. 8
Each process implementation should also be guided by the PDCA cycle.
Pg 7 of 16
INTEGRATED MANAGEMENT SYSTEM
The above cost savings are NOT immediately gained at the beginning of EMS
implementation.
Pg 8 of 16
INTEGRATED MANAGEMENT SYSTEM
ISO 14000 EMS is about knowing and understanding what exactly we are doing and how
these activities impact on the environment and implementing the necessary controls on these
activities.
Method:
Select an activity Identify its environmental aspects Identify its environmental
impacts Evaluate significance of impacts
Pg 9 of 16
INTEGRATED MANAGEMENT SYSTEM
b. Business concerns such as potential regulatory and legal exposure, difficulty and
cost of changing impact, effect of changes on other activities and processes, effect
on public image, etc.
4. Establish operation controls for the activities to ensure that they are carried out under
controlled conditions. Eg. operating criteria, procedures / work instructions,
monitoring of these processes. The key characteristics of processes associated with
significant impacts shall be monitored. The monitoring devices shall be calibrated.
5. Have procedures to deal with emergency situations eg. accidents / incidents, spillages
of chemicals, fuels, etc. Need to be proactive in determining “what can possibly go
wrong” and have ready steps in dealing with such situations. Aim to minimise /
mitigate the environmental impacts when such things occur. The procedures shall be
tested periodically and reviewed and revised where necessary, especially after an
accident / emergency.
Pg 10 of 16
INTEGRATED MANAGEMENT SYSTEM
Scope
Normative references
Definitions
EMS Requirements
4.1 General Requirements
4.2 Environmental Policy
4.3 Planning
4.3.1 Environmental Aspects
4.3.2 Legal & other Requirements
4.3.3 Objectives & targets
4.3.4 Environmental Management Programme(s)
4.4 Implementation and Operation
4.4.1 Structure & responsibility
4.4.2 Training, awareness & competence
4.4.3 Communication
4.4.4 EMS documentation
4.4.5 Document Control
4.4.6 Operational Control
4.4.7 Emergency Preparedness & Response
4.5 Checking and Corrective Action
4.5.1 Monitoring & measurement
4.5.2 Nonconformance and corrective and preventive action
4.5.3 Records
4.5.4 EMS audit
4.6 Management Review
Concluding Remarks:
Pg 11 of 16
INTEGRATED MANAGEMENT SYSTEM
ISO 14001 does not spell out what you can or cannot do.
Must comply with regulations and legal requirements.
3. Emphasis is on knowing what you do will harm or affect the environment
and have measures to control them.
4. Stresses on continually improving such measures.
5. Certain areas extend to outside of the organisation (eg. to suppliers,
subcontractors)
Pg 12 of 16
INTEGRATED MANAGEMENT SYSTEM
Identify HAZARDS
Control RISKS
Improve PERFORMANCE
2. Understanding the hazards in your activities and their associated risks and determine
if those risks are tolerable. A Risk Assessment is carried out based on set criteria.
Hazard Identification to consider the source of harm, who or what could be harmed
and how the harm could occur. Hazard identification shall include routine and non-
routine activities and should be done on a brainstorm / team approach.
Pg 13 of 16
INTEGRATED MANAGEMENT SYSTEM
Risk – How likely can things go wrong (likelihood)? How serious can it be if it did
go wrong (severity)?
Risk = Likelihood of harm x Severity of harm [a combination of “likelihood” and
“severity”]
Risk Assessment - is to determine if the risks are tolerable or further control measures
to contain the risks are required. It also requires the consideration of legal/regulatory
requirements. It shall be done with consideration for the safety/control measures
already in place.
3. Take steps to control and manage those risks which are significant by:
a. Setting objectives to reduce risks.
b. Establishing management programmes to achieve the objectives. The MP is
used to achieve objectives and targets and shall include the identity of person
responsible for it, the means to achieve it and the time frame to complete it.
c. Determining & implementing operation control measures to eliminate /
prevent / mitigate these risks.
4. Establish operation controls for the activities to ensure that they are carried out under
controlled conditions. Eg. operating criteria, procedures / work instructions,
monitoring of these processes.
Pg 14 of 16
INTEGRATED MANAGEMENT SYSTEM
1. Scope
2. Reference Publications
3. Terms & Definitions
4. OH&S Management System Elements
4.1 General Requirements
4.2 OH&S Policy
4.3 Planning
4.3.1 Planning for hazard identification, risk assessment & risk
control
4.3.2 Legal & Other Requirements
4.3.3 Objectives
4.3.4 OH&S Management Programme(s)
4.4 Implementation and Operation
4.4.1 Structure & responsibility
4.4.2 Training, awareness & competence
4.4.3 Consultation & communication
4.4.4 Documentation
4.4.5 Document & Data Control
4.4.6 Operational Control
4.4.7 Emergency Preparedness & response
4.5 Checking and Corrective Action
4.5.1 Performance measurement & monitoring
4.5.2 Accidents, Incidents, Nonconformance and corrective and
preventive action
4.5.3 Records & record management
4.5.4 Audit
4.6 Management Review
Pg 15 of 16
INTEGRATED MANAGEMENT SYSTEM
Do’s:
a. RELAX…Auditors aren’t supposed to pick on your “mistakes”; they are here to see if
the management system is in working order. They are looking for positive evidence
of compliance and conformity.
b. Be prepared. Ensure all the documentation and records are in order and updated
about a week prior to Audit.
c. Understand the requirements in your area of work and requirements within the
Standard and IMS Manuals. It’s not an exam.
d. Ensure files are properly labelled and identified. It’s really for your own convenience
when you need to quickly retrieve a document, than a show for the auditors only.
e. Be punctual, friendly, courteous and attentive to the auditors.
f. Pay close attention to questions asked and request for clarification, if necessary. It’s
ok to ask the auditor to repeat and rephrase the question. It’s also ok to discuss with
your colleagues before you answer.
g. Be professional at all times.
Don’ts:
a. Don’t panic.
b. Don’t go on the offensive or defensive when questioned; no matter how you feel
about the auditors or the questions asked.
c. Don’t argue or quarrel with the auditors.
d. Don’t argue or quarrel with your colleagues or bosses during the audit.
e. Don’t blame or bad-mouth your colleagues or anyone else during the audit if the
auditor picks up a non-conformity from your area of work.
f. Don’t volunteer information or data unless requested to do so specifically.
g. Don’t offer entire file of documentation to the auditor unless requested to do so. Pick
a good sample and show the auditor.
Pg 16 of 16