Assessment Form 3

IT Infrastructure – Hardware

Is there reliable power source? Yes

No
Assessment How would you asses power
reliability?
 99% - less than 5 minutes summarised
power failure during working day
 90% - less than 1 hour summarised power
failure during working day
 75% - less than 2 hour summarised power
failure during working day
 66% - less than 3 hours summarised
power failure during working day
 50% - less than 4 hours summarised
power failure during working day
Is there a backup power generator? Yes
No
Is there a dedicated server room? Yes
No
Is there air conditioning in the server room? Yes
No
Is the access to the server room restricted? Yes
No
Is there UPS (battery backup) in the server Yes
room? No
Are there any document scanners available? Yes
No

IT Infrastructure – Network

Is there dedicated network connection (not Yes

internet) to other MDAs? No
How would you assess connection reliability?
 99% - less than 5 minutes summarised
downtime during working day
 90% - less than 1 hour summarised
downtime during working day
 75% - less than 2 hour summarised
downtime during working day
 66% - less than 3 hours summarised
downtime during working day
  50% - less than 4 hours summarised
downtime during working day
 More than 50%
Is there internet connection available? Yes
No
How would you asses internet connection
reliability?
 99% - less than 5 minutes summarised
downtime during working day
 90% - less than 1 hour summarised
downtime during working day
 75% - less than 2 hour summarised
downtime during working day
 66% - less than 3 hours summarised
downtime during working day
 50% - less than 4 hours summarised
downtime during working day
 More than 50%
Is there a LAN (Local Area Network) available? Yes
No

How is the LAN implemented? Ethernet

Wi-Fi
Ethernet + Wi-Fi
Other
IT Infrastructure – Software

Is there any directory service implemented? Active Directory

(eg, Microsoft Active Directory to check the LDAP
password and allow access) Novel eDirectory
Lotus Domino
Other
Is there a local mail server Yes
(SMTP/POP3/IMAP/Exchange)? No

What operating system is installed on laptops Windows 2000

and desktops? Is it licenced? Windows XP
Windows Vista
Windows 7
Windows 8
Linux
IOS
Other
What operating system is installed on Windows Server 2000
servers? Windows Server 2003
Windows Server 2008
Windows Server 2012
Linux
IOS
Other
What kind of office software suite is used? Microsoft Office
Include version in the answer. Microsoft Works
Open Office
iWork
Other
Is there any scanner software licences
available? Please provide software name and
version.

Is there any character recognition software

available (OCR/ICR/OMR)? Please provide
software name and version.
Additional information for business systems/electronic records

Name of system/ programme/ application (eg,

for payroll, financial management, etc) used to
create or hold the records
Hardware and software environment
(including versions)
What is the business/ operational purpose of
system?
Briefly describe data inputs and sources
(including forms)

What are the major outputs (reports,

documents, forms, etc)
Add any relevant details about the information
content of records that might be useful in
understanding their value
What information about the records (metadata) is captured by the system? Use tick box below

Unique record identifier

Related entities (eg, linkages with
other records within or outside
system)
Versions
Change history
Access permissions
Document Type
Add other information useful to
assessing the integrity of the records
(eg, controlled vocabularies ….

System administrator (name, position)

System maintenance (by whom)
Availability of system documentation (user,
administrator, technical, programme code)
Are original versions kept of records, or only Originals kept
regularly updated versions? Tick box on right. Updated versions
only
Are all changes tracked and logged so it is Yes
possible to establish all changes that have No
been made by whom, when?
Is there a migration/upgrade strategy? If yes, Yes
please specify. No