4.

0 INTRODUCTION TO ADMINISTRATION PLAN

DEFINITION

 According to Mary Parker Follet, management is “the art of getting things done
through other people”.

 It’s also can be defined as a process of planning all the resources efficiently,
organized the resources effectively, leading then controlling the resources.

 Resources refer to capital, man power, technology and materials.

FUNCTIONS OF MANAGEMENT

PLANNING

• A proper planning need to be developed in order to make sure all the

resources is being fully utilized.

• Planning involved goal setting and defining the action those need to be
taken in order to achieve goals.

• Managers that involved in planning require knowledge of the

company, information on the factor of the environment, e.g. economic
condition, good judgment in reducing risk and decision making.

ORGANIZING

• Organizing involves determining the task to be done, who will do them

and how those tasks will be managed and coordinated.

• The manager’s role in this situation is to coordinate the effort of the

workers of different task and create the conditions to find solutions
DIRECTING/ LEADING

• Managers must also be capable of leading their subordinates to work

together to achieve the organizational goals.

• Effective managers must try to understand individuals and group

behavior, de able to motivate and discuss with their subordinates.

CONTROLLING

• Controlling is to identify between planned and actual result, whether

the organization is performing as what had been planned.

• If the organization is not going towards the goal, corrective action

need to be taken in order to adjust the plan to the existing situation
4.1 LIST OF ADMINISTRATION PERSONAL

Position Number of staff

General Manager 1
Administration Manager 1
Financial Manager 1
Marketing Manager 1
Operation Manager 1

4.2. SCHEDULE OF TASK AND RESPONSIBILITIES

General Manager  Planning, leading and controlling the operation of business

 Plan the business objectives, business regulations to achieve
the business goals.
 Monitoring and ensure all activities being accomplished
according to the plan.
Administration  Responsible to ensure the efficiency of the management
Manager work.
 Develop job specification and description.
 Managing office administration and solving problems
relating to administration.
Marketing Manager  Responsible to ensure the efficiency of the management
work.
 Develop job specification and description.
Operation Manager  Responsible for the business operation
 Monitoring and ensuring the business operation being
accomplished according to the plan.
4.3 ORGANIZATIONAL CHART

General Manager

Marketing Operation Admin Manager Financial

Manager Manager Manager

4.5 REMUNERATION POSITION

EPF
Monthly SOCSO Amount
contribution
salary (RM) (2.5%) (RM) (RM)
(12%) (RM)

General
1800.00 216.00 45.00 2061.00
Manager

Operation
1500.00 180.00 38.00 1718
Manager

Financial
1500.00 180.00 38.00 1718
Manager

Administration
1500.00 180.00 38.00 1718
Manager

Total 7215.00
4.4 WORKERS COMPENSATION AND INCENTIVE SCHEME

Compensation and incentives are very important, as the workers play the important role in the

business. They need to be highly motivated. In order to do this, the administration should boost

their morale with benefits and facilities. The benefits are:

1. SALARY

Salary is given to the employees is based on their positions, job description, performance,

qualification and experience. Payment of salaries will be paid on the 30th day of every

month.

2. EMPLOYEES PROVIDENT FUND (EPF)

13% of EPF are compulsory to be given to all employees and staffs. This does not applied

for part-time workers.

3. SOCIAL SECURITY CONTRIBUTION (SOCSO)

SOCSO contribution is determined by using the first category from the Payment SOCSO
table.
4. WORKING HOURS

The business will start at 10.00 am in the morning until 9.00 pm at the night every Tuesday

until Sunday that including public holiday and Monday is off day for our workers. While,

for operation hours for our business will start at 10.00 am in the morning until 10.00 pm at

the night. The maximum working hours for employees is not more than 12 hours.

5. BONUSES

Bonuses will be given to the employees once a year and the amount is based on the profit

gained by the company throughout the year.

6. SICK LEAVE AND MEDICAL EXPENSES

Certificate to approve sickness must be obtained from registered medical practitioners. If

the employee is hospitalized, he or she is entitled to 60 days of sick leave, and wages will

still be paid. Medical expenses will also be borne by the company up to 90 %.

7. HOLIDAY AND LEAVE

In the view of the nature if this business; operates will 10.00 am until 9.00 pm for Tuesday
to Sunday that including public holiday. Therefore, in Monday, we are close as this day is
an off day. All workers will be given a holiday scheme of which they are qualified to take
holiday or not more than 22 days a year. In term of leave, all workers can take up to a
maximum three days a year.
8. INSURANCE

Insurance are given to all workers and staffs, all premises or buildings bought or rented as

well as transportation. This is to secure the properties and as well as our business’s workers

and staffs from all risks.

9. ALLOWANCES

All workers who work overtime will be entitled allowances and will be paid according to

the scheme stated and according to the hours of overtime.

4.5 LIST OF OFFICE EQUIPMENT

COST
ITEM QUANTITY TOTAL
PER

UNIT

1 Computer 6 1500 9000

2 Photocopy Machine and Printer 2 800 1600

3 Telephone 5 100 500

4 First Aid Box 2 130 260

5 Fire Extinguisher 3 300 900

6 Dustbin 6 8 48

7 Broom set 2 10 20

8 Air-Conditioner 3 2500 7500

9 Emergency Light 4 150 600

10 Exit signboard 1 200 200

11 Smoke Sensor 3 200 600

12 Fax Machine 1 450 450

13 Coffee Maker 1 300 300

14 Toaster 1 130 130

Total 22108
List of Administrative Budget Item Quantity Price/Unit Total cost
(RM) (RM)

Office table and chair 5 set 300.00 1,500.00

Computer 2 set 2,000.00 4000.00

File document rack 4 30.00 120.00

Stationery 6 set 20.00 120.00

Air conditioner 2 2000.00 4000.00

Printer 1 300.00 300.00

Total 10,040.00
4.6 ADMINISTRATIVE BUDGET

PARTICULARS FIXED MONTHLY OTHERS TOTAL

ASSETS EXP.

Fixed Assets

Land and Building - -

Office Equipment 10,040 10,040

- -

- -

Working Capital

Salaries 6300 6300

Utilities 350 350

EPF 756 756

SOCSO 159 159

Stationery 120 120

- -

- -

Pre-Operations and Other

Expenditure

Other Expenditure - -

Deposit (rent, utilities, etc) 2,000 2,000

Business registration & Licenses 200 200

Insurance & Road Tax Motor Vehicle - -

Other Pre-Operation Expenditure - -

Total 10,040 7685 2,200 19925