Oracle Applications Financials Interview Questions and Answers (FAQs)

Oracle Applications Financials Interview Questions and Answers (FAQs) OracleApps88
1. What are the different types of value set (or) validation types? Explain each in brief?
The validation types are 8 they are
1. Independent : the nature of segment is independent
2. Dependent : this segment depends on independent segment
3. None : none is free field
4. Pair : pair means range of segments
5. Table : table means calculation purpose
6. Special : special means based on conditions
7. Translatable independent : we use it other than English language
8. Translatable dependent : we use it other than English language
2. Can I increase/decrease the size of value set?

No, only we can increase the value set size but not decrease
3. What are the difference between KFF and DFF?

No. Key Flex field Descriptive Flex field
1 This field is Intelligent Flex field and Mandatory This flex field is optional to capture
and there are 33 KFF in Oracle finance out of the additional information. There is
which accounting structure is the one of the KFF no such limit
in GL module
2 KFF is application Specific DFF is form Specific
3. Cross Validation Rules are Specific to KFF Cross validation are not applicable to
DFF
4. Aliases are applicable to KFF Not applicable to DFF
5. KFF is Inbuilt (Oracle Provides) We have to define DFF.
4.How can we identify whether DFF is allowed for a specific form or not?
The DFF is available to a form where the symbol “ [ ] ” (square bracket) is displayed
5.Explain the difference between flex field qualifiers and segment qualifiers.
Flex Field Qualifier identifies the segment (to which it is assigned) with a specific property.
There are 4 types of flexfield qualifiers that can be assigned to segments, namely,
1. Balancing segment Qualifier
2. Cost center segment Qualifier
3. Natural account segment Qualifier
4. Intercompany segment Qualifier
1 & 3 are mandatory flexfield qualifiers
One Segment can have more than one qualifier not vice versa.
Segment Qualifier identifies the segment values with a specific property.

There are five types of segment qualifiers assigned to Natural account segment qualifier,
namely,
1. Allow budgeting
2. Allow posting
3. Control account
4. Account type
5. Reconciliation flag
Other then above flexfield qualifier others show only two segment qualifiers i.e.
1. Allow budgeting
2. Allow posting
6.What are the components of set of books?

The components of set of books are 3C’s + 6 mandatory accounts + future period
The 3c’s are
1. Chart of accounts
2. Calendar
3. Currency
The 6 mandatory accounts are

1. Retained earnings
2. Net income
3. Suspense account
4. Translation adjustment account
5. Rounding difference
6. Reserve for encumbrance
And Future period
7.What are the different types of set of books?

Two types of set of books
1. Primary set of books
2. Reporting set of books
8.What are different Year types?

Two types of Year types
1. Calendar year
2. Fiscal year
9.What are the different statuses of accounting periods?

The statuses of accounting periods are
1. Open
2. Closed
3. Permanently closed
4. Future enterable
5. Never open
10.Why does an accounting period does not appear in the accounting periods list of values on
the journal entry form?
The periods which have the status of closed, permanently closed and/or never open will not
appear in accounting periods list of values on the Journal entry form.
11.Whether is it allowed for entering negative amount in journal lines?

A) Yes, it is possible but after posting it will be shown in brackets “< >”
12.Is it allowed to reverse, a reversed journal entry?

Yes, it is allowed to reverse journal entry. We can reverse a Journal entry only once.
13.Can I post the reversal entry in before period of actual journal entry?
No, reversal entry should be in current date or future date in the accounting periods of actual
Journal entry.
14.What is the formula for funds available?

Funds available = Budget – Encumbrance - Actual
15.Whether system allows the reversing journal to posted even if the original journal is
posted or not?
Yes, The original journal is posted or not. The reversal entry can be posted. Reversal meaning is
to nullify the particular account balance.
16.How will it display if I use my segment separator in description?

It will appear as “?“ mark
Ex: my segment values are company1, dept1, A/C
We can select the segment separator is “ / “ in value set at the time of journal entry
posting the A/C in between “/ “ is appear ? in description.
17.What do you mean by Translation?

Translation means we can translate actual and budget account balances from functional
currency to Reporting currency. Actual we perform translation for reporting purpose. We need
to define average, period end and historical rates. Average rate will be applicable to expenses
and revenues, Period end rate will be applicable to Assets and Liabilities and Historical rate for
Owners equity. Run translation after we have completed all journal activity for an accounting
period. If you post additional journal entries or change your translation rates after running
translation for a period, you must retranslate. Additionally, if you change the account type for
an account Segment value and want to retranslate your actual account balances, you must re-
enter or change the period-end and average exchange rates for the periods you want to
retranslate.
18.What are the rules for Translation?

Rule for translation
1. Prior period and future period should be open
2. Define Average and Period end rates
We cannot perform translation for the first period.
19.How can I deactivate the segment value?

We can deactivate the segment value by uncheck the enable box of the particular segment value
in value set of the particular segment.
20.What type of accounts will display in list of values while entering retained earnings
account in set of books?
Only Balance sheet items are display like Assets, Liabilities and Owner’s equity.
21.Briefly list the steps for foreign currency journals.

Before entering the foreign currency journals we need
1. Conversion type
2. Conversion rate
3. Conversion Effective date
22.An entire batch was reversed and posted, while trying to reverse and post just one journal
entry in the batch. How can this be corrected?
Leave the wrong reverse entry and reverse all other reversed entries manually and post them.
23.Can a Flex field Qualifies be changed after it has been created?

Cannot change.
24.Can different set of books share the same value set?

Yes, the value set is an independent because the value set is share different set of books.
25.What are the three options available in oracle application with respect to foreign
currencies?
Three options are
1. Conversion
2. Translation
3. Revaluation
01.What are different status in payment batch ?

ANS - Status (Payment Batches window only). Payables displays the status of the payment
batch. Payables displays the status in red if there is an error, for example, if the concurrent
manager goes down during a process.
Suggestion: If you are in the Payment batches window and you want to monitor
the status of a payment batch that is, choose Refresh Status from the Tools menu.
1. Building. Payables is determining which invoices will be paid by each payment
document.
2. Built. Payables has determined which invoices will be paid with each payment
document. You can now review the Preliminary Payment Register, Modify the Payment
Batch, or Format the Payment Batch.
3. Cancelled. You have cancelled the payment batch.
4. Cancelling. Payables is cancelling the payment batch.
5. Confirmed. You have confirmed the payment batch.
6. Confirming. Payables is either confirming or partially confirming the payment batch
based on the action you selected in the Confirm Payment Batch window.
7. Formatted. Payables has completed formatting your payments and has created the
output file that you can use to print checks or, if you are making electronic payments, you
can deliver the output file to the e-Commerce Gateway or your bank for processing.
8. Formatting. Payables has created the output file that you can use to print checks or, if you
are making EFT payments, you can deliver the output file to your bank for processing.
9. Modified. Payables has modified the payment batch based on the modifications you
made in the Modify Payment Batch window.
10. Modifying. Payables is modifying the payment batch based on the modifications you
made in the Modify Payment Batch window.
11. Rebuilding. You have modified a payment batch, and Payables is rebuilding the
modified payment batch.
12. Restarting. You have confirmed a partial payment batch and have chosen Restart
Payment Batch in the Confirm Payment Batch window. Payables is rebuilding and
reformatting the remaining portion of the payment batch.
13. Selected. Payables has selected invoices that match the payment batch criteria you
entered.
14. Selecting. Payables is selecting invoices that match the payment batch criteria you
entered.
15. Unstarted. The payment batch is unstarted.
2. Explain The concept of Automatic Offset ?

If you enter invoices for expenses or asset purchases for more than one balancing segment, you
might want to use Automatic Offsets to keep your Payables transaction accounting entries
balanced.
If you do not use Automatic Offsets, Payables creates a single liability accounting entry for
invoice transactions (if you use accrual basis accounting) and a single cash type accounting entry
for payment transactions.
When you use Automatic Offsets, Payables automatically creates balancing accounting entries
for your transactions. The GL account that each of the offsetting accounting entry is charged to
depends on which method you use, Balancing or Account:
o Balancing. Payables builds the offsetting GL account by taking the balancing
segment (usually the cost center code) from the invoice distribution and
overlaying it onto the appropriate default GL account, for example the Liability
account from the supplier site.
o Account. The Account method takes the opposite approach with one segment (the
designated account segment) being retained from the default GL account and all
other segments being retained from the invoice distribution.
Although Payables builds the GL account to which amounts are charged differently depending
on the method you use, in either case Payables automatically allocates the amount across the
following accounting entries for an invoice:
o Liability
o Withholding Tax (if you apply the withheld amount at Approval time)
Payables also allocates the following entries for a payment:
o Cash (if you use a pooled bank account)
o Cash Clearing (if you use a pooled bank account, and if you account for payments
at clearing time)
o Discount
o Exchange Gain/Loss
o Future Dated Payment
o Rounding
o Withholding Tax (if you apply the withheld amount at Payment time)
o Bank Charges
o Bank Errors
Automatic Offsets affects only accounts listed above. For accounts other than these, for example,
Interest Liability, you must make manual journal entries in your general ledger to keep the
entries balanced at the balancing segment level.
Example
The following diagram illustrates how Payables builds a GL account on a liability distribution
using the two different methods:
3.What is an ERS? How is it setup?

Payment on Receipt enables you to automatically create standard, unapproved invoices for
payment of goods based on receipt transactions. Invoices are created using a combination of
receipt and purchase order information, eliminating duplicate manual data entry and ensuring
accurate and timely data processing. Payment on Receipt is also known as Evaluated Receipt
Settlement (ERS) and Self Billing.
You can automatically create invoices with multiple items and distribution lines, and include
tax.
You define which supplier sites participate in Payment on Receipt and enforce matching rules to
ensure the proper payments are made to the suppliers.
Amount - Payment on Receipt builds invoices with the following information: Determined by
multiplying the Quantity received by the Purchase Order Item Unit Price.
Payment Terms - Defaulted from the purchase order payment terms or from the supplier site
payment terms, depending on your Oracle Public Sector Payables setup.
Tax - Based on Tax Codes on each purchase order shipment, or the default tax hierarchy in
Payables.
If the purchase order currency and the supplier site Payment Currency (in the Supplier Sites
window) are not fixed–rate currencies (for example, not euro–related currencies), Payment on
Receipt builds the invoices this way, regardless of the supplier site Invoice Currency:
Invoice Currency - Defaulted from the purchase order Currency.
Payment Currency - Defaulted from the purchase order Currency.
If the purchase order currency and the supplier site Payment Currency are fixed–rate currencies
(for example, euro–related currencies), Payment on Receipt builds the invoices this way,
regardless of the supplier site Invoice Currency:
Invoice Currency - Defaulted from the purchase order Currency.
Payment Currency - Defaulted from the supplier site Payment Currency. For example, if the
purchase order Currency is francs and the supplier site Payment Currency is the euro, the
Payment Currency on the invoice is the euro.
Defaulted from the supplier site Invoice Currency if no supplier site Payment Currency is
defined and the supplier site Invoice Currency is a fixed–rate currency.
Defaulted from the purchase order Currency if the supplier site Invoice Currency is not a fixed–
rate currency. If the Alternate Pay Site is populated for the Supplier Site used on the Purchase
Order, the invoice created is for the Alternate Pay Site, otherwise the Supplier Site on the
Purchase Order is used. The Supplier Site used for the invoice must be defined as a Pay Site.
4. Explain the Withholding Tax Accounting.
5.What is the format of Interest Invoice number?

Ans. Interest Invoice format no. is splited into three segments they are Invoice No on which
interest is calculated, INT and no. of times paid the Example as follows
Invoice No. 113 – INT- 1
Description 113 is stands for INT – Is the symbol 1 is the suffix attached to the
the invoice No. for Interest interest invoice depends on
On which interest the No. Of times interest paid
is paid or on a particular Invoice e.g. if
calculated you paid interest for second
time then the invoice will

generate with suffix 2
6. What are different types of special calendar?

There are four special calendars they are
1. Recurring Invoice
2. Withholding Tax
3. Payment Terms
4. Key Indicator
7.How the terms date will be calculated for recurring invoices?

When Payables creates recurring invoices, the invoice date is the first date of the period in which
the recurring invoice is created. The Terms Date depends on the Terms Date Basis setting at the
supplier site, but is calculated differently than for regular invoices:
 If the Terms Date Basis is set to System Date, then the Terms Date is the same date that
the recurring invoice was created.
 If the Terms Date Basis is set to anything else, then the Terms Date is the invoice date,
which is the first day of the period in which the recurring invoice is created.
8.What is the default invoice date for recurring invoices?

Every month first date will be the default date for recurring invoice.
9.How to define foreign currency recurring Invoice Template ? What are the additional
considerations?
Optionally change the invoice currency, which is your functional currency unless you have a
supplier site default. If you enter a foreign currency, enter exchange rate information when you
create invoices based on the template.
10. What are the prerequisites for auto creation of Debit Memo of RTS transactions?
Check the check box “Create Debit memo for RTS transactions” under purchasing Tab page in
Supplier site. And in purchase module in “Returns Form” Check the Check Box Create debit
memo.
11.What is the number format of invoice generated based on ERS? Name the profile option
related to this.
The Name of the Profile is PO: ERS invoice Number Prefix.
The number format of invoice generated are,
 Default Profile name.

 Depends upon the Invoice summery level (Purchasing Tab page in Supplier site) the
number will vary either Receipt No. or Packing slip No. Or Supplier No.
 System generated No.
12.What reports will be shown if you run concurrent program for Expense report?
 Payables Invoice Import Audit Report
 Payables Invoice Import Exceptions Report
 Payables Invoice Import Prepayments Applied Report
13.What is the relevance of Withholding tax group?

Use this window to define withholding tax groups that include multiple Withholding Tax type
tax codes. You can assign the same tax code to more than one group. When you assign a
withholding tax group to an invoice or distribution, Payables calculates invoice withholding tax
based on every tax code in the withholding tax group. For example, you assign a withholding
tax group to an invoice or distribution if you need to withhold taxes at both the local and
country level, each withheld at different rates and remitted to different tax authorities. You
define and assign to the invoice or distribution a Withholding Tax Group that includes both
taxes.
You rank all of the tax codes in a withholding tax group when you define the group. When you
enter an invoice and enter a withholding tax group, Payables calculates the taxes in order of
rank. Lower ranked taxes are applied to the amount of the invoice or distribution amount less
the previous withholding tax amounts.
14. What are different rate structure for Withholding Tax ?

Period Limit. After you pay a certain amount for a withholding tax in a period, Payables does
withhold further taxes. For example, for each special calendar period, Payables withholds no
more than $10,000.
If you select this value you must enter values for the Period Limit, and Calendar fields. You
cannot enter values for the Amount Basis and Period Basis fields.
Flat Rate. The withholding tax has no amount or period limits. If you select this value you
cannot enter a value in the Amount Basis, Period Basis, and Period Limit fields.
Amount Ranges. The tax rate depends on how much you have already paid during a time
period. Base the paid amount on either the gross amount of total paid invoice amounts, or on
the total amount of tax withheld. The time period can be per withholding tax calendar period or
per invoice. For example, define a tax that for each invoice that withholds at a rate of 10% until
you have paid $1000 in tax, after which it withholds at 15%. If you select this value you must
enter values for the Amount Basis and Period Basis fields. If you select Period as your Period
Basis, you must also select a Calendar. You cannot enter a value for Period Limit.
15. What is the relevance of ‘Period Basis’ field in withholding tax details from and when it
can be chosen?
Period Basis. To enter amount ranges in the Tax Rates region, select Amount Ranges as the
Rate Type, and specify an Amount Basis and a Period Basis.
 Invoice. Select Invoice if you want to apply an amount range to each invoice.
 Period. Select Period to apply an amount range to a Withholding Tax period. If you enter
a value here, then specify the name of the special calendar that uses the periods you want
to use.
16. What are the Pre – requisites for Withholding Tax Invoices?
 Tax authority to defined as supplier
 Tax codes & Tax groups to be defined
 Special calendar to be defined
 Enable the Check box Use withholding Tax under Withholding Tab page in payables
options.
17. How to view supplier Balance?

(N) – Invoices – Inquiry – Invoices, here you can find out balance of supplier (B) “Calculate
Balance Owed” by providing supplier information at Header.
OR
Go to the Invoice work bench and go to the Menu - View - Find the screen will be opened as
find invoice in that give your supplier name and site and click on the “Calculate Balance
Owed”
18. What is the format of Withholding Tax Invoice Number?

Withholding Tax – System Generated No. – Invoice distribution Line No.
19. What are there any payable options related to expense Report.
 Default Template
 Payment Terms
 Pay Group
 Payment priority
 Apply advance
 Automatically Create employee as supplier
 Hold unmatched Expense Report
1.What are the mandatory steps for Payable module before entering transactions?
 Create application user sign–ons and passwords.
 Define your chart of accounts.
 Define your accounting period types and accounting calendar periods.
 Define a set of books. Specify a set of books name and assign it a calendar, functional
currency, and a chart of accounts structure.
 After choosing your set of books, use the Application Developer responsibility to set the
GL Set of Books ID profile option to Updateable.
 After choosing your set of books, use the System Administrator responsibility to set the GL
Set of books Name profile option. If you are not using multiple organizations feature, set
the option for the Oracle Payables application. If you are using multiple organizations
feature, set the option for each unique combination of organization and responsibility.
 Define Payables Lookups.
 Define Purchasing Lookups.
 Enter locations.
 Enter employees. If you have Oracle Human Resources installed, use the People window.
See: Entering a New Person (Managing People Using Oracle HRMS). If you do not have
Oracle Human Resources installed, use the Enter Person window.
 If Oracle Inventory or Oracle Purchasing is installed, you must define at least one
Inventory Organization before defining Financials Options.
 Define payment programs.
 Install or upgrade Payables.
 Select your primary set of books.
 Use the System Administrator responsibility to assign your set of books to a responsibility.
 Define Financials options.
 Define Payables options.
 Define your payment terms.
 If you plan to use automatic withholding tax, define Tax Authority type suppliers. You
must do this before defining tax codes and tax groups.
 Define bank accounts.
 Define Suppliers.
 Open your Payables accounting period.
 Set up Print Styles and Drivers for the Supplier Mailing Labels Report.
2.What is ‘pay date basis’? Explain the different options available in it.
Pay Date Basis. The Pay Date Basis default for each new supplier you enter. The Pay Date Basis
for a supplier defaults to the new supplier sites you enter for the supplier. You can override the
default for each supplier and supplier site.
Discount. Payables select invoices for payment based on the scheduled payment discount date.
Due. Payables selects invoices for payment based on the scheduled payment due date,
regardless of any available discounts.
3. How to record a refund from a one-time supplier? Explain accounting entries also.
By entering the Debit Memo we can record the recover from supplier, The one time supplier is
only for the information on suppliers not for the controlling.
The accounting entries for the same as follows
Accounting entries for enter invoice at Approval:-
Charge A/c….Dr XXX

To Liability A/c XXX
Accounting entries for enter invoice at Payment:-
Liability A/c….Dr XXX

To Cash Clearing A/c XXX
In this case if we want refund from the supplier to raise the Debit memo against the Goods or
Services.
Accounting entries for Debit Memo at Approval:-
Liability A/c….Dr XXX

To Charge A/c XXX
Accounting entries for enter invoice at Payment:-
Cash Clearing A/c…. Dr XXX

4.What do you mean by pay through date and additional pay through days?
Pay Through Date. Payables selects all approved and unpaid invoices that have a due date on
or before the Pay Through Date. You cannot update this field after invoice selection for a
payment batch.
Additional Pay Through Days. Number of days between your regular payment batches.
Payables uses the additional pay through days to determine the default Pay Through Date when
you initiate a payment batch. For example, if you define 5 as the value in this field, Payables
adds 5 days to the system date to calculate the default Pay through Date when you initiate a
payment batch.
5.How to define a payment term, if you require to pay a supplier 50% on delivery and 50% on
installation?
This can be solved in so many ways, by using special calendar we can resolve this problem.
6.How to identify the Set of Books name in payables?
1. Choose set of Books

2. Payables options Accounting Methods Region
3. Profile Options
7.In case of void and re-issue, whether the same document will be issued or new document
will be issued?
Allow Void and Reissue. If you enable this option, you can reissue a Quick payment. You may
need to reissue a check for a Quick payment if it is spoiled during printing. When you reissue a
check, Payables voids the old check and creates a replacement check. The checks are identical
except that the new check as a new check number, payment date, and payment exchange rate if
you are using multiple currencies. You cannot select the Void and Reissue option for future
dated payments
8.What are different calculation levels of Automatic tax calculation?

Calculation Level. If you enable the Use Automatic Tax Calculation option, select the level at
which you want Payables to automatically calculate sales tax. This value defaults to new
suppliers you enter.
Header. Automatically create tax distributions based on the Invoice Amount and Tax Code in
the Invoices window:
Tax Code. Automatically create tax distributions based on the distribution Amount, Tax Code,
and Includes Tax check box in the Distributions window. When calculating tax amounts, group
lines with the same tax code and Includes Tax check box setting together, calculate tax, and then
round the tax amount.
Line. Automatically create tax distributions based on the distribution Amount, Tax Code, and
Includes Tax check box in the Distributions window. When calculating tax amounts, calculate
tax for each distribution, round the tax amount, then add the tax amounts.
9.Is it possible to un-apply a pre-payment invoice if it is already applied to a standard invoice?

Yes, we can unapply the prepayments at any status except when it is cancelled. Prepayment
apply will not calculate discounts as it is already paid.
10.what options are to be enabled if invoice Currency and Payment Currency are different?
As the invoice currency and payment currency should be same due to which there is no option
available with respect to this.
11.List any five standard reports in oracle payables.

Five Standard Reports
1. Invoice Aging Report
2. Invoice Audit Report
3. Payables account analysis Report
4. Payment Batch Control Report
5. Payment distribution Report
12.How to set different interest rates for different suppliers?
There are no such options available for defining different interest rates for different suppliers.
There are only uniform interest rates.
13.When ‘tax code’ at invoice header will be mandatory?

Require Tax Entry at Header. If you enable this option, Payables requires you to enter a Tax
Code and Tax amount in the Invoices window when you enter an invoice.
The calculation should be Header, in this situation the tax code at header level should be
mandatory.
14.Is ‘Invoice received date’ mandatory or optional?
Invoice received date is optional if the terms date is set to other than Invoice Received date.
15.Explain the relevance of ‘Pooled Account’.

Pooled Account. If you use Automatic Offsets and you want to associate multiple companies
with this bank account, then enable this option. When you enable the Automatic Offsets
Payables option, Payables creates one offsetting liability distribution for each invoice
distribution. If you then pay the invoice from a pooled bank account, then which Payables
accounts for the invoice payment, Payables creates one corresponding cash accounting entry for
each liability distribution.
16.What is accounting entry if we take any discount on payment?

Liability A/c ……Dr XXX
To Discount A/c XXX
17. When I’m trying to ‘Approve’ invoice, Approve button is grayed out. What could be the
reason?
Allow Online Approval. Enable this option if you want to allow users to submit Payables
Approval in the Invoices window and the Invoice Batches window.
If you are not enable the above circled item then the above case will arise.
18.How to resolve the following error: “The payment date must be on or after the system
date”.
The above error can be resolved by checking the circled item
Allow Pre–Date. If you enable this option, Payables allows you to create payments with a
payment date before the system date for any payment except a manual payment.
19.What is the accounting entry for foreign currency payment in case of realized gain or
realized loss?
Liability A/c … Dr XXX
To Realized Gain A/c XXX
Liability A/c … Dr XXX

Realized Loss A/c … Dr XXX
01.Explain different types of transaction in Receivables.

Invoice In Oracle Projects, a summarized list of charges, including payment terms, invoice item
information, and other information that is sent to a customer for payment.
Debit memos Debits that you assign to a customer to collect additional charges. For example,
you may want to charge a customer for unearned discounts taken, additional freight charges,
taxes, or finance charges.
Charge backs A new debit item that you assign to your customer when closing an existing,
outstanding debit item.
Credit memo In Oracle Receivables, a document that partially or fully reverses an original
invoice. You can create credit memos in the Receivables Credit Transactions window or with
Auto Invoice.
Deposit A type of commitment whereby a customer agrees to deposit or prepay a sum of money
for the future purchase of goods and services
Guarantee A contractual obligation to purchase a specified amount of goods or services over a

predefined period of time.
02. What is Application Rule Set?

Application Rule Sets
Use the Application Rules Sets window to review existing and define new application rule sets.
Application rule sets specify the default payment steps for your receipt applications and how
discounts affect the open balance for each type of associated charges. By defining your own
application rule set, you can determine how Receivables reduces the balance due for a
transaction’s line, tax, freight, and finance charges.
Receivables provides the following application rules:
Line First – Tax After: Apply to the open line item amount first. Apply any remaining amount
in the following order: tax, freight, and then finance charges.
Line First – Tax Prorate: Apply a proportionate amount to the open line item amount and the
open tax amount for each line. Apply any remaining amount to freight and then to finance
charges.
Prorate All: Apply a proportionate amount to the line, tax, freight, and finance charges.
To define an application rule set:
1. Navigate to the Application Rule Sets window.
2. Enter a Name and Description for this rule set.

3. Enter the Sequence number for this application rule. Receivables apply payments in this
sequence, beginning with the lowest sequence number.
Note: You cannot enter a sequence number for the Over application rule. By default, this rule is
last in the sequence for each application rule set.
4. Enter an application Rule. Each rule will correspond to a line type (for example, lines, freight,
or charges), so you should give your rule a descriptive name. Each rule set must have at least
one application rule.
Attention: Receivables automatically assigns the Over application rule to each application rule
set. You cannot delete this rule. The Over application rule applies any remaining amount after
the balance due for each item has been reduced to zero. If the transaction type of the debit item
allows over application, this rule prorates the remaining amount between each line and its
associated tax amount, making these amounts negative. If the transaction type does not allow
over application, either you can place the remaining amount on–account or leave it ’Unapplied’.
5. Enter Rule Details for this application rule. This section indicates the type of charges and the
tax handling for this rule. Choose a Type of Line, Freight, or Charges. You need to enter at least
one type for your rule set.
6. If you chose a Type of ’Line’, choose a Tax Treatment. Choose one of the following:
Prorate: Choose this option to proportionately reduce the net amount of the line and associated
tax amounts.
Before: Choose this option to first reduce the open tax amount, then apply any remaining
amount to the line.
After: Choose this option to reduce the open line amount, then apply any remaining amount to
the associated tax.
Note: The default Tax Treatment for your Freight and Charges types is None. This option
ignores tax, since you cannot tax freight and charges in Receivables. You cannot choose None for
your Line type.
7. To automatically adjust this line type to account for any rounding corrections within this rule
set, check the Rounding Correction box. When an amount is prorated among several line types,
Receivables must use one of the line types to account for the rounding adjustment. Each
application rule set must have one and only one rounding correction line type.
Suggestion: Assign the Rounding Correction to the line type that is usually the largest portion
of your invoices. By doing this, the rounding correction will have the least effect on the overall
remaining and applied amounts for this line type.
8. Repeat the previous steps for each rule you want to add to this rule set.
9. Save your work.
10. When you are satisfied with this rule set definition, check the Freeze box. Receivables verify
that your application rule set is defined properly and that it does not violate any basic
application guidelines. If this rule set fails validation, Receivables displays an error message. In
this case, modify your rule set definition, and then check the Freeze box again to revalidate it.
Attention: A rule set must be ’frozen’ before you can assign it to a transaction type or use it as
your default rule it in the System Options window. Additionally, after you freeze an application
rule set, you cannot update or delete it.
03. Explain Auto Accounting.

Define Auto Accounting to specify how you want Receivables to determine the general ledger
accounts for transactions that you enter manually or import using Auto Invoice. Receivables
create default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled
receivable, finance charges, bills receivables accounts, and Auto Invoice clearing (suspense)
accounts using this information. When you enter transactions in Receivables, you can override
the default general ledger accounts that Auto Accounting creates. You can control the value that
Auto Accounting assigns to each segment of your Accounting Flex field, such as Company,
Division, or Account. You must define Auto Accounting before you can enter transactions in
Receivables.
Suggestion: If you use the multiple organization support feature, you can set up Auto
Accounting to derive the Product segment of your Revenue account based on inventory items.
To do this, define the Product segment of your Revenue account to use Standard Lines and
specify a Warehouse ID when entering transactions.
To define Auto Accounting:

1. Navigate to the Automatic Accounting window.
2. Enter the Type of account to define. Choose from the following:
Auto Invoice Clearing: The clearing account for your imported transactions. Receivables use the
clearing account to hold any difference between the specified revenue amount and the selling
price times the quantity for imported invoice lines. Receivables only use the clearing account if
you have enabled this feature for the invoice batch source of your imported transactions.
Bills Receivable: The bills receivable account for your transaction. Receivables use this account
when you exchange transactions for bills receivable.
Factored Bills Receivable: The factored bills receivable account for your bills receivable
transactions.
Freight: The freight account for your transaction.
Receivable: The receivable account for your transaction.
Remitted Bills Receivable: The remitted bills receivable account for your bills receivable
transactions.
Revenue: The revenue and finance charges account for your transaction.
Tax: The tax account for your transaction.

Unbilled Receivable: The unbilled receivable account for your transaction. Receivables use this
account when you use the Bill In Arrears invoicing rule. If your accounting rule recognizes
revenue before your invoicing rule bills it, Receivables uses this account.
Unearned Revenue: The unearned revenue account for your transaction. Receivables use this
account when you use the Bill In Advance invoicing rule. If your accounting rule recognizes
revenue after your invoicing rule bills it, Receivables uses this account.
Unpaid Bills Receivable: The unpaid bills receivable account for your bills receivable
transactions.
3. For each segment, enter either the table name or constant value that you want Receivables to
use to get information. When you enter an account Type, Receivables displays all of the segment
names in your Accounting Flexfield Structure. Segments include such information as Company,
Product, Department, Account, and Sub–Account. Receivables lets you use different table names
for different accounts. Choose one of the following table names:
Bill To Site: Use the bill–to site of the transaction to determine this segment of your revenue,
freight, receivable, Auto Invoice clearing, tax, unbilled receivable, and unearned revenue
account.
Drawee Site: Use the drawee site table to determine this segment of your bills receivable,
factored bills receivable, remitted bills receivable, and unpaid bills receivable account.
Remittance Banks: Use the remittance banks table to determine this segment of your factored
bills receivable and remitted bills receivable account.
Salesperson: Use the salesperson’s table to determine this segment of your revenue, freight,
receivable, AutoInvoice clearing, tax, unbilled receivable, and unearned revenue account. If you
choose this option for your AutoInvoice clearing, tax, or unearned revenue accounts,
Receivables uses the revenue account associated with this salesperson. If you choose this option
for your unbilled receivable account, Receivables uses the receivable account associated with
this salesperson. If the transaction has a line type of ”LINE” with an inventory item of freight
(”FRT”), AutoAccounting uses the accounting rules for the freight type account rather than the
revenue type account.
Standard Lines: Use the standard memo line or inventory item on the transaction to determine
this segment of your revenue, AutoInvoice clearing, freight, tax, unbilled receivable, and
unearned revenue account. If you choose this option for your AutoInvoice clearing, freight, tax,
unbilled receivable or unearned revenue accounts, Receivables uses the revenue account
associated to this standard memo line item or inventory item. If the transaction has a line type of
”LINE” with an inventory item of freight (”FRT”), AutoAccounting uses the accounting rules for
the freight type account rather than the revenue type account.
Taxes: Enter this option to use tax codes when determining your tax account.
Transaction Types: Use the transaction types table to determine this segment of your revenue,
freight, receivable, AutoInvoice clearing, tax, unbilled receivable, and unearned revenue
account, and of your bills receivable, factored bills receivable, remitted bills receivable, and
unpaid bills receivable account. If the transaction has a line type of ”LINE” with an inventory
item of freight (”FRT”), AutoAccounting uses the accounting rules for the freight type account
rather than the revenue type account.
4. If you did not enter a Table Name, enter a Constant value for this segment, or select one from
the list of values. Enter a Constant value if you want AutoAccounting to always use the same
value for this Accounting Flexfield segment. Be sure to enter information that is valid for this
segment. For example, if you defined your Company flexfield segment as a two–character
segment with valid values ranging from 00 to 10, you must enter a two–character value within
this range.
5. Save your work.
4. What is Auto Cash Rule Set?

Define Auto Cash Rule Sets to determine the sequence of Auto Cash Rules that Post Quick Cash
uses to update your customer’s account balances. You specify the sequence and the Auto Cash
Rules for each Auto Cash Rule Set. The Auto Cash Rule Sets you define display as list of values
choices in the Customers, Customer Addresses, Customer Profile Classes, and the System
Options windows. Post Quick Cash first checks the customer site, then the customer profile
class, and finally at the system options level to determine the Auto Cash Rule Set to use.
Receivables provides a default AutoCash Rule Set when you assign a customer to a credit
profile, but you can modify individual AutoCash Rule Set assignments at both the customer and
customer site levels. If you do not assign an AutoCash Rule Set to a customer’s credit profile,
and you enter a receipt for this customer, Receivables uses the AutoCash Rule Set that you
entered in the System Options window along with the number of Discount Grace Days you
specified in this customer’s credit profile to apply the receipt. If you assign an AutoCash Rule
Set to a customer, but none of the AutoCash Rules apply, Receivables places the remaining
amount Unapplied or On–Account, depending on how you set the Remaining Remittance
Amount option for the rule set.
If you have set up your system to use bank charges and a tolerance limit, Post QuickCash will
also consider these amounts if the current AutoCash rule fails (this is true for all rules except
’Apply to the Oldest Invoice First’). If it finds a match, Post QuickCash applies the receipt;
otherwise, it looks at the next rule in the sequence. You can disable an existing AutoCash Rule
Set by changing its status to Inactive and then saving your work.
Prerequisites
Define system options
To define an AutoCash Rule set:

1. Navigate to the AutoCash Rule Sets window.
2. Enter the Name of this AutoCash rule set.
3. Enter a description for this AutoCash rule set (optional).
4. Enter the type of Discount you want to automatically give to your customer for this AutoCash
Rule Set. Choose one of the following Discount options:
Earned Only: Your customer can take earned discounts according to the receipt terms of sale.
You negotiate earned discount percentages when you define specific receipt terms. You can
enter this option if Allow Unearned Discounts is set to yes in the System Options window. In
this case, Receivables only allows earned discounts for this AutoCash Rule Set.
Earned and Unearned: Your customer can take both earned and unearned discounts. An
unearned discount is one taken after the discount period passes. You cannot choose this option
if the system option Unearned Discounts is set to No.
None: Your customer cannot take discounts (this is the default).
5. To include transactions in dispute when calculating your customer’s open balance, check the
Items in Dispute check box.
6. To include finance charges when calculating your customer’s open balance, check the Finance
Charges check box.
7. Define the Automatic Matching Rule for this AutoCash Rule set.
8. If this rule set will include the Apply to the Oldest Invoice First rule, choose how you want to
apply any Remaining Remittance Amount. Receivables uses this value to determine how to
enter the remaining amount of the receipt if none of the AutoCash Rules within this rule set
apply. Choose ’Unapplied’ to mark remaining receipt amounts as Unapplied. Choose ’On–
Account’ to place remaining receipt amounts On–Account.
9. To automatically apply partial receipts when using the Apply to the Oldest Invoice First rule,
check the Apply Partial Receipts check box. A partial receipt is one in which the receipt minus
the applicable discount does not close the debit item to which this receipt is applied. The
applicable discount that Receivables uses for this rule depends upon the value you entered in
the Discounts field for this AutoCash Rule Set. If you exclude finance charges (by setting
Finance Charges to No) and the amount of your receipt is equal to the amount of the debit item
to which you are applying this receipt minus the finance charges, Receivables defines this
receipt as a partial receipt. In this case, Receivables does not close the debit item because the
finance charges for this debit item are still outstanding.
If Apply Partial Receipts is set to No, this AutoCash Rule Set will not apply partial receipts and
will either mark the remaining receipt amount ’Unapplied’ or place it on–account, depending on
the value you entered in the Remaining Remittance Amount field.
10. Enter a Sequence number to specify the order of each rule in this AutoCash Rule Set
(optional). Receivables uses the rule assigned to sequence 1, then sequence 2, and so on when
applying receipts using this AutoCash Rule Set.
11. Enter one or more AutoCash Rules for this AutoCash rule set. Choose from the following
AutoCash rules:
Apply to the Oldest Invoice First: This rule matches receipts to debit and credit items starting
with the oldest item first. This rule uses the transaction due date when determining which
transaction to apply to first. This rule uses the values you specified for this AutoCash Rule Set’s
open balance calculation to determine your customer’s oldest outstanding debit item.
Post QuickCash uses the next rule in the set if any of the following are true:
– all of your debit and credit items are closed
– the entire receipt amount is applied
– it encounters a partial receipt application and Allow Partial
Receipts is set to No for this AutoCash Rule Set
– the next oldest debit item includes finance charges and Finance Charges is set to No for this
AutoCash Rule Set This rule marks any remaining receipt amount ’Unapplied’ or places it on–
account, depending on the value you entered in the Remaining Remittance Amount field for this
AutoCash Rule set
Clear the Account: Post QuickCash uses this rule only if your customer’s account balance
exactly matches the amount of the receipt. If the receipt amount does not exactly match this
customer’s account balance, Post QuickCash uses the next rule in the set. This rule calculates
your customer’s account balance by using the values you specified for this AutoCash Rule Set’s
open balance calculation and the number of Discount Grace Days in this customer’s profile class.
This rule also includes all of this customer’s debit and credit items when calculating their
account balance. This rule ignores the value of the Apply Partial Receipts option.
This AutoCash Rule uses t he following equation to calculate the open balance for each debit
item:
Open Balance = Original Balance + Finance Charges – Discount
Receivables then add the balance for each debit item to determine the customer’s total account
balance. The ’Clear the Account’ rule uses this equation for each invoice, chargeback, debit
memo, credit memo, and application of an Unapplied or On–Account receipt to a debit item.
Note: The discount amount for each item depends upon the payment terms of the item and the
value of the Discounts field for this AutoCash Rule Set. The number of Discount Grace Days in
this customer’s credit profile, along with the payment terms assigned to their outstanding
invoices, determine the actual due dates of each debit item.
Clear Past Due Invoices: This rule is similar to the ’Clear the Account’ rule because it applies
the receipt to your customer’s debit and credit items only if the total of these items exactly
matches the amount of this receipt. However, this rule only applies the receipt to items that are
currently past due. A debit item is considered past due if its due date is earlier than the receipt
deposit date. This rule considers credit items (i.e. any pre–existing, unapplied receipt or credit
memo) to be past due if the deposit date of the receipt is either the same as or later than the
deposit date of this pre–existing receipt or credit memo. In this case, this rule uses a pre–existing
receipt or credit memo before the current receipt for your AutoCash receipt applications. If this
AutoCash Rule Set’s open balance calculation does not include finance charges or disputed
items, and this customer has past due items that are in dispute or items with balances that
include finance charges, this rule will not close these items. This rule ignores the value of the
Apply Partial Receipts option.
Clear Past Due Invoices Grouped by Payment Term: This rule is similar to the ’Clear Past Due
Invoices’ rule, but it first groups past due invoices by their payment term, and then uses the
oldest transaction due date within the group as the group due date.
When using this rule, Receivables can only apply the receipt if the receipt amount exactly
matches the sum of your customer’s credit memos and past due invoices. A debit item is
considered past due if the invoice due date is earlier than the deposit date of the receipt you are
applying. For credit memos, Receivables uses the credit memo date to determine whether to
include these amounts in the customer’s account balance. For example, if you are applying a
receipt with a receipt date of 10–JAN–93, credit memos that have a transaction date (credit
memo date) on or earlier than 10–JAN–93 will be included. Credit memos do not have payment
terms, so they are included in each group.
Match Payment with Invoice: This rule applies the receipt to a single invoice, debit memo, or
chargeback that has a remaining amount due exactly equal to the receipt amount. This rule uses
the values that you enter for this AutoCash Rule Set’s open balance calculation to determine the
remaining amount due of this customer’s debit items. For example, if Finance Charges is No for
this rule set and the amount of this receipt is equal to the amount due for a debit item minus its
finance charges, this rule applies the receipt to that debit item. If this rule cannot find a debit
item that matches the receipt amount, Post QuickCash looks at the next rule in the set. This rule
ignores the value of the Apply Partial Receipts
option.
12. Save your work.

05.What are the mandatory fields in customer profile class?
Collector
06.List the Key flexi –Fields in Receivables

Sales Tax Location Flexfield
Territory Flexfield
07.List some of the Profile Class Amount limits

Finance Charges Interest Rate
Max Interest Per Invoice
Minimum Customer Balance for Finance Charges
Minimum Invoice Balance for finance Charges
Minimum receipt Amount
Minimum Statement Amount
Min Dunning Amount
Min Dunning Inv Amount
Credit Limit
Order Credit Limit
08. What is the Default Hierarchy of payment Terms

Default Payment Terms Hierarchy
Receivables uses the following hierarchy to determine the default payment term for your
transactions, stopping when one is found:
1. Bill–to site
2. Customer Address
3. Customer
4. Transaction Type
09.How to adjust an on Account Credit memo with in invoice.

Regular credit memos will not be posted, as no cash is exchanged. Therefore, if you use credit
memos, ensure that the accounts on the credit memo are the same as those on the invoices
associated with the credit memos. You can achieve this by setting your profile option AR:
Use Invoice Accounting For Credit Memos to Yes.

An on–account credit will be posted when it is applied to an invoice or combined with a cash
receipt.
Consider the journal entries created in the following instances:
An on–account credit is issued. No journal entry is created.
The on–account credit is applied to an invoice for $100.
This table shows the journal entries that are created:
Instead of applying the on–account credit memo to an invoice, the user combines it with a cash
receipt of $200.
By applying the on–account credit to a cash receipt, the available unapplied cash balance is
increased from $200 to $300. The user applies the $300 unapplied cash balance to an invoice.
10.What Is the Relevance of “Open Receivables” in Transaction Type?

If Open Receivable is set to Yes, Receivables updates your customer balances each time you
create a complete debit memo, credit memo, chargeback, or on-account credit with this
transaction type. Receivables also include these transactions in the standard aging and collection
processes.
If you are defining a 'void' transaction type, set Open Receivable to No.
Suggestion: You can use the Open Receivable option to implement an approval
cycle for any temporary or preliminary debit memos, credit memos, on-account
credits, chargebacks, and invoices that you may use in your business. For
particularly sensitive debit memos, credit memos, on-account credits, chargebacks,
and invoices that you may want to review, you can define a transaction type called
Preliminary with Open Receivable set to No. This transaction type does not update
your customer balances. When you review and approve the item, you can then
change the transaction type to Final (a transaction type that you define with Open
Receivable set to Yes) which will update your customer's balances.
11.What do you understand by “Creation Sign” in Transaction Type? Can we over ride
creation Sign?
Choose a Creation Sign. The default is Positive Sign for transaction types with a class of either
Guarantee or Deposit. If you are using the Cash Basis accounting method, your transaction's
creation sign must be either Positive Sign, Negative Sign, or Any Sign. You cannot update this
field after you enter transactions with this type.
12.What is the difference between Deposit and Guarantee? Write the accounting entries for
both.
Deposit A type of commitment whereby a customer agrees to deposit or prepay a sum of money
for the future purchase of goods and services
Guarantee A contractual obligation to purchase a specified amount of goods or services over a

predefined period of time.
Deposits
When you enter a deposit, Receivables creates the following journal entry:
DR Receivables (Deposit) XXX

CR Revenue XXX
When you enter an invoice against this deposit, Receivables creates the following journal entries:
DR Receivables (Invoice) XXX

CR Revenue XXX
CR Tax (if you charge tax) XXX
CR Freight (if you charge freight) XXX
DR Unearned Revenue XXX

CR Receivables (Invoice) XXX
When you apply an invoice to a deposit, Receivables creates a receivable adjustment against the
invoice. Receivables use the account information you specified in your AutoAccounting
structure to create these entries.
When cash is received against this deposit, Receivables creates the following journal entry:
DR Cash XXX
CR Receivables (Deposit) XXX
Guarantees
When you enter a guarantee, Receivables creates the following journal entry:
DR Unbilled Receivables XXX

CR Unearned Revenue XXX
When you enter an invoice against this guarantee, Receivables creates the following journal
entry:
DR Receivables (Invoice) XXX

CR Revenue XXX
CR Tax (if you charge tax) XXX
CR Freight (if you charge freight) XXX
DR Unearned Revenue XXX

CR Unbilled Receivables XXX
When you apply an invoice to a guarantee, Receivables creates a receivable adjustment against
the guarantee. Receivables uses the account information you specified in your AutoAccounting
structure to
create these entries.
When cash is received against this guarantee, Receivables creates the following journal entry:
DR Cash XXX
CR Receivables (Invoice) XXX
13.What do you understand by dispute amount in AR?

Dispute Amount: The current amount of this invoice, debit memo, or chargeback that is in
dispute. Receivables sums up the dispute amounts for each installment of your payment
schedule and display the total in this field. You can either increase or decrease the dispute
amount. If you enter 0 (zero), the debit item is no longer in dispute. If your debit item does not
have split terms, then you can enter a dispute amount that is between zero and the balance due
for this item.
You can also place a debit item in dispute in the Customer Calls window, and review your in
dispute debit items in the Disputed Invoice Report. For debit items with split terms, you can
enter the dispute amount for each installment in the Installments window or you can set it to
either the balance due or zero in this field.
14.Can we define proximal payment terms in Receivables?
Yes, proxima payment terms a payment term you define for invoices due on the same day each
period, such as your credit card or telephone bills. When you define a proxima payment term,
you specify a cutoff day and the day of month due. This type of payment term is also used with
consolidated billing invoices.
15. Explain the Below Concepts:

Standard Memo Lines
A type of line that you assign to an invoice when the item is not an inventory item (for example,
’Consulting Services’). You define standard memo lines to speed data entry when creating your
transactions
Transaction Source
Batch sources control the standard transaction type assigned to a transaction and determine
whether Receivables automatically numbers your transactions and transaction batches. Active
transaction batch sources appear as list of values choices in the Transactions, Transactions
Summary, and Credit Transactions windows, and for bills receivable in the Bills Receivable and
Bills Receivable Transaction Batches windows.
You can define two types of transaction batch sources:
o Manual: Use manual batch sources with transactions that you enter manually in
the Transactions and Transactions Summary windows, and for bills receivable
transactions.
o Imported: Use imported batch sources to import transactions into Receivables
using AutoInvoice.
You can make a batch source inactive by unchecking the Active check box and then saving your
work. Receivables does not display inactive transaction batch sources as list of values choices or
let you assign them to your transactions.
Use transaction types to define the accounting for the debit memos, credit memos, on–account
credits, chargebacks, commitments, invoices, and bills receivable you create in Receivables.
Transaction types also determine whether your transaction entries update your customers’
balances and whether Receivables posts these transactions to your general ledger
Custom Architecture
Party  Account  Site
It is at higher level i.e. It represents the customer ID It refers to the place of
organization or business or account number that is operation of the customer and
group used the purpose(s) of the
site/place i.e. billing,
shipping, statement etc.
Dunning Letters
A letter that you send to customers to inform them of past due debit items. Receivables let you
specify the text and format of each letter and whether to include unapplied and on–account
payments.
Split Term Method

If you are crediting a transaction that has multiple installments, choose one of the following Split
Term Methods:
First in First Out (FIFO): This method credits the first installment first.
Last In First Out (LIFO): This method credits the last installment first.
Prorate: This method credits the installments of the credited transaction and prorates them
based on the amount remaining for each installment.
8) Is it possible to apply a receipt from one customer to another customer’s transaction? If Yes,
how to apply?
Yes, in Manual Quick batch receipt we have an option of “Multiple” under application type by
selecting this option we can assign more than two customers. This option will be activated only
when we select the option “Allow payment of unrelated Transactions” in System options
9) List different ‘Application types’ of receipt while creating Manual-Quick batch receipt?
They Are
 Auto Cash rule
 Single
 Multiple
 On account
 Unidentified
 Unapplied
10) Can we define Memo Lines with Invoicing Rules?
Yes, There is an option available in Memo Lines
11) What is the accounting entry, if we apply a deposit to an invoice?

Deposits
When you enter a deposit, Receivables creates the following journal entry:
DR Receivables (Deposit)
CR Revenue
When you enter an invoice against this deposit, Receivables creates the following journal entries:
DR Receivables (Invoice)
CR Revenue
CR Tax (if you charge tax)
CR Freight (if you charge freight)
DR Unearned Revenue
CR Receivables (Invoice)
When you apply an invoice to a deposit, Receivables creates a receivable adjustment against the
invoice. Receivables uses the account information you specified in your AutoAccounting
structure to create these entries.
When cash is received against this deposit, Receivables creates the following journal entry:
DR Cash
CR Receivables (Deposit)
12) What are the Key Flexi fields in AR? And for what purpose they will be used?
Two key Flexifield they are
Sales Tax Location Flexfield
The following table lists details for this key flexfield.
The Sales Tax Location Flexfield is used to calculate tax based on different components of
your customers’ shipping addresses for all addresses in your home country.
Territory Flexfield
The following table lists details for this key flexfield.
You can use the Territory Flexfield for recording and customized reporting on your territory
information. Territory Flexfields are also displayed in the Transaction Detail and Customer
Detail reports in Oracle Receivables.
13) How to create On-account receipt? How to apply ‘On-account’ receipt to Transaction?
While entering receipt click on the Application Button in that select the receipt amount
against On-Account and save then it will create On –account receipt, When ever you want to
apply this receipt to any invoice then first make the receipt to Unapplied then apply to any
invoices
14) Which one of the auto cash rules will use “Remaining Remittance Amount” Option?
Remaining Remittance Amount
If you are using the Apply to the Oldest Invoice First rule, Receivables lets you determine the
status of any remaining remittance amounts. If Receivables cannot fully or partially apply a
receipt using any of the AutoCash rules in your AutoCash Rule set, it will either mark the
remaining amount ’Unapplied’ or place it ’On Account.’ You choose one of these options in
the Remaining Remittance Amount field in the AutoCash Rule Sets window.
15) What is the difference between Exemptions and Exception with related to taxes in AR?
Define tax exemptions to fully or partially exempt a customer, item, or range of items from
specific tax codes. You can create exemptions against customers or items for either locations or
specific tax codes.
Use the Item Tax Rate Exceptions window to assign special tax rates to products that you ship to
specific authorities.
You can only define a tax rate exception for items that can be entered on an invoice and have a
status of 'Active.'
Item tax rate exceptions apply only to location based tax. Therefore, to use tax rate exceptions,
your Location Flexfield Structure must be State.County.City. To use the exceptions that you
define in this window, ensure that the system option Use Item Tax Rate Exceptions is set to Yes.
16) When is Paying customer mandatory for a transaction?

Paying Customer is mandatory for automatic receipts and optional for manual receipt.
17) List the various levels from where tax codes can be defaulted to transaction?
 Customer
 Customer Site
 Product
 Revenue account
 System Option
18) What are the different status of a receipt?

 Approved
 Cleared
 Remitted
 Confirmed
 Reversed
19) What are the different sources from where we can set ‘Tax’ account default while defining
Auto accounting?
 Salesperson
 Site
 Standard lines
 Taxes
 Transaction Types
20) Can we define more than one receivable activity for the same type?
Define receivables activities to default accounting information for your miscellaneous cash,
discounts, finance charges, adjustments, and bills receivable. Activities that you define appear as
list of values choices in various Receivables windows. You can define as many activities as you
need.
21) Name the profile option, which allows for creating charge-back and adjustment
transactions?
If the profile option AR: Cash – Allow Actions is set to No, the Chargebacks and Adjustments
buttons are not available in the Applications window
22) What is the relevance of Distribution set in AR?

Define distribution sets to account for your non–invoice related receipts. These receipts can
include refunds, revenue from the sale of stock, as well as interest and investment income.
Receipts that are not related to an invoice are known as Miscellaneous Transactions in
Receivables.
23) Can we define Exception for a rate-based tax? If yes, explain.

No,Use the Item Tax Rate Exceptions window to assign special tax rates to products that you
ship to specific authorities.
You can only define a tax rate exception for items that can be entered on an invoice and have
a status of ’Active.’
Item tax rate exceptions apply only to location based tax. Therefore, to use tax rate exceptions,
your Location Flexfield Structure must be State.County.City. To use the exceptions that you
define in this window, ensure that the system option Use Item Tax Rate Exceptions is set to Yes.
24) What are the differences between Manual-regular and Manual-Quick batch receipts?
Manual regular Manual Quick Batch
1. In manual regular directly updates 1.Here after running the post Quick
the customer balance. cash program it will update the
Customer Balance.
2.Recipts can be applied only to the one 2. In this we can apply more than one
customer customer by using Application type i.e.
Multiple
3. We can edit the batch once we 3. Here once we run the post quick
completed also cash program we cant edit the batch.
25) Explain the relevance of Remit-To-Address?

Define remit–to addresses to let your customers know where to send payment for their invoices.
Receivables uses the addresses that you define in the Remit To Addresses window to provide
default remit–to information when you enter transactions.
If you use AutoInvoice but have not defined a remit–to address for a location, AutoInvoice will
reject all invoices for which it could not determine a remit–to address.
26) Explain the Risk Elimination Day’s option?

The debt will be cleared by the Automatic Clearing program y days after each receipt’s maturity
date, where y is the number of risk elimination days defined for the payment method/bank
account combination assigned to the receipt.
27) Is it mandatory to define a customer profile class?

Yes, Customer profile class A category for your customers based on credit information,
payment terms, currency limits, and correspondence types.
Answer sheet for TEST –2

Topics: Recurring Journals, Revaluation, Mass Allocation, Tax journals & CVR
1.Why my cross validation rules not working?

 The desired combination may be already used.
 The combination entered manually in account combination.
 If you uncheck the cross validate segments in key flex field segment form.
 If we uncheck enable check box at define cross validation rule.
2.List any six-validation reports of calendar.

 The following periods have a date gap.
 The following periods overlap.
 The following periods number are greater then the maximum period number for this
period.
 The following periods number are missing.
 The following periods number are not in sequential order by date.
 The following quarters are missing.
 The following quarters are not in sequential order by period.
 The following periods start or end rates are more than one year before or after its fiscal
year.
3.Briefly explain the steps for Mass Allocation.

Allocation of account balance to the range of segment values for specific period.
Steps for mass allocation.
 Define parent Segment and assign child ranges.
(N): Setup/Financial/Flex fields/Validation
 Enter stat journals.
 Define mass allocation Formula. (N): Journal/Define/Allocation
 Validate the formula.
 Generate Mass Allocation.
 Post the entry.
Q4.Difference between Translation & Revaluation

Translation Revaluation
Translation is done from functional currency Revaluation is done to know the actual
to Reporting currency. balance on specific date with respect the
prevailing foreign exchange rate of a
particular account.
In translation Period end rate & Average In Revaluation Only Period end rate is used.
rates are used.
Translation is Optional. Revaluation is mandatory.
Difference in Translation will be transferred Difference in Revaluation will be transferred
to “Translation adjustment account”. to “Unrealized Gain/loss account”.
Translation should satisfy the conditions, No Condition is required for revaluation.
namely, 1. Prior & following period should
be opened; 2. It cannot perform for the first
period
5.How do I enable Cross Validation?

Check the Cross validate Segments and Check the Freeze flexfield defination and compile in Key
Flexfield segments.
6.Can you define cross validation rules for a set of books?

No, Cross validation rules are specific to chart of account.
7.Can you run revaluation again in a previous period?

Yes, we can run revaluation again in a previous period. But the revaluation will effect the
transaction, which are entered after the First revaluation.
8. On what basis auto post criteria set will be created.

On the basis of Priority, Source, Category, Balance type & Period the auto post criteria set will be
created.
9.Briefely explain the purpose of Revaluation.

Revaluation is done to know the actual balance on specific date with respect the prevailing
foreign exchange rate of a particular account.
10. Is it possible to do Translation for more than one segment at a time?

Yes. In translation you having the option “All” under balancing segment TAB by selecting it we
can do the translation for more than one segment.
11. Can you generate Recurring journal more than once in one period?
Yes, recurring journal means Journal, which are repetitive in nature. In a particular period a
journal may be expected for more than once .So we can generate Recurring Journal more than
once in one period.
12.What are the steps for revaluation?
Steps for Revaluation:

 Define the daily rate using the conversion rate and type.
 Define the period end rate.
 Define unrealized gain /loss account
 Perform Revaluation for the particular account.
13. Can you allocate part of your cost pool account by using Mass Allocation? If yes, how will you
define formula?
Yes, by entering desired amount in the amount column of cost pool A/c. or by entering base
number in the amount column of sum of usage factor.
14 What are the available segment types in mass allocation?
Three segment types are available in mass allocation.

Constant (C), Looping (L), Summing (S)
15.Explain the concept of recurring journals.
Recurring journals means journals, which are repetitive nature in a year. On the basis of amount
recurring journals are three types.
 Skeleton journal
 Standard journal
 Formula journal
Skeleton journal means journals have same account but have different posting amounts.
Standard journals means journal entries use the same accounts and amounts in each period.
Formula journal means journal entries use formulas to create journal amounts that vary from
period to period.
16.Do you think Translation and Revaluation are mutually exclusive?
Yes, The translation and revaluation independent with each other, there is no relation
between translation and Revaluation. We can have both in a single set of book.
17.Can I use stat journal of previous period for mass allocation.
Yes, you can use stat journal of previous period by Using amount type as PTD and period type
as previous period in mass allocation or by using amount type as YTD and period type is
current period you can use the stat journal for the entire year.
18.What is the difference between full and incremental allocation.
Full Allocation Incremental Allocation

Full allocation method to generate Incremental allocation method when
journals that reverse previous you want to update allocated balances
allocations or to post new allocation without reversing the previous
amounts. allocation batches.
Recommend that you use this method Recommend that you do not use the
only if you are allocating amounts for incremental method the first time you
the first time, or only once. generate a Misallocation entry.
19.Is there any difference between definition of period rates and historical rates?
Period rate Historical rate

The daily exchange rate on the last day A weighted-average rate for
of an accounting period transactions that occur at different
times
In translation period end rate is used to Historical rates to translate owner's
translate the assets and liability equity accounts
account balances.
1.Explain the steps for Mass Budget.
Def: Mass budget means allocation of budget amounts to the range of accounts.
Before going to the mass budget we have to ensure whether Budgetary control is checked at
the Budgetary control Tab of Set of Books.
Step-1: Define parent segment value and assign the Child segment values.
In chart of accounts we have to create the on parent segment value. Then we have to assign
the child segment value to the parent segment value and compile the chart of account.
Step-2: Define Budget
Define the name of the budget and description, select the status of the budget and check the
require budget journal box. Specify the first period and last period save the form and click on
the open next year.
Step-3: Define Budget Organization.
Define the name of budget organization and description and choose the display sequence
and set password (optional). Then go the ranges define the Low and High ranges one for cost
pool a/c and other one for child values a/c. The cost pool a/c should type entered choose
the functional currency and fund check level is absolute and select the defined budget in the
step –1. Foe the Child values give the type as calculated and functional currency. The funds
check level by default it will be none. Then save the ranges till the status become Current.
Then go to the range assignments then define one by one account which you mentioned in
the ranges.
Step –4: Define budget Journals
Enter the budget amounts to the cost pool a/c through budget JVs and observe the status of
funds if the status is passed then the funds are reserved. And post the JVs. Define the stat
Journal for the allocation of the budget amounts and post the same.
Step-5: Define Mass budget.
To enter the mass budget define the name and description and create formula. In formula
specify the cost pool account for allocating the budget amount to the child values on the
bases of the stat journal proportion.
Formula: Target a/c = A*B/C
A= Cost pool A/c, B= Usage factor, C= Sum of usage factors.
For Stat currencies define the balance type is actual other than this mention budget. Then
save the work and validate the mass budget.
2.What are the options available with respect to budgets at set of books level and explain
each in brief.
The options available with respect to budget at set books level are as follows
 Reserves for Encumbrance.

 Enable Budgetary control
 Require Budget Journals.
Reserve for encumbrance: If you enter an out-of-balance encumbrance entry, General

Ledger automatically posts the difference against the account you specify here. If you have
multiple companies or balancing entities within a set of books, General Ledger automatically
creates a Reserve for Encumbrance account for each balancing entity.
Enable Budgetary Control: To define the funding budget this should be optioned. then only
we can create the funding budget. For planning budget it is optional.
Require budget Journals: Check Require Budget Journals to allow only those budget journal
entry methods that create journal entries. If you are using budgetary control, General Ledger
requires you to create budget journals for your funding budget. If you want to require
budget journals for all budgets, choose this option. However, if you want to require budget
journals for your funding budget only, do not choose this option
3.What are different types of budgets and explain each in brief.
There are two types of budgets as follows.
1. Non – funding budget (Planning Budget)

2. Funding budget.
Non – funding Budget: The budget is prepared for comparing the actual with budget figures to
know the variance. This budget will have no impact on the transaction. For defining the budgets
we can directly enter the amounts to this budgets.
Funding Budget: The funding budget is requires budget journal for defining the budget
amounts. It will control the actual transaction. There are three fund check levels are there in
funding budget they are None, Absolute, Advisory.
4.What is the profile name for setting Aliases option?
Profile name for Aliases is Flexifield Shorthand entry

05. What is the mandatory source and category combination for Inter Company Accounts?
Source: Other
Category: Other
06. What do you mean by budget formula.

You define budget formulas to calculate budget amounts. Your budget formulas can be simple
or complex. You can use any combination of fixed amounts and account balances, including
actual or budget amounts, statistics, and period-to-date or year-to-date balances from the
current period, prior period or same period last year.
When you define budget formulas, you create a budget formula batch. The batch contains one or
more budget entries, and each entry contains one or more formulas. Use budget batches and
entries to group your budget formulas. For example, you might combine all formulas for a
single department or division into one batch, or group all formulas for certain types of
calculations into separate entries.
When you calculate budgets using a budget formula, General Ledger replaces any existing
budget amounts directly; it does not create a budget journal.
07. If my actual entry is C1.D1.E1 ….. Dr 10,000.00
To C2.D2.A1 10,000.00
And if, my clearing company C3. what will be journal entry after posting.
Particulars Debit. Credit.

1 C1.D1.E1 10,000.00
2 C2.D2.A1 10,000.00
3 C3.D3.ICR 10,000.00
4 C1.D3.ICP 10,000.00
5 C3.D3.ICP 10,000.00
6 C2.D3.ICR 10,000.00
Total. 30,000.00 30,000.00
ICR = Inter company Receivable, ICP = Inter company Payable

C3.D3.ICP & ICR default clearing accounts.
08. What is the maximum Aliases Size?
The maximum aliases Size is 20 characters.
09. How to disable one particular Alias instead of all?
Go to the Aliases, Effective Tab page of Aliases screen, there uncheck the enable for a particular
alias.
10. What is the difference between summery and detail balnce option in Inter company
accounts?
Summery: Summery means it will show single journal for account balance.
Detail: Detail means it will show Transaction wise balance.

11. If set of books is defined with enabling “ Require Budget journals” option, can I change it
later?
Yes, once you have saved your work, you cannot choose to require budget journals later
provided if there is any planning budget in set of books. You can, however, disable this option
at any time.
12. What are fund check levels available?
There are three-fund check levels available in budget they are

 None
 Advisory
 Absolute
13. What are different statuses of Budget Organization?
There are four statuses in Budget organization they are.

 Adding
 In Process
 Reporting
 Current
14. What do you mean by Master Budget?
Compilation of all budgets is called Master budget. Master budgets are informational only when
used with budgetary control. Master budgets do not affect funds checking, budgetary control
options, or the relationships between detail and summary accounts used for budgetary control.
15. Is there a limit to the number of periods in a budget year? And how many years a budget
can span?
Yes, budget can include up to sixty periods per year, and can span an unlimited number of fiscal
years.
16. Is it required to open accounting periods before defining budget for that period?
No, it is not required to open the accounting periods before defining budget for that period
provided budget periods should be opened.
17.Can I post a Budget Journal to a closed period?
Yes, We can post a Budget Journal to a closed period also.
18. What are different statuses of Budget?
There are three statuses of Budget they are

 Current
 Frozen
 Open
19. If I delete my Budget Organization, will the budget amounts be deleted?
No, by deleting the budget organization the budget amounts will not be deleted.
20.Can I Update/adjust an existing account range in my budget Organization?
You cannot update/adjust an existing account range in budget organization because as the
account range field is grayed out after saving the account range. But we can delete the existing
account range and redefine the required account range.
21. Is it required to provide offset account in Mass Budget formulae?
No, You can enter an Offset account if you want to generate balanced MassBudget journals.
The offset formula line is optional for MassBudgets, since budgets do not have to balance.
Answer Sheet (Test No.4)
MULTIPLE REPORTING CURRENCIES, SECURITY RULES, CONSOLIDATION
01. What are the steps for MRC ?
MRC is used for reporting in any other Currency including functional currency. We use Primary
and reporting set of books for MRC, the primary and the reporting SOB should have the same
COA and Calendar but may have different currency.
Steps for MRC
 Define Primary SOB, this is done at SOB level at MRC tab by checking the Primary SOB
radio (B).
 Define Reporting SOB, this is also done at sob by checking the reporting SOB radio (B)
and uncheck the budgetry control at Budgetry control Tab as they are mutually exclusive.
This SOB should have the same Chart of Accounts & Calendar but the Currency may
differ.
 Open the periods in Primary & Reporting SOB.
 Define daily conversion rates
 Assign Reporting SOB to Primary SOB. Here we have to define the Conversion options
and GL Conversion Rules.
02. Explain difference between Translation and Multiple Reporting Currencies.
Translation Multiple Reporting Currencies

Translation can be done for unlimited It is restricted to 8 reporting Currencies
Reporting Currencies. in MRC
For translation we should open prior No such conditions prevails in MRC
period and following periods.
Translation cannot be done for first We can translate for first period also in
period. MRC
For Translation we have to define In MRC only daily rates are defined.
period average rate and period end
rate.
The difference arising between period Here no such difference as we are
average rate and period end rate will taking the daily rates for translation.
go to Translation adjustment a/c
Translation is done Manually MRC is automatic.
Translation will be done by balance MRC is Transaction wise
wise
03. Explain concept of budget formula. And what are the steps for defining budget formula?
We define budget formulas to calculate budget amounts. Budget formulas can be simple or
complex. When you define budget formulas, you create a budget formula batch. The batch
contains one or more budget entries, and each entry contains one or more formulas. Use
budget batches and entries to group your budget formulas. For example, you might combine
all formulas for a single department or division into one batch, or group all formulas for
certain types of calculations into separate entries. When you calculate budgets using a budget
formula, General Ledger replaces any existing budget amounts directly; it does not create a
budget journal. We can use budget formulas only for planning budgets
Steps for Budget formula

1 Define planning budget
2 Define budget organization for the planning budget, in this define the ranges of
accounts and in assign ranges the first line should be main account (on which we
perform the calculation with type as entered & line 2 should be the target A/c with
type Calculated.
3 Create Budget formula here enter the main A/c and the target A/c and formula for
calculation and calculate for the required period.
04. What is the Diff between the Segment Rules and Account Rules? And explain in brief?
Segment rules are defined in Consolidation. In segment rules we mention the mapping rules
between the parent & subsidiary SOB.
The mapping rules are of four types

1.Assign Single Value
2.Copy Value from
3.Use Rollup Rules
4.Not Assigned.
Segment rules make consolidation process fast and easy transfer of data between the parent and
subsidiary books.
Account rules: Map a specific subsidiary account or a range of accounts to a specific account in
your parent set of books. For example, you can map subsidiary account 02.300.5400.100 to
account 01.100.3000.000.000 in your parent set of books. Or, you might map the entire range of
subsidiary accounts 02.300.5400.100 through 02.300.6999.100 to account 01.100.3000.000.000 in
your parent set of books
Account Rules override segment rules if any conflict.
05. Is it required to have Translation for GCS?
No, Translation is required if the currency in parent and subsidiary SOB is different.
06. Can I use different mandatory account combination for reporting SOB?
Yes, we can have, but this will not have any effect in the primary SOB and will override RSOB.
07.Whether my Budget Journals do transfer to Reporting SOB automatically.

No, budget journals will not transfer to Reporting SOB. Both are mutually exclusive
80. Can I have more than one Reporting SOB?
Yes, We can have up to 8 Reporting SOB
09. If I run a concurrent program to post all journals in primary whether the same will post all
journals in reporting SOB?
No, we need to post in RSOB because while posting the entry in PSOB it will create only
unposted entries in RSOB.
10. What is difference between Conversion options and GL conversion rules?
These options are available in MRC, while assigning the Reporting SOB to Primary SOB.
In Conversion option we specify the Oracle Application and affective date of Conversion
In GL Conversion Rules we specify the Source, Category and Conversion type.
11.Which date’s conversion rate will be used for reversing journal in MRC i.e the date of journal
or date of reversal.
Date of Journal.
12.Can I have different first periods for primary and reporting SOB.
Yes, we can have different first periods due to which we can’t transfer the data from PSOB to
RSOB for the prior periods of the RSOB
13. What are the differences between CVR and Security rules
Cross Validation Rules Security Rules

1. The CVR are specific to COA Specific to responsibility
2. Restrict the Combination Restrict to define segment value
3. Available for KFF Available for both KFF & DFF
14. What type of Value sets will not support the security rules?
None, Pair & Special.
15. If I perform consolidation whether my budget balances will also consolidate?

No, we can perform consolidation for budgets also but the calendar should same.
16. Can I transfer different period’s subsidiary SOB balances to parent SOB by using ‘ Transfer
Consolidation Data Set?
Yes, There is option of “Subsidiary period” available in Transfer Consolidation data set where
we can enter different period’s of the Subsidiary SOB balances.
17. What are different methods of Consolidation?
1. Balances 2. Transactions
18. Whether my Budget amounts are converted to reporting currencies automatically?
No, because budget and reporting set of books are mutually exclusive
19.Whether Global consolidation consolidates my subsidiary foreign currency balances also?

Yes, while entering the foreign currency JVs in Subsidiary SOB there itself it will convert to the
functional currency of Subsidiary SOB.
Answer Sheet Test No.: 5 Oracle Applications Finance
1.List of (any five) Standard reports of G/L.
a) Budget Summary/ Detail.

b) Consolidation Rule.
c) Chart of Accounts Detail list.
d) Inter company transaction Details.
e) FSG- Column set detail listing.
f) FSG- Row set summary listing.
g) Trail Balance- Encumbrances.
2. What you mean by “FSG”? What are the mandatory sets for FSG?
Financial Statement Generator (FSG) is a powerful reporting building tool for Oracle General
Ledger. FSG Generate financial reports, such as trial balances, income statements and balance
sheets, based upon data in your general ledger.
Three mandatory sets for FSG:

a) Row Set: A Row Set defines the format and content of the rows in an FSG report. In FSG, the
commonly assumed attribute for a row definition is an account assignment,
b) Column Set: Column Set defines the attribute for a column definition is a time period
(amount type).
C) Report Set: Report Set, define formulas to calculate row or column amounts. For example,
you can define a row calculation, which sums all of the rows above it in the report. After
Calculation we are going to RUN the report.
3. What does Rollup Group mean?
Rollup groups are which you can assign key flex field values. You can use a rollup group to
identify a group of parent values for reporting or other application purposes. You assign key
flex field segment values to rollup groups using the Segment Values window.
4.Whether rollup groups are specific to set of books?
No, it is specific to Chart of Accounts. (Accounting Flex field)
5. What type of the Value sets will support Rollup groups?
Independent, Table.
6. What is the use of Summary templates in G/L?
To perform online summary inquire as well as speed the processing of financial reports, mass
allocation and recurring journal formulas.
7. Can I define summary account template using only “D” template value?
No, you can’t define summary account template using only “D” it will not accept.
8. What are different statuses of summary template?
Adding, Current & Delete.
9. What does “unfreezing Rollup Groups” do?
If you enable the check box of “Freeze Rollup Groups” then you not able to define Rollup
Groups at flexfield level.
10.Is there a limit on the number of summary template?

No, there is on limit for summary template, as many as you can give.
11. What do you mean by “Profile Option”?
A user profile is a collection of changeable options that effect the way your application.
12. What are the various levels, where we can assign profile values?
Site, Applications, Responsibility and User.
13. List some of the Mandatory fields required for defining responsibility?
Responsibility name, Responsibility key, menu, Application, data group and request group.
14. What are different types of Set of Books?
Primary SOB and Reporting SOB.
15. What is the different between Application and Responsibility?
Application: This field displays the current value, if set, for all users working under
responsibilities owned by the application identified in the Find Profile Values block.
Responsibility: This field displays the current value, if set, for all users working under the
responsibility identified in the Find Profile Values block
16.Is it possible to change the source of a journal Entry in G/L?
No, it is not possible to change source of the journal entry in G/L because while creating JV the
Source field is grayed out.
17. Can I define a ‘Column’ with Account Assignments?
Yes, we can define account assignment in Columns.
18. What is the relevance of “Offset” in FSG?

Offset is to reporting on a period or effective date before or after your runtime period or
effective date. If you are specified current period, such as January, then the Offset will be in
number of periods, you are going to give in another column set (Sequence to it) in Offset box
whether in negative numbers that is previous periods Or Positive numbers that is future
periods.
FSG determines the amounts to display based on the offset and the period or effective
date you enter at runtime.
For example: Enter 0 (zero) to display amounts for the current period runtime effective date and
enter –1 to be display previous period amounts with another column adding to it.
19. What is the difference between ‘parent segment value’ and ‘Rollup group’?
Parent segment values are contains the child values of the segment values.
Rollup group values are contains the parent values as well as child values of parent
values. We can use to view the reports in summery templet.
20. How many Standard reports are available in General Ledger?
122, standard reports are available in General Ledger.
21. What are different balance types?
Actual, Budget and Encumbrance.
22. What are the different ‘display type’ of account ranges in FSG?
B Both
E Expand
T Total.
ANSWER SHEET (Test No.6)
Topic: General ledger module
1.How many flex fields structures can you create for GL?
“N” No of flexfield structures can be created in GL
2.What is a value set? What are the format types?

A group of values and related attributes you assign to an account segment or to a descriptive
flexfield segment. Values in each value set have the same maximum length, validation type,
alphanumeric option, and so on.
Format types:
 Char
 Date
 Date time
 Number
 Standard date
 Standard date time
 Time
Oracle Financials Interview Questions and Answers (FAQs) OracleApps88
3.what do you mean by dynamic inserts?
An Accounting Flex fields feature that allows you to enter and define new combinations of
segment values directly in a flexfield pop–up window in Oracle Payables and Oracle General
Ledger. The new Combination must satisfy any cross–validation rules before it is accepted. Your
organization can decide if an Accounting Flexfield supports dynamic insertion. If an account
does not support dynamic insertion, you can only enter new combinations of segment values
using the Define Accounts window.
4.what is a Rollup group?
A rollup group is a collection of parent values. Parent values that have child values can only be
assigned to a rollup group. Parent values and child values belong to the same value set, which is
then attached to a key flexfield segment.
E.g. – Current assets, fixed assets etc
5.what are the pre-requisites for chart of accounts?
To set up your chart of accounts:
1. Define value sets

2. Define your account structure
3. Define rollup groups to create summary accounts
4. Define your account segment values.
5. Define Security Rules to restrict user access to certain account segment values.
6. Define cross–validation rules to control the account combinations
7. Define or enable descriptive flex fields.
8. Define account shorthand aliases to speed entry of account segment values.
9. Define summary accounts to create and maintain summary balances for quick reporting and
online inquiry.
10. Create account combinations.
If you allow dynamic insertion, you can create new account combinations automatically as you
use them during journal entry. If you do not allow dynamic insertion, define new account
combinations manually in the GL Accounts window.
6.what is an accounting calendar and a transaction calendar?
Accounting Calendar: Account calendar contains period types and ranges of periods and it is
mandatory.
Transaction Calendar: It will define the business days & non-business days it is optional, to
arrive the average balances it is used.
7.what are the types of recurring journals?
Recurring journals are 3 types

 Skeleton journals
 Standard journals
 Formula journals
8.Explain journal source and category?
Journal Source: Origin of Journal, whether manual, recurring, allocation, budget,

consolidation.
Journal Category: Shows the type of journal, Actual, budget, adjustment, expenses
9.What is encumbrance? Different types of encumbrance.
Encumbrance is the reserve for future out comings out of the budget amount.
Commitment - General Ledger has the following predefined encumbrance types: An

encumbrance you record when you complete a purchase requisition.
Obligation - An encumbrance you record when you turn a requisition into a purchase order.
10.Explain the concept of budget formula.
We define budget formulas to calculate budget amounts. Budget formulas can be simple or
complex. When you define budget formulas, you create a budget formula batch. The batch
contains one or more budget entries, and each entry contains one or more formulas. Use budget
batches and entries to group your budget formulas.
For example, you might combine all formulas for a single department or division into one
batch, or group all formulas for certain types of calculations into separate entries. When you
calculate budgets using a budget formula, General Ledger replaces any existing budget
amounts directly; it does not create a budget journal. We can use budget formulas only for
planning budgets.
11.Difference between budget journals and budget amount.

To enter the budget amounts we use budget journal. The amounts, which are there in the
budget, are called as budget amounts.
12.Expalin auto allocation workbench.
Auto Allocations is a powerful feature to automate journal batch validation and generation
for Mass Allocations, Recurring Journals, Mass Budgets, and Mass Encumbrances. From the
Auto Allocation Workbench you can define Auto Allocation sets and submit them for
processing. You can also schedule your Auto Allocation Sets to run in future periods based
on General Ledger schedules you create. Use Auto Allocations to process journal batches you
generate regularly, such as for month end closing.
13.What are the available funds check level option?
In funds check level 3 options are there

 Absolute
 Advisory
 None
14.What do you mean by list type? What are the different list types?
A list of values that appear while we enter the data in flex fields.
Three types of list types
 Pop list <10

 List of values 10-200
 Long list of values >200
15.What is FSG? What are the components of FSG?
Financial Statement Generator (FSG) is a powerful reporting building tool for Oracle General
Ledger. FSG Generate financial reports, such as trial balances, income statements and balance
sheets, based upon data in your general ledger.
Components of FSG:
a) Row Set: A Row Set defines the format and content of the rows in an FSG report. In FSG, the
commonly assumed attribute for a row definition is an account assignment,
b) Column Set: Column Set defines the attribute for a column definition is a time period
(amount type).
C) Report Set: Report Set, define formulas to calculate row or column amounts. For example,
you can define a row calculation, which sums all of the rows above it in the report. After
Calculation we are
16.Maximum number of segments in chart of accounts. 30
17.Maximum number of periods in period type. 365/366
18.Maximum number of reporting set of books - 8
19.Total number of key flex fields in oracle application - 33
20.The amount computed by dividing an aggregate balance by the number of calendar days
in the related range is. Average balance
21.What budget is used only for Reporting purpose where we don’t enforce any budgetary
control. Planning budget
22.An entity responsible for entering and maintaining budget data is. Budget organization
23.Allocation methods of mass budget. Full and Incremental
24.Criteria for auto post. Priority, source, category, balance type, period
25.Formula for funds available. Budget – Encumbrance – Actual
26.Which is using you can define a column set by laying it out graphically. Build column set
27.Profine name for setting aliases. Flex field shorthand entry
28.Different amount types. PTD, YTD, PJTD, QTD
29.Maxmium number of budgets with the status of current. Only one
30.Which is a powerful report building tool for oracle general ledger.

FSG ( Financial Statement Generator )

Topic: Multi-Org, Inventory, HRMS, Purchasing
1.Explain the features and advantages of Multi-Org structure?
2.What is the hierarchy of Multi-Org structure? Explain each component.
3.List the key Flexi-fields of Oracle Inventory?
Item catalogs
Item categories
System items
Stock locators
Sales orders
Account aliases
Oracle service item flexi field
4.what is position hierarchy and which repost w.r.t positions has to run in purchasing?
The position hierarchy to show the who are the superiors and subordinators and their having
positions.
Report name is “Fill Employee Hierarchy”
5.Is it mandatory to define approved suppliers?
Approved suppliers is optional but if we are select the check box use approved supplier
under purchasing region while defining master items. Then it is mandatory to the defined
master item.
6.List any six tab pages of payables options?
1. Invoice
2. With holding tax
3. Transfer to gl
4. Currency
5. Accounting methods
6. Suppliers
7. Matching
8. Interest
9. Payment
10. Invoice tax
11. Expense report
12. Payment accounting

13. Tax defaults and rules
14. Reports
7.what are the default segments in item category key flex field and what type of value sets
they are assigned with?
 Family
 Class
Independent value sets to assigned to family

Dependent value sets to assigned to class
8.What are the different ‘pay date bases’ and explain each
Due
Discount
9.What are the mandatory profile options used in Multi-Org?
MO: Security profile

HR: Security Profile
MO: Operating Unit
HR: User Type
GL set of books Name
10.What is ‘price Break’ and what are the different types of price breaks?
11.What do you mean by category set? And what is its relevance?
12.What are three different types of information that are to be provided while defining
inventory organization?
13.What are different types of installment?
14.What are the Accounts defaults to ‘supplier’ from ‘financial options’?

15.Whether Approval group will assign to position or job?
16.What are different parameters to select while defining an operating unit?
17.List the tab pages of financial options
18.Explain the concept of Cut-off day pay terms.
19.What are different object types on approval group?
20.What is the difference between Purchase Price variance account and Invoice price variance
account?
21.What is the relevance of terms date basis? Where to select this option?
22.What are different types of Distribution sets and explain each in brief
Topic: Purchasing
1.What are different documents that can be created by using ‘Auto create’ based on Requisition?
The 4 types of documents are created by using auto create based on requisition.
The following documents are

1. Standard Purchase order
2. Blanket release
3. Planned Purchase order
4. RFQ
2.What are different types of Requisitions? Explain each in brief.
Internal Requisitions
Unlike purchase requisitions, which are supplied from purchase orders, internal requisitions are
supplied from internal sales orders. Internal requisitions are not picked up when you Auto
Create RFQs or purchase orders, nor can they be assigned to a buyer in the Assign Requisitions
window
Purchase Requisitions
Use the Requisitions window to create requisitions. You must choose the requisition type
(internal or purchase). You can also provide a description, unlimited notes, and defaults for
requisition lines. For each requisition line, you choose the item you want to order along with the
quantity and delivery location. You can get sourced pricing from catalog quotations or open
blanket purchase agreements. You can also choose a price from a list of historical purchase order
prices. In the Distributions window, you can charge the item to the appropriate accounts, or you
can let the Account Generator create the accounts for you. Once you complete the requisition,
you send it through the approval process.
3.What are different types of RFQ’s? Explain each in Brief.
There are three types of RFQs that come with Purchasing by default:
• Catalog: Used for high–volume items or items for which your supplier sends you information
regularly. A Catalog or RFQ also includes price breaks at different quantity levels.
• Standard: Used for items you’ll need only once or not very often, but not necessarily for a
specific, fixed quantity, location, and date. For example, you could use a Catalog RFQ for office
supplies, but use a Standard RFQ for a special type of pen you don’t order very often. A
Standard RFQ also includes price breaks at different quantity levels.
• Bid: Used for a specific, fixed quantity, location, and date. For example, a Bid would be used
for a large or expensive piece of equipment that you’ve never ordered before, or for an item that
incurs transportation or other special costs. You cannot specify price breaks for a Bid RFQ.
4.What are different types of purchase orders? Explain each in brief.
Purchase Order Types

Purchasing provides the following purchase order types: Standard Purchase Order, Planned
Purchase Order, Blanket Purchase Agreement, and Contract Purchase agreement. you can use
the Document Name field in the Document Types window to change the names of these
documents. For example, if you enter Regular Purchase Order in the Document Name field for
the Standard Purchase Order type, your choices in the Type field in the Purchase Orders
window will be Regular Purchase Order, Planned Purchase Order, Blanket Purchase
Agreement, and Contract Purchase Agreement.
Standard Purchase Orders

You generally create standard purchase orders for one–time purchase of various items. You
create standard purchase orders when you know the details of the goods or services you
require, estimated costs, quantities, delivery schedules, and accounting distributions. If you use
encumbrance accounting, the purchase order may be encumbered since the required
information is known.
Blanket Purchase Agreements

You create blanket purchase agreements when you know the detail of the goods or services you
plan to buy from a specific supplier in a period, but you do not yet know the detail of your
delivery schedules. You can use blanket purchase agreements to specify negotiated prices for
your items before actually purchasing them.
Blanket Releases
You can issue a blanket release against a blanket purchase agreement to place the actual order
(as long as the release is within the blanket agreement affectivity dates). If you use encumbrance
accounting, you can encumber each release.
Contract Purchase Agreements

You create contract purchase agreements with your suppliers to agree on specific terms and
conditions without indicating the goods and services that you will be purchasing. You can later
issue standard purchase orders referencing your contracts, and you can encumber these
purchase orders if you use encumbrance accounting. 4 – 5 Purchase Orders
Planned Purchase Orders

A planned purchase order is a long–term agreement committing to buy items or services from a
single source. You must specify tentative delivery schedules and all details for goods or services
that you want to buy, including charge account, quantities, and estimated cost.
Scheduled Releases
You can issue scheduled releases against a planned purchase order to place the actual orders. If
you use encumbrance accounting, you can use the planned purchase order to reserve funds for
long term agreements. You can also change the accounting distributions on each release and the
system will reverse the encumbrance for the planned purchase order and create a new
encumbrance for the release.
5.What are five different Tax defaults in Purchasing options?
1. Financial options
2. Ship-to location
3. Item
4. Supplier site
5. Supplier
6.What is the difference between Contract purchase Agreement and Planned purchase
Agreement?
Contract Purchase Agreement:

You create contract purchase agreements with your suppliers to agree on specific terms and
conditions without indicating the goods and services that you will be purchasing. You can later
issue standard purchase orders referencing your contracts, and you can encumber these
purchase orders if you use encumbrance accounting.
Planned Purchase Agreement:

A planned purchase order is a long–term agreement committing to buy items or services from
a single source. You must specify tentative delivery schedules and all details for goods or
services that you want to buy, including charge account, quantities, and estimated cost. You
can later issue schedule release.
7.What do you mean by requisition Template? How to copy a requisition template to

requisition?
A feature that lets you define a list of commonly purchased items from which a requestor can
create a requisition. You can define the list of items by referencing an existing purchase
order. Requestors use the requisition template to create simple, pre–sourced requisitions.
The requisition template are selected in requisition form click (B) catalog. In this form we are
given requisition template number.
8.What is the difference between standard Purchase order and Blanket release?
Standard Purchase order:

You generally create standard purchase orders for one–time purchase of various items. You
create standard purchase orders when you know the details of the goods or services you
require, estimated costs, quantities, delivery schedules, and accounting distributions. If you use
encumbrance accounting, the purchase order ay be encumbered since the required information
is known.
Blanket release:
You can issue a blanket release against a blanket purchase agreement to place the actual order
(as long as the release is within the blanket agreement affectivity dates). If you use
encumbrance accounting, you
can encumber each release.
9.Explain the different match approval levels?
Two–Way: Purchase order and invoice quantities must match within tolerance before the
corresponding invoice can be paid.
Three–Way: Purchase order, receipt, and invoice quantities must match within tolerance before
the corresponding invoice can be paid.
Four–Way: Purchase order, receipt, inspection, and invoice quantities must match within
tolerance before the corresponding invoice can be paid.
10.What do you mean by Receiving Controls?

11.What are different statuses of RFQ?
1. Active
2. Closed
3. In process
12.What type of RFQ’ s can be auto-created based on Requisition?
1. Standard
2. Catalog
3. Bid
13.What are different invoice match Options?
1. Purchase order
2. Receipt
14.List the different types of Quotations that can be auto-copied from RFQ?
This is depends on base document. If we are select the standard RFQ then it will create Standard
(or) Catalog Quotations. Otherwise we are selected Bid RFQ it will create only Bid Quotation.
15.At what level below things are specific in Multi-Org structure:
1. Category codes : Global

2. Category sets : Inventory Org
3. Approval Assignment : Inventory Org
4. Location : Global
5. Approved Supplier : Inventory Org
6. Approval Group : Inventory Org
7. Supplier Site : Operating Unit
8. Bank : Global
9. Master Item : Inventory Org
10. Supplier List : Operating Unit
1.What are different types of invoices?
1. Credit Memo. An negative amount invoice you receive from a supplier representing a
credit for goods or services purchased.
2. Debit Memo. A negative amount invoice you send to notify a supplier of a credit you
recorded for goods or services purchased.
3. Interest. An invoice that Payables automatically creates invoices to pay interest for
overdue invoices if you enable automatic interest calculation for a supplier, and if you
pay an overdue invoice for the supplier in a payment batch or with a Quick payment.
4. Expense Report. An invoice you enter to record business–related employee expenses.
5. Mixed. A Standard or Credit/Debit Memo invoice for which you can enter both positive
and negative amounts and perform both positive and negative matching.
6. PO Default. A trade invoice you want to automatically match to a specified purchase
order and then manually match to the individual shipments on the purchase order. After
you use this invoice type to complete the match, the invoice will become a Standard type
invoice.
7. Prepayment. An advance payment you make to a supplier or employee. If you enter
Temporary for the Prepayment Type field, then you can later apply prepayment to an
invoice.
8. QuickMatch. A trade invoice you want to automatically match to all the shipments of a
specified purchase order.
9. Standard. A trade invoice you receive from a supplier.
10. Withholding Tax. An invoice you have generated to pay a tax authority.
2.What is Pre-payment invoice? What are the different types of Pre-payment invoice? What is
the accounting entry for Pre-payment at different stages?
Prepayment. An advance payment you make to a supplier or employee. If you enter Temporary
for the Prepayment Type field, then you can later apply prepayment to an invoice.
Two types of prepayments are there, namely, Temporary and Permanent. In case of earlier
one, it is treated as advance to the supplier and will be adjusted against any invoice on or
after the settlement date but in case of later one, it is treated as deposit with the supplier.
3.What is the accounting entry for a standard invoice?
In case of Matching With PO - AP accrual A/c Dr XXX

In case of Distribution - Charge A/c Dr XXX

In case of Distribution & Prepayment - Charge A/c Dr XXX

To Prepayment A/c XXX
In case of Distribution & Prepayment, - Charge A/c Dr XXX

Withholding Tax, Sales Tax To Prepayment A/c XXX
To With Holding Tax XXX
To Sales Tax XXX
4.Explain the concept of ‘Pay Group”. Brief the steps to define and assign ‘Pay Group’.
Pay Group you want to assign to any suppliers that you create from employees during Invoice
Import. You can define additional values for Pay Group in the Purchasing Lookups window.
Purchasing Lookups
Note that in the Oracle Public Sector Purchasing Lookups window you can add values for the
following lookups that Payables uses:
1. FOB
2. Freight Terms.
3. Minority Group
4. Pay Group. Groups invoices in payment batches.
5. Supplier Type.
Define pay group ay lookups-purchasing. It can be assigned at payable option - supplier tab
page, supplier screen - payment tab page and supplier site - payment tab page.
5.What is the difference between PO default and Quick Match Invoices?
If you know the number and amount of the purchase order to which you want to match,
Payables provides you with two invoice types, PO Default and QuickMatch, to help speed up
invoice matching.
Enter PO Default as the invoice type if you know the purchase order you want to match to,
but you do not know to which purchase order shipments or distributions you want to match.
When you enter a PO Default invoice in the Invoice Workbench, Payables prompts you to
enter the purchase order number and automatically copies the supplier name, supplier
number, supplier site, and currency from that Purchase order to the invoice. When you choose
the Match button, Payables will retrieve all purchase order shipments or receipt lines
associated with the specified purchase order. You can then match to any shipment,
distribution, or receipt line.
Enter Quick Match as the invoice type if you want to match an invoice to all shipments or
receipt lines on a purchase order. When you enter a Quick Match invoice in the Invoice
Workbench, Payables prompts you to enter the purchase order number and automatically enters
the supplier name, supplier number, supplier site, and the purchase order currency for the
invoice currency. When you choose the Match button, Payables automatically navigates to the
match window, and selects all shipments that have an unbilled quantity. You can choose to
complete the match or override the matching information.
6.What do you mean by Mixed Invoice?
Mixed Invoices are invoices or credit/debit memos for which you can perform both positive
and negative matching to purchase orders and to other invoices.
For example, you can enter an invoice for –$100 with Invoice Type Mixed. You can match to an
invoice for $–200, and match to a purchase order for $100.
To enter a Mixed invoice:
1. Enter the invoice or credit/debit memo in the Invoices window, and enter Mixed as the
invoice Type.You can enter either a positive or negative invoice amount.
2. Match to purchase orders, and/or invoices
7.What are the different payment methods?

Payment Method.
 Check. Payment in a payment batch, Quick payment, or manual payment.
 Electronic. You pay electronic payments either through the e–Commerce Gateway, or by
delivering a payment batch file to your bank. For both methods, Payables creates a file
during payment batch creation. For e–Commerce Gateway payments, the file is processed
through the e–Commerce Gateway and delivered to your bank to create payments. For
electronic funds transfers, the file is formatted and delivered to your ap.out directory for
you to deliver to your bank.
 Wire. A payment method where you pay invoices outside of Payables by notifying your
bank that you want to debit your account and credit your supplier’s account with
appropriate funds. You provide your bank with your supplier’s bank information, and
your bank sends you confirmation of your transaction. Your supplier’s bank sends your
supplier confirmation of the payment. You then record the transaction manually.
 Clearing. Payment method you use to account for interfund expenses when you do not
actually disburse funds through banks. Generally, you do not generate a payment
document with the Clearing payment method
8.What is cash clearing account? And when it will be used?
Cash Clearing. If you have enabled the Account for Payment When Payment Clears Payables
option, enter the cash clearing account you are associating with a payment document. When you
create a payment, Payables creates accounting entries for your unreconciled invoice payments to
credit this cash clearing account using this account. After you reconcile your invoice payments
using Oracle Cash Management, Payables creates accounting entries to debit this cash clearing
account and credit this bank account’s cash account. The account you enter here overrides the
Cash Clearing Account you entered in the GL Accounts region of the Bank Accounts window.
For future dated payments, when the payment is recorded as mature, Payables debits the
future dated payment account and credits the cash clearing account. When you reconcile the
payment, Payables debits the cash clearing account and credits the cash account.
9.What is payment format and what is it used for?
Payment Format. The format you want Payables to use to format payments for a payment
document.
If you enable the Use Multiple Currencies Payables option, select your functional currency as
your bank currency, and define your bank account as multiple currency, you can select any of
the payment formats you defined, whether they are multiple currency or not. If you do not
define your bank account as multiple currency, you can only select formats that are defined in
the same currency as your bank account.
10.What is distribution hold? Can it be released manually?
Hold In Oracle Payables, an Oracle Applications feature that prevents a transaction from
occurring or completing until the hold has been released. You can place a hold on an invoice or
an invoice schedule line. All holds in Payables prevent payment; some holds also prevent
posting to your general ledger.
Distribution hold arises due to imbalance of distribution total, this can be released only by
correcting the distribution total. No, it cant be released manually from action window, as we
have to correct the entry.
11.What is the selection criteria for concurrent program ‘payables approval’ to approve the
invoices?
Parameters: Option, Invoice Batch Name, From Invoice date, to Invoice date, Supplier Name,
Pay Group, Invoice Number, Entered By.
12.List the different ways of payment to invoices.
Through Invoice Work Bench & Payment Workbench

13.What are the different statuses of pre-payment invoice? What is the relevance of settlement
date?
1. Never approved
2. Unapproved
3. Unpaid
4. Available – Temporary
5. Fully Applied - Temporary
6. Permanent
7. Cancelled
Settlement Date The date before which you cannot apply a prepayment to an invoice. Payables
prevent you from applying a temporary prepayment to an invoice until on or after the
Settlement Date of the prepayment.
14.When I am trying to enter an invoice, ‘NEW’ button is disabled. What could be the reason for
that?
If you checked the Use batch control Check box at Invoice tab Page in Payables Option ‘NEW’
button disabled.
15.Can I assign a supplier type of bank account to more than one supplier?
Yes,
Allow Assignment to Multiple Suppliers: Enable this option if your bank account belongs to an
organization that receives payments for multiple suppliers (a factor organization). With this
option enabled, Payables allows you to enter any combination of suppliers and sites in the
Supplier Assignments region. It will make the account always available in the list of values for
the fields (Bank) Name and (Bank) Number in the Bank Accounts region of the Suppliers and
Suppliers Sites windows.
16.What is the request name to view the list of Credit memos?
The Concurrent program is Credit Memo Matching Report.
Parameters: Supplier From, Supplier To, Begin Credit Memo date and End Credit memo date.
17.List the different bank accounts uses in oracle payables.
1. Internal
2. Customer
3. Supplier
18.Even though I have defined a supplier and supplier site, I am not able to enter an invoice for
that. Why?
If you are not checking the circled item in supplier site level.
19.On what basis Oracle payables caution the user while entering a Debit memo/Credit memo,
as it is a Duplicate.
Those bases are, namely,

1. Supplier
2. Supplier site
3. Currency
4. Amount
Hi buddys,
i wanna know what are various documents used in real time roject.like
BR100,RD20,MD50,MD70 and etc.pls let me know in detail how many such type of documents
are there and their content and usage.
Thanks
in advance,
Business Process Architecture (BP)
BP.010 Define Business and Process Strategy

BP.020 Catalog and Analyze Potential Changes
BP.030 Determine Data Gathering Requirements
BP.040 Develop Current Process Model
BP.050 Review Leading Practices
BP.060 Develop High-Level Process Vision
BP.070 Develop High-Level Process Design
BP.080 Develop Future Process Model
BP.090 Document Business Procedure
Business Requirements Definition (RD)
RD.010 Identify Current Financial and Operating Structure

RD.020 Conduct Current Business Baseline
RD.030 Establish Process and Mapping Summary
RD.040 Gather Business Volumes and Metrics
RD.050 Gather Business Requirements
RD.060 Determine Audit and Control Requirements
RD.070 Identify Business Availability Requirements
RD.080 Identify Reporting and Information Access Requirements
Business Requirements Mapping

BR.010 Analyze High-Level Gaps

BR.020 Prepare mapping environment
BR.030 Map Business requirements
BR.040 Map Business Data
BR.050 Conduct Integration Fit Analysis
BR.060 Create Information Model
BR.070 Create Reporting Fit Analysis
BR.080 Test Business Solutions
BR.090 Confirm Integrated Business Solutions
BR.100 Define Applications Setup
BR.110 Define security Profiles
Application and Technical Architecture (TA)
TA.010 Define Architecture Requirements and Strategy

TA.020 Identify Current Technical Architecture
TA.030 Develop Preliminary Conceptual Architecture
TA.040 Define Application Architecture
TA.050 Define System Availability Strategy
TA.060 Define Reporting and Information Access Strategy
TA.070 Revise Conceptual Architecture
TA.080 Define Application Security Architecture
TA.090 Define Application and Database Server Archtecture
TA.100 Define and Propose Architecture Subsystems
TA.110 Define System Capacity Plan
TA.120 Define Platform and Network Architecture
TA.130 Define Application Deployment Plan
TA.140 Assess Performance Risks
TA.150 Define System Management Procedures
Module Design and Build (MD)
MD.010 Define Application Extension Strategy

MD.020 Define and estimate application extensions
MD.030 Define design standards
MD.040 Define Build Standards
MD.050 Create Application extensions functional design
MD.060 Design Database extensions
MD.070 Create Application extensions technical design
MD.080 Review functional and Technical designs
MD.090 Prepare Development environment

MD.100 Create Database extensions
MD.110 Create Application extension modules
MD.120 Create Installation routines
Data Conversion (CV)
CV.010 Define data conversion requirements and strategy

CV.020 Define Conversion standards
CV.030 Prepare conversion environment
CV.040 Perform conversion data mapping
CV.050 Define manual conversion procedures
CV.060 Design conversion programs
CV.070 Prepare conversion test plans
CV.080 Develop conversion programs
CV.090 Perform conversion unit tests
CV.100 Perform conversion business objects
CV.110 Perform conversion validation tests
CV.120 Install conversion programs
CV.130 Convert and verify data
Documentation (DO)
DO.010 Define documentation requirements and strategy

DO.020 Define Documentation standards and procedures
DO.030 Prepare glossary
DO.040 Prepare documentation environment
DO.050 Produce documentation prototypes and templates
DO.060 Publish user reference manual
DO.070 Publish user guide
DO.080 Publish technical reference manual
DO.090 Publish system management guide
Business System Testing (TE)
TE.010 Define testing requirements and strategy

TE.020 Develop unit test script
TE.030 Develop link test script
TE.040 Develop system test script
TE.050 Develop systems integration test script
TE.060 Prepare testing environments
TE.070 Perform unit test

TE.080 Perform link test
TE.090 perform installation test
TE.100 Prepare key users for testing
TE.110 Perform system test
TE.120 Perform systems integration test
TE.130 Perform Acceptance test
i am murthy, i have a doubt about how to transfer payable entries, receivables entries to general
ledger,is there any programe to run the above one. friends say your reply to me
1)
payables transfer to gl (select appropriate parameters) and the important point here is interface
of gl should set to yes otherwise u have to run importation in gl to improt from payables
interface tables. (plz check i also doubt about this answer)
and for receivables also do the same
2)
Hi kotamurthy,
This is actually two step process
1. Run the concurrent request program "Payables Transfer to General ledger"

You need to enter parameters like
a. Set of Books name
b. Do you want to transfer to reporting set of books
c. batch name
d. From date/To date
e. Transfer to GL Interface (Summary/Detail)
f. Submit Journal Import
If you select "Submit Journal Import" parameter as "No", then transactions from payables are
transfered to GL Interface tables. In this case you have to run the Journal import program
seperately (Journals --> Import --> Run) to transfer entries from GL Interface Tables to GL
Standard tables.
If you select "Submit Journal import" parameter as "Yes", then

a. First the transactions are transfered to GL Interface table.
b. Then the transactions from GL Interface table are transfered to GL standard tables. In this case
you need not run "Journal Import Program".
Members : Pls correct, if anything is wrong.

The AS IS process is the process AS it IS at the moment, which might be a fully manual process, a
partly automated process or a fully automated process. If partly or fully automated, it might be within
the existing accounting/HR/Inventory system or it might be in a spreadsheet or database.
The TO BE process is the process that is going to replace the current process, i.e. what is going TO BE
the new process.
Nothing terribly complicate

Interview Questions
*What data mapping did you do?
*where does the SOB reflects at the database level
*What customizations did you do for the existing forms(Any Zoom etc.)
*PO tables
*What did you do in the purchasing P2P life cycle
*How did you do the mapping in GL
*Did you work on Customer transactions
*Do you know about TCI
*How does Multi-Org reflected at the database level
*Which table in AR stores the invoice information

I am giving u some very basics questions for These 3 modules.
(1) What are Flex fields, types , and number of FF in each modules.
(2) what is MRC, and steps to do that.
(3) How u create profit and loss sheet.
(4) what are the data base table names that u generally used.
(5) Types of invoices, recipts.
(6) types of transaction in AP, ie Two way, three way four way and diff b/w them.
(7) General API programm that we use in AP and AR.
(for tech side- customiaztion of reports and forms with in theses modules,
for functional- what are the general entries u made in diff forms and all that.)
For technical side there are not two many ques but for functional side intervws are bit tough.
this a small part that i shared whit u when u go thru these concepts u automatically find few new ques.
Hope this will help u.
I am posting some of the interview questions that I faced in my

recent interview on Oracle Apps Technical. Someone plz. reply with
answers and could you share your questions and answers in the
interviews you faced.
-----------------------------------------------------------------------
*Concept of Global variables in Reports
*Can you pass Trigger as a global variable in your report
*Shutdown and restart a report engine(pass parameters)
1. How do I find the list of responsibility assigned to menu.

Just the table name will do ?
There are two views are involved in this case

1) FND_RESPONSIBILITY_VL
2) FND_MENUS_VL
First you have to find the menu_id of the menu from
FND_MENUS_VL
Then you have to search in the FND_RESPONSIBILITY_VL with
the condition of menu_id
The query goes like this
SELECT responsibility_name
FROM FND_RESPONSIBILITY_VL
WHERE menu_id = (SELECT menu_id
FROM FND_MENUS_VL
WHERE user_menu_name LIKE
'%MENU_NAME%')
2. How many user is using the given menu ?

What is the table name to identify he above relations.
The Table to identiy is FND_USER_RESP_GROUPS.

From this table, you can get the User_id and then map it with the
FND_USER table to get the user name
3. Relation between the menu and form. What is the table name
maintain this relation.
Can you please clarify what to you mean by menu and form?
Well hope so this will solve your queries.

Anyway if there are still any queries, feel free to ask.
I will try my level best to give you the answer
1. How do I find the list of responsibility assigned to menu.

Just the table name will do ?
2. How many user is using the given menu ?

What is the table name to identify he above relations.
3. Relation between the menu and form. What is the table name maintain this relation.
Oracle India Localization Service Tax FAQ

Doc ID: Note:335113.1 Type: FAQ
Last Revision Date: 06-APR-2007 Status: PUBLISHED
Frequently Asked Questions (FAQ)
Oracle India Localizations
Service Tax Solution
Release 11.5(11i)
The information in this document has been reviewed and is current as of 23-Sep-2005.
Instructions for the reader: This FAQ document identifies the most frequently reported how-to
questions relating to the Oracle India Localizations Service Tax. The articles below do not
include troubleshooting as this is addressed in great detail in the note referenced at the bottom
of this document.
FAQ Summary
1. Patch Application: What do I check to make sure Service Tax patch 423736 was applied
properly?
2. CUSTOM.pll: Why was my CUSTOM.pll overwritten?
3. PO Receipt: Pending PO Receipt transactions for Service Tax Patch Application.
4. Account: Will the account given at the time of defining Tax Code will be considered for
Service Tax processing?
5. Service Tax Regimes: Can I define multiple Service Tax Regimes?
6. Service Tax Manual Entry Screen: What is the purpose of the Service Tax Manual Entry
screen?
7. References: What articles, white papers, or manuals should I read for more information
on India Localization's Service Tax?
8. Keywords: What are the MetaLink keywords I should use when searching for India
Localization's Service Tax?
FAQ Details
Q1. Patch Application: What do I check to make sure Service Tax patch 423736 was
applied properly?
A: Check the copy.log, dbrun.log and generate.log in $JA_TOP/$APPLLOG/4239736
directory.
Q2. CUSTOM.pll: Why was my CUSTOM.pll overwritten?

A: India localization ships a CUSTOM.pll, which has code for some of the functionality to
work. You have to merge the code in your CUSTOM.pll with the CUSTOM.pll shipped
by localization patches/ patchsets.
Q3. PO Receipt: Pending PO Receipt transactions for Service Tax Patch Application.
A. While running JAI_RCV_CHK_PENDING_DELIVERY.sql, receipts pending for
delivery with service
tax attached exist. This check is to identify all the receipts for which delivery is pending,
so the accounting entries will be synchronized. Proceed with subsequent patch
application only if it returns the message:
"*** NO RECEIPT PENDING FOR DELIVERY WITH SERVICE/EXCISE TAX
ATTACHED EXISTS, YOU CAN GO AHEAD WITH PATCH APPLICATION ****"
Q4: Account: Will the account given at the time of defining Tax Code will be
considered for Service Tax processing?
A: The account given at the time of defining tax code will not be considered in any of the
processing. Four accounts defined at the time of defining the regime for each tax type
will be considered. It is advised that you define separate natural accounts for each of the
account type and tax type for ease of reconciliation and reporting.
Q5: Service Tax Regimes: Can I define multiple Service Tax Regimes?
A: You cannot define multiple Service Tax Regimes. However, to capture separate
registration values at the organization level, you can override the defaulted registration
values at an organization level.
Service Tax Setup example:

Regime Registration
Assigning Organizations
Let us consider an organization with the following organization structure:
Operating Unit 1 � Delhi (Registration Number ST001)
Operating Unit 2 � Hyderabad (Registration Number ST002)
In the above scenario, both the operating units should be assigned to the Service Tax
regime. To
capture different registration numbers at the Operating Unit level, you can capture one of
the
registration numbers at the regime level and capture the other registration number (as
non
default) at the appropriate operating unit.
Q6: Service Tax Manual Entry Screen: What is the purpose of the Service Tax Manual
Entry screen?
A: The Service Tax Manual Entry screen has been provided to carry out any adjustments
or correction of errors that the user wishes to make. This is in line with the existing
Manual Entry Screens available for Excise (RG 23, RG 1 etc.).
Q7. References: What articles, white papers, or manuals should I read for more
information on India Localization's Service Tax?
A: Please review the following documents:
India Localizations Implementation Guide
India Localizations Setup User's Reference Manual
Q8. Keywords: What are the MetaLink keywords I should use when searching for
India Localization's Service Tax?
A: INDIA; LOCALIZATIONS; SERVICE; TAX
Oracle India Localization VAT Tax Solution FAQ

Doc ID: Note:335940.1 Type: FAQ
Last Revision Date: 06-APR-2007 Status: PUBLISHED
Frequently Asked Questions (FAQ)

Oracle India Localizations
Value Added Tax Solution
Release 11.5(11i)
The information in this document has been reviewed and is current as of 28-Sep-2005.
Instructions for the reader: This FAQ document identifies the most frequently reported how-to
questions relating to the Oracle India Localizations Value Added Tax (VAT). The articles below
do not include troubleshooting as this is addressed in great detail in the note referenced at the
bottom of this document.
FAQ Summary
1. Patch Application: What do I check to make sure VAT patch 4245089 was applied
properly?
2. Path Application: What is the order of India localization patches to be applied to apply
VAT?
3. CUSTOM.pll: Why was my CUSTOM.pll overwritten?
4. PO Receipt: Pending PO Receipt transactions for Service Tax Patch Application.
5. Document Sequences: How do you assign document sequences for AR Transaction
Types including Autoinvoice
generated through OM?

6. Document Sequences: After document sequencing is setup, a transaction number in an
AR Invoice does not show the document sequence that was created.
7. Printing: How do you print invoices with a caption of 'Tax Invoice' for VAT customers?
8. Debtor's Ledger: Will the VAT invoice number reflect in the Debtor's ledger?
9. Account: Will the account given at the time of defining Tax Code will be considered for
VAT processing?
10. Account: For a manual invoice, the VAT accounting entry is generated for Interim
Liability account. When will this be hitting the actual Liability account?
11. Credit of Input: Can you restrict credit of input services when an entity has both taxable
and non-taxable output services?
12. VAT Regimes: Can I define multiple Value Added Tax Regimes?
13. VAT Manual Entry Screen: What is the purpose of the VAT Manual Entry screen?
14. References: What articles, white papers, or manuals should I read for more information
on India Localization's Service Tax?
15. Keywords: What are the MetaLink keywords I should use when searching for India
Localization's Service Tax?
FAQ Details
Q1. Patch Application: What do I check to make sure Service Tax patch 423736 was
applied properly?
A: Check the copy.log, dbrun.log and generate.log in $JA_TOP/$APPLLOG/4245089
directory.
Q2. Path Application: What is the order of India localization patches to be applied to
apply VAT?
A: Apply the following India localization patches/patchsets:
1. IN60100 thru IN60106, you have to apply the incremental patchsets from the
current India Localization patchset level on your instance.
2. Service Tax patch 4239736 along with pre-req/post-install
3. VAT patch 4245089 along with pre-req/post-install
4. Alternatively, if you are already on IN60105D2 and do not wish to upgrade to
IN60106, then you can just apply Service Tax patch 4239736 meant for IN60105D2
customers (included in the same patch, please see readme) and proceed with VAT.
But at a later point, if you decide to upgrade to IN60106, then you will need to re-
apply Service Tax patch 4239736 (meant for IN60106) and VAT patches again.
Q3. CUSTOM.pll: Why was my CUSTOM.pll overwritten?

A: India localization ships a CUSTOM.pll, which has code for some of the functionality to
work. You have to merge the code in your CUSTOM.pll with the CUSTOM.pll shipped
by localization patches/ patchsets.
Q4. PO Receipt: Pending PO Receipt transactions for Service Tax Patch Application.
A. While running JAI_RCV_CHK_PENDING_DELIVERY.sql, receipts pending for
delivery with service
tax attached exist. This check is to identify all the receipts for which delivery is pending,
so the accounting entries will be synchronized. Proceed with subsequent patch
application only if it returns the message:
"*** NO RECEIPT PENDING FOR DELIVERY WITH SERVICE/EXCISE TAX
ATTACHED EXISTS, YOU CAN GO AHEAD WITH PATCH APPLICATION ****"
Q5. Document Sequences: How do you assign document sequences for AR

Transaction Types including Autoinvoice
generated through OM?
A. In VAT document sequence setup, for the document type of invoice, the document
type name list of values (LOV) is available only for Manual, Chargeback, DM reversal,
and Manual-other types. For imported transaction types, you need to attach the order
Type & not the Transaction type.
Q6. Document Sequences: After document sequencing is setup, a transaction number

in an AR Invoice does not show the document sequence that was created.
A. The prefix will be available in the Localization form in the VAT Invoice number
column and will not appear as the transaction number.
Q7. Printing: How do you print invoices with a caption of 'Tax Invoice' for VAT
customers?
A. Please review the Oracle India Localization VAT User's Reference Manual, which will
give you details as to how a VAT
Invoice number is generated. The VAT invoice number can be used for printing the VAT
invoices and would be a different series based on your setup. All invoices that have a
VAT Invoice as not null can be printed with the words 'TAX invoice'.
Q8. Debtor's Ledger: Will the VAT invoice number reflect in the Debtor's ledger?
A. The VAT invoice number will not be reflected in the Debtors Ledger.
Q9: Account: Will the account given at the time of defining Tax Code will be
considered for VAT processing?
A: The account given at the time of defining tax code will not be considered in any of the
processing. Four accounts defined at the time of defining the regime for each tax type
will be considered. It is advised that you define separate natural accounts for each of the
account type and tax type for ease of reconciliation and reporting.
Q10. Account: For a manual invoice, the VAT accounting entry is generated for
Interim Liability account. When will this be hitting the actual Liability
account?
A: On first completion of the invoice will result in triggering the offsetting entry and the
same will be visible in gl_interface table.
Q11. Credit of Input: Can you restrict credit of input services when an entity has both
taxable and non-taxable output services?
A. The application cannot automatically handle this scenario. At the time of settlement,
the user will have
to perform manual entries to restrict the credit available and then perform the settlement.
Q12: VAT Regimes: Can I define multiple Value Added Tax Regimes?
A: You cannot define multiple Service Tax Regimes. However, to capture separate
registration values at the organization level, you can override the defaulted registration
values at an organization level.
VAT Setup illustration:

Regime Registration:
Assigning Organizations
Let us consider an organization with the following organization structure:
Inventory Organization 1 - Delhi (Subject to VAT)
Inventory Organization 2 - Hyderabad (Subject to VAT)
Inventory Organization 3 - Ahmedabad (Not subject to VAT)
(These Inventory Organizations can be under same or different Operating Units)
In the above scenario, inventory organizations 1 and 2 (Delhi and Hyderabad
respectively) should be assigned to the VAT regime defined. Also, required tax types
have to be assigned to the VAT Regime.
After assignment of inventory organizations and tax codes to the VAT Regime, the tax
codes defined under these organizations with the respective tax types will be processed
under the India Localization VAT processing.
Inventory organization 3 (Ahmedabad) which is not under the VAT purview, should not
be assigned to the VAT Regime.
Please note that the India Localization VAT processing will work properly only when the
required inventory organizations and required tax types are attached to the VAT Regime.
Assigning Tax Types
Assignment of tax types will be based on requirement of each state. It is suggested to
assign all the tax types required at the regime level.
For e.g. in the organization structure above, let us assume Delhi has requirement for
Octroi and Hyderabad has requirement for Entry Tax in addition to the VAT.
In this scenario, you should attach VAT, Octroi and Entry Tax to the VAT regime.
VAT Item Classification
You can define item classification for a single item or you can define templates of item
classification and assign items to the template. Items assigned to a template will have all
the attributes that are defined for the template.
You can use following templates:
Item
Template Name Applicable Recoverable
Class
Raw materials Vatable Recoverable Template RM Y Y
Capital Goods Vatable Recoverable Template CG Y Y
Finished Goods Vatable Recoverable Template FG Y Y
Other Goods Vatable Recoverable Template OT Y Y
Raw materials Vatable NonRecoverable Template RM Y N
Capital Goods Vatable NonRecoverable Template CG Y N
Finished Goods Vatable NonRecoverable Template FG Y N
Other Goods Vatable NonRecoverable Template OT Y N
Raw materials NonVatable Recoverable Template RM N Y
Capital Goods NonVatable Recoverable Template CG N Y
Finished Goods NonVatable Recoverable Template FG N Y
Other Goods NonVatable Recoverable Template OT N Y
Raw materials NonVatable NonRecoverable
RM N N
Template
Capital Goods NonVatable NonRecoverable
CG N N
Template
Finished Goods NonVatable NonRecoverable
FG N N
Template
Other Goods NonVatable NonRecoverable
OT N N
Template
Please refer to the Oracle India Localization VAT User's Reference Manual for complete
guidance on how to use VAT Item classification and templates functionality.
VAT Claim Terms Definition
Let us assume in the state of Delhi, VAT on capital goods is to be claimed over 24 equal
monthly instalments. The first installment has to be claimed immediately and the
subsequent instalments on last day of each subsequent month.
Similarly, as per VAT requirements prevalent in Hyderabad, VAT on capital goods is to
be claimed over 36 equal monthly instalments. The first instaliment has to be claimed on
the first day of the next month of procurement and the subsequent installments on the
first day of the subsequent months.
For both these organizations, VAT claim for raw materials have to be made immediately.
Following are the setups that need to be made to handle these requirements:
1. Raw Materials - Immediate Claim (for Delhi and Hyderabad organizations)
# of 1st Installment
Name Regime Item Class
Installments Start Period - On
Online Claim / Immediate Claim 1 'Immediate' - on Value Raw
1
for Raw Material 'Same Day' Added Tax Materials
2. Capital Goods - Claim over 24 months, first claim immediately, subsequent instalments
on last day of the month (for Delhi organization)
Subsequent
# of 1st Installment Installments Item
Name Regime
Installments Start Period - On Every - Period - Class
On
24 months deferred
'Immediate' - on 1 - Month - Last Value Capital
claim for Capital 24
'Same Day' Day Added Tax Goods
Goods
3. Capital Goods - Claim over 36 months, first claim first day of the next month,
subsequent instalments on first day of the every month (for Hyderabad organization)
Subsequent
# of 1st Installment Installments Item
Name Regime
Installments Start Period - On Every - Period - Class
On
24 months deferred
36 'Next Month' - 1 - Month - First Value Capital
claim for Capital 36
on 'First Day' Day Added Tax Goods
Goods
VAT Document Sequencing
Let us assume, as per VAT requirement in Delhi, Excise Invoice and VAT Invoice should
be separate. In this case, you must capture "Same Invoice No for Excise and VAT
Regimes" as 'NO' at the Delhi organization level while doing regime registration. As you
need to create a separate VAT invoice, you will have to perform the VAT document
sequencing setup for Delhi organization.
Similarly, as per VAT requirements of Hyderabad, you need to generate same VAT and
Excise Invoice number. You must capture "Same Invoice No for Excise and VAT
Regimes" as 'YES' at the Hyderabad organization level while doing regime registration.
Even though you need to generate same invoice number for Excise and VAT, you will
have to create setup for this
organization also. This setup will be used for non-excisable goods for which you have
VAT liability and need to generate VAT invoice.
Q13: VAT Manual Entry Screen: What is the purpose of the VAT Manual Entry
screen?
A: The VAT Manual Entry screen has been provided to carry out any adjustments or
correction of errors that the user wishes to make. This is in line with the existing Manual
Entry Screens available for Excise (RG 23, RG 1 etc.).
Q14. References: What articles, white papers, or manuals should I read for more
information on India Localization's Value Added Tax?
A: Please review the following documents:
India Localizations Implementation Guide
India Localizations Setup User's Reference Manual
Q15. Keywords: What are the MetaLink keywords I should use when searching for
India Localization's Service Tax?
A: INDIA; LOCALIZATIONS; VAT; VALUE ADDED TAX
FREQUENTLY ASKED QUESTIONS

Sunflower Assets
Revision 4
Revised 24 April 2004
1. What is Sunflower Assets?

Sunflower Assets is a life cycle asset management and reporting application built to support
distributed entry. It is the new property management system of record for capital and
sponsor owned equipment and materials.
2. How do I get access to Sunflower Assets?

Access to Sunflower Assets is restricted to Department Property Administrators only. The
Property Management Office works with department or school managers to grant appropriate
access to Sunflower Assets. DPA’s are required to complete mandatory courses before
gaining access to the system. For access questions, contact the Property Management Office.
3. What is recorded in Sunflower?

All capital assets (items that cost $5000 or more, or $1500 or more if acquired prior to 9/1/2003)
must be recorded in Sunflower. Additionally, any assets owned by other parties (sponsors,
government, vendors, etc) must be recorded for insurance purposes and compliance with
policies and regulations.
Departments may also opt to record assets that are considered “sensitive” due to their nature
(i.e. proprietary or privacy-sensitive data on computers, or items subject to theft, or assets that
require special handling and/or disposal). For more on sensitive property, visit the following
website: http://www.stanford.edu/dept/UPA/DPAupdate/sensitiveproperty.htm
4. How do I search or report on asset data if I am not a Department Property

Administrator?
Reportmart will still be available for non-DPA’s to search and report on assets. To request
access to Reportmart for asset reporting contact the Property Management Office. Also,
Sunflower has a very comprehensive reporting capability, and access to just Sunflower reports
can be granted with a minimal training session.
5. What is an Asset Identifier?

An asset identifier is a unique tracking number assigned to an asset. Also known as the SU
ID tag number, it is the number recorded on the Stanford Property bar-code tag affixed to the
asset.
6. What is a Steward?
A Steward is an organization that has been assigned as accountable for an asset. Steward is
usually the equivalent of a Department or Division.
7. When I try to enter an asset record, the catalog contains no entry to match the
manufacturer and model number of the asset I purchased. How do I proceed?
If, after searching the online catalog in Sunflower Assets you find a catalog entry does not
exist for the asset you have purchased, call your Property Service Representative (PSR) and
they will create a new catalog entry in Sunflower Assets.
8. How do I record a non-capital asset in Sunflower?

You can create a manual entry via the Maintain Inventory Assets menu. You are required to use
an official SU ID tag for system identification purposes. The mandatory fields required for
entering a non-capital asset record are the same as for a capital asset record.
9. How do I enter a fabrication record?

Fabrications are maintained in Oracle Grants Accounting while in process (CIP). When the
fabrication is complete, it becomes an asset in Sunflower. The Property Management Office will
enter the asset record for all fabrications.
10. How do I record an asset user that is not a university employee?

In the asset record, double click in the Global User field to display the Custom Attributes of
Asset States screen. You can enter a non-university employee, a lab name, a student group, etc.
in the Asset User field.
11. Where can I see a current list of Department Property Administrators?

An updated list is available from the DPA website at:
http://www.stanford.edu/dept/UPA/DPAupdate/
12. I can’t access Sunflower. A message appears that says my security settings don’t
support Active X controls. How can I get access?
This is caused by your internet security settings. Submit a HelpSU ticket (for Oracle Financials),
or call your PSR – they can walk you through how to change those settings for your internet
browser.
13. When I tried to dispose of an asset, it gave me an error message that I have insufficient
authority for the transaction. What’s that mean?
This is usually due to the fact that the asset doesn’t belong to your department (steward). Check
the property record (under Mgt//Inventory Asset Summary and History) and see what steward
the asset is listed under. If it is not your department’s asset, let your PSR know, or contact the
DPA for the steward the asset does belong to.
14. I’m trying to enter the location in the location field, and the system tells me the field is
protected against update. Why?
The location field (and some other fields as well) is a “complex field”, made up of more than one
sub-field. You must double-click on the field to bring up the sub-fields, and fill those in
individually. The sub-fields must be saved once all are completed, and the data is then
populated into the location field of the main record.
15. When I enter data in the location field and return to the main screen my location information
is not saved in the location field. What am I doing wrong?
The location, which is made up of multiple components (Quad, Building, and Room), is a
complex field that requires an additional “Save” command. From the complex field block,
select “Save” after entering the location information. This will save your data in the location
field on the main screen.
16. I’m working on a property record, and am stuck in a field and can’t get the cursor into
the field I want to fill out. How do I get out of the field I’m stuck in?
Some fields in Sunflower (shaded yellow) are required by the system, and once the cursor is in
one of those fields, it cannot move out of it until the field is populated with acceptable data.
Double-click on the field and select from the list of values. Once the field is populated, you will
again be able to navigate to other fields.
17. While working on a record, the screen suddenly went “gray”, and now I can’t do
anything, and can’t even see my cursor any more. What’s wrong?
You have inadvertently opened a second window, either a complex field or a list of values, and
then clicked on the main screen. The active window is hidden behind the “grayed-out” screen.
Minimize the “grayed-out” screen and you’ll find the active window. Save or close this
window, and then re-maximize your main screen, and all should be back to normal.
18. When I tried to create an excess request for one of my non-tagged items, the system
gave me an error message that the “asset state does not exist”. What did I do wrong?
Instead of selecting from the generic catalog combinations for non bar coded items, you entered
the manufacturer and model, which is not in the catalog for Sunflower. All non-tagged items
must use one of the 12 generic catalog combinations designed especially for this function. For
Manufacturer, type (exactly) NON BAR CODED ITEM and then double-click on the model
number field. You will then see in a pop-up window the twelve possible choices for non-tagged
assets. Select the one that best fits your asset. In the comment template, please include the
manufacturer and description (i.e. Sony Monitor, or Eppendorf Centrifuge) in the space
provided.
19. I have a dozen office chairs to dispose of. Do I need to do twelve separate excess
requests for these?
No. Call your PSR. They can assist you in generating a “commodity asset” disposal, in which
multiple like items can be disposed in one request. This function can only be applied to certain
types of assets, so please check with your PSR before performing this task.

Oracle Applications Financials Interview Questions and Answers (FAQs)

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Oracle Applications Financials Interview Questions and Answers (FAQs) OracleApps88

2. Can I increase/decrease the size of value set?

3. What are the difference between KFF and DFF?

5. KFF is Inbuilt (Oracle Provides) We have to define DFF.

Segment Qualifier identifies the segment values with a specific property.

6.What are the components of set of books?

The 6 mandatory accounts are

And Future period

7.What are the different types of set of books?

8.What are different Year types?

9.What are the different statuses of accounting periods?

11.Whether is it allowed for entering negative amount in journal lines?

12.Is it allowed to reverse, a reversed journal entry?

14.What is the formula for funds available?

16.How will it display if I use my segment separator in description?

17.What do you mean by Translation?

18.What are the rules for Translation?

19.How can I deactivate the segment value?

21.Briefly list the steps for foreign currency journals.

23.Can a Flex field Qualifies be changed after it has been created?

24.Can different set of books share the same value set?

01.What are different status in payment batch ?

2. Explain The concept of Automatic Offset ?

3.What is an ERS? How is it setup?

Invoice Currency - Defaulted from the purchase order Currency.

Payment Currency - Defaulted from the purchase order Currency.

Invoice Currency - Defaulted from the purchase order Currency.

4. Explain the Withholding Tax Accounting.

5.What is the format of Interest Invoice number?

time then the invoice will

6. What are different types of special calendar?

7.How the terms date will be calculated for recurring invoices?

8.What is the default invoice date for recurring invoices?

 Default Profile name.

 System generated No.

13.What is the relevance of Withholding tax group?

14. What are different rate structure for Withholding Tax ?

17. How to view supplier Balance?

18. What is the format of Withholding Tax Invoice Number?

Charge A/c….Dr XXX

Liability A/c….Dr XXX

Accounting entries for Debit Memo at Approval:-

Liability A/c….Dr XXX

Accounting entries for enter invoice at Payment:-

Cash Clearing A/c…. Dr XXX

6.How to identify the Set of Books name in payables?

1. Choose set of Books

8.What are different calculation levels of Automatic tax calculation?

9.Is it possible to un-apply a pre-payment invoice if it is already applied to a standard invoice?

11.List any five standard reports in oracle payables.

13.When ‘tax code’ at invoice header will be mandatory?

14.Is ‘Invoice received date’ mandatory or optional?

15.Explain the relevance of ‘Pooled Account’.

16.What is accounting entry if we take any discount on payment?

Liability A/c … Dr XXX

01.Explain different types of transaction in Receivables.

Guarantee A contractual obligation to purchase a specified amount of goods or services over a

02. What is Application Rule Set?

Receivables provides the following application rules:

To define an application rule set:

1. Navigate to the Application Rule Sets window.

2. Enter a Name and Description for this rule set.

03. Explain Auto Accounting.