Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-

June 30, 2017)

Core activities of ISD during July 01-December 31, 2017

A. providing CMIS training to ISD Engineers
B. improvements in designs of typical school buildings
C. Construction monitoring and supervision to ensure the projects gets completed within quality,
time and budget
D. Preparation for upcoming EQRA Project

Key Achievements for the above core activities during the reporting period as bellow:
1. providing CMIS training to ISD Engineers
The training has been provided to central ISD staff. The training were delivered through on job
oriented approach and each manager were asked to use the system for his daily work. The users and
passwords were provided for the staff.

2. improvements in designs of typical school buildings

The TA is still not on board, as soon the TA is hired by the World Bank, the design improvement task
will be initiated.

3. Construction monitoring and supervision to ensure the projects gets completed within quality,
time and budget. This is a repetitive task, the engineers around the country has focused on
timely completion of the project and compliance with the quality.

4. Preparation for upcoming EQRA Project

The infrastructure service department prepared the costing and detail level activities plan in line with
DLI which includes Construction of 400 schools (4000 classrooms) with all components in selected
province, Construction of 5 Model Schools in selected Province, Construction of Missing components
for 1000 schools ( Boundary walls, Latrines, water well, electricity system and GI sheets), Retrofitting
of 200 existing school buildings In high seismic zone , Developing standards for school design,
supervision, technical specification, operation and maintenance, and Conducting inventory survey of
School physical infrastructures and preparing national schools construction plan ( norm based
resource allocation).

Progress of EQUIP supported Projects- Old CC-EQUIPI-II and A.F projects, December
31, 2017

Old CC&NCB projects, December 31, 2017

S.No Projects Total Completed On Partially stop Not Demolish Not Remar
Type Plann goi Completed ped Started /Termina Contract ks
ed ng Yet ted ed/
Proje Dropped
cts
1 EQUIP 1347 755 28 415 110 0 14( Demo 25( Not 1347
I-II lished) Contracte Old
d)
(Old
CC)

2 EQUIP 284 240 0 2 10 32( Drop 284 Old

I-II ( Termina ped) NCB
(Old ted)
NCB)
Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

Progress of New CC&NCB till December 31, 2017

S.No Total Completed Ongoing Not Started Reasons( Stopped Reasons( p Terminated
Contracted/ problems) roblems)
Planned

1 124 111 1 3(not Budget 9 Unpaid

Contracted contracted)3 are not third
(New-CC- transferred installment,
Additional to SMS security,
Financing) yet social
problems
and lack of
budget
2 1561 1070 180 47 Land, (129 and 1 Security 10 ( due to
Planned social, demolished) and amendment)
( New NCB- technical amendment these are
Additional problems under
Financing) and cold redesigning
weather process
and
change of
materials

3 166 Missing All these are missing components for EQUIP I&II NCB projects in which
Components missing components were are not included in original contacts are now included
for EQUIP in new procurement plan out of which 121 are completed, 8 are stopped due to
I&II Old contractor weakness and security, 3 are not started due to security, weakness of
NCB contractor and some are newly contracted, and 12 are ongoing.
Projects

Detailed Progress by Major Activities Planned for the Reporting Period

Activity 1: Environment Management Unit (EMU)/Safety Management Unit (SMU)
Following is the summary of tasks that ware accomplished since the June 01 2017-
December, 2017.
To assess the compliance monitoring of Contractors the provincial staff on Quality Assurance and
Environmental and Social Safeguard, several trips were organized as following table to monitor the
Environmental and Social Safeguard parameters during project execution.

Projects Monitoring schedule on five zones

Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)
N O OF PROJECTS INSPECTED /ANALYZED BY ESS TEAM
ZONE
2017 STATUES OF General Construction DEVIATIONS
/OBSERVATIONS
Jun July Aug Sept Oct

Center 16 15 15 11 15

South 26 22 16 25 30
Sent to provincial senior engineers for taking
East 11 19 4 8 5
corrective
West 0 7 10 12 10
actions accordingly
North 4 6 20 0 13

Total 57 69 65 56 73

Regarding in term of compliance to ESS regulations refreshment in projects construction sites ESS
Team follow up the Environmental Cod of Practices (ECoP)

.This will help the contractor to be applied the ESS issues in the project construction sites. Thetable
as below for contractor’s indifferent provinces.

CONTRACTORS RECIVED THE ECoP FOR THIRE PROJETS IN DIFFERENT PROVICES

ZONE
ECoP STATUES OF ESS GUIDELINES ECoP

CANTACTORS PROVICES PROJECTS

Center 16 6 204

South 16 5 36

East 15 8 63 Sent to contractors provincial engineers to

West 6 4 96 be applied accordingly

North 10 8 96

Total 63 31 495

Activity 2: Design Department

Activity 2: Design Department

Undertaken Site plans and Project Preparation:

Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

Undertaking Estimation for Extra and Deducted Work:

Preparation the list of estimation for deducted and extra work for 6 boundary walls for 6 school in Herat,
9 boundary walls- Laghman, 1 boundary wall- Ghor, 6 boundary walls- Laghman province, 1 boundary
wall & 1 water well- Nuristan PD, 15 projects- Samangan province. Deducted and extra work 3 boundary
walls – Kundoz province

Designing

Design pipe scheme project for 1 school- Panjshir

Estimation of Deducted Work

Estimation table for deducted work 1 school- Kapisa

Repacking

Preparing and arranging 415 incomplete projects for repacking process in some of the provinces as
:bellow

Maidan Wardak province- 1, Hira province- 5, Hilmand province- 6, Noristan province- 7, Panjshir
province- 15 and Jowzjan province 20 projects, missing components for 78 projects & components
for 56 projects- Faryab

Amendment

Amendment of 1 water well to pipe scheme - Baymyan

Activity 3: Third Party Monitoring by MSI

MSI-Third Party Monitoring December June 01,2017- November 30,2017

Reporting Period
Total Visits 400
( June- 73, July-26, August-92, September- 54, October-87, November-68)
Need Actions 128
Taken Actions 54 ( 74 need actions are under maintenance category and will be taken next year
through O&M budget accordingly)

Activity 4: Updates on M&E

ISD Evaluation team evaluates W.B projects during 50% and upon completion of 100% as well.
When there are defections at any project during both percentages, so the problem are being shared
with ISD-plan department and they contact with the contractor and relevant PED for tacking
action. Once the defections solve by the targeted company after the confirmation from
ISD/EQUIP provincial engineers or M&E engineers the company can get their remaining
payment. On other hand, monitoring team monitor the projects on a regular basis as ISD/EQUIP
zonal managers or engineers from the center go to the sites and observe the ongoing projects for
efficiency and timely implementation. Besides, M&E department invites involved construction
companies to avoid any delay.
Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

Activity 5: Updates on CMIS Database of ISD department of Ministry of Education

ISD database team has already developed an advanced CMIS system, for which many tasks
undertaken. This system utilized CMIS jointly using back-end SQL server and frontend is
developed in asp.net MVC. The newly developed CMIS system of ISD consisted of many
modules such as Plan, M&E, Survey, Design, Contract management unit, Finance
department, Work permission, and other system related sub-modules. As team work we have
done the following tasks for the CMIS development.

1. System Study, Data collection and Analysis

2. Database, Application design, Data flow system definition and Modules integrity
3. Database and Application Development, Analysing data through system, making projects
graphs and charts, and generating report.
4. System Testing, Modification and Deployment
5. Staff training, Data entry, Data supervision, and System maintenance.
6. System automated generated report.

After completing the system front and back-end development, we have hosted our system at
sub-domain of EMIS at MoE. The URL of our CMIS is www.emis.cmis.af . All World Bank
projects are entered in the CMIS. Still we are modifying our CMIS according to the need and
request of ISD. There are many other modules which are under consideration to be developed
in the future, for such modules we have done the requirement analysis, and design. We are
working to develop the reminded modules and computerized all the departments.

Future work

CMIS provide an easy way to track construction projects from initial state of project award to
final state of project handover. All user of the system can easily communicate to track their
tasks by having a user and password. For future to enhance the CMIS we have listed these
modules to be developed.

1. Safety system development and Integration to CMIS

2. ISD HR system development and integration to CMIS
3. Email and communication system through CMIS system
4. Completing data entry of all projects and generating customize report
5. Tracking system performance and system maintenance

Challenges in the work of ISD

a. Due to MoE delay and low procumbent process ISD could not be able to meet the deadline of
December, 2017 to complete all the planned projects as 246 projects are under procurement
process.
b. There are security threats in the some provinces due to instability.
c. Amendments of the projects ( boundary walls etc)
d. Long payment and time extension process
Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

Future Plans/Strategies (for next six months)

Since the Existing phase of the program is to be rolled out and the bank did not agreed with time
extension request of the ministry of education, hence in next 6 months, ISD will focus on clearing
outstanding invoices for the work performed till December 2017.

Challenges in the work of ISD

a. The big challenged for ISD-EQUIP project hasn’t completed with three time extensions and a
result 541 remained incomplete due to no time extension by the World Bank.
b. Lack of budget for undertaking clearing outstanding invoices for the work performed till December
2017.

Recommendations
As the ISD-EQUIP project ended earlier the completion remaining work and the World Bank didn’t
agree to provide MoE with new time extension, so 541 incomplete projects need facilities and staff for
clearance of invoices in order to have valid data for the future actions and it will help MoE and other
donors know how many projects are still to be completed including required budget. MoE should
work hard for finding budget in order to finalize the remaining work of ISD-EQUIP project in the
center and province for efficiency.
Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

Success Stories

ISD-EQUIP reporting officer has visited some of the school in Kunar province where he has
conducted face to face interviews with some students in order to know how efficient the
World Bank intervention regarding constructing school building is. The depictive narration is
as per bellow:

Shen Korak Girls located in Shegal district of Kunar

province. The total number of students is 556. This 6
clasrooms’ school built by W.B through SMS in 2003.
In addion it has 2 admin rooms, a set of latrines, water
well and new a boundary wall was under construction.
Some of the sutdents were asked as how do you feel
different before having school buidling and other
facilities as compare to now, Wahila, one of the students
of grade 6 replied as “ Kunar province has a lot of Waihal talks about the importance of
MoE/EQUIP intervention
seasonal changes as it has contiued raining, breezing
and even storms, so we were not conveninent as we had
to avoid going class due to mentioned climate changes. On the other hand, we were not safe
as we had no boundary wall, but now we are enjoyoing our lessons with all required facilites.
We appreciate MoE/EQUIP for their usual support to Afghan students by constructing school
buidlings.” Hawa, another student from the same class also showed satisficaion from
MoE/EQUIP intervention and added as, “ The number of students increased after MoE has
constructed us school building and other compoents and we are happy enough having
equipeed school buidlings.” Since the number of students increased in this school and
importantly, UNICEF has newly inaugurated another 6 classes which will solve all the
current problem as some students are sitting in the gorund without proper protection.

Sagi Daag Mix School located in the Asad Abad

(Center) of Kunar province. The total number of boys is
821 in the morning shift and there are 406 girls pursuing
education in the afternoon shift. On the other hand,
there were 87 newly returnees from Pakistan who are
temporarily studying in varous classrooms. Sagi Daag is
a CC school constructed by SMS under MoE/EQUIP
budget in 2010. In addion it has 2 admin rooms, a set of
Mr.Nasrat explains the changes after having
latrines, water well and new a boundary wall was under
school building
construction as well. Mr. Nasrat, student of class 11 th
was asked regarding the MoE/EQUIP support to the education of Afghanistan. Mr.Nasrat
said, “ The students had to sit under the sahdows of trees and some of them were in the tents.
Raining and wind could easily interupt our lecture and the during summer the tents were
geeting hoter. As soon as we the school buidling constructed, almost all of the problem
soloved as we have access to prepared classrooms, potable waters, clean toilets and boundary
Infrastructure Services Department (MoE)/ EQUIP Semiannual Activity Report (January 2017-
June 30, 2017)

wall which can effectively prevent us from noices and distractions. We are happy and request
MoE/EQUIP to futheur their support as there still many students who do not have school
buildings and other compoents in their schools in Afghanistan.”