MALAVIYA NATIONAL INSTITUTE OF TECHNOLOGY JAIPUR

JLN MARG, JAIPUR- 302017, RAJASTHAN

SPHINX’18
19TH – 21sT JANUARY 2018

NOTICE INVITING TENDERS

Name of work Tentage, light and associated work for

SPHINX’17 at MNIT, Jaipur
Estimated amount Rs. 3,00,000/-
Tender fee Rs. 500/- in the shape of Demand Draft in favour
Of Registrar MNIT , Jaipur
Rs. 5000/- in the shape of Demand Draft in favour
Earnest Money ( EMD) Of Registrar MNIT , Jaipur

Date & Time of Submission

Date of opening of tenders

Registrar
 MALAVIYA NATIONAL INSTITUTE OF TECHNOLOGY JAIPUR JLN
MARG, JAIPUR- 302017, RAJASTHAN

SPHINX’17TH TH
27 - 29 OCTOBER 2017

TENTAGE TENDER For MNIT Jaipur Fest- SPHINX’17

Terms & conditions for SPHINX’17, Tentage and associated works included in the limited tender enquiry.
1. Sufficient man-power should be available for proper development of stage, lighting, sound, music, consoles, proper
erection of all the truss, etc. and fitting of electrical equipment etc. Technical manpower also to be provided to ensure
safety of area, etc. and proper electrical connections so as to avoid any hazard due to the work entrusted with the
contractor. All joints must be properly insulated so as to avoid any short circuiting and fire. The structure erected should
be strong enough to withstand forces due to wind/rain etc.
2. The contractor will be responsible for transportation of all material related to his/her work and no extra payment will
be made by the Institute on this account.
3. Contractor himself will be responsible for safety and security of his material and MNIT will not be responsible for any
damage/theft of material of the contractor.
4. For any emergent situation, the contractor will provide solution related to his work at no extra cost.
5. All material used should be of very high quality. Items used should be of mentioned or of above specifications (quality).
However, payment will be made for the specifications as mentioned in the tender.
6. For any item mentioned in the tender and not used in the event, payment will not be made.
7. As the SPHINX’18 is an important function of the Institute, timely completion of work and high quality material would be
deciding factors in award of work. A committee in this regard may inspect material to be used for the work.
8. All works related to the stage, stalls, lightings etc. should be complete by 19.01.2018 (Friday) by 2 pm, so that any
modification/alternation can be made in time. SPHINX’18 is scheduled from 19th Jan’18 – 5 pm to 21st
Jan’17 – 12 pm. Payment will be made for 3 days.
9. The Institute has right to reject any/all tenders without assigning any reason.
10. A tally of items used in the event has to be maintained by both the parties (Logistics Secretary from TECHNICAL
SOCIETY Team 2017-18 from MNIT Jaipur)
11. Quantities shown in the schedule are indicative and may vary as per the requirement. However payment shall be made
on actual basis.
12. Item wise price of every particular related to tender (Per Item Price) has to be included in the tender.
13. All works related to this tender should be completed to the entire satisfaction of the Director failing to which the
Institute will have right to cancel the tender and no payment will be made in that case.
14. Taxes (if any, with rate) to be paid by the Institute should be clearly mentioned in the tender.
15. In case of any deceit found, Institute has the right to withheld or stall the payment.
16. All rules of MNIT will be applicable and decision of Director, MNIT will be final. In case of any dispute, Jaipur will
be the judicial region.
17. The sealed tenders should be submitted at the office of Dean (Student Welfare and Alumni Affairs), Prabha Bhawan,
MNIT Jaipur, to Ms. Simi Choudhary, Jr. Assistant, CACS & AA upto TIME on date. The same will be opened at on
DATE in the office of Dean (SW).
18. Final Bills/ Invoice should be submitted within one week of completion of the event to the Office of Dean (Student
Welfare and Alumni Affairs), Prabha Bhawan, MNIT Jaipur, to Ms. Simi Choudhary, Jr. Assistant, CACS & AA.

I/We have read the above terms & conditions and we agree to above terms and conditions.

Signature of the Tenderer

With seal
Name:…………………………………………
Address:……………………………………….
…………………………………………………..
Tenderer must sign and put his seal on each page of tender.
 Rate of each
Total Amount
S.No. Particulars Size/quantity Unit unit in Rs.
(Rs.) for 3 days
for 1 day

Black Cloth Masking – 3sides – on the stage 3000 Sq. ft.

1
(150’x20’)
Frill Design work on stage (Black color with 400 Sq. ft.
2
Blue dripping) (100’x4’)

3 Executive Black Leather Chairs 20 Nos.

Deluxe White Leather Sofa (seating capacity

4 2each) Along with 1 deluxe table with each 6 Nos.

5 Plastic Chairs 150 Nos.

6 Carpet on stage (blue) 3000 Sq. ft.

Carpet – Red – from Welcome gate to Stage

7 3750 Sq. ft.
(Central Lawn) (500’ x 7.5’)
Welcome Gate (Truss For Banner) at Main
gate MNIT Jaipur
8 16x20 Sq. feet

Welcome Gate (Truss) at Central Lawn

9 entrance 16x20 Sq. feet

10 Tables (6 feet x 2.5 feet) with table cloth 60 Nos.

 Metal poles 4ft (to be digged in sand
11 Nos.
ground)
Extension board with proper wiring ( 2 Nos.
12 40
power sockets with switches )
Standard Tent setup 10 ft depth, 10 ft width
13 (Covered from three sides + top) (Stalls) 25 Nos.
(Size may vary)

14 Flags with poles (12 ft height) 50 Nos.

Barricading of Central Lawn from all four Sq. Feet

8000
15 sides by Black cloth of 8 ft height, having 2
entry gates (1000’x8’) – 1 job

16 1000 ft rope for barricading 1 job

Stage Setup for Camera, Console and

17 Anchor, Size: 9ftx9ftx1.5ft with proper 2 Nos.
carpeting

18 Halogen Lights (with proper wiring) 150 Nos.

19 Metro Lights (with proper wiring) 20 Nos.

“T” shaped ramp in front of stage (18*6 feet 0 Job

20 and 24*8 feet) Along with carpet covering
(BLUE)

21 Standard Size metal Poles (12 ft) 30 Nos.

22 Wood bamboo sticks 8 ft 20 Nos.

Stage Setup for CONSOLE Size: 12ft x 3ft x

23 4ft (Hard Non Moving Table) Job
0

Stage Setup for LED SCREEN Job

24 1
Size: 12ftx5ftx5ft
Stage Setup for LED SCREEN Job
25 Size: 6ftx6ftx5ft (Dimension May Vary) 1

Stage Setup
Size: 10ftx20ftx4ft (Size May Vary) (With Job
26
Black Masking From 3Side) with proper 0
blue carpeting

27 Stage Stairs (4FT Height) 0 Nos.

28 Dustbins (3 feet height) Syntex make 10 Nos.

Standard Tent setup 10 ft depth, 25 ft width

(Covered from three sides + top) (Stalls) Sq. Ft.
29 (Size may vary) 1

Standard Tent setup 10 ft depth, 25 ft width

Barricading(400 ft long) and White
30 masking(800 ft long) of a particular Area 1 Job

Total length : 1200ft.

 Barricading (400 ft long) and White
31 masking (560 ft long) of a particular Area 0 Job

Total Long: 960ft.

ONLY for TWO day ONLY for TWO day

62.5 KVA silent Diesel Generator Set with 1 Job
1 Diesel for 7 Hours including one changeover
with appropriate capacity
Total
Service Tax (as applicable)
GRAND TOTAL-