SALE AND CONTRACT REVIEW ORIENTATION

INPUT
1. Receive Request for Quote from customer from email. The RFQ will have this
information serve as input for sale and contract review. The RFQ package include;
a. BOM: a list of the raw materials, sub-assemblies, intermediate assemblies, sub-
components, parts # and the quantities of each needed to manufacture an end
product
b. DWG
c. Material Spec
d. Outside service Spec (if applicable)

PROCESS
2. Evaluation RFQ:
a. Turn-Key: RSMC, LLC’s responsible to buy material and complete part as
require CUSTOMER’S BOM
b. Sub-Contract: Customer provide material. RSMC, LLC’s responsible to machine
part and supply outside service (if applicable).
c. Check with productions team about ability to make the part
i. If YES: proceed the quotation
ii. If NO: notify customer NO QUOTE
3. Process for Turn-Key:
a. Verify raw material dimension with programmer
b. Looking for material meet material spec. The material spec is in BOM come with
RFQ package
i. Material vendor must in RSMC’S approve list
ii. Email is the method to communicate with vendor
iii. If the material we haven’t quote before. There 2 option Sale assistant will
do:
1. Ask our vendor for recommendation
2. Google: material type vendor. Sometime we can use ASTM
standard to looking for vendor
3. Ask customer recommendation
c. Receive material quote from vendor. The material quote will include:
i. Price
ii. Lead Time
iii. MTR (material Test Report).
1. The MTR will forward to QA to check against customer’s material
spec.
2. If material not meet customer requirement, start looking for
another vendor
d. (optional) Send out RFQ for outside service. Outside service may include: plating,
heatreat, coating, grinding, hardness test, mechanical test, etc
i. vendor must in RSMC’S approve list
 SALE AND CONTRACT REVIEW ORIENTATION

ii. Email is the method to communicate with vendor

e. (optional) Receive quote from vendor. The quote will include:
i. Price
ii. Lead Time
f. Record material, outside service price in SALE WORKSHEET
g. Looking for Job History base on Part#, Job Description in Jobman:
i. If it is repeat part
1. Price
2. When RSMC do it before
3. Paste all information to SALE WORKSHEET and send to Sonny
ii. If it is new part. There are 2 option sale assistant will do;
1. Looking for similar part base on Job description, DWG, material
Type. Paste all information (similar part) to SALE WORKSHEET
and send to Sonny
2. NEW PART, NO HISTORY
h. Sonny will determine:
i. Price
ii. Lead time for quote
i. Sale assistant email quote to customer base on Sonny decision
4. Process for Sub-Contact;
a. (optional) Send out RFQ for outside service. Outside service may include: plating,
heatreat, coating, grinding, hardness test, mechanical test, etc
i. vendor must in RSMC’S approve list
ii. Email is the method to communicate with vendor
b. (optional) Receive quote from vendor. The quote will include:
i. Price
ii. Lead Time
c. Record material, outside service price in SALE WORKSHEET
d. Looking for Job History base on Part#, Job Description in Jobman:
i. If it is repeat part
1. Price
2. When RSMC do it before
3. Paste all information to SALE WORKSHEET and send to Sonny
ii. If it is new part. There are 2 option sale assistant will do;
1. Looking for similar part base on Job description, DWG, material
Type. Paste all information (similar part) to SALE WORKSHEET
and send to Sonny
2. NEW PART, NO HISTORY
e. Sonny will determine:
i. Price
ii. Lead time for quote
f. Sale assistant email quote to customer base on Sonny decision
5. Quote to Order
 SALE AND CONTRACT REVIEW ORIENTATION

a. Review order against Quote:

i. Price
ii. Due Date
iii. Material Spec
iv. Dwg
b. If there nothing changes process purchase order
c. If there is deviation, contact customer and reconcile the difference
6. Send order acknowledgement to customer through:
a. Email : Emerson, FPI, Grayloc, Radoil, misc…
b. SUS for Cameron.
c. Ariba for FMC. But we use email most of the time
7. Input data in Jobman:
a. Refer input data instruction
b. When input data to system, there are some serval thing we need double check the
information:
i. Part #
ii. DWG # AND REV
iii. HT # (if applicable)
iv. Special instruction for stamping (if applicable)
v. Special instruction for outside service ( if applicable) Commented [QR1]:
8. Create job File This is important part in data input. Please pay more
attention in this step
a. 3 copy File for: office, QC, Production.
b. Production Job package include:
i. DWG: 2 SET
ii. JOBSHEET: 1 SET
c. QC job package:
i. JOBSHEET: 1 SET
ii. CUSTOMER PURCHASE ORDER
iii. BOM
iv. DWG; 1 SET
v. PACKING LIST ((file after we receive material)
vi. MATERIAL CERT (file after we receive material)
vii. OUTSIDE SERVICE CERT (if applicable)
d. OFFICE job package:
i. JOBSHEET: 1 SET
ii. CUSTOMER PURCHASE ORDER
iii. BOM
iv. DWG; 1 SET
v. RSMC PURCHASE ORDER (if we buy material)
vi. PACKING LIST ((file after we receive material)
vii. MATERIAL CERT (file after we receive material)
viii. OUTSIDE SERVICE CERT (if applicable)
9. Purchase material
 SALE AND CONTRACT REVIEW ORIENTATION

a. Create purchase order in Jobman. Purchase order will include;

i. Name of vendor
ii. Type of item need: material or out service
iii. Dimension or special instruction for outside service
iv. Price
v. Qty
vi. Due date
vii. DWG and Spec (if applicable)
b. Email PO to vendor.
c. Receive order acknowledgement from vendor
d. Follow up with PO on due date
10. Input material receiving date in Jobman after QC perform Incoming material inspection

OUTPUT:
Job ready for production