4.

2 Procurement by Non-Supply Chain staff

Country Directors may give program staff the authority to conduct small
procurement, without the assistance of Supply Chain, when the total
procurement value is below $500 USD. If so, policies and processes
related to procurement by non-Supply Chain staff must be documented.
For more detail please refer to Standard Operating Procedure for
procurement by non-supply chain staff SOP# GSC/PROC/013

Procurement Plan is required for all grants, the procurement plan will capture all information
related to goods and services required for the program implementation, for more detailed
information on procurement planning process please refer to procurement planning SOP#
GSC/PROC/001

4.3 Procurement under $2,500

All procurement with a value of over $500 shall be conducted by Supply Chain.
Procurement under $2500 shall be conducted directly (no bids required) with a Contracted
Supplier or under a MPA. If a Contracted or MPA Supplier is not available then an Ad-hoc
supplier may be used.

4.4 Procurement $2,500 to $19,999

All procurement with a value between $2,500 and $20,000 is subject to a formal,
documented 3-bid process using an RFQ and a Limited invitation to tender, unless
conducted under the scope of a Master Purchase Agreement. If the procurement is
conducted using a supplier with a valid MPA in place or an International Contracted
Supplier managed by GSC then no bid is required.

Request for Quotation (RFQ) guidance can be found in Section 5.2.

4.5 Procurement $20,000.00 and above

All procurement with a value of over $20,000 is subject to a formal, documented, sealed-bid
Open Tender process using an RFQ or RFP. The process can be either local or
international and is subject to respective donor regulations and availability of required goods
and services in local markets.

Any procurement thought formal open tendering process requires forming a procurement
committee to conduct the bid opening, analysis, due diligence and justification of award, for
more information about procurement committee please refer to Procurement Committee
SOP# GSC/PROC/008 and bid opening SOP# GSC/PROC/007