MINUTES OF MEETING

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Meeting Title: Purchase Order for Rice Ration, Accounting

Entries
Meeting Date 03/07/2017 Chairperson
Time (Start/End) 2:00 PM to 4:00 PM Venue SMC HOC
Project Name NCC SAP System for Line 3 Expansion
MEETING OBJECTIVE(S) / PURPOSE
To discuss the Business Area that will be reflected in Accounting Entries for Rice Ration Purchase
Orders

Attendees Ms. Noemi Ronquillo (SMB, Inc.)

Ms. Flordeliz Luciano (SMB, Inc.)
Mr. Dionisio Roque Boiser (SMB, Inc.)
Mr. Myla Francisco (SMITS, Inc.)
Ms. Sheryl Ruiz (SMITS, Inc.)
Ms. Maureen Lee (SMITS, Inc.)
Mr. Weldin Angelo Auditor (SMITS, Inc.)
Mr. Jerky Meneses (SMITS, Inc.)
Apologies

Copies Imee Rosco (SMITS, Inc.)

Kevin Santiago (SMITS, Inc.)
Minutes By Weldin Angelo Auditor
Jerky Meneses

Key points discussed/ Action items:

Item Responsible
Item Details Action Required Timetable Remarks
No. Person
1 Discussed the requirement
pertinent to the business area
(BA) that will be reflected in the
accounting entries of GR/IR
clearing account.

In the current process, if the

users inputted the cost center
of other BA’s/Plant Code in the
created Purchase Order (PO),
business area that will be
reflected in the accounting
entries of GR/IR clearing
account once GR’ed will be
based on the cost center used
in the purchase order.

Example: If the cost

center (700-1200) used

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Item Responsible
Item Details Action Required Timetable Remarks
No. Person
is under BA 700,
however, the receiving
plant during GR
processing will be
under 210, the system
will inherit the Business
Area (BA) assigned to
the cost center
2 To be process: Business area To enhance the current
that will be reflected in the program. User exit and
accounting entries of GR/IR substitution rule will be
clearing account will be based implemented to attain
on the delivering plant in the the requirement.
purchase order.
It is expected that the
Example: If the cost center business area that will
(700-1200) used is under BA be reflected on the
700, however, the receiving accounting entries will
plant during GR processing will be based on the PO’s
be under 210, the system will delivering plant.
get the Business Area (BA)
from delivering plant (210).

3 Scope of the requirement:

 This enhancement will

be intended only for
rice ration purchases
and services acquired
 This will be applicable
only for non-stock
materials
 Also, it will cover only
the account assignment
category “Cost
Center”. It is expected
that there will be no
impact on other
account assignment
categories.

4 Discussed that the Purchasing To Coordinate with BPG SMITS, Inc.

Group inputted in the header
detail of the PO will be one of
the bases to identify and
validate if the delivering plant
inputted by the users during
creation are accurate.
5 Status updates
if it is possible to use the
Purchasing Group as the
basis in checking control
of the business area that
will be reflected in the
accounting entries of
GR/IR clearing account.
To provide status update
early next week for the
possibilities in line with

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Item Responsible
Item Details Action Required Timetable Remarks
No. Person
the requested
enhancement.
6 Other concern: SMITS, Inc.

 Discussed also the

PMMS’ account
allocation concern.
 The business is open
for any solution
pertinent to PMMS
account allocation
 Initial discussion,
o Current set-up
of the materials
are non-
valuated
o PMMS
materials
considered as
direct expense
during GR
processing
o During stocks
transfer, only
quantity
updated, since
PMMS
materials are
non-valuated
o The group was
looking into a
solution that
making the
PMMS
materials into
valuated to
trace the
material price
o Smits will
simulate
possible
solution for this
requirement
Proposal will be issued next
week for this enhancement

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Issues:
Item Responsible Remarks Status
Item Details Timetable Raised by
No. Person
1
2
3

Team Decision
Item
Item Details Agreed Resolution Remarks
No.
1
2

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