CA Grown Nursery Mart Exhibitor Pack

American Exposition Services, Inc.
1627 Main Ave. Ste. 2

Sacramento, CA 95838
(916) 925-3976 Phone
(916) 925-3975 Fax
info@american-expo.com
www.american-expo.com
American Exposition Services, Inc. is pleased to have been selected as your Official Service Contractor for the:

CA Grown Show and Nursery Mart
June 1-2, 2010 at the Orange County Fairgrounds – Costa Mesa, CA
Please read the following information carefully before filling out any exhibitor order forms. Please
fax or mail the appropriate forms and payment to the location above.
SHOW COLORS (CA GROWN) SHOW COLORS (NURSERY MART)
Backwall Drape: Green/White/Green Backwall Drape: Black/Black
Siderail Drape: Green Siderail Drape: Burgundy
Exhibit Hall Floor: Concrete Exhibit Hall Floor: Concrete
BOOTH PACKAGE INCLUDES SHOW SITE ADDRESS

Booth Size: 10’(deep) X 10’(wide) Orange County Fairgrounds
1- 8’ high back wall drape 88 Fair Drive
2- 3’ high siderail drape Costa Mesa, CA 92626-6598
1- Exhibitor I.D. sign
IMPORTANT DATES & DEADLINES

May 25 Advance discount deadline for Exhibitor orders and full payments
May 3 Advance Freight: Start receiving shipments at Warehouse
May 25 Advance Freight: Last day to receive shipments at Warehouse without additional charges
May 28 Advance Freight: Drop dead date. No shipments will be accepted after this date
June 1 Installation: 1:00 pm – 5:00 pm

June 2 Show Hours: 9:00 am – 5:00 pm
June 2 Dismantle: 5:00 pm – 9:00 pm

Freight carriers check in 5:00 pm – 8:30 pm
All exhibitor materials must be removed by 9:00 pm
SERVICE FORMS
Enclosed please find order forms for additional services such as booth furnishings, electrical, freight handling and other services you
may need. For any services you may require, please fill out the appropriate forms along with the payment form and return to our office
at the fax or address above.
PAYMENT
Payment is required when all orders are placed. To qualify for discount rates, all orders must be faxed or mailed before the discount
deadline and must include a completed credit card authorization. If you must add to your order or are a late event participant, you may
order at the show site at the regular rates. We accept cash, check, VISA, MasterCard or American Express. A $25.00 fee will be
charged for all returned checks and declined credit cards.
MATERIAL HANDLING
The Orange County Fairgrounds will not accept advance freight shipments for this event. If you need to ship or are bringing materials
for the event, please read Inbound Material Handling Instructions and fill out the Material Handling Order Form and return it to our
office. Inbound freight must be shipped prepaid and labeled according to the instructions. Please include the payment authorization
form with the material handling form to avoid any freight delays.
QUESTIONS AND ADJUSTMENTS
Any questions or concerns regarding services or items ordered must be reported to the AES Service Desk at the event or by calling our
office at (916) 925-3976 prior to show opening. Your account will be adjusted or the issue resolved at that time. No credits will be
issued after close of show.
If you have any questions or special needs regarding our services, please call an American Exposition Services
representative to assist you. We want you to have a positive experience and success in your event.

1
Rules & Regulations
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
UNION INFORMATION
To assist you in planning your participation in the stated event, we are certain you will appreciate knowing in advance that union labor will be required for
certain aspects of your exhibit handling.
DECORATOR UNION WORK RULES

Members of this union claim jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the
unpacking and placement of your merchandise. You may install and/or dismantle your exhibit display if one person, who is a full time employee, can
accomplish the task in one hour or less without the use of tools. If your exhibit preparation, installation or dismantling requires more than one hour, you
must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, you will be pleased to know that when union labor is required,
you may provide your company personnel to work along with a union installer on a one-to-one basis.
TEAMSTERS UNION
Members of this union claim jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty
containers. An exhibitor may move materials that can be carried by hand, by one person in one trip, without the use of dollies, hand trucks or other
mechanical equipment.
ELECTRICAL UNION
Members of this union claim jurisdiction for hardwiring ordered outlets to the line side of the exhibitors’ equipment and wiring of caps over 120 volts, to the
raw cord feeding exhibitors’ equipment. All plugs over 120 volts will be plugged in by electrical union personnel. Exhibitors may plug in their own plugs of
120 volts to their ordered outlets.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited! This furniture is not engineered to support your standing weight. American Exposition
Services cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please
order labor on the Installation & Dismantle order form and the necessary ladders and tools will be provided.
Exhibitors should treat the show areas during move-in and move-out as they would a construction site when work is going on. Please wear proper attire
during these times to ensure your safety. Be aware of forklifts moving throughout the aisles and docks. Please stay clear of them, especially when they
are carrying equipment. Please keep all aisles clear from debris and booth items. Utilized your booth space for setup.
GRATUITIES
Our work rules prohibit the SOLICITATION OF ACCEPTANCE of tips in cash, product or gifts in kind by any employee (union or non-union). Our
employees are paid appropriate wages denoting professional status, therefore tipping of any kind is not allowed.
ADHESIVES
Acceptable adhesives are painter’s masking tape (wall use only) or gaffer’s tape (floor use only) available through hardware, specialty stores or AES. No
duct tape will be allowed on any floors or walls.
INSURANCE
Neither Show Management, any Show Management Contractor or the Facility assumes responsibility for any merchandise or display material which may
become lost, stolen or damaged under any circumstances. You must carry your own insurance to protect your property from the time it leaves your facility
until its return.
PAYMENT POLICY
PAYMENT FOR SERVICES
Full payment for services must be included with each order. Further, we require a credit card authorization with your initial order. For your convenience,
we will use this authorization to charge your account for services, which may include material handling, labor or electrical charges that may differ from the
initial order.
METHOD OF PAYMENT
American Exposition Services, Inc. accepts cash, check, Visa, MasterCard or American Express. We do not accept purchase orders as payment. All
funds must be U.S. Funds drawn on a U.S. Bank. Note: A $25.00 fee will be charged for declined credit cards and returned NSF checks.
DISCOUNT PRICING
In order to qualify for discount pricing, we must receive your full order with payment by the deadline date.
THIRD PARTY BILLING

If your company contracts work to a display house and requires service from American Exposition Services, Inc., the above terms shall apply. Each
exhibiting company is ultimately responsible for its own booth charges and will be accountable for payment in the event that the display house fails to
remit full payment.
ADJUSTMENTS & CANCELLATIONS

All grievances must be made before the close of the event. Any questions or concerns regarding services can be made at our service desk during event
hours. No credits will be issued after the close of the event. Orders cancelled by the exhibitor are subject to cancellations fees equal to 50%-100% of the
total order, based upon the status of move-in, work performed and/or AES set-up costs or expenses.
Exhibitor further agrees to late fees up to 1.5% per month on any balance not paid at the conclusion of the event, or balance left without appropriate credit
card on file. In the event any balance is not paid as agreed, the exhibitor agrees to pay a collection fee equal to 40% of the unpaid balance. In the event
of a lawsuit to collect the unpaid balance, the exhibitor further agrees to pay court costs and reasonable attorney's fees.
2
Payment & Calculation Form
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
CA Grown Show/ Nursery Mart Discount Deadline:

Orange County Fairgrounds – June 1-2, 2010 May 25, 2010
Company Name: Booth(s):
Street Address: Booth Size:
City: State: Zip:
Contact: Phone: Fax: Email:
METHOD OF PAYMENT
YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR EXHIBITOR SERVICE MANUAL.
COMPANY CHECK
Please make check payable to: American Exposition Services. Checks must be in U.S. Funds drawn on U.S. Bank.
Check Amount: $_________________________ Check: #_________________________
CREDIT CARD
For your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional amounts incurred
as a result of show site orders placed by your representative or services rendered during this event. These charges may include American Exposition
Services, Inc. or any charges which American Exposition Services, Inc. may be obligated to pay on behalf of Exhibitor, including without limitation, any
shipping charges or material handling. Please complete the information requested below:
American Express Visa MasterCard
DATE ORDER RECEIVED:_________________________ ENTERED BY:_________________________

Please check the appropriate card:
Account Number: Expiration Date:
Security/Customer Code:
X____________________________________________ X_________________________________________
Authorized Signature Authorized Name – Please Print Date
Billing Address (if different from above)

Address: City: State: Zip:
PAYMENT POLICY
PAYMENT FOR SERVICES THIRD PARTY BILLING
Full payment for services must be included with each order. Further, we require a credit card If your company contracts work to a display house and requires service from American Exposition
authorization with your initial order. For your convenience, we will use this authorization to charge Services, Inc., the above terms shall apply. Each exhibiting company is ultimately responsible for
your account for services, which may include material handling, labor or electrical charges that its own booth charges and will be accountable for payment in the event that the display house fails
may differ from the initial order. to remit full payment.
METHOD OF PAYMENT ADJUSTMENTS & CANCELLATIONS

American Exposition Services, Inc. accepts cash, check, Visa, MasterCard or American Express. All grievances must be made before the close of the event. Any questions or concerns regarding
We do not accept purchase orders as payment. All funds must be U.S. Funds drawn on a U.S. services can be made at our service desk during event hours. No credits will be issued after the
Bank. Note: A $25.00 fee will be charged for declined credit cards and returned NSF checks. close of the event. Orders cancelled by the exhibitor are subject to cancellations fees equal to
50%-100% of the total order, based upon the status of move-in, work performed and/or AES set-
DISCOUNT PRICING up costs or expenses.
In order to qualify for discount pricing, we must receive your full order with payment by the
deadline date above. Exhibitor further agrees to late fees up to 1.5% per month on any balance not paid at the
conclusion of the event, or balance left without appropriate credit card on file.
CALCULATION
FURNITURE & ELECTRICAL ELECTRICAL CARPET & INSTALLATION DISMANTLE MATERIAL OTHER MATERIAL
ACCESSORIES SERVICES LABOR CLEANING LABOR LABOR HANDLING HANDLING
OFFICE USE ONLY
SIGN & BANNER BOOTH PACKAGE

SIGNS OTHER OTHER TOTAL ORDER:
HANGING SPECIAL
3
Booth Package Special

City: State: Zip:
AMERICAN EXPOSITION SERVICES IS OFFERING THE FOLLOWING BOOTH

PACKAGE SPECIALS AT A REDUCED PRICE!
TAKE ADVANTAGE OF THE 15% SAVINGS OFF THE DISCOUNT PRICING!
BOOTH PACKAGE (A) $327.00
9 (1) 8’ DRAPED TABLE Î SELECT DRAPE COLOR: BLUE TEAL GREY BLACK WHITE RED BURGUNDY GREEN
9 (1) 9’X10’ CARPET Î SELECT CARPET COLOR: GREY BLUE BLACK RED TEAL GREEN
9 (2) PADDED CHAIRS
9 (1) WASTE BASKET
9 (1) NIGHTLY CLEANING
BOOTH PACKAGE (B) $317.00
9 (2) PADDED CHAIRS
9 (1) WASTE BASKET
BOOTH PACKAGE (C) $307.00

9 (2) PADDED CHAIRS
9 (1) WASTE BASKET
Booth Package Policies
• SORRY, NO SUBSTITUTIONS OR EXCHANGES ON BOOTH PACKAGE SPECIALS.
• ADVANCE DISCOUNT: TO OBTAIN THE DISCOUNT PRICING, FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER.
ALL ORDERS MUST BE RECEIVED BY THE INDICATED DEADLINE TO QUALIFY. NO TELEPHONE ORDERS ARE ACCEPTED.
• CANCELATION CHARGE: ITEMS ORDERED AND DELIVERED TO BOOTH BUT SUBSEQUENTLY CANCELED ARE NOT SUBJECT TO
A REFUND.
• IF COLORS FOR ORDERS ARE NOT SPECIFIED, WE WILL MATCH SHOW COLORS. NO EXCHANGES.
PLACE ORDER
QTY. PACKAGE DICOUNT PRICE REGULAR PRICE SUBTOTAL
BOOTH PACKAGE (A) $327.00 $423.00 $
BOOTH PACKAGE (B) $317.00 $412.00 $
BOOTH PACKAGE (C) $307.00 $401.00 $
Booth Package Special Order Total: $
4
Furniture & Accessories

City: State: Zip:
DRAPED TABLES CHAIRS & STOOLS

ALL TABLES ARE 24” WIDE X 30” HIGH (UNLESS NOTED)
Qty. Item Discount Regular Total
If no color is selected, we will match the show colors
Plastic Contour Chair $33.00 $43.00
Select Skirt Color: Blue Black Red Silver Green
Chrome Padded Chair $39.00 $50.00
Burgundy Teal Gold Plum White Padded Arm Chair $44.00 $57.00
Padded Stool w/ Back $50.00 $65.00
4’ Table, Draped 4 Sides $86.00 $112.00
ACCESSORIES & DISPLAYS
6’ Table, Draped 3 Sides $96.00 $125.00 Qty. Item Discount Regular Total
8’ Table, Draped 3 Sides $106.00 $138.00 Waste Basket $15.00 $20.00
th
4 Side Draping, Add $25.00 $30.00 Aluminum Easel $25.00 $30.00
Deduct 25% for unskirted 4’,6’or 8’ table - Garment Rack $75.00 $98.00
DRAPED COUNTER TABLES
ALL COUNTERS ARE 24” WIDE X 42” HIGH (UNLESS NOTED) Bag Rack $60.00 $78.00
If no color is selected, we will match the show colors Chrome Sign Stand, 22”x28” $75.00 $65.00
Select Skirt Color: Blue Black Red Silver Green Literature Rack $60.00 $78.00
2’x8’ Grid Panel w/ legs $65.00 $85.00
Burgundy Teal Gold Plum White
Qty. Item Discount Regular Total Ticket Tumbler, Large $95.00 $124.00
4’Counter, Draped 4 Sides $96.00 $125.00 Ticket Tumbler, Table Top $65.00 $85.00
6’Counter, Draped 3 Sides $106.00 $138.00 Fish Bowl $40.00 $52.00
8’Counter, Draped 3 Sides $116.00 $151.00 Poster Board (4’x8’)
th
Vertical -or- Horizontal $90.00 $117.00
4 Side Draping, Add $30.00 $35.00 Pegboard (4’x8’)
Deduct 25% for unskirted 4’, 6’ or 8’ counter - Vertical -or- Horizontal $90.00 $117.00
OTHER TABLES / COUNTERS 5’ Full View Display Case $360.00 $540.00
Qty. Item Discount Regular Total 6’ Full View Display Case $400.00 $600.00
36” dia. x 30” high round
table, grey top $110.00 $143.00 48”x84” Gondola (3 shelf) $300.00 $390.00
36” dia. x 42” high round SPECIAL DRAPING
counter, grey top $135.00 $176.00
TABLETOP RISER
ft 8’ High Draping (per linear ft.) $10.00/ft. $12.00/ft.
ft 3’ High Draping (per linear ft.) $8.00/ft. $10.00/ft.
4’ Table Riser, with cover $40.00 $52.00
6’ Table Riser, with cover $40.00 $52.00 Select Color: Blue Black Red Silver Green
8’ Table Riser, with cover $40.00 $52.00 Burgundy Teal Gold Plum White
PAYMENT POLICY & TOTAL

Advance Discount: To obtain the discount pricing, full payment must be included with the order.
All orders must be received by the indicated deadline to qualify. No telephone orders accepted.
Cancellation Charge: Items ordered and delivered to booth but subsequently canceled are
subject to a 50%- 100% restocking fee for labor involved. Custom order items will not be subject
to credits.
FURNITURE &
ACCESSORIES $
TOTAL:
5
Carpet, Flooring & Booth Cleaning

City: State: Zip:
STANDARD CARPET BOOTH CLEANING SERVICE

Service Includes: Vacuuming of carpets and/or sweeping of booth,
Qty Size Discount Regular Total and emptying of any wastebaskets.
9’ X 10’ $150.00 $195.00
Calculate Quantity: (# OF DAYS) X (# OF BOOTHS) = Qty
9’ X 20’ $270.00 $351.00
Qty Service Discount Regular Total
9’ X 30’ $390.00 $507.00
If no color is selected, we will match the show colors Booth Cleaning $35.00 $45.00
Select Color: Grey Black Blue Red Teal Green Please indicate which event days you would like your booth cleaned. If no
Standard Carpet includes front aisle taping only. day(s) is specified, booth cleaning will be done starting with event opening
Island and Corner booths require additional taping. and continuing until the order is completed. Cleaning will be done up to
Matching color shades cannot be guaranteed with multiple lengths. two hours prior to event opening.
All colors may not be available on-site.
ft Additional taping per linear ft. $.50/ft. $.60/ft. Select Day(s): For Start of Event For Sunday For Monday
For Tuesday For Wednesday For Thursday For Friday

CUSTOM CUT-T0- FIT – STANDARD CARPET
For Saturday
Custom sized carpets are available to fit your full booth space.
Price includes installation, dismantle and all taping.
Custom cut carpet may not be available as on-site order. Special Instructions:
Calculate square feet: LENGTH X WIDTH = SQ FT
ft Cut to fit carpet $3.00/sq ft $3.00/sq ft
If no color is selected, we will match the show colors
Select Color: Grey Black Blue Red Teal Green
CARPET PADDING
Carpet Padding 9’X10’ $90.00 $117.00 PAYMENT POLICY & TOTAL

Carpet Padding 9’X20’ $180.00 $234.00 Advance Discount: To obtain the discount pricing, full payment must be included with your order.
All orders must be received by the indicated deadline to qualify. No telephone orders accepted.
Carpet Padding 9’X30’ $270.00 $351.00 Cancellation Charge: Items ordered and delivered to booth but subsequently canceled are subject
to a 50% - 100% restocking fee for labor involved. Custom order items will not be subject to credits.
VISQUEEN PLASTIC PROTECTIVE COVERING

CARPET,
Calculate square feet: LENGTH X WIDTH = SQ FT
FLOORING $
AND CLEANING
ft Plastic Covering $.50/sq ft $.50/sq ft TOTAL:
6
Inbound Material Handling Instructions
IMPORTANT!
For your convenience, CANGC will supply assisted move-in and move-out to all exhibitors bringing
materials directly into the exhibit halls. If you are shipping materials via a common carrier, you will need
to order and pay for additional freight handling services.
• American Exposition Services Inc. is the official material handling contractor for this event, and will have jurisdiction on the
operation of all material handling equipment, all unloading and reloading, and handling of empty containers.
• American Exposition Services Inc. is responsible for coordination of all incoming and outgoing freight and materials at the show
site. Enforcing safety regulations and maintaining clear aisles is our responsibility. Please help us by following all material handling
rules and guidelines.
• This event venue has no facility for receiving and handling advance shipments. All advance shipments should be sent to the
address indicated for advance shipments. All freight must be shipped PREPAID and labeled accordingly.
• Hotel Bellman, Show Management, Venue employees or other outside labor source are not to provide any material handling services
on the event floor without permission from American Exposition Services, Inc. prior to service.
1. Determine your method of inbound shipment and material handling needs.
Services available for this event are: 9Advance Warehousing 9Direct Shipments to Show Site 9POV Valet Cart Service
Advance Warehousing: Shipments will be received up to 30 days (see schedule) prior to event move-in at the designated warehouse address (see “A”
shipping label) and delivered to exhibit space upon move-in. Please read all rules and regulations pertaining to this service.
Label each piece of freight using the shipping label “A” and fill in information where indicated for delivery.
Direct Shipments to Show: Shipments will be received at show site address (see “D” shipping label) during move-in days and hours designated and
delivered to exhibit space. Please read all rules and regulations pertaining to this service. Please do not ship materials to
arrive any earlier than June 1, 2010. Early shipments may result in excess charges or refusal.
POV Valet Cart Service: POV=Personal Owned Vehicle cart service will be available during exhibitor designated move-in hours only. Valet Cart
Service is provided on a first come, first served basis to those exhibitors using their own vehicles. Workers will unload your
materials onto rolling carts or pallets, which we will provide, and move directly to your booth space. Your vehicle must not be
left unattended at any time. If you wish to accompany your materials to your booth, someone must remain with your vehicle
and be able to move it from the loading zone as soon as loading is completed.
The loading zone is located at: Use Gate 8 and follow signage to Building 10 & 12.
2. Prepare your shipment.

(A) For Advance and Direct shipments please use labels provided in this packet marked “A-Advance” or D-Direct”. Please fill in the information
requested and place one label on each piece. Print extra labels as needed. Extra labeling may be required by your shipper. Because of the
200 lb. minimum charge for Advance and Direct shipments, consolidate shipments when applicable to save on extra charges (see below).
(B) Contact your preferred carrier for pickup and delivery to the appropriate address according to the appropriate dates. Please keep record of all
tracking information to confirm delivery. The preferred LTL freight carrier for this event is YRC. They can be reached at (800) 610-6500 or on
the web at www.yrc.com. Please remember all shipments must be sent prepaid.
Tip: You may want to schedule your return shipment, and prepare return labels and documents during this same time.
3. Complete and return the Material Handling Order Form and Payment Authorization Form.
If you plan to send materials or use any other material handling services, a completed Material Handling Order Form and Payment Authorization Form
must be returned prior to completion of service. Delays and/or surcharges may be incurred without a completed order and payment. Please read
Material Handling Rules & Regulations prior to sending your order.
Tips to Save on Material Handling

Remember, separate shipments received are weighed and billed as separate minimums.
Consolidate shipments - when total weight is less than 200 lbs.
For Example:
3 Separate Shipments 1 Consolidated Shipment

60 lbs. charged @ 200 lbs. $106.00 3 pieces (one shipment)
52 lbs. charged @ 200 lbs. $106.00 177 lbs. charged @ 200 lbs. $106.00
65 lbs. charged @ 200 lbs. $106.00 Total: $106.00
Total: $318.00 *Added Benefit: your smaller items are less likely to get misplaced when packaged with larger items.
7
Material Handling Information/ Rules & Regulations
Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and
removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your
exhibit material to and from the event.
Benefits of Advance Shipping to the AES Warehouse Payment Policy

• Storage of materials for up to 30 days prior to your show. Full payment must accompany each order. Please use the Payment &
• Delivery of Shipments to your booth by the first day of move-in (schedule Calculation Form included in the exhibitor packet. If you are paying by check we
permitting). must also have a credit card on file for additional charges and weight
• Some convention centers and hotels do not have facilities for receiving or adjustments. Materials received without full payment on file will be billed at the
late shipment rate which is a 25% surcharge.
storing freight. Saves valuable set-up time.
Storing Empty Containers
How to ship in Advance to the AES Warehouse
Properly labeled empty shipping cartons will be picked up, stored, and returned
• Remove all old shipping and empty storage labels.
after the show. Labels are available at the AES Service Desk and are for empty
• Fill out and attach enclosed Advance Shipping labels.
storage only. Depending on the size of the show, it can take from two to twelve
• Complete the enclosed Material Handling Order Form. Remember to confirm
hours to return empty crates. Do not store any items in crates marked "empty."
receipt of your shipment prior to leaving for the show.
Outgoing Shipments
• All shipments must have a bill of lading or delivery slip showing the number of
An Outbound Material Handling Form / Bill of Lading) must accompany all
pieces, weight, and type of merchandise.
outgoing shipments. Shipping information, outbound forms and labels will be
• Certified weight tickets must accompany all shipments. Take the time to available at the AES Service Desk. Exhibitors selecting non-official carriers will
ensure that your display and products are packed neatly and securely. need to make their own arrangements for pickup. Make sure that someone from
• Do not ship uncrated materials to warehouse. your company will be on-site to oversee the outbound shipment of your display
• Rates are based on incoming weights only. Where weight tickets are not and product.
available, our estimated weights will be used.
• Separate shipments received will be weighed and billed as separate AES is not responsible for shipments left on the show floor by the Exhibitor. We
minimums. will count and ship pieces as we find the shipment.
How to ship to Exhibit Site
• Consign all shipments c/o American Exposition Services. At the close of the show, if carriers fail to pick up or refuse to accept shipment,
• Remove all old shipping and empty storage labels. we reserve the right to reroute such shipments, or haul material to a warehouse
pending advice from the exhibitor who will be charged accordingly for this
• Fill out and attach enclosed Direct Shipping labels.
service. No liability will be assumed as a result of such rerouting or handling
• Complete the enclosed Material Handling Order Form. (AKA – force freight). See Material Handling Order Form for rates.
• All shipments must have a bill of lading or delivery slip showing the number of Machinery Labor and Equipment
pieces, weight, and type of merchandise. Labor and equipment for uncrating, unskidding, positioning, leveling, dismantling,
• Certified weight tickets must accompany all shipments. recrating, and reskidding machinery and/or equipment must be ordered
• Take the time to ensure that your display and products are packed neatly and separately. Place your order for this labor using the Installation & Dismantle
securely. Services order form. If your material requires specialized rigging equipment,
• Rates are based on incoming weights only. Where weight tickets are not please notify us promptly so that we can make arrangements. When possible,
available, our estimated weights will be used. supply your own rigging equipment with shipments and pre-rig your material.
• Separate shipments received will be weighed and billed as separate Insurance
minimums. All of your goods should be insured by your own insurance policy. Although we
Freight Carriers do our best to handle your goods as our own, there are many variables in
Select a carrier with experience in handling exhibition materials. Make sure to shipping and handling that can affect your exhibit and products. AES has
give your carrier explicit information as to where and when to check in. Delivery published Rules & Regulations within this service manual. Please read them
and pick up times are often out of the range of "normal” delivery hours. Make carefully. It is recommended that your goods be insured.
sure your carrier is committed to meeting your target dates and times. While American Exposition Services Limits of Liability & Excess Declared Value
making shipping plans to the show also plan for the return shipment if necessary. • AES will not be responsible for any shipping or associated charges, Exhibitor
Tracking Shipments agrees to indemnify and hold AES harmless for any claims or disputes
Confirm your delivery date and time with your carrier, and have all pertinent regarding such charges. These charges are between Exhibitor and the carrier.
shipping information in the hands of your representative at show site. You may • AES shall not be responsible for any concealed damage, damage to
also want to review the return of your goods at the end of the show. uncrated materials, or materials improperly packed.
Estimating Material Handling Charges • AES shall not be responsible for loss, theft, or disappearance of Exhibitor's
Handling charges are based on the weight of the freight. Shipments are billed by materials after they have been delivered to Exhibitor's booth.
the hundred weight and rounded up to the nearest hundred. Minimum per • AES shall not be responsible for any loss, damage, or delay caused by
Shipment may apply, see enclosed Material Handling Order Form for details. events beyond its reasonable control, including without limitations, fires,
Please prepay all shipping charges -AES cannot accept or be responsible for floods, earthquakes, weather, lockouts, strikes or other labor disputes.
• AES shall not be liable to any extent whatsoever for any special,
collect shipments. Crated and uncrated shipments must be separated and clearly
consequential, indirect, incidental or punitive damages. As such, AES shall not
identified on separate bills of lading with separate weight tickets -otherwise AES be liable for any actual, potential, or assumed loss of profits or revenues, or
will invoice the entire load at the Uncrated rate. any collateral costs, which may result from loss of or damage to Exhibitor's
• Crated - Material that is skidded, or is in any type of shipping container that materials.
can be unloaded at the dock with no additional handling required. • Liability - AES is liable for loss or damage to your goods only if the loss or
• Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded damage was caused by AES negligence.
machinery without proper lifting bars or hooks. • Measure of Damage – If AES was negligent and the negligence caused
• Special Handling - Defined as shipments that are loaded by cubic space either loss or damage to your goods, then the measure of that damage will be
and/or packed in such a manner as to require special handling, such as determined by the following:
ground loading, side door loading, constricted space loading and designated a. Measure of damages in all situations (including b. & c. below) will be limited
piece loading or stacked shipments. Also included are mixed shipments and by the Depreciated Value of the goods or repair costs, whichever is less.
shipments without proper delivery receipts. b. The lesser of $0.30 per pound per package, $50 per item, or $1000 per
• Overtime Surcharges - Shows that move-in or move-out on weekends or late shipment.
in the day may be subject to overtime surcharges. See enclosed Material c. Damages will be limited to a declared value, if you fill in a Declared Value
Handling Order Form for details. Amount, check the box requesting Excess Declared Value, and pay the
appropriate charges for Excess Declared Value. (Maximum allowed
• Late Surcharges - A surcharge will apply if advance freight is received after
declared value $50,000)
the published deadline date for shipments to arrive at the warehouse. See
• Cost - Excess declared value available from AES for $1.00 per $100 of
enclosed Material Handling Order Form for details.
excess valuation. ($50.00 minimum charge per request)
• Shipment Surcharges - A surcharge will apply if shipments are received with
• Not Insurance - Excess declared value is not insurance. AES does not offer
incomplete information on shipping labels identifying company name and
or sell insurance. AES is not liable and will not owe for loss or damage to your
booth number and/or shipments that are left on the show floor at the end of
goods if the damage or loss was not caused by AES negligence.
the show with no labels and no bill of lading turned in.
8
Material Handling Order Form

City: State: City:
ADVANCE SHIPMENTS to AES WAREHOUSE

Rates include: Unloading of crated freight; storing at warehouse for up to 30 days; reloading onto trucks and delivery to the exhibit site; unloading freight and delivery to your booth; picking up, storing,
and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site. No uncrated freight will be accepted at warehouse. Freight stored longer than 30
days will be charged additional fees. AES will accept uncrated carpet and pad at the warehouse. There will be a 200 lb. minimum charge per shipment.
Rates for crated materials:
ADVANCE “ADVANCE ST/ST” rate is advance received freight that will be handled on straight time into the show and out of the show.
$63.00/ CWT (100 lbs.) Changes may result in higher rates.
ST/ST
DIRECT SHIPMENTS to EXHIBIT SITE
Rates include: Unloading freight and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site.
There will be a 200 lb. minimum charge per shipment.
Rates: CRATED UNCRATED
DIRECT “Direct ST/ST” rate is direct freight that will be handled on straight time into the show and out of the
$58.00/ CWT (100 lbs.) $83.00/ CWT show. Changes my result in higher rates.
ST/ST
SPECIAL HANDLING/ OVERTIME/ LATE SHIPMENTS
Rates Include: Materials delivered by a carrier in such a manner that it requires additional handling, such as ground unloading, stacked or constricted space unloading, designated piece unloading,
loads mixed with pad wrapped material, carpet and/or pad only shipments, no documentation and shipments that require additional time, equipment or labor to unload. Any materials arriving after or
before the indicated dates and times or received outside of straight time hours will be subject to this rate. Includes 25% late surcharge. There will be a 200 lb. minimum charge per shipment.
Rates:
SPECIAL $79.00/ CWT (100 lbs.) “SPECIAL” rate also includes shipments received without advanced orders or payment on file.
SMALL PACKAGE SHIPMENT

Rates include: Unloading of small cartons or envelopes and delivery to booth with no empty container or outbound service.
st
SMALL $50.00/ 1 Carton “SMALL PACKAGE” maximum weight is 40 lbs. per shipment. Cartons and envelopes received without documentation will be
PACKAGE $15.00/ Each Additional delivered without guarantee of piece count or condition.
VALET CART SERVICE – SMALL VEHICLE UNLOADING / LOADING (POV)

Rates include: One worker and a 3’x4’ flat cart; round trip delivery from Exhibitor’s vehicle (non common carrier) to exhibit booth.
ST OT Straight time: Monday-Friday 8:00 am – 4:30 pm. Overtime: All other times, Saturdays, Sundays, Holidays.
VALET
$90.00/cart $135.00/cart “VALET CART” maximum weight per load is 200 lbs. Includes small autos and pickup trucks that do not require forklift.
CART
RETURN TO WAREHOUSE
Rates include: Return of materials back to warehouse for loading onto exhibitor approved carrier. This service and rate will also apply to freight abandoned, mislabeled or refused at the close of the
event. There will be a 500 lb. minimum charge for this service.
RETURN $20.00/ CWT (100 lbs.) “RETURN” service will be charged a 500 lb. minimum charge ($100.00).
PLACE ORDER HERE
Arrival Date(s): Total Pieces:

Method of Shipment: Warehouse / Exhibit Site Carrier(s): Pro Number:
Weight: (200 lb minimum per shipment; round up to next 100 pounds): /100 = x Rate: = $
Small Package Shipment will be sent to - Warehouse / Exhibit Site on date: Total Cartons: = $
Valet Cart Service (POV): 200 lb maximum weight per cartload Total Cartloads: = $
Return To Warehouse: 500 lb minimum charge weight: /100 x Rate: = $

ARRIVAL DATES AND SURCHARGES FOR SHIPMENTS: I agree in placing this order that
Advance Dates: I have accepted the payment Total Estimated Charges $
05/03/2010: Shipments may begin arriving at AES warehouse location. policy and the rules and
05/25/2010: Last day for shipments to arrive at warehouse without 25% surcharge. regulations according to AES 25% Late Surcharge $
05/28/2010: Drop dead date; no freight will be accepted at warehouse after this date. regarding freight and material
Direct Dates: handling.
06/01/2010: Direct shipments may begin arriving at the exhibit site. Total Due $

06/01/2010: Last day for shipments to arrive at exhibit site.
Authorized signature:
X
We understand that your calculation is only an estimate. Invoicing will be done
from the actual inbound weight. Adjustments will be made accordingly. PRINT NAME: DATE:
9
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING (COPY THESE LABELS FOR ADDITIONAL SHIPMENTS)

A RUSH! A RUSH!
Advanced Advanced
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM: FROM:
ADVANCE SHIPMENT
ADVANCE SHIPMENT

TO: TO:
(EXHIBITING COMPANY) (EXHIBITING COMPANY)
EVENT: CA GROWN/ NURSERY MART EVENT: CA GROWN/ NURSERY MART

BOOTH NUMBER: BOOTH NUMBER:
YRC YRC
C/O AMERICAN EXPOSITION SERVICES C/O AMERICAN EXPOSITION SERVICES
700 NORTH ECKHOFF ST 700 NORTH ECKHOFF ST
ORANGE, CA 92868 ORANGE, CA 92868
CARRIER______________________ CARRIER______________________

NUMBER________OF________PCS. NUMBER________OF________PCS.

10
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING (COPY THESE LABELS FOR ADDITIONAL SHIPMENTS)

D RUSH! D RUSH!
Direct Direct
EXHIBITION FREIGHT EXHIBITION FREIGHT

DELIVER NO EARLIER THAN JUNE 1, 2010 DELIVER NO EARLIER THAN JUNE 1, 2010
FROM: FROM:
DIRECT SHIPMENT
DIRECT SHIPMENT

TO: TO:
(EXHIBITING COMPANY) (EXHIBITING COMPANY)
EVENT: CA GROWN/ NURSERY MART EVENT: CA GROWN/ NURSERY MART

BOOTH NUMBER: BOOTH NUMBER:
C/O AMERICAN EXPOSITION SERVICES C/O AMERICAN EXPOSITION SERVICES
OC FAIR & EVENT CENTER OC FAIR & EVENT CENTER
88 FAIR DRIVE 88 FAIR DRIVE
COSTA MESA, CA 92626 COSTA MESA, CA 92626
CARRIER______________________ CARRIER______________________

NUMBER________OF________PCS. NUMBER________OF________PCS.
11
Outbound Material Handling Instructions
PICKUP ADDRESS
Orange County Fairgrounds
88 Fair Drive
Costa Mesa, CA 92626-6598
STEP BY STEP INSTRUCTIONS
STEP 1: NOTIFY DESIGNATED CARRIER OR EXHIBITOR PREFERRED CARRIER OF PICK UP. NOTE SPECIAL PICKUP TIMES.
STEP 2: PICK UP AND FILL OUT AMERICAN EXPO BILL OF LADING AND OTHER NECESSARY PAPERWORK AT THE AES
SERVICE DESK.
STEP 3: FILL OUT ALL NECESSARY SHIPPING LABELS (GENERIC OR CARRIER SPECIFIED).
STEP 4: PACK UP ALL OUTBOUND SHIPMENTS, LABEL EACH PIECE, AND INDICATE PIECE COUNT ON AES BILL OF LADING.
STEP 5: LEAVE ALL FREIGHT INSIDE BOOTH SPACE (EXCEPT FOR SMALL ITEMS) AND RETURN BILL OF LADING TO AES
SERVICE DESK ONCE ALL FREIGHT IS READY FOR OUTBOUND SERVICE.
PAPERWORK YOU NEED

If you are shipping freight and materials out of the event an outbound Bill of Lading must be prepared for each shipment destination and
turned into the AES Service Desk prior to leaving the exhibit area. This is in addition to any Freight Bills provided to you by your
shipper. Shipping information, forms and shipping labels will be available at the AES Service Desk. Make sure that someone from your
company will be on site to oversee the outbound shipment of your display and product.
DESIGNATED FREIGHT CARRIER

YRC has been chosen as the designated freight carrier for this show and will be available at the close of the show to pick-up any
outbound freight you may have. All material handling, return to warehouse, and/or storage charges must be settled before a shipment
will be released to any carrier. Labels and Bills of Lading will be available at the service desk for your use prior to the close of show.
EXHIBITOR SELECTED CARRIERS

Should you prefer to use a carrier other than YRC, you, the Exhibitor, are responsible to make the necessary arrangements for them to
pick-up your materials at the close of the show. In the event your designated carrier fails to make the pick-up at show site during the
designated break down time (below), American Exposition Services reserves the right to force any shipment onto YRC LTL in order to
be able to clear the facility by the required deadline. As part of the material handling charges, we will gladly load other carriers, but we
are not able to make pick-up arrangements on your behalf with other carriers. Carriers should arrive prepared with the company name,
number of pieces, and destination for any shipment they have been designated to pick-up. All material handling, return to warehouse,
and/or storage charges must be settled before a shipment will be released to any carrier.
If you choose to use FedEx, UPS, DHL or any other non-designated carrier, please make sure you have prepared and attach the
appropriate shipping documents with your account clearly visible. These carriers have very specific requirements regarding this type of
service, and it is your responsibility to make sure they are met. Please schedule and confirm pickup during designated hours only and
notify American Expo service desk by completing an outbound bill of lading.
MATERIALS LEFT ON EXHIBIT FLOOR AT CLOSE OF SHOW

Materials and/or freight abandoned without proper paperwork on file or for shipments not picked up at the show site by your designated
carrier will either be forced using YRC or will be returned to our warehouse (our choice). Materials returned to our warehouse will incur
a return to warehouse fee (minimum $100.00) along with storage charges when applicable.
IMPORTANT TIMES
5:00 pm Close of show
5:00 pm – 8:30 pm Freight carriers may check-in for pick-up and outbound shipping
9:00 pm All freight not pickup up by carriers will be forced with YRC or loaded onto AES trucks.
SHIPPING MATERIALS & SERVICES (see Service Desk)
Generic Shipping Labels Complimentary

AES Bill of Lading Complimentary
Packing Tape (2”, clear box tape) $5.00/Roll
Stretch Wrap (18”, clear wrap) $30.00/Roll
Stretch Wrap Service (includes labor and materials) $40.00/Pallet
Banding Service (includes labor and materials) $45.00/Pallet
12
Electrical Labor

City: State: Zip:
Contact: Phone: Contact: Email:
For connections requiring additional labor for installation and dismantle including running cords under carpets, specific locations, repairs,
and some island booth locations, please order electrical labor. Our professional staff will be available for these services in the following
formats and rates:
ELECTRICAL RATES
Straight Time: Monday - Friday 8:00 A.M. – 4:30 P.M. $105.00/ Hour
Overtime: Monday – Friday 4:30 P.M. – 11:30 P.M., Saturday – Sunday 8:00 A.M. – 4:30 P.M., Holidays $158.00/ Hour
Double Time: Any day 12:00 A.M. – 8:00 A.M., Saturdays, Sundays and Holidays 4:30 P.M. – 11:30 P.M. $210.00/ Hour
ELECTRICAL LABOR
OK TO PROCEED complete work by: Date:________________ DO NOT PROCEED (exhibitor will supervise electrical installation)
Time:________________ Exhibitor labor call: Date:____________ Time:____________
All work will be performed under the supervision of AES. In order to perform work
without exhibitor present, please provide us with a detailed layout showing Representative Name:________________________________________
location, quantity, and detailed directions. All work will be performed under the supervision of Exhibitor. Exhibitor should call for
labor ½ hour before requested time. Labor cancelled without 24 hour notice will be
Please use graphic below for illustration. Please indicate the back, front and sides charged a one hour minimum per man. The minimum charge for labor is one hour per
of booth. electrician. Thereafter labor will be billed in ½ hour increments. Exhibitor assumes all
responsibility for materials and property during installation and dismantle.
LABOR CALCULATION
Installation: _______ X _______ X _______ = $______________ Dismantle: _______ X _______ X _______ = $______________
# of workers # of hours hourly rate # of workers # of hours hourly rate
Back Aisle:_______
Instructions:
Front Aisle:_______
13
Electrical Outlets & Services

City: State: Zip:
STANDARD 120 VOLT ELECTRICAL OUTLETS ELECTRICAL LIGHTING
Qty. Power Outlet Discount Regular Total Qty. Item Discount Regular Total
Up to 500 Watts or 5 Amps $75.00 $97.50 150 Watt floodlight on 8’ upright * $69.00 $89.00
Up to 1000 Watts or 10 Amps $145.00 $188.50 Double 150 Watt floodlight on 8’ upright * $79.00 $99.00
Up to 1500 Watts or 15 Amps $220.00 $286.00 150 Watt halogen, floor wash light * $89.00 $109.00
Up to 2000 Watts or 20 Amps $255.00 $332.00 * Above prices include power and installation for in-line booths only
ELECTRICAL MATERIALS
Extension Cord (Edison, 25’) $20.00 $20.00 ELECTRICAL REGULATIONS
Power Strip (not surge protected) $20.00 $20.00 a All outlets will be installed on the floor near the center backwall of the booth.
a Connections requiring additional labor for installation and dismantle, equipment
connections, cords run under carpet or to specific locations within the booth, repairs to
208 VOLT POWER & MOTOR OUTLETS 1Ø exhibitor equipment, etc., will require additional labor and is charged on a time and
materials basis. Please use the Electrical Labor order form for these needs.
10 Amp, ½ H.P. $290.00 $377.00 a Island booths will be provided one drop when power is in the ceiling or one
perimeter location when power source is from the floor.
15 Amp, 1 H.P. $328.00 $427.00
a Outlets requiring 24 hour service will be billed at double the above rates. Electrical
20 Amp, 2 H.P. $411.00 $535.00 service will be turned on during show installation and 30 minutes prior to show
opening each day and off approximately 30 minutes after show close each day.
30 Amp, 3 H.P. $501.00 $652.00
a All motors over 1 H.P. shall have a magnetic starter and manual disconnect switch
60 Amp, 5 H.P. $650.00 $845.00 furnished by exhibitor. All wiring and other electrical equipment must meet all
Above 60 Amp, add $10 per Amp applicable codes. Local codes allow no more than two connections per outlet box for
lighting service and one connection for power outlets.
[ ] Amp Service a AES is not responsible for voltage fluctuation or power failure due to temporary
Motor Connection Cord – Exhibitor Must
Provide Female Plug If Required $30.00 $40.00 conditions. For your protection you should install a surge protector on your equipment.
a Credit will not be given for any electrical service installed as ordered and not used.
a Venue utility outlets are not to be used under any circumstances by exhibitors
208 VOLT POWER & MOTOR OUTLETS 3Ø unless specifically designated by American Exposition Services.
10 Amp, ½ H.P. $391.00 $509.00 a Charges for electrical service will be based on the maximum wattage in use at the
time of audit.
15 Amp, 1 H.P. $451.00 $587.00
a All material and equipment furnished by AES for this service shall remain the
20 Amp, 2 H.P. $550.00 $715.00 property of AES, and shall be removed only by AES at the close of the event.
a Unauthorized use of power not paid for will result in shut-down of service.
30 Amp, 3 H.P. $675.00 $878.00
a Under no circumstances shall anyone other than “AES electrician” make special or
60 Amp, 5 H.P. $881.00 $1146.00 direct wiring electrical connections.
Above 60 Amp, add $30 per Amp
[ ] Amp Service PAYMENT POLICY

Motor Connection Cord – Exhibitor Must
Provide Female Plug If Required $30.00 $40.00 Advance discount: to obtain the discount pricing, full payment must be included with
your order. All orders must be received by the indicated deadline to qualify. No
telephone orders accepted.
ELECTRICAL SERVICES
TOTAL: $____________________________ No credits will be issued for any electrical service installed as ordered and not used.
14
Installation & Dismantle Services

City: State: City:
American Exposition Services offers two options for the installation and dismantle of your booth. Our skilled labor will provide
professional, qualified service to help make your booth installation more efficient, safe and worry free.
To determine if you need display labor, please read this form carefully.
¾ Display labor is required for all installation and dismantling of exhibits, including signs and floor covering installation.
¾ Exhibitor may unpack and place merchandise.
¾ Exhibitor may set up exhibit display if one person can accomplish the task in less than one hour without the use of tools.
IMPORTANT INFORMATION
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM start time will be
dispatched to booth space. For all other starting times, check in at the labor desk one-half (1/2) hour before time requested. Labor cancelled without a
24 notice shall be charged a one (1) hour cancellation fee per worker. If exhibitor fails to use the workers at the time confirmed, a one (1) hour “no-
show” charge per worker will apply.
The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (1/2) hour increments. Gratuities in any form are
prohibited by AES. All rates are subject to change if necessitated by increased labor and material costs.
RATES LABOR FORKLIFT
Straight Time: Monday - Friday 8:00 AM – 4:30 PM $86.00/ hr $98.00/ hr
Overtime: Monday – Friday 4:30 PM – 11:30 PM, Saturday – Sunday 8:00 AM – 4:30 PM, Holidays $129.00/ hr $147.00/ hr
Double Time: Any day 12:00 AM – 8:00 AM, Saturdays, Sundays and Holidays 4:30 PM – 11:30 PM $172.00/ hr $196.00/ hr
INDICATE SERVICE TYPE ORDER HERE
Select Option:
Schedule Schedule Schedule Total # Of Total # of Labor
AES SUPERVISED LABOR (OK TO PROCEED) Date(s) Start Time End Time Hours Workers Rate Total
AES will supervise labor to: AM AM
$
• Unpack and install display before exhibitor arrival at show site PM PM
• Dismantle, pack, and label for outbound shipment AM AM

$
A 25% ($25.00 minimum) surcharge will be added to the labor PM PM
rates above for this professional supervision.
AM AM
PM PM
$
EXHIBITOR SUPERVISED LABOR (DO NOT PROCEED) AM AM
Exhibitor will supervise labor to: PM PM
$
• Unpack and install display
• Dismantle and pack display 1. Total Labor Ordered $
• Fill and Drain Service (Extra water charges may apply)
The Exhibitor assumes all responsibility for materials and property 2. 25% AES Supervision $
during installation and dismantle.
3. Estimated Total Labor Charges$
FORKLIFT SERVICE (EXHIBITOR SUPERVISED)
AES will provide one driver and a 5,000 lb. forklift to: • Please estimate the number of workers and hours per worker needed for
• Assist with in-booth exhibit construction installation and dismantling above. Charges will be calculated according
• Positioning, leveling, uncrating, recrating, unskidding, to actual hours and times worked.
reskidding machinery and/or equipment.
• Full payment must accompany order for any work to be completed.
Please complete and send “Key Information” form along with order.
15
Non-Official Service Contractor

City: State: Zip:
Show Management, acting in behalf of all Exhibitors and in the best interest of the named event, has selected
American Exposition Services, Inc. as the Official Service Contractor to perform and provide necessary services and
equipment required for this event. If your company plans to use a firm other than American Exposition Services, Inc., you
must complete this form and return it to our office.
Exhibitor must:
9 Notify American Exposition Services of the intention to utilize an independent contractor no later than 30 days prior to the first
move-in day, furnishing the name, address and telephone number of the firm.
9 Agree that they are ultimately responsible for all services in connection with their exhibit, including freight, drayage, rentals
and labor.
9 Sign a copy of this page, indicating your understanding of the rules and regulations covering the use of non official service
contractors, and return it to us along with any additional information requested. Failure to send this signed copy and the
information requested will negate the right to use a non-official service contractor.
Application for Non-Official Service Contractor

We (Indicated Exhibitor) propose to use the following contractor to perform services (for installation and dismantle labor only) in
connection with our exhibit at the indicated show. We understand and agree that they will abide by all of the regulations required by
Show Management and the Official Service Contractor and those outlined below.
Rules and Regulations for Non-Official Service Contractor

Persons or organizations, other than the designated Official Service Contractor (American Exposition Services, Inc.) for the show, who
are proposed for the performance of any services within the exhibit hall for an exhibitor will:
1. Abide by the same rules and regulations as an exhibitor, pertaining to exhibit rules and regulations.
2. Have all exhibits for which they are responsible dismantled and ready for shipping by the deadline set forth by the show manager.
3. Furnish to the Official Service Contractor an insurance certificate for Commercial General Liability showing them as additional
insured, limits of liability of at least $2,000,000 and it must include waiver of subrogation clause, as well as an insurance certificate
for Workers Compensation and Employers’ Liability, accompanying this form.
4. Secure through official contractors all services required other than installation and dismantling.
5. Secure through official contractors any additional labor needed over and above those normally considered regular employees.
6. Check in with American Exposition Services prior to commencing any work.
7. Furnish American Exposition Services with the names of all on-site employees who will be working on the exposition floor and see
that they have and wear at all times necessary identification badges.
8. Confine its operations to the exhibit area of its clients. No service desks, storage areas or other facilities will be located anywhere in
the building. The show aisles and public space are not part of the Exhibitor’s booth space.
Non Official Service Contractor

I&D Company:
Address:
City: State: Zip:
Contact: Phone: Mobile Phone:
I have read, understand, and accept the following regulations and information according to American Exposition Services regarding non-
official service contractors.
Authorized Signature: Date:

16
Sign & Banner Hanging

City: State: Zip:
IMPORTANT INFORMATION
All hanging signs must be approved in advance by Show Management. To ensure your sign is placed according to your specifications, please provide instructions for
positioning. All suspended signs must be hung by the official service contractor. No other firm will be allowed to bring high-lift or boom equipment onto the show floor
during the installation or dismantle of the event. Separate charges apply for installation and removal.
Additional charges may apply for materials used to hang signage and banners. For further information, please contact AES. We will not hang signs or banners deemed
unsafe.
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM start time will be dispatched to booth
space. For all other starting times, check in at the labor desk one-half (1/2) hour before time requested. Labor cancelled without a 24 notice shall be charged a one (1)
hour cancellation fee per worker. If exhibitor fails to use the workers at the time confirmed, a one (1) hour “no-show” charge per worker will apply.
The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (1/2) hour increments. GRATUITIES IN ANY FORM ARE PROHIBITED BY
AES. All rates are subject to change if necessitated by increased labor and material costs.
LABOR RATES
High lift Rates include equipment and operator, plus one additional helper for installation or removal of High Lift Extra Worker
signage. Separate charges apply for installation and removal.
Straight Time: Monday - Friday 8:00 AM – 4:30 PM $150.00/ Hour $75.00/ Hour
Overtime: Monday – Friday 4:30 PM – 11:30 PM, Saturday – Sunday 8:00 AM – 4:30 PM, Holidays $224.00/ Hour $112.00/ Hour
Double Time: Any day 12:00 AM – 8:00 AM, Saturdays, Sundays and Holidays 4:30 PM – 11:30 PM $300.00/ Hour $150.00/ Hour
ORDER FOR SERVICE

Select Option:
AES Supervised (Ok To Proceed) Signage and instructions must be sent in advance to AES Warehouse. Use “Advance” shipping labels included.
Please complete and send “Key Information” form along with order.
AES will supervise labor to:
• Unpack, prepare and proceed with sign or banner hanging before Exhibitor arrives at show site according to instructions.
• Remove and pack sign or banner at close of show and return to Exhibitor booth.
A 25% ($50.00 minimum) surcharge will be added to the labor rates above for this professional supervision.
Exhibitor Supervised (Do Not Proceed)

Exhibitor will supervise labor to:
• Unpack, prepare and install sign or banner during AES move in hours.
• Remove and pack sign or banner at close of show.
• Exhibitor assumes all responsibility for materials and property during installation and dismantle.
Place Order:
Schedule Schedule Schedule Total # Of Total # Of Labor
Date(s) Start Time End Time High Lift Hours Extra Workers Rate Total
AM AM
PM PM $
AM AM
PM PM $
AM AM
PM PM $
AM AM
PM PM $
Please estimate the number of high lift hours, extra workers and hours for each
needed for installation and dismantling above. Charges will be calculated 1. Total Labor Ordered $
according to actual hours and times worked.
Payment Policy: 2. 25% ($50.00) AES Supervision $
Full payment must accompany order for any work to be completed.
3. Estimated Total Labor Charges $
17
Key Information
(Exhibitor must complete if they have ordered Installation Labor or Sign Hanging Labor)


Company Name: Booth:

Set up Information for AES Installation
Check all that apply: Exhibit Installation (Section A) Sign or Banner Installation (Section B) Completed (Section C)
Section A: Exhibit Installation

Inbound Freight Information
Carrier: Shipped By: Date:
Number of Pieces: Weight: Pro/Tracking #
Shipped To: Warehouse Showsite
Set Up Information for AES Installation
Set Up Drawings Attached Rental Carpet Own Carpet Carpet Padding

Set Up Drawings with Exhibit Case/Crate Number Electrical Under Carpet Yes No
Fill & Drain Service Approx. Gallons Special Equipment Required
Outbound Freight Information Use chart below for positioning instructions
Outbound Freight Charges Prepaid Collect Consigned To
Bill To Address
City/State/Zip
AES Storage
Section B: Sign or Banner Installation

Sign and Banner Hanging Information and Instructions
Banner will be shipped to: Warehouse Showsite
Sign Size: (L) x (W) Sign Weight: Lbs. Sign Composite:
Sign Materials Needed for Hanging Height From Floor: Ft.
Single Sided Sign Double Sided Sign Other Sided Sign Explain:
*Please use layout chart below to show location, direction, and positioning within the booth space.
Section C: Emergency/ Showsite Contact Information

Name: Title:
Mobile Telephone: Arrival Date:
Back of Booth (Indicate Adjacent Booth or Aisle #:__________)
Indicate adjacent booth Indicate adjacent booth

or Aisle # or Aisle #
(__________) (__________)
Front of Booth (Indicate Adjacent Booth or Aisle #:___________)
18
Audio Visual Equipment

City: State: Zip:
AUDIO VISUAL EQUIPMENT

Quantity Item Discount Regular Total
½” VHS Videocassette Player $50.00 $65.00 $
DVD Player $60.00 $78.00 $
CD Player $60.00 $78.00 $
42” LCD Flat Panel Monitor w/ floor stand $400.00 $520.00 $
52” LCD Flat Panel Monitor w/ floor stand $500.00 $650.00 $
19” LCD Flat Panel Monitor w/ table stand $100.00 $130.00 $
Dual Pole Plasma/ LCD floor stand $75.00 $98.00 $
26“ - 54” Monitor Cart with Drape $25.00 $33.00 $
LCD Projector (2k Lumen) $500.00 $650.00 $
Set of 2 Computer Speakers $40.00 $52.00 $
Wireless Keyboard & Mouse $30.00 $39.00 $
Wireless Mouse $25.00 $33.00 $
Surge Protector Power Strip $25.00 $33.00 $
10’ Extension Cord $20.00 $26.00 $
B&W Laser Printer $100.00 $130.00 $
Tripod Video Screen $75.00 $98.00 $
TERMS
1. Orders are based on availability at time of order. (A.) Daily Subtotal of Charges: $
2. Any equipment modifications must be made by AES personnel.
3. AES is not responsible for compatibility issues.
4. Replacement charges will be billed for misuse or loss of equipment. (B.) Number of Show Days: $
5. Exhibitor is responsible for equipment until AES returns for pickup at close of show.
PAYMENT POLICY (C.) Multiply Line (A) x (B): $

1. Full payment must accompany all orders.
2. To obtain the discount pricing, full payment must be included with your order. All orders
must be received by the indicated deadline to qualify. No telephone orders accepted. (D.) Add Delivery Fee: $50.00
3. See Rules and Regulation for full payment policy.
CANCELLATION & REFUNDS

1. No credits will be issued for equipment ordered, delivered and not used.
2. Cancellations received before discount deadline will be credited a full refund. Orders
cancelled after discount deadline will be charged 50% - 100% restocking fee.
3. All grievances must be made before the close of the event. Any questions or concerns
Total Due: $
regarding services can be made at our service desk during event hours. No credits will
be issued after the close of the event.
19
Fire Regulations Information
TRADESHOW EXHIBITOR GUIDELINES

Booth Requirements
All exhibit booths shall be constructed with non-combustible or limited-combustible materials. Wood booths must be one-quarter inch (¼”) thick or greater.
Electrical appliances and cords must be U.L. approved. All temporary electrical wiring will stay accessible and be free from debris and storage materials.
Hardback booths must be at least nine inches (9") from rear booth boundary line. Gas appliances must be A.G.A. approved.
General Conditions
Storage, booth construction, easels, chairs and signs shall not block access to any fire/life safety equipment and shall not impede exit access, exit doors
or aisles.
Storage
Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact
manner. No more than a one (1) day supply of combustible storage is allowed beneath tables. No storage of any kind will be allowed behind curtains or
walls of booths in any facility.
Decorative Material
All drapes and materials that are used for booth separation are required to be flame retardant. Canvas tents, canopies, awnings, curtains, straw, hay, and
materials are also required to be flame retardant. A copy of the California State Fire Marshal flame proof certificate or a sample of the decorative material
must be provided to the Fire Marshal to verify that the approved treatment has been applied or the materials must be removed prior to show opening. All
flammable or combustible aerosol containers, used for display purposes, must be empty. (See permit section for use of aerosols).
Vehicles
All liquid or gas fueled vehicles, and gasoline/diesel-powered equipment for display shall have batteries disconnected, fuel supplies at ¼ tank or five (5)
gallons, whichever is less, and be furnished with locking gas caps or caps sealed with tape.
Cooking Appliances
Operation of any cooking appliances, i.e. ovens, stoves, barbecues, hot plates, deep fryers, etc. and all demonstrations using these appliances must be
isolated away from the public or be protected with a clear plastic shield. The shield must be placed along the front and the sides of the appliance. A fire
permit is required for the use of propane or butane for cooking purposes. Quantities will be limited. These requirements do not apply to microwave ovens,
coffee pots or popcorn wagons.
Heat-Producing Equipment
Operation of any welding equipment, soldering device, etc. require protection around equipment so the public cannot be injured during demonstration.
Approved welding screens will be required for welding equipment. (See permit section for use of compressed gases).
Machinery
Operation of any electrical, mechanical, or dust-producing equipment, which incorporates moving parts or could cause injury to the public require
protection around machinery for the viewers’ protection if safeguards are not currently in place. (This does not apply to normal electrical appliances such
as lamps, computers, radios, etc.).
Candles
Use of any decorative candles must be securely supported on a substantial non-combustible base so located as to avoid danger of ignition of combustible
materials. The candle flame shall be protected by a non-combustible container.
Helium
Helium cylinders shall be secured in an upright position.
Fire Places
All appliances shall be U.L. approved and a protective screen shall be provided in front of the fireplace. All natural gas connections shall be conducted by
a licensed plumbing contractor through the Official Service Contractor.
Class III or Greater Lasers

Lasers must be self contained inside equipment and shall not scan the audience. Lasers used for any other purpose require Fire Department approval.
THE FOLLOWING ITEMS REQUIRE A SHOW PERMIT:

Note: A Show Permit form shall be submitted for approval a minimum of 14 days prior to show opening.
Flammable or Combustible Aerosols/Liquids

Describe the use and amounts needed on the attached Show Permit form. Include the Material Safety Data Sheet (MSDS) for the product. Quantities
may be limited.
Hazardous Materials
Describe the use and amounts needed on the attached Show Permit form. Include the Material Safety Data Sheet (MSDS) for the product. Quantities
may be limited. Hazardous materials are defined in the 2001 California Fire Code.
Open Flame
The Trade Show Inspector must be contacted prior to completing the attached Show Permit form if open flame is being used for theatrical purposes or
demonstrations.
Propane
Propane that is used in very small quantities (17 ounces or less) for cooking purposes may be approved based on certain conditions.
20

CA Grown Nursery Mart Exhibitor Pack

Încărcat de

Informații document

Descriere originală:

Drepturi de autor

Formate disponibile

Partajați acest document

Partajați sau inserați document

Opțiuni de partajare

Vi se pare util acest document?

Este necorespunzător acest conținut?

Drepturi de autor:

Formate disponibile

CA Grown Nursery Mart Exhibitor Pack

Încărcat de

Drepturi de autor:

Formate disponibile

American Exposition Services, Inc.

1627 Main Ave. Ste. 2

BOOTH PACKAGE INCLUDES SHOW SITE ADDRESS

IMPORTANT DATES & DEADLINES

June 1 Installation: 1:00 pm – 5:00 pm

June 2 Dismantle: 5:00 pm – 9:00 pm

DECORATOR UNION WORK RULES

THIRD PARTY BILLING

ADJUSTMENTS & CANCELLATIONS

CA Grown Show/ Nursery Mart Discount Deadline:

Street Address: Booth Size:

City: State: Zip:

Contact: Phone: Fax: Email:

Check Amount: $_________________________ Check: #_________________________

American Express Visa MasterCard

DATE ORDER RECEIVED:_________________________ ENTERED BY:_________________________

Account Number: Expiration Date:

Billing Address (if different from above)

METHOD OF PAYMENT ADJUSTMENTS & CANCELLATIONS

SIGN & BANNER BOOTH PACKAGE

CA Grown Show/ Nursery Mart Discount Deadline:

Company Name: Booth(s):

Street Address: Booth Size:

City: State: Zip:

Contact: Phone: Fax: Email:

AMERICAN EXPOSITION SERVICES IS OFFERING THE FOLLOWING BOOTH

BOOTH PACKAGE (B) $317.00

BOOTH PACKAGE (C) $307.00

Booth Package Policies

• SORRY, NO SUBSTITUTIONS OR EXCHANGES ON BOOTH PACKAGE SPECIALS.

BOOTH PACKAGE (A) $327.00 $423.00 $

BOOTH PACKAGE (B) $317.00 $412.00 $

BOOTH PACKAGE (C) $307.00 $401.00 $

Booth Package Special Order Total: $

CA Grown Show/ Nursery Mart Discount Deadline:

Street Address: Booth Size:

City: State: Zip:

Contact: Phone: Fax: Email:

DRAPED TABLES CHAIRS & STOOLS

PAYMENT POLICY & TOTAL

CA Grown Show/ Nursery Mart Discount Deadline:

Company Name: Booth(s):

Street Address: Booth Size:

City: State: Zip:

Contact: Phone: Fax: Email:

STANDARD CARPET BOOTH CLEANING SERVICE

 For Tuesday  For Wednesday  For Thursday  For Friday

Carpet Padding 9’X10’ $90.00 $117.00 PAYMENT POLICY & TOTAL

VISQUEEN PLASTIC PROTECTIVE COVERING

1. Determine your method of inbound shipment and material handling needs.

2. Prepare your shipment.

Tips to Save on Material Handling

3 Separate Shipments 1 Consolidated Shipment

Benefits of Advance Shipping to the AES Warehouse Payment Policy

CA Grown Show/ Nursery Mart Discount Deadline:

Street Address: Booth Size:

City: State: City:

Contact: Phone: Fax: Email:

ADVANCE SHIPMENTS to AES WAREHOUSE

SMALL PACKAGE SHIPMENT

VALET CART SERVICE – SMALL VEHICLE UNLOADING / LOADING (POV)

PLACE ORDER HERE

Arrival Date(s): Total Pieces:

Check Amount: $_ Check: #_

American Express Visa MasterCard

DATE ORDER RECEIVED:_ ENTERED BY:_

For Tuesday For Wednesday For Thursday For Friday

Exhibitor Supervised (Do Not Proceed)

Set Up Drawings Attached Rental Carpet Own Carpet Carpet Padding