Title: Display Project Definition And WBS Elements

Row : Capital
Region : North America

Display Project Definition And WBS Elements CJ03

Change History
Update the following table as necessary when this document is changed:

Date Name Change Description

09/25/2006 Pavan Kanchi Initial Document

Not Applicable: 377357355.doc Not Applicable: Final SAP Parent

Not Applicable: Last Modified: 7/12/2007 9:53:00 PM Page 1 / 15
Purpose
Use this procedure to Display the screens found in an established project and define key fields
on each screen.

Trigger
Perform this procedure when required to Display the screens found in an established project
and define key fields on each screen.

Prerequisites
 Project Definition Number.

Menu Path
Use the following menu path(s) to begin this transaction:
 Select Logistics Project Systems Projects Special Maintenance Function
Work breakdown structure CJ03 Display to go to Display Project: Initial Screen.

Transaction Code
CJ03

Helpful Hints
None
Procedure

1. Start the transaction using the menu path or transaction code CJ03.

SAP Easy Access

2. Click

3. Click

4. Click

5. Click

6. Click

7. Double-click
Display Project: Initial Screen

8. As required, complete/review the following fields:

Field Name Status Action

Project Definition R(1) Enter the project number to be displayed.

9. Click Project definition icon or select Go to Project definition Shift+F1.

Display Project: Project Definition

10. Click tab if it is not selected. These fields contain the following information: .

Field Value

Project Definition Project number and name assigned to this project

Start date Date when the project is appropriated(1st appropriation)

Close out Date Latest date the project can be closed. This is no longer than
12 months after the last production unit is in operation.
Project Definitions not CLOSED after this date are
considered late, or out of compliance.

This field should be changed unless there is a PCA

for change in start up date.

Factory calendar DO NOT CHANGE DEFAULTS

Time unit Always set to default value.

This field should not be changed.

System Status Key displaying current system status of project.

 Field Value

User Status Key displaying current user status of project.

Responsible person The number of the project manager for the project and name.

Applicant Number Code representing the organization / business category that

funded and is managing the project

Controlling Area Controlling area code. (Always XX00).

Company Code Company code / Legal Entity that funded the project.

Business area Field reserved for regional use. (NA: Do Not Use)

Plant Plant code used by project.

Profit center Default profit center used by project. This field does not
drive P&L Reporting.

Project Currency Local currency (linked to company code).

11. Click tab.

Display Project: Project Definition

 These fields contain the following information.

Field Value

Created by Name of the person who created object

Changed by Name of the person who changed object

Created on Date on which record was created.

Last changed Date on which object was last changed.

12. Select Details Appropriation Details.

Display Project: Project Definition

These Fields contains the following information:

Field Description

Original Start up date Original start up date mentioned in the ROA

This field should not be changed unless there is a

PCA for change in start up date.
 Field Description

Exp. /Act. Start Up date For Appropriations, this is the latest estimated start up date
as quoted on the ROA. For Annual Budgets, this is the last
day of the current fiscal year.

Classification Code to classify funding type.

Capital Savings Savings due to appropriate capital management. Amount

shown on the ROA.

This field should be kept updated by F/A during the

lifetime of the project to reflect the Actual Capital
Savings.

NPV Project Net Present Value (NPV) quotes in the latest

appropriation (in US $M).

ROR Rate of return on investment for project.

Original FADO quote Original fixed asset disposal cost shown on the original
appropriation.

Current FADO Value Realized fixed asset disposal cost shown on the original
appropriation.
 Field Description

Type Funding type.

Appr. Amount Appropriation amount in appropriation currency.

Appr. Amount in Appropriation Currency

Appr, Date Date of specified appropriation.

Exchange Rate Exchange rate between appropriation currency and USD.

This rate must be entered to be consistent with the GBP
FIRM rate.

Rep. Amount Appropriation amount in USD.

Rep. amount in USD

Total Funded The Sum of all appropriation in local currency and in USD.

Stretch Goal Estimated target cost of the project (not a quote to top
management).

Orig. Quote Total project cost quoted to top management in the ARI
(Estimated total cost).

PCA Impact Number of PCAs (Project Change Authorization) issued and

total valued of PCAs having an impact on original Quote in
Appropriation Currency and USD.

Note: Watch for a negative PCS, write the dash (-)

following the dollar amount, E.g. 1,000,000-

Curr.Quote Current total project cost quoted to top management (as

shown in most recently authorized minute).

Comment Text which will show up on ASR Report title block.

13. Click to go back

14. Select Go to Project definition

Display Project: Project Definition

15. Choose one of the following:

Field Description

Display data on individual  Select Go to WBS element overview

WBS elements
 Select the [TOTAL] tab
 Go to Step 16

Exit  Go to Step 19

16. Click the TOTAL Tab

Display Project: WBS Element Overview

These fields contain the following information:

Field Description
Proj. def. Project definition and name.
Level WBS element level.
WBS element WBS element number.
Description WBS element description
Short ID Short string to represent WBS element for searches.
Type Appropriation type (defaults to 01)
Pri Priority, not currently used
SU Summarization, not currently used
 Field Description
PE Planning Element. This indicator should be selected at the
lowest level of the WBS structure to allow plan version values
to be entered.
If the WBS element is a planning summary level element,
then planning element will appear as
Acct Account Assignment
This indicator should be selected at the lowest level of the
WBS structure to allow costs to be collected.

WBS elements in group 3 (Risk elements) will never

be indicated as account assignment elements.
Bill Billing, not used.
Controlling Area Default from Project Definition. (XX00)
Company code Default from Project Definition, can change if required
Business area Default from Project Definition, can change if required (NA: Do
Not Use)
Plant Default from Project Definition, can change if required
Profit Center Default from Project Definition, can change if required
Currency Default from Project Profile and Company Code.
Sub-Project Not Currently Used.
Object Not Currently Used.
Equipment Not Currently Used.
Functional location Not Currently Used.
Change Number Not Currently Used.
Resp. Person Number Default from Project Definition, can change if required.
Resp. person Name Default from Project Definition, can change if required.
Applicant no. Code representing the organization / business category that
funded and is managing the project.
Applicant Applicant description
CA (Resp) Controlling area. XX00
Resp. Cost Cntr Requesting cost center. The cost center entered should be
consistent with the intended are of use for the asset or is
consistent with where the work is being performed. This field
drives sales tax defaults as well as profit center reporting.
CA (REQ) Controlling area requesting Field not used.
 Field Description
Requesting Cost Center Requesting cost center. Field not used
Costing sheet Field not used.
Overhead Key Field not used.
Int. Profile Field not used.
Invest profile Investment profile defaulted from project definition.
RA Key Field not used.
Status Field not used.
Integ. Field not used.
System Status Current system Status of WBS element
User status Current system Status of WBS element
Field Key Field not used.
UF (Multiple) unit 1-2 WBS User defined, not currently used.

17. Select Go to Parameters.

Review Parameters.

18. These fields contain the following information.

Field Description

Created by The user who created the settlement rule and the date on which
it was created.

Last changed by The user who last made changes to the settlement rule and the
date those changes were made.

Description. Text describing the settlement rule

19. Click until the SAP R/3 screen is reached.

Display Project: WBS Element

20. You have completed this transaction.

Result
You have been displayed the screens in the project definition and WBS elements.

Comments
None