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Upon login, the administrator’s site defaults to the User List, with the Administrator dashboard on the
left.
To view all users, leave the User Name field blank and click the Search button.
To filter the search by account status, select a different option button (enabled, disabled, etc.)
before clicking the Search button.
To find a user, type in a partial name and click the Search button. Click a name to view or modify
that user’s information. Click the Save button after editing, Reset to clear all values and begin
again, or Delete to remove the selected user from the database. Cancel returns to the previous
view.
Adding a User
1. From the User List, click the Add New User button.
2. Enter all the appropriate user information, as described below:
Rather than assigning one privilege at a time, you can assign a group of privileges, called an Admin
Group, to a user. (Note that the next page describes how to create an Admin Group.) You can assign
more than one Admin Group to a single user.
1. From the User Information page, click the Set ADM Groups button.
2. From the available options on the right, select the Admin Group to assign.
3. Click the Add button to move the highlighted selection to the left pane.
4. Click the Save button to confer all privileges in this Admin Group to the user.
Assigning Institutions
You can define which institutions of a multi-site healthcare system are valid access sites for the user.
1. Open the User Information page for a certain user; then click the Set Institutions button.
2. From the right pane, select the institution to which the user will have access, then click the
Add button to move the highlighted selection to the left pane.
3. From the drop-down menu, select the appropriate License Class. A Regular user is treated as
a normal login. A Super User has the right to access the limited license(s) reserved only for
use by Super Users.
This setup is for users who will be restricted to seeing only their own patient list.
1. From the User Information page, click the Set Referring Physicians button.
2. Select the appropriate name(s) from all available names in the right pane, then click the Add
button to move the selected names to the left. (Note that the list should contain all the names
in your referring base. Use the search field and apply filter to limit your results).
3. Click the Save button.
From the menu on the left of the screen, click Adm Group List to view, create or edit groups of
privileges assigned to users.
1. To create a new group, click the Add 1. To edit an existing group, click the
New ADM Group button; enter a name OR desired group in the list. Click the
and description, then click the Privileges button to view or change
Privileges button. its assigned privileges.
2. Move the desired privilege from the right (available) pane to the left (assigned) pane by
selecting the privilege and then clicking the Add button.
Note that a full list of privileges and the current group settings is in the appendix, under “ADM Group
Privileges.”
License Log
1. From the menu, click License Log to view the login/logout activity.
2. Enter search criteria, such as user, date range or filter combinations, then click the Apply
Filter button.
3. To search for a particular user, enter a partial name, then click the Find button. Open the
Users Found drop-down menu and select from the list.
Presentation Groups
Users assigned to a particular presentation group are able to create and share layouts and
preferences at the group level. Users are assigned to a Presentation Group when their user login
account is created.
This option allows multiple physicians to be associated with their group, and to share their patient
list.
1. From the menu, click Referring Physician Group List to view, create, or update groups.
2. Click Add New Referring Physician Group; enter the name, ID, and description, then click the
Save button. You can now associate physicians to a group in the Referring Physician List
functions.
Audit Trail
Note that there is also an audit trail feature that tracks the access and actions of each patient. This
option can be found in the right click menu when the study list is displayed in the Centricity viewer.
The user must have privileges to access this information.
4. Click “View studies assigned to specific user” and select the study to which access will be
revoked.
5. Click Revoke Access.
Use this option to set email notification preferences for referring physicians.
1. Click Notification Preferences from the menu.
Mail Setup
1. To see all users currently logged into Centricity, click Active User List from the menu.
Appendices
I. Privileges List
II. ADM Groups List
III. Shortcuts
IV. Creating Logins for Special Situations
I. Privileges List
Administrators
DII Support
Delete Study
Images-Delete Images-Edit
Series-Delete Series-Update
Study-Delete Study-Update
Edit Group Layouts
Merge/Split
Images-Edit Series-Merge
Series-Split Series-Update
Study-Merge Study-Split
Study-Update
Minimal
View all patients- images only. No viewing of DrillDownList-Select
notes or reports.
HIPAA-no beep HIPAA-timeout medium
Images-Select KeyImage-Select
KeyImage-SelectOtherUsers PrState-Select
Resource-Delete Resource-Insert
Resource-Select Resource-Update
Series-Select Study-Select
StudyList-Select UserResource-Edit
Radiologist
Edit personal layouts only. Dictation-Mark DrillDownList-Select
External Study Select HIPAA-no beep HIPAA-timeout medium
Images-Select IntNote-Insert IntNote-Select
KeyImage-Hide KeyImage-Insert KeyImage-Select
KeyImage-SelectOtherUsers Note-Hide Note-Insert
Note-Select Password-Update PrState-Hide
PrState-Insert PrState-Select Report-Select
Report-Update Resource-Delete Resource-Insert
Resource-Select Resource-Update Review-Mark
Series-Select Series-Update Storage Select
Study-Lock Study-LockFromView Study-Select
Radiology Staff
Edit personal layouts. No delete. No Key Image DrillDownList-Select
insert. No PrState insert.
External Study Select HIPAA-no beep
HIPAA-timeout medium Images-Select
IntNote-Insert IntNote-Select
KeyImage-Select KeyImage-SelectOtherUsers
Note-Hide Note-Insert
Note-Select Password-Update
PrState-Select Report-Select
Resource-Delete Resource-Insert
Resource-Select Resource-Update
Series-Select Storage Select
Study-Lock Study-Select
Study-Send DICOM Study-Update
StudyList-Select UserResource-Edit
Wet Read-Select
Radiology Supervisor
Referring Physician
View all patients: images and DrillDownList-Select HIPAA-no beep
reports.
HIPAA-timeout medium Images-Select KeyImage-Select
KeyImage-SelectOtherUsers Note-Select Password-Update
PrState-Select Report-Select Resource-Delete
Resource-Insert Resource-Select Resource-Update
Series-Select Study-Select StudyList-Select
UserResource-Edit Wet Read-Select
Referring Physician ER
Allows for future change for this group; view all patients: images and reports.
RIS
RefPhys- Edit
Report- Insert
Study- Delete
Super Radiologist
Edit group layouts. Assign to User ADMGroup-Insert
ADMGroup-Select Dictation-Mark
DrillDownList-Select External Study Select
GroupResource-Edit HIPAA-no beep
HIPAA-timeout medium Images-Select
Tech
Insert Key Images, save Presentation State. DrillDownList-Select
External Study Select HIPAA-no beep
HIPAA-timeout medium Images-Select
IntNote-Insert IntNote-Select
KeyImage-Hide KeyImage-Insert
KeyImage-Select KeyImage-SelectOtherUsers
Note-Hide Note-Insert
Note-Select Password-Update
PrState-Hide PrState-Insert
PrState-Select Report-Select
Resource-Delete Resource-Insert
Resource-Select Resource-Update
Series-Select Series-Update
Storage Select Study-Lock
Study-Select Study-Send DICOM
III. Shortcuts
Inherent in system
Key Image Page active – Use ctrl to page
Zoom active – Use middle mouse to pan
Pan active – Use middle mouse to zoom
W/L active – Middle mouse opens presets
Shift for 1.00 zoom
F5 – Refreshes study list
Situation 1— Hospital setting: Referring physicians and auxiliary staff (ED, ICU, nursing staff,
specialists, etc.) need access to all patients.
1. Create a user following the steps listed above for Adding Users (refer to page 2).
2. From the Users List, click Add new user.
3. Enter all of the appropriate information, then click Save.
4. Click the new user’s name underlined in blue.
5. Set ADM Group for Referring Physician, click Save.
6. Set Institution, click Save.
Situation 2— Office setting (private practice): A physician will only access his/her own patients.
1. Create a user following the steps listed above for Adding Users (refer to page 2).
2. From the Users List click Add new user. Enter all of the appropriate information, then click
Save.
3. Click the new user’s name underlined in blue.
4. Set ADM Group for View Referred By User, click Save.
5. Set Institution, click Save.
6. Click the Set Referring Physicians button.
7. Select the appropriate name(s) from the available options on the right, then click the Add
button to move the selected names to the left.
8. Click the Save button.
Situation 3— Office setting (group practice): Physicians need access to all their partners’ patients.
1. Click Referring Physician Group List from the menu.
2. Click Add New Referring Physician Group, and enter the name, ID and description.
3. Click the Save button.
4. Click Referring Physician List from the menu.
5. Click Find to list all the current referring physicians in your database, or enter a name and
then click Find to limit the search results.
6. Associate the physician with their group: click the physician’s name underlined in blue; select
the group from the drop-down menu, then click the Save button.
7. Create a user following the steps listed above for Adding Users (refer to page 2). From the
Users List click Add new user. Enter all of the appropriate information, then click the Save
button.
8. Click the new user’s name underlined in blue.
9. Set ADM Group for View Referred By User AND View Referred By Group.
10. Click the Save button.
11. Set Institution; click Save.
12. Click the Set Referring Physicians button. Select the appropriate name(s) from the available
options on the right, then click the Add button to move the selected names to the left.
Situation 4— Office setting: A specialist, not necessarily the original physician who ordered the study,
needs access to another clinician’s patient by referral, in addition to his/her own patients.
1. Create a user following the steps listed above for Adding Users (refer to page 2).
2. From the Users List click Add new user.
3. Enter all of the appropriate information, then click Save.
4. Click the new user’s name underlined in blue.
5. Set ADM Group for View Referred By User AND View Assigned Studies, click the Save button.
6. Set Institution; click Save.
7. Click the Set Referring Physicians button. Select the appropriate name(s) from the available
options on the right, then click the Add button to move the selected names to the left.
8. Click the Save button.
Situation 5—- Office setting: Office personnel (nurse practitioner, physician’s assistant) need access.
Use the same instructions as for situation 2, 3 or 4.
A
Adding a User .................................................................................................................................................................1
ADM Groups List ...........................................................................................................................................................19
Admin Group ..................................................................................................................................................................4
Audit Trail.......................................................................................................................................................................6
I
Institutions .....................................................................................................................................................................3
L
License Log.....................................................................................................................................................................5
Login ..............................................................................................................................................................................1
Logins for Special Situations.........................................................................................................................................19
N
Notification ....................................................................................................................................................................8
P
Password .....................................................................................................................................................................2
Presentation Group ...............................................................................................................................................2, 5
Privileges........................................................................................................................................................................3
Privileges List ...............................................................................................................................................................17
R
Referring Physician.........................................................................................................................................................6
S
Shortcuts........................................................................................................................................................................1
T
Temporary Access ..........................................................................................................................................................7
U
User List .........................................................................................................................................................................1