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行政办公室
Standard Operating
Procedure
标准运作程序
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
It is the Division Heads direct responsibility to ensure the P & P Manual in his department are:
部门总监的直接责任是确保他部门的政策和程序手册:
3. That you and all staff in your department understand clearly their responsibilities.
你和你部门的员工都清楚地明白他们的职责。
4. That this document remains in the Hotel and Office and not to be removed from the Hotel premises.
此文件保存在酒店和办公室内,不得带出酒店。
5. That you take time to read this and absorb this information provided to you to assist you and your team
to better manage your department and co-operate with your colleges.
你花一些时间去阅读并吸收这些信息,会帮助你和你的团队更好地管理你的部门及与其它同事
合作。
File: 21-EO-001.doc
归档:21-EO-001.文件
1
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Introduction 介绍:
All Hotel employees must be provided with a full orientation to the Company and induction to their
department and Hotel this is the responsibility of the Division Head to follow up to ensure their employee
is settled into their Job Role.
酒店应给所有员工提供一个全面的关于公司、他们的部门和酒店的入职介绍。部门总监的职责是跟
进以确保他们的员工按照其岗位要求完成工作。
Procedure 程序:
These documents provide a clear guideline as to the employee’s day to day responsibilities and it is the
Division Heads Responsibility to follow up and ensure it is updated when necessary. Finally the Policy and
Procedure Manual and Standard Operating Procedure provides a guideline as to the Policy and Procedure
of the Hotel, these P & P must be adhered to and any variation must be approved by the General Manager.
Also it is important should any omitons or additional P & P or S.O.P. be required they must be directed
through the Division Head to Financial Controller and General Manager for approval.
以上两项为员工日常工作的职责提供了一个清楚的指导,部门总监的职责是跟进和确保在必要的时
候更新。政策和程序手册及标准运作程序为酒店政策和程序提供指导,这些政策和程序都必须遵
守,任何变更必须经总经理批准。另外,政策和程序或标准运作程序如需删除或增加也必须由部门
总监交财务总监和总经理批准。
File: 21-EO-002.doc
归档:21-EO-002.文件
2
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Procedure 程序:
The 6 Hotel Key Objectives are the means by which the Hotel Manages the day to day operations of the
Hotel in order to meet our guests and owners expectations. As senior management it is your direct
responsibility to ensure you lead by example adhere to these principles and culture.
6 项酒店核心目标的意义贯穿于酒店管理的日常运作中,其目的是为了满足我们的顾客和业主的期
望。作为高级管理人员,你的职责是在这些方面树立良好的榜样。
Providing a good working environment, developing our key resources, our staff.
提供一个良好的工作环境,培养我们的关键资源---我们的员工。
Taking responsibility for Hotel property and the way it is presented to our valued Guests.
Preventative maintenance to maintain the Hotel in good condition. Discipline of staff when acting
in-appropriately.
对酒店的财产负责,给我们尊贵的客人提供保持良好的运转状态的各项设施。必要时采取
适当的行为用纪律约束员工。
Providing a warm and friendly environment for our valued guests, to have the ability to
communicate with our guests to attend to their needs, to lead by example and provide correct
leadership to staff. This is one of most critical areas management should focus on.
为我们尊贵的客人提供一个温馨、友好的环境,能够同我们的客人交流并注意到他们的需
要,为员工做榜样并提供正确的领导。这是管理层应注意的一个非常重要的地方。
To be a mover and shaker to drive sale daily with initiatives and pro-activeness. Ensure all revenue
outlets have daily budget revenue targets, provide incentives and develop promotional concepts
that will encourage guests to patronize our Hotel.
鼓励大家主动和积极地进行每日销售。确保所有效益部门有每日效益目标,刺激和扩大促
销概念将会鼓励客人光顾我们的酒店。
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5. Cost Management 成本控制
No amount of advertising, skills in Rooms, Food and Beverage, atmosphere, friendly service or
marketing expertise will make any company a profit if costs are not at a level that enables bottom
line profits.
如果成本没有控制在一个相应的最低标准,任何广告、客房技巧、餐饮、环境、友好的服
务或销售策略都不会给任何一个公司带来效益。
It is crucial that you implement strict control measures in your department that monitors:
在你的部门执行严格的控制尺度是很重要的,关注以下方面:
1) Electricity 电
2) Gas 气
3) Water 水
4) Wastage / spoilage 浪费 / 损坏
5) Breakage 破损
6) Preventative measures on mechanical equipment. 设备的预防措施
This required careful consideration, you need to be aware of what is occurring in the local market
in all mediums:
你要了解当地市场的所有媒体的现状,以下需仔细考虑:
1) Newspapers 报纸
2) Radio 广播
3) TV 电视
4) Competitor Hotels 其它酒店
The above to be monitored daily to ensure our strategies are effective is driving sales as well as
controlling costs and manpower.
以上需每日关注以确保我们的策略有效,进行销售且控制成本和人力。
The above 6 Hotel Objectives are also stated in your department manual and it is management
responsibility to support each other to achieve maximum results.
以上 6 项酒店核心目标同样也在你部门的政策和程序手册中提到,管理层的职责是相互支持以获得
最大的成效。
File: 21-EO-003.doc
归档: 21-EO-003.文件
4
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
SUBJECT: MEMORANDUMS
主题:备忘录
Procedure 程序:
1. All Memo’s issued must be approved and endorsed by Division Heads prior to issuing.
所有发出的备忘录在发出之前都必须经部门总监批准和签字。
2. Memo’s serve a purpose to officially advise management and staff of certain aspects of:
备忘录应围绕以下各方面向管理层和员工建议:
3. When you are going to issue a Memorandum think carefully is it really necessary or can you discuss
this with the department concerned.
当你发放备忘录时应仔细考虑是否真的有必要,或者可以只与相关的部门讨论。
File: 21-EO-004.doc
归档:21-EO-004.文件
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STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Procedure 程序:
Staff 员工
In order to ensure our meetings are productive and meaningful you need to ensure that prior to organizing a
meeting you must consider these points:
为确保我们的会议有效和有意义,在安排会议以前你要确保你已考虑了以下方面:
Procedure 程序:
Staff 员工
1. All annual holidays for staff must be approved by Division Head and Financial Controller prior to
being taken and duties to be reallocated.
所有员工休年假前必须经部门总监和财务总监批准以便于妥善安排工作。
Management 管理层
1. All annual holidays and R & R leave to be sent to General Manager, then Corporate Office for
approval.
所有年假和休闲假交总经理、管理公司批准。
2. Senior management must produce a hand over schedule of duties to be carried out to General
Manager for review and must ensure all is in order prior to leave.
高级管理层必须准备好工作交接并经总经理批准,确保离开前一切安排有序。
File: 21-EO-006.doc
归档: 21-EO-006.文件
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STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Procedure 程序:
1. All disks issued to each department is treated as stock and must be controlled by Division Head
and Departments Heads to ensure they are not stolen or copied.
所有发放到各部门的软盘都作为库存,部门总监和部门经理必须严格控制以防被窃或复
制。
2. An inventory of disks is to be conducted on a monthly basis to account for all Hotel disks.
每月要列出软盘清单以便计算酒店所有软盘。
3. Any disks that are faulty must be returned to Finance for recording.
所有损坏软盘必须返还给财务部以做记录。
It is the direct responsibility of Division Heads to ensure that Hotel documents remain the property of
Hoi Tak International and that the steps below must be carried out to ensure this.
部门总监的职责是确保酒店档案作为海德国际的固有财产,必须执行以下步骤:
1. Ensure your departments have a system in place to lock away all documents in box file and is
locked in filing cabinet, draws and not open to staff of anytime.
确保你部门的所有档案放入文件夹中保存并锁在文件柜中,任何时候员工不得打开。
2. When distributing Memo’s, Hotel computer reports and financial documents, you must ensure you
have a system in place to protect Hotel information not just for your department but the Hotel and
Company.
当发放备忘录、酒店电脑报告和财务档案时,你必须确保你有固定的地方保护酒店信息,
不仅仅是你部门的还包括酒店和公司的。
File: 21-EO-007.doc
归档: 21-EO-007.文件
8
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
It is Company Policy that the Hotel records listed below must be kept for auditing purposes.
公司的政策是下列酒店记录必须保存好以备审核:
The above must be transferred from the related departments at the end of each month for proper storage and
filing.
以上各项各相关部门必须在每月月底上交,以便归档。
File: 21-EO-008.doc
归档:21-EO-008.文件
9
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Procedure 程序:
1. As senior management you are required to produce an end of month report, that clearly states how
your department performed compared to budget, but also what steps you propose to take to control
costs and drive sales.
The format has been provided to you and is self-explanatory.
作为高级管理人员,你需要完成每月月报,不但要对比预算明确标出你部门完成的情况,
而且要计划采取什么步骤控制成本和进行销售。
月报的格式已提供给你。
2. The report must be completed 8th of each month and passed onto the General Manager for his
review.
月报必须每月 8 号以前完成并上交总经理。
3. Your comments and actions are to provide clear information and pro-active steps you propose to
take to ensure you achieve budget.
你所提供的内容和行动要十分清楚,且你准备采取的积极计划以确保达到预算。
File: 21-EO-009.doc
归档:21-EO-009.文件
10
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
The Government Co-ordinator is Responsible for co-ordinating between our Hotel and Governments to
ensure Hotel’s operation running smoothly. But it is also the Division Heads responsibility to follow up and
ensure all issues related to their department are in accordance to the Local Laws.
政府协调员的职责是负责酒店与各政府部门的协调工作,以确保酒店经营的正常进行。同时,部门
总监的职责是跟进并确保本部门所有相关问题与当地法规一致。
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B. Annually check on fire control facilities.
消防设施的年检。
3. Hygiene Station:
卫生检疫部门:
A. Annual check and approval of hotel’s internal environment;
酒店内部环境、仪器的卫生和消毒、审批及年检;
B. Annual check and approval of hotel’s water quality and cycle use system;
酒店的水质及水循环系统和审批及年检;
C. Annual check and approval of imported animals and plants;
进口动、植物的审批及年检;
D. Hygiene check of our hotel staff.
酒店从业人员的健康检查。
11. Coordinate and keep a closely relationship with other Government Depts.
与酒店相关的其他政府部门的协调,保持与政府部门的密切往来。
File: 21-EO-010.doc
归档:21-EO-0130 文件
13
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Introduction 介绍:
It is the direct responsibility of the Division Head to conduct an inspection of their department based on the
format provided in the P & P Manual, this must be conduct every 6 weeks or at the middle of the month
and no later than the 15th of each month.
各部门总监的职责是在政策和程序手册提供的格式的基础上检查他们的部门,这需要每 6 个星期或
在月中并不迟于每月 15 日以前进行。
Procedure 程序:
This is to be conducted by Division Head, with Department Head concerned and where possible
representative from Engineering and should cover issues such as:
此程序由部门总监及相关部门经理并在可能的情况下有工程部人员的陪同下执行,应包括以下问
题:
1. Maintenance 维修
2. Hygiene 卫生
3. Storage of goods 货物贮藏
4. Cost management 成本控制
5. Product Presentation 酒店形象
Once completed a copy to be passed onto respective department for follow up.
一经完成递交有关部门跟进。
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As always it is the Division Heads responsibility to follow up and ensure all issues are attended and
brought forward if not completed.
同样部门总监的责任是跟进并确保所有问题都考虑周全,并标出未完成部分。
File: 21-EO-011.doc
归档:21-EO-011.文件
15
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Introduction 介绍:
It is the Division Heads direct responsibility to ensure all confidential material is secure and that no
unauthorized personal have access to this.
部门总监的职责是确保所有机密资料的安全及未经授权者不得翻阅。
Procedure 程序
When issuing memorandums you must ensure that these are not left lying around for all to see and
think carefully who you pass these onto.
当发放备忘录时你必须确保不随意摆放让所有人都看到,并仔细考虑你将发放给谁。
When reviewing Hotel revenue reports you must ensure these are locked away.
你必须确保酒店效益报告已被锁好。
At close of the day you must ensure no reports are left in your office on your desk but locked away
securely.
当下班时你必须确保没有文件留在你办公室的桌子上,且已安全的锁好。
This is a serious issue not to be taken lightly, follow up on this daily.
这是很严肃的问题,不得轻视,必须每天跟进。
File: 21-EO-012.doc
归档:21-EO-012.文件
16
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Introduction 介绍:
Daily cost control management is highly critical to the success of the Hotel in ensure.
No amount of advertising, skills in Rooms, Food and Beverage, Atmosphere, Friendly service or Marketing
expertise will make any company a profit if costs are not at a level that enables bottom line profit.
每日成本控制是确保酒店成功非常重要的一点。
如果成本没有控制在一个相应的最低标准,任何广告、客房技巧、餐饮、环境、友好的服务或销售
策略都不会给任何一个公司带来效益。
Procedure 程序:
The Division / Department Heads and Team are to put into place daily strict controls to manage:
部门总监 / 经理及员工须严格控制以下各方面:
1. Linen = spoilage 布草 = 损坏
2. Crockery, cutlery, glassware = breakage 陶器,餐具,玻璃器皿 = 破损
3. Food and Beverage = spoilage 食品和酒水 = 损坏
4. Printing = wastage 打印 = 浪费
5. Electricity, gas, water conservation methods 电、气、水保存方式
6. Equipment care and usage procedure 设备保养和使用程序
7. Energy management regarding heating and air-conditioning 暖气和空调等能源管理
8. Ensure your phones are barred or locked away so as not to allow unauthorized personal to use the
phone.
确保你的电话有锁,未经允许不得私自使用电话。
9. Daily recording of any loss to be accounted for and a weekly report to be submitted to Financial
Controller for review.
负责记录每日丢失物品,每周将报告提交财务总监审阅。
10. Positive action to be taken to reduce any losses.
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采取积极的行动减少任何丢失。
The theft of Hotel property this is a serious issue you must ensure your office is locked and store room is
secure you account for your equipment in your department, but also advise management of any concerns.
偷窃酒店财产是很严重的问题,你必须确保你的办公室锁好及仓库安全并负责你部门的设备。同
时,向管理层汇报有关事宜。
File: 21-EO-013.doc
归档:21-EO-013 文件
18
STANDARD OPERATING PROCEDURE
标准运作程序
Hoi Tak International (HK) Ltd.
海德国际(香港)有限公司
Hotel pagers and walkie talkie have been provided to key staff that are requested and required to be
contacted at various times during their shift on whilst off duty.
酒店传呼和对讲机已为主要人员配备,以备在上、下班的任何时间都可联系到他们。
It is imperative that you take full responsibility for the Hotel pager and walkie talkie and that you rejoined
accordingly when paged.
你必须对酒店传呼和对讲机负责,当传呼你的时候要回答。
Any damage or loss of the Hotel pager and walkie talkie may result in your paying for compensation.
Pending senior management decision.
酒店传呼和对讲机的任何损坏或丢失你应负责赔偿。等待高级管理层的决定。
File: 21-EO-014.doc
归档: 21-EO-014.文件
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