Office of Student Activities Activity Approval Form

Vinzons Hall Annex, UP Diliman

9818671 to 72
Name of Organization I Student ARF Tracking No.:

Title of Activity Date of Activity:

Description

I
_____]
Type of Activity D Outreach DrnP CatGgory
0Forurn 0Exhibit 0Academic
D
_______ ___]
Others 0Advocacy
0Extension Service
Participants D UP Students 0Internal Ocapacity Building
D FacultyI Staff D Outsiders
Venue D1ncampus Dotrcampus
Funding D Spon�ored D Org. Funded
Requests: Specifics: Inclusive Date (s)
D Posting of Posters
OUniversity Venue
D Tarpaulin Posting
D Police Assistance
D Entry of Bus or Truck
D College Venue
D Dry-Goods Sale/ Brand Sale
OUse of University Trademarks
Officer in Charge: Approved by:
Name:L
Signature:.� ------------------,
College:
�----------------�
Contact Number:
Faculty Adviser
Email:

D College-Registered Org. D Indiv.StudentJClass Project D University - Registered Student Org.

Student Affairs Coordinator I Dr. MA. ALTHEA T. ENRIQUEZ

Assoc. Dean for Student Affairs/ College Secretary Coordinator

Recommending Approval: D For OVCCA Approval

Prof. JERWIN F. AGPAOA Dr. Nestor Castro

Vice Chancellor for Student Affairs Vice Chancellor for Community Affairs
 Activity ApprOYal Fonn
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0 Uniy.,raity Venne P--h.,.,"1"°""!"'!"'-.J
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0 rolice ;\5a;Ut.a!'l'::e
OEntry fL Bw ar '!"Ndt
OCalle.:eVen\M!
0 Dry-Good, S..lu' Br1u11I Stile
0 Uk! of Uni,-crsily TraJemn,·k.11
OCxcriD.Ch•;s Signature of Faculty - in
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Actual signature of student/ .�fflo'Jil1-....,,.J.....J.,� Full name of Subject I

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officer-in- charge of the Activity Section adviser
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For College-registered
organizations. submit
AAF to College Sec. or DR. HEJL M.Utl1AL R. SANTI UA"'i
Dr. N.. tor Castro
V11:1J O\aroot.llor!M"9:w.d,,_'\t AIT11in
Assoc. Dean for
r
\ we: 0...N:rn- C.l C-,.ity Alla.in
Student Affairs for
recommendation.

List of possible Attachments:

Letter of Consent from (NEW) adviser
*Letter for the Vice Chancellor for Student Affairs r':!garding the Proposed program and full description of the
activity and different requests
Application form for use of UP trademarks and logo, and printed picture of sample merchandise w/ logo
Application form for use of university facilities and posting of tarpaulins, and sample tarpaulin with dimensions
List of applicants and Undertaking that the initiation rites and inductions comply with University rules and
regulations
Sample of poster to be posted
Venue reservation form
Letter of Request to the Director of UPDP for police assistance
Letter of Request to the Dean fer use of College Facility
Letter of request to the Vice Chancellor for Community Affairs when activity includes trucks or bus entry to the
University. This should include the plate numbers and description of the specific trucks and buses
List of applicants and Undertaking that the initiation rites and inductions comply with University rules and
regulations.
Application form for request of grant from OICA
* Required for all activities except off-campus activity already done.
SubmitAAF to OSA on or before the suggested number of days before the activity.
Suggested number ofworld.ng days before date of AAF1racking Guide ; ...
Narure of Requests Activity/Event
OSA- OVCSA - OSA(bring posters to OSA upon "Available for pick-up"
Posting of Posters Sworking days or earlier status)
OSA- OVCSA • OVCCA- OSA (Upon "Available for pick-up" starus, bring
Posting ofTarpaulins 10working days or earlier tarp and requiredwireswith appro vedAAFto CMO for posting.)
OSA- OVCSA- OVCCA(Org may proceed to OVCCA to pay for required
Use of University Facilities 1 month or earlier (depending on the season) fees )
OSA - OVCSA- OVCCA (Org may proceed to OVCCA to pay for required
Police Assistance 10 working days or earlier fees)
OSA- OVCSA- OVCCA(Org may proceed to OVCCA to pay for required
Dry Goods Sa le 10 working days or earlier fees)

Use of College Venue 10 working days or earlier OSA- OVCSA- OSA

----
'--·
OSA- OVCSA- OSA-TTBDO (Org may proceed toTTBDO to pay
Use of UPTrademarl<s 7working days or earlier required fees)

OlCAGrant 45 working days or earlier OSA • OVCSA • OSA

No request/ Off Campus Before or After Activity OSA

. OSA is not liable for the delay of the approva! for the Org's requests, due to incomplete forms or anachments.
� Please ma� sure that the required anachments are complete