Accident Reporting

June
Origination Date: October 7, 2011 Revision Date:

2012
Release Authorized by: Danny Trahan, Safety Director Manual Rev 4
ACCIDENT REPORTING AND INVESTIGATION
TABLE OF CONTENTS
[Alt + Right/Left = Page Forward/Back]
PURPOSE..................................................................................................................................................................2
SCOPE....................................................................................................................................................................... 2
APPLICATION..........................................................................................................................................................2
First Aid Case (FAC).................................................................................................................................2
Lost Time Injury/Disease (DART-L).........................................................................................................2
Major Event...............................................................................................................................................3
Near Miss...................................................................................................................................................3
Other Recordable Case (ORC) (also known as “medical treatment case”)...............................................3
Recordable Case........................................................................................................................................3
Restricted Workday Case (DART-R).........................................................................................................3
Total Case Incident Rate (TCIR)...............................................................................................................3
Project HSE................................................................................................................................................3
Supervisor/Manager...................................................................................................................................4
Project Manager/Superintendent................................................................................................................4
Regional Safety Manager...........................................................................................................................4
Subcontractors...........................................................................................................................................4
REPORTING.............................................................................................................................................................. 4
Major Events..............................................................................................................................................5
Fatality / Multiple Injury Reporting...........................................................................................................5
INVESTIGATION......................................................................................................................................................5
The important considerations after an incident are:...................................................................................6
CLASSIFYING AND RECORDING INCIDENTS...................................................................................................6
Press Releases............................................................................................................................................7
Copyright © 2012, P2S. All Rights Reserved. P2S Health, Safety & Environmental
Page 1
June
2012
PURPOSE
This practice defines the requirements for reporting, investigating, and managing incidents that have health, safety,
or environmental significance. The requirements include reporting, investigating, and managing the following:
 Occupational injuries and illnesses (including classifying cases for recordkeeping/reporting purposes)
 Occupational exposure to toxic substances
 Motor vehicle incidents
 Property damage incidents
 Environmental incidents
 Near-miss and other health- and safety-related incidents
SCOPE
This practice includes the following major sections:

 Responsibilities
 General Requirements
 Reporting
 Investigation
 Classifying and Recording Incidents
 Press Releases
APPLICATION
This practice applies to work activities and employees under the control of P2S and its contractors.
Specific countries or regions may have reporting requirements different from those stated herein. If such is
the case, local requirements will be met in addition to those required in this practice.
All recording determinations, for recordkeeping purposes, will be made as defined and prescribed by the
United States (U.S.) Occupational Safety and Health Administration (OSHA) Recordkeeping Handbook.
This practice provides guidance only for P2S contractors. However, contractors and lower-tier contractors are
required to retain and maintain an Occupation Safety and Health Administration (OSHA) 300 Log or equal. This log
(covering injuries and illnesses connected with each contract) will be submitted to P2S Project HSE by the
5th working day of each month DEFINITIONS
First Aid Case (FAC) - A work-related case that is not an OSHA recordable illness or injury
Incident - An unintentional and unplanned event, causing or with the potential to cause, injury, illness, property or
asset damage, environmental damage, or loss of production. This covers terms such as near miss, near hit, non-
injury incident, and similar phrases.
Page 2
June
2012
Lost Time Injury/Disease (DART-L) - Those incidents that result in permanent disability or time lost from
work of one day/shift or more (not including the day of injury/illness).
Page 3
June
2012
Major Event - An incident defined as:

Fatality
Lost time incident
Large fire/explosion
Severe damage by storm, earthquake, etc.
Serious facility/equipment damage
Serious environmental event such as a major oil/chemical spill
A terrorist threat, dangerous situation, or local conflict
An event not involving any of the situations above, but is serious enough that publication in the media may
be expected
Near Miss - An unintentional, unplanned incident with the potential to cause injury, illness, property or asset
damage, environmental damage or loss of production
Other Recordable Case (ORC) (also known as “medical treatment case”) – A recordable case that is
not a fatality, and has no lost or restricted days associated.
Recordable Case - An occupationally-related injury or illness that results in any of the following:
 Death
 Days away from work
 Restricted work or temporary transfer to another job
 Medical treatment beyond first aid
 Loss of consciousness
 A significant injury or illness diagnosed by a physician or other licensed healthcare professional,
even if it does not result in any of the above-described conditions.
Restricted Workday Case (DART-R) - a work-related illness or injury that results in the employee being
unable to perform any of his/her normal duties on any scheduled day/shift subsequent to the injury occurring or the
illness being identified.
Total Case Incident Rate (TCIR)
Number of Recordable Injuries and Illness x 200,000

Hrs = TCIR
Total Number Hours Worked
Distribution: None
Incident investigations should be conducted by an investigative “team” led by a line supervisor or manager at the
project level. Depending upon the circumstances or severity, the HSE Board may appoint other team members to
investigate the incident.
Project HSE
Page 4
June
2012
Project HSE will perform the following:

 Assist line management during the investigation.
 Review the completed Incident Investigation Report for completeness and accuracy.
 Coordinate with corporate HSE to determine the classification and maintain logs and summaries of the
incidents.
 Document and report incidents determined to be site-related to P2S management and client coordinator as
directed.
 Report “major events” to management, Regional Safety Manager, and the Regional Safety Manager
immediately or as soon as possible.
 Maintain project records on all occupational injuries/illnesses, vehicle accidents, property loss, and near-
miss incidents.
 Post copies of the (previous year’s) annual accident summary (OSHA 300A or equal) on bulletin boards by
February 1 to permit employees to see the summary on their way to and from work.
Supervisor/Manager
The immediate supervisor/manager will submit the Incident Investigation Report to Project/Site Management
within 24 working hours.
It is a common contractual requirement to submit incident reports to the client. In such cases, P2S Project
HSE also submits the report in the timeframe specified in the contract.
Project Manager/Superintendent
The Project Manager/Superintendent will assist in conducting the investigation and will review the Incident
Investigation Report before release.
Regional Safety Manager
The Regional Safety Manager will review and approve accident investigation reports and determine distribution.
Safety Flash report will be generated based on information found in the investigation.
Subcontractors
Subcontractors will submit all incident reports and associated documents to the P2S Project
Manager/Superintendent and Site Safety. This applies to all elements of this practice where reporting
documents are mentioned.
REPORTING
Page 5
June
2012
Major Events
Major events will be reported by the supervisor to the Project/Site Manager and Project HSE immediately.
Project HSE or the Project/Site Manager will notify the Regional Safety Manager immediately. If a Regional
Safety Manager cannot be contacted immediately, the Safety Director must be notified of the major event.
The Site Safety Manager will report the major event to the Regional Safety Manager immediately. If the Regional
Safety Manager is not available, immediate notification will be given to his/her delegate, who will be responsible
for disseminating notification, as appropriate.
The Regional Safety Manager will determine additional distribution after consulting with senior management, legal,
etc., and is responsible for submitting the final reports to the Risk Administrator for recordkeeping purposes.
Major event investigations should use the P2S Root Cause Investigation program in consultation with the HSE
Management and Director.
Fatality / Multiple Injury Reporting

When a fatality (regardless of suspected cause) or accident involving hospitalization of 3 or more employees
occurs, the following notifications must be made:
Each Business unit will develop a reporting protocol to be followed.
(All situations) — P2S Project HSE notifies corporate HSE and the client.
(If a Subcontractor employee or work is involved) — Subcontractor immediately notifies P2S Project HSE,
OSHA/state-plan, and other oversight agencies, as required.
(If a P2S employee is involved) — Following authorization by the Regional Safety Manager, P2S
Corporate HSE notifies OSHA/state-plan and other oversight agencies, as required.
INVESTIGATION
The basic purpose of an incident investigation is to prevent a recurrence of the incident.

To accomplish this, the objectives of an incident investigation are:
 Determination of root causes of incidents
 Correction of unsafe conditions
 Elimination of unsafe acts
 Improvement of work capability
 Improvement of supervision
The investigation phase begins as soon as the supervisor is made aware of the incident. While treatment of injuries
and immediate HSE concerns created by the incident are the initial top priority, the supervisor should be carefully
observing the incident scene – planning for follow-up action and future reference.
Once the immediate needs caused by the incident have been satisfied, the supervisor should begin to investigate the
incident in detail. Prompt incident investigation may reveal contributing factors to the incident that may not be
present at a later date and time.
Page 6
June
2012
As soon as possible, taking into account any injuries or personal problems as a result of the incident, the supervisor
and safety representative (if available) should interview the personnel involved in, and witnesses to, the incident.
The important considerations after an incident are:

 Mitigate the impact to personnel involved in the incident.
 Mitigate the impact to P2S as a result of the incident.
 Prevent reoccurrence of a similar incident.
The HSE Representative may conduct an independent investigation of the incident. Such investigation is not
designed to replace the supervisor’s investigation, but to provide a second opinion with regards to the incident. The
HSE investigation will follow the same guidelines as the supervisor’s investigation, and include talking with the
supervisor for his/her opinion and input.
Project/Site Management, including the site HSE Representative, will review the report(s) and distribute once the
investigation is finalized.
CLASSIFYING AND RECORDING INCIDENTS
 The HSE Representative will receive and review incident reports and perform the following for each P2S
and subcontractor (including lower-tier contractor) occupational injury and illness:
 Call employees and/or supervisors (as appropriate) for additional information as needed. Discuss
injury/illness reports with corporate HSE and review potentially recordable cases and status changes.
 Corporate HSE will make the final determination regarding recordability of cases with a date of
injury/diagnosis on or after January 1, 2002 based on information available at that time in accordance with
the requirements in 29 Code of Federal Regulations (CFR) 1904.
The Recordkeeping Classification Process will be used to document classification decisions.
Refer to the OSHA Recordkeeping Handbook and OSHA 300 forms.
 In locations where a recordkeeping and classification process is prescribed by a law or standard other than
OSHA, the requirements of the law/standard must be followed IN ADDITION TO the requirements of
29 CFR 1904.
 Add/update recordable cases to appropriate OSHA 300 Log. The P2S HSE Representative maintains an
informal and unofficial OSHA 300 Log or equal for contractors and lower-tier contractors.
 Complete OSHA 301 forms or equal (BLS Supplementary Record of Occupational Injury/Illness) for
recordable cases that do not have a completed copy of a workers’ compensation claim form in the file.
Some OSHA sources have stated that forms “equal to” the 301 forms are not acceptable — it is recommended that
each project in the U.S. check with the local OSHA office to be sure (document such inquiries).
 Track open/pending cases to resolution by updating cases as new information is received.
Page 7
June
2012
 Communicate case status changes to management and also notify them of cases requiring reevaluation by
the occupational healthcare provider:
 Track receipt of incident reports.
 When received, transmit a copy of incident reports to the Regional Safety Manager.
Press Releases
All announcements to the news media or to the public in general must be made through, or in
coordination with, the Corporate Media Relations Department and the Corporate HSE Director. This is
intended to ensure that the information provided is factual and in the best interests of the client, the
company, and the employees.
Unless specifically authorized, project/site personnel will not initiate contact with the news media. The
Corporate Media Relations Department will decide when and if inquiries by the press are answered. This
will ensure that answers are given in a factual manner with details following as soon as possible. No
conclusions or opinions on cause and effect should be given.
Page 8

Accident Reporting

Încărcat de

Informații document

Drepturi de autor

Formate disponibile

Partajați acest document

Partajați sau inserați document

Opțiuni de partajare

Vi se pare util acest document?

Este necorespunzător acest conținut?

Drepturi de autor:

Formate disponibile

Accident Reporting

Încărcat de

Drepturi de autor:

Formate disponibile

June

Origination Date: October 7, 2011 Revision Date:

ACCIDENT REPORTING AND INVESTIGATION

ACCIDENT REPORTING AND INVESTIGATION

ACCIDENT REPORTING AND INVESTIGATION

This practice includes the following major sections:

ACCIDENT REPORTING AND INVESTIGATION

ACCIDENT REPORTING AND INVESTIGATION

Major Event - An incident defined as:

Total Case Incident Rate (TCIR)

Number of Recordable Injuries and Illness x 200,000

ACCIDENT REPORTING AND INVESTIGATION

Project HSE will perform the following:

Regional Safety Manager

ACCIDENT REPORTING AND INVESTIGATION

Fatality / Multiple Injury Reporting

The basic purpose of an incident investigation is to prevent a recurrence of the incident.

ACCIDENT REPORTING AND INVESTIGATION

The important considerations after an incident are:

CLASSIFYING AND RECORDING INCIDENTS

The Recordkeeping Classification Process will be used to document classification decisions.

Refer to the OSHA Recordkeeping Handbook and OSHA 300 forms.

 Track open/pending cases to resolution by updating cases as new information is received.

ACCIDENT REPORTING AND INVESTIGATION

S-ar putea să vă placă și