PROFORMA” A”

APPLICATION FORM (I) INTER RAILWAY (II) INTER DIVISIONAL

DEPARTMENTAL TRANSFER (III) DEPUTATION (IV) MUTUAL TRANSFER.

NOTE: This form may be filled in Duplicate in the case of Inter Divisional
Departmental to Transfer and triplicate in case of Deputation /Inter
Railway Transfer Sought.

1. Name :…………………………………………………..
2. Designation :…………………………………………………..
3. Staff Ticket No. :…………………………………………………..
4. Unit in which grade :…………………………………………………..
5. Date of birth :…………………………………………………..
6. Category in which Grade:…………………………………………….
(a) Appointed :………………………………………………….
(b) Confirmed :………………………………………………….
(c) Continuously officiating for:…………………………………………
7. Transfer sought to (State posts
Name & Station Department/
Division / Railway /Project etc. :…………………………………………
8. Acceptable basis for transfer
(Strike out whichever is not applicable)
(a) On request at bottom seniority
in recruitment grade :…………………………………………….
(b) Mutual Transfer :…………………………………………….
(c) Against call for volunters :………………..............................................
(Give particulars of call letter of job as applied for)
9. (a) If under 8(a) State your special :……………………………………….
Conditions if any Scale, Grade Pay
Post, station of posting, quarters etc:………………………………………
(b) Transfer under 8 (b) attach one
copy of colleagues application:………………………………………….
On similar form No. should affix his
Name & Ticket No. Address :…………

10. Special remarks if any :………………………………………………

11. Residential Address :………………………………………………

Station:- SIGNATURE
Date
 (FOR OFFICE USE ONLY)

12. Remarks of Immediate Supervisor

Forwarding file No.
Date forwarded:- Signature:
Name:
Designation:
Station:
Note: Forwarded all the three/ two copies to controlling workshop Depot Divisional Authority)

13. Remarks of the controlling workshop

Depot / Divisional Authority.
(a) Brief particulars of SPE/Vigilance
for proceedings pending if any :-
(b) Objection against transfer if any:-

Certified that service particulars furnished by the employee in the application have
been verified and found correct.

Forwarded to:
File No:
Office stamp and date: Signature:-
Name:-
Designation:-
Note: - For deputation /Inter Railway/ Inter Departmental transfers controlled by
Head Quarters controlling officer, forward only two copies of the CPO’s Office.

14. CPO’s Office file No.

HOD’s approval :
Forwarded to:-
Date put up to HOD’s
Designation:-
Cadre Officer:

15. Accepting Authority‘s remarks:-

(to be communicated to application forwarding officers)
16. Put up to general Manager for approval of the transfer on in the Railway basis
to _____________________________Railway.

DATE:- CADRE OFFICER:

GENERAL MANAGER:
 PROFORMA “B”

Application for Transfer

( To be filled and signature by staff in categories involving training /refresher course

and security deposit).

I ………………………………………………………………… (FULL NAME)

Do hereby apply for transfer to ………………………………………………..
Preferably to ………………………………………station on Division………………..
….……………………………………………on the basis of Mutual Exchange/Own
request and declare to abide by the following conditions:-

1. (a) I shall abide and accept the seniority as admissible under the rules for
Mutual Transfer:
(b) I shall accept bottom seniority under the rules as transfer sought at my
own request:
2. I shall accept posting at any station /office Unit/ Division of the Railway to
Which I shall be transferred.
3. I shall comply with the rules, regulations and instructions connected with the
Duties of the post to which I am seeking transfer:
4. I am aware that I am either entitled to transfer passes nor TA/ DA for joining
time.
5. I shall not claim for allotment of Railway quarter on out of turn.

I am seeking transfer on account of

________________________________________________________
________________________________________________________
________________________________________________________

Signature :
Name :
Designation :
Station/Division:
Date :

NOTE:* Mention here “Railway” in case of Inter Railway transfer and the station
and Division to which posting the prepared.
Retain the one applicable and strike off the other:
(1) (a) or (b) only should be used as appropriate and the other should be
strike off.
Here state the brief ground for transfer:
 PROFORMA “C”

No. Office:

To Date:
The________________________
_________________________

Sub: Inter Railway Mutual Transfer / Own request for transfer to Shri -------------- ---
-- ----------------------------------------------- Grade Rs. --------------------------------
----
Station / Division --------------------------------- Railway- reg.

<<<>>>

An application dated ----------------------------------( in duplicate) for transfer to----

---------------------------------------Railway is forwarded herewith in the prescribed pro-
forma.

1. Full Name :- ……………………………………….

2. Father’s Name :- ……………………………………….
3. Date of Birth :- ……………………………………….
4. Date of Appointment :- ……………………………………….
5. i) Designation of the post
and grade. :- ……………………………………….
ii) Date from which continuously
or non continuously :- ……………………………………….
iii) Whether Officiating Continuously
or non continuously :- ………………………………………..
6. Designation (in sub- post) Grade :- ………………………………………..
I) Date from which continuously working:- ………………………………..
II) Date of confirmation to the post :- ………………………………..
7. Status Permanent or Temporary :- ………………………………………..
8. PARTICULARS :-
a) Any D.A.R.case pending :- ……………………………………….
b) Any Vig. Case Pending :- ……………………………………….
c) Any SPE/SPM case pending :- ……………………………………….
d) Any other case such as court
case pending :- ………………………………………
9. Remarks: As whether the applicant could be ……………………………
released to transfer.

Strike off the one not required.

SIGNATURE & DESIGNATION

HEAD OF OFFICE/ DIVISION
 PROFORMA D
Southern Railway

APPLICATION FOR INTER DIVISIONAL / INTER RAILWAY/ ONE WAY/

MUTUAL TRANSFER

From:-
Recent pass port
Size photograph
attested by the
Supervisory
official

To

Sub: Application for Inter Railway /Inter Divisional Transfer on mutual

exchange or Own request- reg.

<<>>
I wish to apply for transfer to ……………………………Division in
………………………………Railway.

MY SERVICE PARTICUALRS ARE FURNISHED BELOW:-

1. Name :- …………………………………………….
2. Designation :- ……………………………………………..
3. Community :- ………………………………………………
4. Station & Division :- ……………………………………………..
5. Date of Birth :- ……………………………………………..
6. Date of appointment: - ……………………………………………..
7. Present Grade :- …………………………………………….
8. Substantive grade :- …………………………………………….
9. Officiating grade :- …………………………………………….
10. Post for which applied:- …………………………………………….
11. Division/Unit for which applied: - ……………………………………

I am willing to carryout the transfer to --------------------------------------------

Division in ---------------------------------------------------------Railway on the terms and
conditions stipulated by the Railway Board in heir letter No. E.55/6 /8.dt.19.05.55
and
No. E( NG) 65/ SR/ 6/ 31, dt. 01.12.66 for transfer from one railway unit to another
on personal request, I am willing to be posted anywhere on the Division/ Railway.
 I am aware that I am not eligible for any joining time or transfer passes,
Transfer allowance or any other benefits on transfer account. I will not seek the
transfer to my parent Railway Division at a later date. I will also not withdraw my
Mutual concern given to Shri……………………………………….

I will take the seniority on mutual transfers in terms of Para 3-10 of the
Indian Railway Establishment Manual (*) If any request for a mutual transfer is not
agreed to my application may be considered at my own request and I am prepared to
abide by the conditions of such transfer:

( Strike out whichever is not applicable)

Station:-
Date :-
Signature of the Applicant

Forwarding file No.

Remarks of Immediate Supervisor

Signature:
Name:
Designation:
Station:
Date :
 PROFORMA “ D ”
APPLICATION FOR INTER RAILWAY AND INTER DIVISIONAL TRANSFERS
From:-

To

THROUGH: PROPER CHANNEL

Respected sir,
Sub: Application for Inter Divisional /Inter Railway mutual Transfer
from------------------Division of ------------------------ Railway to ---------------
----------------Division of ---------------------Railway –request- reg.
<<<>>>
We the undersigned most respectfully beg to lay down the following
few lines for your sympathetic consideration please.
We are facing the domestic problems at present place of our working
as such, put forth this appeal for mutual exchange at our own expenses which may
please be considered.
We are prepared to abide ourselves with all the terms and conditions
and enclosed herewith pro-forma for the same.

PART- I PART-II
1. Name:……………… 1. Name:………………
2. Father’s Name:……….. 2. Father’s Name:………..
3. Designation:…………… 3. Designation:……………
4. Working under:………… 4. Working under:…………
5. Division:………………… 5. Division:…………………
6. Railway:………………… 6. Railway:…………………
7. Grade of pay:…………... 7. Grade of pay:…………...
8. Present Pay:………….... 8. Present Pay:…………....
9. Date of Birth:……………` 9. Date of Birth:……………
10. Date of Appt:……………. 10. Date of Appt:…………….
Thanking you,
Yours Faithfully,

1.

2.

I have no objection to accept Shri I have no objection to accept Shri

…………………………………….. ……………………………………..
If posted vice Shri If posted vice Shri

Signature of Supervisor Signature of Supervisor

 JOINT DECLARATION

We ,Shri__________________________________________________
Designation __________________station__________________Division_______
___________of Railway_____________________________and Shri._________
___________________Designation ____________________ Station _________
_______Division_________________ of Railway_____________________
declaring that we are interest for Inter Divisional /Inter Railway Mutual Transfer.

OUR SERVICE PARTICULARS ARE GIVEN BELOW:

1. Name:………….. 1. Name:…………..

2. Father’s name:…………….. 2. Father’s name:……

3. Designation:………………. 3. Designation:……………….

4. Station:……………………. 4. Station:…………………….

5. Division:…………………... 5. Division:…………………...

6. Date of Birth:……………... 6. Date of Birth:……………...

7. Date of Appointment:…….. 7. Date of Appointment:……..

8. Signature:_____________ 8. Signature:_____________

PHOTO PHOTO

Signature of Signature of
forwarding Supervisor with Seal forwarding Supervisor with Seal