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DEPARTMENT OF EDUCATION & SKILLS

PLANNING and BUILDING


UNIT

Detailed Cost Plan/


Tender Analysis
Template
First Edition, August 2011

Planning & Building Unit


Department of Education
and Skills, Tullamore
Co. Offaly.

Telephone: (057) 9324300

Web: http://www.education.ie
Planning and Building Unit, Department of Education and Skills
[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]
Summary Sheet (delete as appropriate)

Roll Number: XXXX School Name


Job Number: XXXX Address Line 1
Level: [Insert Primary or Address Line 2
Secondary]

Cost Plan Date: 0/0/0


Client: ABC BoM/ VEC/ DoES etc.
Form of Government Contract: PWCF [1,2,5 etc.]

Project Details [Brief details i.e. New 35 Classroom National School and 390m² GP Room with
Ancillary Accommodation on greenfield site]

Architect: [Architect]
Civil/Structural Engineer [Civil Structural Engineer]
M&E Engineer [Building Services Engineer]
Quantity Surveyor: [Quantity Surveyor]
PSDP: [Project Supervisor Design Process]

New Build Areas/ Ratios


Nr of Storeys [specify]

*Floor Area 0m 2 Split Level/ Basement [specify]


(excluding PE & Ancillary area)
Wall Area 0 m2
PE & PE Ancillary Area 0 m2
(complete for PE Halls in second
Wall/ Floor Ratio 0.00
level schools only. Do not complete for
primary school GP areas
% Glazing to 0%
Total 0 m2 Enclosing Wall
Roof Area 0 m2

Maximum Cost Limit XXXX per m2 [insert published cost limit at the date of this cost plan/ Tender Analysis]

COST SUMMARY Stage [2a /2b/ 3] Areas and Costs (incl VAT)
(delete as appropriate)

New Build € €/m² %


Gross Floor Area (incl. PE, PE Ancillary, Stairs where
applicable) 0 m2
1.0 Basic Building Cost (BBC) 0.00 0.00
PE Hall 30% Allowance on BBC (refer note 1) 0.00 0.00
2.0 External Works Allowance (EWA) 0.00 0.00 0.00
3.0 Fixed Furniture & Fittings (refer note 2) 0.00 0.00
New Build Total €0.00 €0.00

Work to Existing Buildings (where applicable ) € €/m²


Applicable Gross floor Area (refer note 3) 0 m2
4.0 Work To Existing 0.00 0.00
4.1 Fixed Furniture & Fittings (refer note 4) 0.00 0.00
Work To Existing Total €0.00 €0.00

Total - New Build 0.00


Total - Work To Existing 0.00
Total - 5.0 Abnormal Costs (refer note 5) 0.00 0.00
TOTAL STAGE [2a /2b/ 3] [COST PLAN €/m2 based
€0.00 €0.00 on total floor
/TENDER ANALYSIS] (delete as appropriate) area

2007 Design Team Procedures, 3rd Edition CPS/1 revision 0


Planning and Building Unit, Department of Education and Skills
Signed (Quantity Surveyor):________________________ Dated:_______________

2007 Design Team Procedures, 3rd Edition CPS/1 revision 0


Planning and Building Unit, Department of Education and Skills

[Detailed Cost Plan/ Tender Analysis] STAGE [2a,2b,3]


(delete as appropriate)
Areas, Functional Unit, Population Cost Data

1.0 Project Details:

Roll Number: XXXX School Name

Job Number: XXXX Address Line 1

Level: [Insert Primary or Address Line 2


Secondary]

Client: ABC BoM/ VEC/ DoES etc.

Project Details: [Brief details i.e. New 35 Classroom National School and 390m² GP Room with Ancillary
Accommodation on greenfield site]

2.0 Floor Areas:

New Build Area (areas as defined under the National Building Elements)

Usable 0 m2 0% of Total

Ancillary 0 m2 0% of Total

Circulation 0 m2 0% of Total

Internal Division 0 m2 0% of Total

Total 0 m2 0%

3.0 Functional Unit / Population

(Comlete section 3.1 for Primary Schools or Extensions to Primary Schools Only)

3.1 New Build Primary Schools or New Build Classroom Extensions to Existing Primary Schools

Nr of New Build Classrooms 0 Cost Per Classroom €0.00

Nr of Pupils in New Build Classrooms 0 Cost per Pupil €0.00


(allow 28 pupils per classroom)

(Comlete section 3.2 for New Build Secondary Schools Only. Do Not Complete for Extensions to Secondary Schools)

3.2 New Build Secondary Schools

Nr of Pupils 0 Cost per Pupil n/a


(insert number of pupils as per the project brief)

2007 Design Team Procedures, 3rd Edition CPS/2 revision 0


Planning and Building Unit, Department of Education and Skills

TENDER ANALYSIS STAGE 3


(Only include this page T/1 for Stage 3 Tender Analysis submissions)

Tender Details
1.0 Project Details:
Roll XXXX School Name
Number:
Job XXXX Address Line 1
Number:
Level: [Insert Primary or Address Line 2
Secondary]

Client: ABC BoM/ VEC/ DoES etc.

2.0 Detailed Description of Building and Site:

Building: [ Building description sufficient for Cost Analysis purposes should be included here]

Site: [ Site description sufficient for Cost Analysis purposes should be included here]

3.0 Tender Details:

Public Works Contract Form: PWCF [1,2,5 etc.]

Contract Period (calender weeks): 0

Competition Method: [Restricted/ Open] [delete as appropriate]

Tender Date: 0/0/0 [as defined under the contract]

VAT Exclusive/ Inclusive Tender: Exclusive [as per Department Design Team Procedures, Practice Notes]

Number of Tenders Issued: 0

Number of Tenders not returned/ returned late: 0

4.0 Tenders Returned/ MEAT

Tender Returned Index % MEAT Placement for Award


(as per Form of Tender) (specify where tender(s) withdrawn)

Lowest €1,250,000.00 0.00% €1,270,000.00 1st


2nd €1,255,000.00 0.40% €1,265,000.00 2nd- Recommended
3rd €1,280,000.00 2.40% €1,295,000.00 3rd
4th €1,290,000.00 3.20% €1,305,000.00 4th
5th €1,300,000.00 4.00% €1,315,000.00 5h
6th €1,350,000.00 8.00% €1,370,000.00 6th
7th €1,375,000.00 10.00% €1,395,000.00 7th
8th €1,400,000.00 12.00% €1,415,000.00 8th
9th €1,425,000.00 14.00% €1,450,000.00 9th
10th €1,450,000.00 16.00% €1,485,000.00 10th

2007 Design Team Procedures, 3rd Edition T/1 revision 0


Planning and Building Unit, Department of Education and Skills

2007 Design Team Procedures, 3rd Edition T/1 revision 0


Planning and Building Unit, Department of Education and Skills

School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

1.0 New Build - BBC Summary Floor Area 0 m2


BBC

Group Element € €/ m² % Notes

(19) Building Substructure 0.00 0.00 0.00

(29) Building Structure 0.00 0.00 0.00

(39) Building Structure Completion 0.00 0.00 0.00

(49) Building Finishes 0.00 0.00 0.00

(59) Building Services (Piped & Ducted) 0.00 0.00 0.00

(69) Building Services (Mainly Electrical) 0.00 0.00 0.00

(79) Building Fittings (refer note 2) 0.00 0.00 0.00

(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00

Sub-Total (ex VAT) €0.00 €0.00 0.00


Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

BBCS/1

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Planning and Building Unit, Department of Education and Skills

1.0 New Build - BBC Elemental Breakdown Floor Area 0 m2


BBC

Group Element € €/ m² % Specification

(19) Building Substructure - - -

(10) Ground, Earth Shapes 0.00 0.00 0.00

(13) Floors in Substructures 0.00 0.00 0.00

(16) Foundations, Rising Walls 0.00 0.00 0.00

(17) Piled Foundations 0.00 0.00 0.00

(29) Building Structure - - -

(21) External Walls 0.00 0.00 0.00

(22) Internal Walls, Partitions 0.00 0.00 0.00

(23) Floors, Galleries 0.00 0.00 0.00

(24) Stairs, Ramps 0.00 0.00 0.00

(27) Roofs 0.00 0.00 0.00

(28) Frame 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

BBC/ 1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(39) Building Structure Completion - - -

(31) External Walls; Completions 0.00 0.00 0.00

(32) Internal Walls, Partitions; Completions 0.00 0.00 0.00

(33) Floors, Galleries; Completions 0.00 0.00 0.00

(34) Stairs, Ramps; Completions 0.00 0.00 0.00

(35) Suspended Ceilings 0.00 0.00 0.00

(37) Roofs; Completions 0.00 0.00 0.00

(49) Building Finishes - - -

(41) Wall Finishes Externally 0.00 0.00 0.00

(42) Wall Finishes Internally 0.00 0.00 0.00

(43) Floor Finishes 0.00 0.00 0.00

(44) Stairs, Ramp Finishes 0.00 0.00 0.00

(45) Ceiling Finishes 0.00 0.00 0.00

(47) Roof Finishes 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

BBC/ 2

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(50) Building Services (Piped and Ducted) - - -

(51) Heating Centre 0.00 0.00 0.00

(52) Drainage and Refuse Disposal 0.00 0.00 0.00

(53) Hot and Cold Water Services 0.00 0.00 0.00

(54) Gas Services 0.00 0.00 0.00

(55) Space Cooling 0.00 0.00 0.00

(56) Space Heating 0.00 0.00 0.00

(57) Ventilation and Air Conditioning 0.00 0.00 0.00

(58) Other Services (Mainly Piped and Ducted) 0.00 0.00 0.00

(- -) Builders Work 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

BBC/ 3

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(60) Building Services (Mainly Electrical) - - -

(61) Electrical Centre and Main Distribution 0.00 0.00 0.00

(62) Power Distribution 0.00 0.00 0.00

(63) Lighting 0.00 0.00 0.00

(64) Communications 0.00 0.00 0.00

(65) Security and Protection 0.00 0.00 0.00

(66) Transport 0.00 0.00 0.00

(68) Protective Services 0.00 0.00 0.00

(- -) Builders Work 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

BBC/ 4

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(70) Building Fittings - - -

(71) Display, Circulation Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]

(72) Work, Rest, Play Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]

(73) Culinary Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]

(74) Sanitary, Hygiene Fittings 0.00 0.00 0.00

(75) Cleaning, Maintenance Fittings 0.00 0.00 0.00

(76) Storage, Screening Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 €0.00 0.00
Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

BBC/ 5

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

2.0 EXTERNAL WORKS Floor Area 0 m2

Group Element € €/ m² % Specification

(10) Prepared Site 0.00 0.00 0.00

(20) Site Structures 0.00 0.00 0.00

(30) Site Enclosures 0.00 0.00 0.00

(40) Roads, Paths, Pavings 0.00 0.00 0.00

(50) Site Services (Mainly Piped & Ducted) 0.00 0.00 0.00

(60) Site Services (Mainly Electrical) 0.00 0.00 0.00

(70) Site Fittings 0.00 0.00 0.00

(80) Soft Landscaping 0.00 0.00 0.00

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 €0.00 0.00
Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

EW/1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

3.0 Fixed Furniture & Fittings -New Build Floor Area 0 m2

Group Element € €/ m² % Specification

(71) Display, Circulation Fittings 0.00 0.00 0.00

(72) Work, Rest, Play Fittings 0.00 0.00 0.00

(73) Culinary Fittings 0.00 0.00 0.00

(74) Sanitary, Hygiene Fittings 0.00 0.00 0.00 [Include in section 1.0 BBC]

(75) Cleaning, Maintenance Fittings 0.00 0.00 0.00 [Include in section 1.0 BBC]

(76) Storage, Screening Fittings 0.00 0.00 0.00

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 0.00 0.00
Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 0.00 0.00

FF/1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

2.0 Existing Building - Cost Summary Floor Area 0 m2

Group Element € €/ m² % Notes

(- -) Demolitions and Alterations 0.00 0.00 0.00

(19) Building Substructure 0.00 0.00 0.00

(29) Building Structure 0.00 0.00 0.00

(39) Building Structure Completion 0.00 0.00 0.00

(49) Building Finishes 0.00 0.00 0.00

(59) Building Services (Piped & Ducted) 0.00 0.00 0.00

(69) Building Services (Mainly Electrical) 0.00 0.00 0.00

(79) Building Fittings (refer note 2) 0.00 0.00 0.00

(0-) Project Indirect Costs #DIV/0! 0.00 0.00 0.00

Sub-Total (ex VAT) €0.00 €0.00 0.00


Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

EBS/1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

2.0 Existing Building -Elemental Breakdown Floor Area 0 m2

Group Element € €/ m² % Specification

(- - ) Demolitions and Alterations [expand sub elements as appropriate]


0.00 0.00 0.00
(19) Building Substructure - - -

(10) Ground, Earth Shapes 0.00 0.00 0.00

(13) Floors in Substructures 0.00 0.00 0.00

(16) Foundations, Rising Walls 0.00 0.00 0.00

(17) Piled Foundations 0.00 0.00 0.00

(29) Building Structure - - -

(21) External Walls 0.00 0.00 0.00

(22) Internal Walls, Partitions 0.00 0.00 0.00

(23) Floors, Galleries 0.00 0.00 0.00

(24) Stairs, Ramps 0.00 0.00 0.00

(27) Roofs 0.00 0.00 0.00

(28) Frame 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

EBC/ 1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(39) Building Structure Completion - - -

(31) External Walls, Completions within Openings 0.00 0.00 0.00

(32) Internal Walls, Partitions, Completions within Openings 0.00 0.00 0.00

(33) Floors, Galleries: Completions 0.00 0.00 0.00

(34) Stairs, Ramps: Completions 0.00 0.00 0.00

(35) Suspended Ceilings 0.00 0.00 0.00

(37) Roofs: Completions 0.00 0.00 0.00

(49) Finishes Generally - - -

(41) Wall Finishes Externally 0.00 0.00 0.00

(42) Wall Finishes Internally 0.00 0.00 0.00

(43) Floor Finishes 0.00 0.00 0.00

(44) Stairs, Ramps: Finishes 0.00 0.00 0.00

(45) Ceiling Finishes 0.00 0.00 0.00

(47) Roof Finishes 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

EBC/ 2

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(50) Building Services (Piped and Ducted) - - -

(51) Heating Centre 0.00 0.00 0.00

(52) Drainage and Refuse Disposal 0.00 0.00 0.00

(53) Water Distribution 0.00 0.00 0.00

(54) Gas Distribution 0.00 0.00 0.00

(55) Space Cooling 0.00 0.00 0.00

(56) Space Heating 0.00 0.00 0.00

(57) Ventilation and Air Conditioning 0.00 0.00 0.00

(58) Other Services (Mainly Piped and Ducted) 0.00 0.00 0.00

(- -) Builders Work 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

EBC/ 3

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(60) Building Services (Mainly Electrical) - - -

(61) Electrical Centre and Main Distribution 0.00 0.00 0.00

(62) Power Distribution 0.00 0.00 0.00

(63) Lighting 0.00 0.00 0.00

(64) Communications 0.00 0.00 0.00

(65) Security and Protection 0.00 0.00 0.00

(66) Transport 0.00 0.00 0.00

(68) Protective Services 0.00 0.00 0.00

(- -) Builders Work 0.00 0.00 0.00

Carried Forward €0.00 €0.00 0.00

EBC/ 4

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Group Element € €/ m² % Specification


Brought Forward €0.00 €0.00 0.00

(71) Display, Circulation Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(72) Work, Rest, Play Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(73) Culinary Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(74) Sanitary, Hygiene Fittings 0.00 0.00 0.00

(75) Cleaning, Maintenance Fittings 0.00 0.00 0.00

(76) Storage, Screening Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 €0.00 0.00
Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

EBC/ 5

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

4.1 Fixed Furniture & Fittings -Existing Building Floor Area 0 m2

Group Element € €/ m² % Specification

(71) Display, Circulation Fittings 0.00 0.00 0.00

(72) Work, Rest, Play Fittings 0.00 0.00 0.00

(73) Culinary Fittings 0.00 0.00 0.00

(74) Sanitary, Hygiene Fittings 0.00 0.00 0.00

(75) Cleaning, Maintenance Fittings 0.00 0.00 0.00

(76) Storage, Screening Fittings 0.00 0.00 0.00

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 €0.00 0.00
Add VAT @ 13.5% €0.00 0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

FFE/1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills
School Name

[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]

5.0 Abnormal Costs Floor Area 0 m2


BBC Total €0

Group Element € €/ m² % of BBC Specification/ Notes

[Insert brief description and cross reference to (a)


Design Team Justification and (b) cost justification
appended. Refer Note 5]

1 ***************** 0.00 0.00 0.00

2 ***************** 0.00 0.00 0.00

3 ***************** 0.00 0.00 0.00

4 ***************** 0.00 0.00 0.00

5 ***************** 0.00 0.00 0.00

0.00 0.00 0.00


(0-) Project Indirect Costs 0.00% 0.00 0.00 0.00
Sub-Total (ex VAT) €0.00 €0.00 0.00
Add VAT @ 13.5% €0.00 €0.00 0.00
Total to Cost Plan Summary €0.00 €0.00 0.00

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills
AC/ 1

2007 Design Team Procedures, 3rd Edition revision 0


Planning and Building Unit, Department of Education and Skills

Guidance Notes To Design Teams on Completing the Detailed Cost Plan/ Tender Analysis
Template

General This Detailed Cost Plan Template applies to Stages 2a, 2b Detailed Cost Plans and Stage 3 Tender
Analysis Submissions. Sheet T/1 should only be completed and included when this template is used
for Stage 3 Tender Analysis Submissions.

These guidance notes should be read in conjunction with the Department of Education and Skills 2007 Design
Team Procedures, Practice Notes and Cost Limit Circulars available at www.education.ie.

Costs should be entered against all relevent elements and sub elements. The grouping/ lumping of sub
element costs will not be accepted. In particular all relevent Mechanical and Electrical sub-elements must be
individualy costed.

This Template contains basic formulae for demonstration purposes only and it is the responsibility of the
Design Team Quantity Surveyor completing the Cost Plan to ensure correct calculation of all figures included.
On completion the cost plan must be signed and dated by the Design Team QS.

All fields in blue font in the cost plan template must be completed. Where sections do not apply zero should be
entered in the appropriate fields, e.g. 'Existing Area', etc.

VAT The cost plan should include VAT at the current 'Building Rate' however it is brought to the Design Teams
attention that the Department requires that Stage 3 Tenders are sought on a VAT exclusive basis. Where this
template is applied for Stage 3 Submission VAT must be included.

Note 1 In accordance with the current DoES Published Cost Limit circular for Second Level Schools any applicable
additional PE Hall allowance should be included on the summary page (CPS/1) where indicated and the
applicable floor area should also be entered under 'New Build Areas/Ratios'.

Note 2 Fixed Furniture & Fittings:- For DoES Cost Data purposes Sanitary Installation element 74 should be included
under the BBC however where built in sink units integral to laboratory benching occur then they should be
included under Fixed Furniture & Fittings and not the BBC. Reference should also be made to the Cost Limit
Circulars when completing the Fixed Furniture and Fittings sections of the cost plan.

Note 3 In-order that the Department obtain realistic cost/m2 of floor area for 'Work to Existing Building' the following
guidelines should be applied:-

a) Where Work to the existing building is required the gross floor area should be given as that relative to
refurbishment work i.e. if only isolated areas/ rooms are being refurbished then only total floor area of isolated
areas/rooms should be applied.

b) Where any element(s) of work applies to the whole building area (e.g. envelope repairs/ re-roof/ rewire/
heating and plumbing etc.) then the total gross floor area of the existing building should be applied.

On most projects involving extension and refurbishment work 'b' will most likely apply. 'a' should only be
applied where work to areas/rooms are clearly isolated and may be clearly demarcated for accuracy in cost
planning. In either case the design team should clearly state which area has been applied.

Note 4 Where it is necessary to replace fixed furniture & fittings to existing building area then section 4.1 of the
template should be completed and included in cost plan.

2007 Design Team Procedures, 3rd Edition


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Planning and Building Unit, Department of Education and Skills

Note 5 Where Abnormal Costs arise refer to the Department's Design Team Procedures. Any abnormal costs included
for consideration by the Department apart from being identified also require full justification by the
appropriate desciplines within the Design Team and must be fully cost justified with concise cost breakdowns
sufficient to demonstrate the extent and nature of the work i.e. basic areas/quantities and all in rates. Outline
specifications/ drawings should be provided where appropriate to indicate the extent and nature of the work.
Justification for each individual Abnormal included must be appended to the cost plan and clearly cross
referenced to each abnormal listed in the Abnormals section of the cost plan. The percentage for Abnormal
Costs on pages AC/ 1 and CPS/1 must be calculated relative to the New Build Basic Building Cost (BBC) only.

2007 Design Team Procedures, 3rd Edition


CP/GN/29 revision 0

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