HANDLING & SHIPPING

PROCEDURE
 CONTENT

1. Scope 1

2. Responsibility 1

3. Procedure 1

4. Inspection 2
1. Scope

This procedure covers the requirements for preparation, marking and packaging of
product for shipping and processing of shipping documentation.

2. Responsibility

2.1 The Warehouse Department Head shall be responsibile for the shipping of
products, including processing and retention of associated documentation.

3. Procedure

3.1 Rust Prevention

3.1.1 Prior to shipment, non-stainless and unpainted parts and equipment shall
have exposed metallic surfaces protected with a rust preventive which
will not become fluid and run at a temperature less than 50°C..
3.1.2 Machine surfaces of weld preparation shall be coated with a consumable
rust preventive compound, which will not affect the quality of weld.
3.2 Prepare Shipping Documentation
3.2.1 For sales order related shipments, complete the packing list (if
applicable) and prepare Bill of Loading (B/L).
3.2.2 the Bill of Loading shall include but not limited to customer name,
customer PO number, shipping address, date, sales order number,
quantities, description, item number, figure number, and serial number,
as applicable. A contact name and phone number may be included when
available.
3.2.3 Or shipment between he warehouse and the manufacturing plant or for
stock transfer, prepare a material transfer.
3.3 Authorization for Shipment
Receipt on QA release and completion of Final Inspection / approval by QA
shall be considered as authorization for shipment.
3.4 Transmit shipping documentation (including quality documentation or 3rd party
inspection releases, if applicable) to QA verifications.
3.5 Arrange for product transport as specified in the shipping instruction sheet.
3.6 Marking
Products shall be marked as specified in th customer purchase order; for
customer order which do not specify special marking requirements, product
shall be marked as specified in Operation Procedure.
3.7 Packaging
Products shall be packaged as specified in the customer purchase order, for
customer order which do not specify special packaging requirements, product
shall be marked as specified in Operation Procedure.
Note : Crates and boxes shall not be closed / sealed until completion of final
QA shipping inspection.
 3.8 Upon completion of final shipping inspection obtain transport representative’s
signature on the B / L and load products for transport.
3.9 A packing list shall be provideed inside and outside each packing create in a
waterproof envelope.
3.10 A copy of the equipment Installation and Operating Manual shall be shipped
with the equipment.

4. Documentation

4.1 The QA approved shipping documentation package shall be distributed as

follows :
4.1.1 With product shipment-1 copy (if applicable).
4.1.2 Production Department-1 copy
4.1.3 Accounting Department-1 copy
4.2 Copies of all shipping documentation shall be retained in the QA/QC
Department.