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General Motors

Global Purchasing and Supply Chain Romania Srl

HEALTH AND SAFETY IN THE G.M. OFFICES

MANUAL

Bucharest, July 2017

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CONTENTS Page

1. OCCUPATIONAL HEALTH AND SAFETY (OHS) 3

2. ORGANISATION AND ARRANGEMENTS 3

3. GM - HEALTH AND SAFETY POLICY 4

4. OFFICE HEALTH AND SAFETY 12

4.1 What is an Office? 12

4.2 Legislation and Enforcement 12

4.3 Fire Precautions 12

4.4 Emergencies 13

4.5 Electrical Riscks 13

4.6 Lighting 14

4.7 Ventilation / Air Quality 14

4.8 Temperature and Humidity 15

4.9 Adequate Space to Work 15

4.10 Risk Assessment 15

4.11 Machinery 16

4.12 Noise 16

4.13 VDU's 17

4.14 Accident Reporting 18

4.15 Manual Handling 18

4.16 First Aid Arrangements 19

4.17 Slips, Trips and Falls 19

4.18 Welfare Facilities 19

5. EMERGENCY EVACUATION PLAN 20

5.1 Building evacuation 20

5.2 Fire plan 21

5.3 Earthquake 22

5.4 Bomb threat plan 22

5.5 Demonstration and civil disorders 23

5.6 Power failure 23

5.7 Elevator entrapment 24

6. UNACCEPTABLE BEHAVIOUR 24
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1. OCCUPATIONAL HEALTH AND SAFETY (OHS)

Occupational health and safety (OHS) is generally defined as the science of the anticipation, recognition,

evaluation and control of hazards arising in or from the workplace that could impair the health and well-being of

workers, taking into account the possible impact on the surrounding communities and the general environment.

This domain is necessarily vast, encompassing a large number of disciplines and numerous workplace and

environmental hazards. A wide range of structures, skills, knowledge and analytical capacities are needed to

coordinate and implement all of the “building blocks” that make up national OHS systems so that protection is

extended to both workers and the environment.

The scope of occupational safety and health has evolved gradually and continuously in response to social, political,

technological and economic changes. In recent years, globalization of the world’s economies and its repercussions

have been perceived as the greatest force for change in the world of work, and consequently in the scope of

occupational safety and health, in both positive and negative ways. Liberalization of world trade, rapid

technological progress, significant developments in transport and communication, shifting patterns of employment,

changes in work organization practices, the different employment patterns of men and women, and the size,

structure and life cycles of enterprises and of new technologies can all generate new types and patterns of hazards,

exposures and risks. Demographic changes and population movements, and the consequent pressures on the global

environment, can also affect safety and health in the world of work.

2. ORGANISATION AND ARRANGEMENTS

General Motors Company (by General Motors Global Supply Chain Romania Srl) offers its employees and

contractors offices on the 9th, 10th and 11th floors of the Green Court building and therefore wants to build,

develop and implement a health and safety policy for all users.

General Motors is committed to ensuring and maintaining a healthy and safe working environment for the

continuous improvement of workers' health and safety. This objective is achievable only by respecting the

objectives set out to overcome all obligations of applicable law and by encouraging an enthusiastic commitment to

health, safety and the environment within the staff, contractors and visitors.

Local responsibility for health and safety is the responsibility of your employer. Your company's managers are

responsible for health and safety in the company's business. Heads of departments, units and areas are responsible

for the health and safety of their departments for all employees and visitors. Occupational health and safety

procedures are the procedures to be implemented to ensure the implementation of General Motors policies. These

may be as diverse as the assessment of the risk of injury or occupational disease to first aid facilities. The way staff

are consulted on health and safety is also part of our policy.


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In particular:

􀂃 Your company's managers, working in cooperation with the Joint Health and Safety Committee, will strive to

take all reasonable steps to reduce workplace hazards to as low as reasonably achievable.

􀂃 Supervisors and managers are held accountable for the health and safety of all employees under their

supervision. This includes responsibility for applicable training and instruction, appropriate followup on reported

health and safety concerns, and implementation of recommended corrective action. This accountability is

integrated into the performance appraisal system.

All employees are required to cooperate with the employer on health and safety issues, respecting safety

regulations, hazard and accident reporting and working in a way that does not adversely affect their own health

and safety or the health and safety of others.

􀂃 Supervisors, workers and visitors are expected to perform their duties and responsibilities in a safe and healthful

manner, and are accountable for the Health and Safety of themselves and others.

􀂃 General Motors is committed to providing all necessary training and instruction to ensure that appropriate work

practices are followed on the job, and to promote their use off the job.

􀂃 If necessary, General Motors will take disciplinary action where individuals fail to work in a healthy and safe

manner, or do not comply with applicable legislation or corporate policies and procedures.

Health, safety, the environment and loss control in the workplace are everyone’s responsibility. General Motors

expects that everyone will join in our efforts to provide a healthy and safe working environment on a continuous

day to day basis. Only through the dedication and efforts of all individuals can General Motors succeed in

providing a healthy safe working environment.

3. GM - HEALTH AND SAFETY POLICY

Health, safety, the environment and loss control in the workplace are everyone’s responsibility. General Motors

expects that everyone will join in our efforts to provide a healthy and safe working environment on a continuous

day to day basis. Only through the dedication and efforts of all individuals can General Motors succeed in

providing a healthy safe working environment.

What the law requires

Workplaces under the jurisdiction General Motors Global Purchasing and Supply Chain Romania Srl are

governed by Romanian legislation.

The legislation places duties on owners, employers, workers, suppliers, the selfemployed and contractors, to

establish and maintain safe and healthy working conditions. Your officials are responsible for monitoring

compliance.
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Duties Of Your Employer

Your employer is responsible for providing you with safe and healthy working conditions. This includes a duty to

protect you from violence, discrimination and harassment. You must cooperate with your employer in making your

workplace safe and healthy.

Your Responsibilities

You must also comply with the legislation. You have responsibilities to:

􀂃- protect your own Health and Safety and that of your co-workers;

􀂃- not initiate or participate in the harassment of another worker; and

􀂃- cooperate with your supervisor and anyone else with duties under the legislation.

Your Rights

The legislation gives your three rights:

􀂃 - the right to know the hazards at work and how to control them;

􀂃 - the right to participate in Occupational Health and Safety; and

􀂃 - the right to refuse work which you believe to be unusually dangerous.

You may not be punished for using these rights. An employer can be required to legally justify any action taken

against a worker who is active in Health and Safety.

Your Right To Know

The Act requires your employer to provide you with all the information you need to control the hazards you face at

work.

If you are inexperienced, you must receive an orientation which includes;

􀂃 - What to do in a fire or other emergency;

􀂃 - First aid facilities;

􀂃 - Prohibited or restricted areas;

􀂃 - Workplace hazards; and

􀂃 - Any other information you should know.

- You must also be supervised closely by a competent supervisor.

Your Right To Participate

You have the right to become involved in occupational Health and Safety.

The legislation encourages employers and workers to work together to maintain a healthy and safe workplace.

Employers at workplaces with fifty or more workers must set up an occupational health committee of employer and

worker representatives.
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Committees Have Duties To:

􀂃 - Regularly inspect the workplace;

􀂃 - Conduct accident investigations;

􀂃 - Deal with the Health and Safety concerns of employees;

􀂃 - Investigate refusals to work;

􀂃 Meet at least (four times a year); and return minutes of each meeting to The Labor Inspectorate.

Your Right To Refuse

You have the right to refuse to do work which you believe is unusually dangerous.

The unusual danger may be to you or to anyone else. An unusual danger could include such things as:

􀂃 - a danger which is not normal for your occupation or the job;

􀂃 - a danger under which you would not normally carry out your job; and/or

􀂃 - a situation for which you are not properly trained, equipped or experienced.

To exercise this right, use the following guidelines:

- Once you believe that the work you have been asked to do is unusually dangerous, you should inform your

supervisor. Make sure that the supervisor understands that you are refusing to do the disputed job for health and

safety reasons. Work with the supervisor to attempt to resolve the problem.

- If the problem cannot be resolved by the supervisor to your satisfaction, and no worker health and safety

representative or occupational health committee exists at the workplace, your supervisor should phone the

Manager and ask for advice. You also have the right to contact the Manager at any time.

- The supervisor has the right to assign you to other work (at no loss in pay or benefits) until the matter is resolved.

- Do not leave the site without the permission of your employer.

Important! All employees are responsible for the health and safety of all visitors or contractors brought on site by

them, and to insure that they are aware of and follow all company safety rules and procedures at a minimum.

Site Manager

The site manager is responsible for the health and safety of all employees within their site. The site manager must

ensure all policies and procedures are followed according to Occupational Health & Safety.

Duties Site Manager

1) Ensure that all reasonable steps are taken to prevent accidents.

2) Ensure that standards and procedures are developed and maintained.

3) Be familiar with the Occupational Health & Safety act and any revised regulations and ensure they are followed.

4) Ensure that all employees are instructed in the procedures and requirements of Occupational Health & Safety.
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5) Review accident reports, safety audits and other related material relative to health or safety.

Supervisor

1. Ensure that all reasonable steps are taken to prevent accidents.

2. Be familiar with Occupational Health & Safety act, the company policy and any other legislation pertaining to

health or safety.

3. Ensure all policies and legislation is followed by all levels of employees.

4. Ensure safety meetings are held and minutes are recorded, posted and filed accordingly to Occupational Health

& Safety regulations.

5. Ensure all accidents are reported and investigated.

6. Ensure employees are instructed in the procedures and requirements of Occupational Health & Safety.

7. Review all accidents and near misses to determine root and basic causes, with suggestion/implementation of

changes to prevent re-occurrence.

All Other Staff

1) Comply with all Company Procedures, Safety Policy and requirements of Occupational Health & Safety.

2) Be responsible for working safely and carrying out their duties with skill and care as to not cause accidental

injury to themselves, fellow employees or the general public.

3) Immediately report all injuries, near misses or potential hazards to their supervisor.

4) Know the location of all fire extinguishers, fire alarms or other warning devices.

5) Ensure all personal safety equipment is being used properly.

6) Never engage in horse play or tomfoolery.

7) Maintain clean and orderly work area.

8) When in doubt…. ASK

Suppliers

Ensure all reasonable steps are taken to prevent an accident.

General Safety Rules

1) All accidents, injuries or near misses, regardless of their nature, shall be promptly reported to the supervisor.

2) Clothing shall be appropriate to the duties being performed. Long pants, a clean neat shirt and shoes are the

minimum requirements.

3) Running is not permitted except in extreme emergencies.

4) Smoking is not permitted in any part of the office. You may only smoke in designated areas.

5) Visitors and customers are to be escorted by staff while on company property.


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6) Horseplay, fighting or tomfoolery is strictly prohibited.

Safety Tips

1) If you are not sure…..ask.

2) Follow instructions and don’t take chances.

3) Wear your personal safety equipment.

First Aid

An employer must ensure that the first aiders at a work site have successfully completed a first aid training course

approved by a Medical Services and hold a valid certificate in first aid. (consult with your local medical services)

An employer must keep record at the site of

workers who are first aiders and post these

names where they are accessible by all

employees.

Every branch must have a first aid kit on site;

each kit must contain the following:

a) 10 antiseptic cleansing towelettes, individually packaged

b) 25 sterile adhesive dressings, individually packaged

c) 10 - 10cm X 10cm sterile gauze pads, individually packaged

d) 2 - 10cm X 10cm sterile compress dressings, with ties individually packaged

e) 2 - 15cm X 15cm sterile compress dressings, with ties, individually packaged

f) 2 conform gauze bandages – 75mm wide

g) 3 cotton triangular bandages

h) 5 safety pins - assorted sizes

i) 1 pair of scissors

j) 1 pair of tweezers

k) 125mm x 4.5 m of adhesive tape

l) 1 crepe tension bandage – 75mm wide

m) 1 resuscitation barrier device with a one-way valve

n) 4 pairs of disposable surgical gloves

o) 1 first aid instruction manual (condensed)

p) inventory of kit contents


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q) 1 waterproof waste bag

Accident And Near Miss Reporting

The following protocol must be followed.

1) All employees must immediately report any occupational injury, accident or near miss to the supervisor.

2) Supervisors must immediately tend to injuries and then report them to the safety officer.

3) Site managers must immediately discuss the incident with the safety officer and injured persons.

The purpose of this procedure is to comply with Occupational Health & Safety act, workers compensation board

and to determine the cause of the accident and make recommendations to prevent further re-occurrence. All reports

of injury must be filed.

If an injury occurs a record must be kept and include

the following:

a) name of worker

b) name and qualifications of person giving first aid

c) a description of illness or injury

d) the first aid given to the worker

e) the date and time the illness or injury

f) the date and time the illness or injury was reported

g) where at the work side the incident occurred

h) the work-related cause of the incident, if any

Accident Investigation Policy

All accidents that result in injury or property damage or that could have resulted in serious injury or property

damage (near miss) must be thoroughly investigated. The investigation must determine the cause of the incident so

that appropriate action can be taken to prevent recurrence.

The safety officer shall be responsible for conducting the investigation. The investigation report shall be completed

as soon as possible after the incident and reported to the site manager. The safety officer and appropriate

supervisor shall determine what steps are to be taken to prevent recurrence.

Any disputes arising from the investigation will be investigated and arbitrated by the site manager.

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Alcohol And Drug Policy

It is the responsibility of all employees to ensure an alcohol and drug free environment. If there is any awareness

or suspicion that any employee, supplier or visitor is under the influence of illegal narcotics or alcohol, will be

removed from the premises immediately.

Should an employee report to work while under the influence of such substances, the employee will be taken home

either in a cab or by the Site Manager.

This is a zero tolerance policy

Disciplinary Action

Careless work and irresponsible behaviour directly affect the quality of health and safety in the workplace. Even

absenteeism influences safety by placing more duties on fellow employees.

The following instances shall be cause for verbal or written warning and possible dismissal.

1) Absenteeism without cause

2) Health and safety violations

3) Poor conduct or misconduct

4) Theft

5) Sexual harassment

6) Racial discrimination

7) Carelessness

8) Wilful damage to company

property

9) Drug or alcohol use

Compliance with company and legislative safety standards is necessary to maintain a safe and healthy work

environment. As with any program non compliance issues must be dealt with.

The following is a guideline for disciplinary actions for safety infractions based on seriousness of the offence.

- First offence, employee will be given a documented verbal warning

- Second offence, employee will be given a written warning and a one day suspension.
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- Third offence, employee may be suspended or terminated (suspension or termination to fit seriousness of the

offence).

Hazard Warning Signs

When ever possible, warning signs will be displayed where a potential hazard may cause injury. Warning signs

must be strictly adhered to.

Warning signs must be posted where hazards exist and must not be removed unless hazard has been controlled.

Environmental Policy

General Motors Global Purchasing and Supply Chain Romania Srl is Committed to the Protection of the

Environment for Present and Future Generations. All Employees Are Responsible for incorporating into Their

Planning and Work the Actions Necessary to Fulfill this Commitment.

General Motors Global Purchasing and Supply Chain Romania Srl Will Meet These Responsibilities by

Endeavouring to Provide the Resources for Continuing To:

􀂃 - Design and manage our operations to meet or surpass applicable environmental laws.

􀂃 - Work in partnership with customers, suppliers, trade associations and government agencies to promote the

environmentally safe handling and disposition of materials and products.

􀂃 - Acquire knowledge and technologies to improve the environmentally save efficient use of our processes and

products.

􀂃 - Formulate and implement effective environmental emergency response systems.

􀂃 - Involve our employees in our environmental programs and keep them informed of our performance.

􀂃 - Promote employee awareness of this policy and enhance their capabilities to implement this policy.

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4. OFFICE HEALTH AND SAFETY

4.1 What is an office?

An office does not have an agreed definition, but it is normally regarded as a place of work where clerical and

administrative work activities are carried out. Health and safety issues such as noise, thermal comfort, lighting and

ergonomics apply to a variety of workplaces as well as offices; therefore the definition of an office should not be

interpreted too narrowly. New health and safety legislation does not make any distinction about specific

workplaces. Many years ago there was specific legislation that dealt with offices and shops but this has been

repealed. However it would be impractical not to identify offices as being different from laboratories and

workshops. In most offices work is of a sedentary nature and involves levels of visual and mental concentration,

and very often much of the work is carried out on display screen equipment. These can be seen as common

characteristics of an office environment. There are a number of office health and safety issues over which some

control will need to be exercised. The following list of will have some bearing on the health, safety and well being

of office occupants.

4.2 Legislation and Enforcement

The principal legislation concerning offices is the Workplace (Health, Safety & Welfare) Regulations 1992. This

legislation covers all workplaces and deals with specifics such as lighting, adequate space, toilet facilities etc.

Other legislations applicable to offices are the First Aid at Work Regulations, Manual Handling Operations

Regulations, Display Screen Equipment Regulations and Fire Precautions Regulations. All H&S legislation is part

of statute law, and breaches of the laws and regulations are criminal offences under the umbrella of the Health and

Safety at Work etc Act 319 / 14 July 2006. Penalties for breaches of H&S legislation can now be very severe.

4.3 Fire Precautions

Green Court building have fire alarm systems to warn occupants to leave the building in the case of fire. Green

Court building have smoke and heat detection systems that will automatically trigger the alarm system, giving early

warning of a possible fire. Building are divided into fire protection compartments providing at least 1/2-hour

protection from a fire. Fire compartmentation will only work if the fire doors that protect the integrity of the

compartments are closed, and not wedged open. Once a fire takes a hold it will continue to develop as long as there

are fuels and oxygen to support combustion. This is why it is so important not to have easily combustible materials
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in escape routes, and unnecessary stored combustible materials such as paper, cardboard, or plastics in offices and

storerooms. The heat from a well established fire can reach 3000 Centigrade, and smoke from fires is often

extremely toxic, containing gases such as Hydrogen Cyanide. Any flammable office materials should be stored in

appropriate flammables containers and volumes kept to a minimum.

The principal causes of fires in buildings are smoking and electrical hazards. Smoking shall not be permitted in any

building or vehicle. There are designated smoking areas located, if you do smoke ensure that all matches and

cigarette ends are extinguished and disposed of in appropriate receptacles. Electrical equipment should be

switched off at the end of the day unless there are valid technical or operational reasons for leaving an appliance

switched on. Never overload circuits, three way plug adaptors are prohibited, and multi-way extension leads

should only be used after consulting Supervisor.

4.4 Emergencies

If you discover a fire, sound the alarm by breaking the glass in one of the Fire Alarm call points, they are situated

on every floor, and can also be found near exit doors. Phone the emergency number (112) immediately from the

nearest phone and give the Fire brigade the correct name and address of the building. In the event of fire or alarm

all occupants must follow the procedures shown on the Fire Action Notices displayed by all building exits. Know

your way out of the building, and remember it may not be possible to exit the way you came in, so become familiar

with alternative exit routes. Whenever you evacuate a building make your way to the Assembly point shown on the

fire action notices, and wait for permission to re-enter the building, or other instructions that may be given.

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4.5 Electrical Risks

The integrity and safety of the electrical installation from supply into a building to the electrical socket outlet is the

responsibility of Estates Planning Services. The responsibility for the safety of equipment from the electrical socket

to equipment is normally the responsibility of the Head of Department.

This means that Heads should purchase electrical appliances and equipment from reputable suppliers,

manufactured to an appropriate standard and where possible they must be CE marked. The equipment should be

used correctly and not abused, there should be no unauthorised repairs and the equipment should be periodically

subject to a Portable Appliance Test. Nearly 75% of electrical faults are caused by faulty leads or plugs. An

occasional visual check is all that is required to identify the majority of faults. No unauthorised electrical

equipment is permitted on the General Motors’s premises.

4.6 Lighting

Offices require sufficient light to enable work to be undertaken without risks to the

occupants. There are standards contained in HSE publications that offer guidance

to the lighting levels in workplace environments. The provision of adequate light

can be by natural or artificial means. Where possible natural light should be

utilised, but because the quality of light in this country is variable, and often poor

during the autumn and winter months, there is a great reliance on artificial

means. Any artificial lighting should be fully diffused where DSE equipment is in

use. The level of luminance can be measured using a suitable light meter. The

quality of light is important and a mixture of good natural light and artificial

systems is the best method of providing the correct lighting level. It is also

important that the direction of natural light can be controlled to ensure an absence of reflections on the DSE

screens.

4.7 Ventilation/Air Quality

Ventilation refers to the rate of exchange of air in a specified area

of a building. This usually expressed in the number of air changes

in a given time. Many office buildings use re-circulating air systems

to provide ventilation. Suitable air filtering systems are required to

ensure the quality level of the re-circulated air. The purpose of

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ventilation is to provide occupants with an acceptable quality of inhaled air, and to remove or dilute airborne

contamination. Do not confuse ventilation with air conditioning, which is designed to provide air at the

temperature and humidity required for thermal comfort.

4.8 Temperature

Thermal comfort is subjective but describes an individual’s satisfaction with their temperature

environment. There are a number of factors that can affect thermal comfort including air movement,

humidity, type and amount of clothing worn, and the type of work being undertaken. The temperature

in workrooms should normally be at least 16 degrees Celsius unless much of the work involves severe

physical effort in which case the temperature should be at least 13 degrees Celsius. These

temperatures may not however ensure reasonable comfort depending on other factors such as air

movement and relative humidity. These temperatures refer to readings taken using a dry bulb

thermometer close to the work station at working height and away from the windows.

4.9 Adequate Space to Work

There is a legal minimum volumetric space requirement of 12 m3 for persons who habitually occupy one

workroom. This measurement does not take into account furniture and fittings, these must be assessed separately.

This does not mean that each person must have 11m3 allocated on an individual basis, but it does mean that if

three people are habitually occupy an office then the minimum volumetric requirement must be 36 m3 . An

assessment of doorways, walkways, access to equipment, means of escape and storage must be undertaken when

determining an office space and layout.

4.10 Risk Assessment

Risk assessment is not new and has always been part of working life. Identifying how to undertake a task without

incurring harm or damage is a risk assessment. This methodology has been called many things in the past e.g.
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system of work, safe working procedure, local rules, method of work. As long as the significant hazards of any

activity have been assessed, the risks identified and risk control precautions implemented, then the obligation has

been satisfied. A number of generic risk assessments have been constructed in respect of office based activities,

these should be available from your departmental office.

4.11 Machinery

There are a number of machines that are commonly used in an office environment that could cause harm if used

incorrectly or are poorly maintained. Apart from the electrical

safety requirements that were discussed in 4.5 there are other

hazards which could be present. Photocopiers are essential office

machines that use electrical, electronic and mechanical parts to

work. Unauthorised repairs or servicing from an untrained person

could create unnecessary risks and should not be permitted. Office

staff should only carry out basic functions recommended by the

machine supplier, such as changing toner cartridges, unless

properly trained. Laser printers emit ozone during the printing

process and this is controlled by suitable filtering. Measurements of

ozone from laser printers have shown that there should be no risk

to any person’s health. All office machines should be subject to a

regular service and maintenance contract to ensure that machines

are cleaned internally, filters are changed, and safety is

maintained.

4.12 Noise

Noise at work is controlled by legislation to prevent harm to hearing. Action levels are prescribed where an

employer should instigate protective measures. These action levels would not normally be exceeded in an office.
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However noise can be a nuisance and a distraction if concentration is required. Office layouts can prevent

unnecessary noise e.g. large photocopiers being placed in their own machines room. Desk printers are now much

quieter than they were several years ago, and this has helped reduce the overall noise level in offices. Where noise

is a problem then other control methods such as acoustic absorbent room dividers, or acoustic absorbent wall or

ceiling tiles can be considered.

4.13 VDU's

Computer monitors, or to give them their statutory name Display Screen Equipment (DSE) are used extensively

within the office. Users are entitled to have their workplace ergonomically assessed. The assessment will consider

lighting, space, desk, layout, seating, welfare and safety etc. They are also entitled to free eye tests and the

provision of appropriate corrective eyewear for DSE use.

Employees who are frequently required to use computers for a prolonged period may suffer from health problems

like upper limb pains, eyestrain and bodily fatigue. You should:

• Make sure you work in a computer workstation of proper

design and maintain a good posture.

• Maintain viewing distance between your eyes and the screen be

around 350mm to 600mm.

• Make sure the screen gives a clear, sharp and steady image,

displaying characters of adequate size and spacing.

• Use a headset if you have to operate on the phone and the

computer at the same time.

• Maintain lighting levels within 300 to 500 lux.

• Use aids like a document holder, foot rest or wrist rest if

necessary.

Posture:

• Check your posture before commencing work and adjust your furniture to enable you to maintain a good

posture while working on your keyboard or at your desk.

• Start by adjusting your seat height until your feet are flat on the floor, and the floor therefore supports the

weight of your legs. This allows your forearms to be about horizontal while using the keyboard. It is

recommended that the lumbar curve of the backrest should fit approximately into the lumbar hollow of your

back. This helps to maintain some curvature in the lower back.


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• The weight of the upper body is then taken through the spine, and a minimum of back muscle effort is required

(the upright posture is recommended for typing).

• Avoid musculoskeletal problems, (e.g. stiff neck or shoulders, sore arms or wrists, back pain and sore legs).

• Problems occur by repetitive motions, and awkward body positions, as this puts undue stress on muscles,

tendons and nerves. Pressure under the thighs when sitting or concentrated pressure under the forearms when

keying can reduce blood flow and also cause premature tiredness.

• Adopting a range of comfortable postures maintains energy and efficiency.

4.14 Accident Reporting

All accidents, however small must be reported and an accident report form completed. Incidents that have not

caused injury but had the potential to cause harm must also be reported, as well as incidents of ill health that are

work related. This is done on the accident report form.

4.15 Manual Handling

Poor lifting and carrying technique causes injury to numerous members of staff every year. Although there are

members of staff who lift objects on a daily basis as part of their employment, nearly all staff will lift some objects

during their working week. Good technique is vital in preventing injury. Many people use poor techniques and have

escaped injury due to their general fitness and age. However there will be a risk of eventual injury as these

conditions change. A serious back injury could cause substantial pain and be extremely debilitating.

Some tips on efficient lifting:


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• Is it necessary to lift the load?

• assess the lift and decide if help is needed;

• obtain a firm grip on the load (use gloves if necessary);

• bend at the knees not from the waist;

• use your legs not your back to thrust upwards (the leg muscles were designed for power and strength)

• keep the load near to your body;

• do not twist your spine when lifting or carrying loads.

4.16 First Aid Arrangements

Your company must have an first aid system. This system is normally backed up with emergency first aiders who

have received basic training. First aiders are provided with a first aid attaché case and cover a site although their

primary function is to provide cover for their own department. Notices are posted throughout a site, normally on a

floor-byfloor basis, listing the names and phone numbers of first aiders.

4.17 Slips, Trips and Falls

The most common causes of accidents, not just in the university but in industry commerce and the service industries

are slips, trips and falls. The following hints will prevent most of these type of accidents:

• floor surfaces - wipe up spills immediately, wear appropriate footwear, display cautionary notices during

cleaning and polishing, immediately report and ensure repairs to loose carpet and any damaged floor coverings.

• chairs - routinely inspect chairs for condition, do not use chairs for climbing;

• electrical leads - ensure leads do not cross walkways or workstations, change the office layout if necessary;

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• stairways - use handrails, report defects and damages to stairs and handrails.

4.18 Welfare Facilities

Welfare facilities include the provision of adequate toilet and washing facilities. The facilities should be in

sufficient numbers and be clean, well maintained and have adequate ventilation. Hot and cold water, soap and

hand drying facilities should also be in place. The provision of suitable drinking water is also a statutory

requirement.

5. EMERGENCY EVACUATION PLAN

Purpose

The Occupant Emergency Plan (OEP) provides for unified action by all tenant companies of the Green Court

Building to assist all personnel in the building in the event of a local emergency, national disaster or enemy attack.

Scope

This plan applies only to emergency actions to be taken within the building. After an evacuation, personnel will be

governed by emergency plans of local government authorities.

5.1 BUILDING EVACUATION

1. All building evacuations will be on the order of the GM

Reprezentatives and/or the Property Manager or persons

acting in those positions.

2. The fire alarm will be used to signal a general

evacuation.

3. Evacuation of the floor(s) or entire building will

include employees, visitors and the general public.

Emergency personnel will be the only person(s)

remaining on the floor(s) or in the building.

4. The elevator will be used to evacuate handicapped

persons. If an incident occurs that would prohibit the use of the elevator, aides and/or emergency personnel will

assist all handicapped persons to evacuate by use of the nearest stairwell.


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5. All doors leading to the hallways will be closed upon evacuation.

6. All personnel shall evacuate the building using the closest available stairwell to their location.

7. All building occupants shall proceed down the stairway and EXIT the building at the closest available EXIT

location.

8. After evacuation of the building, all personnel shall meet in their designated meeting area.

9. Handicapped personnel will be assisted by assigned monitors to the stairwells or elevators, depending upon

handicap condition.

10. Elevators are not to be used for emergency situations (except to evacuate handicapped or injured personnel).

5.2 FIRE PLAN

PLAN AHEAD – Be familiar with the locations of stairwells, fire alarm pull locations and fire

extinguishers. See the floor plan posted in your office.

If a fire is observed or suspected, do the following:

1. Alert others around you and activate the fire alarm

located near an elevator lobby.

2. If you are leaving the building due to a fire, close, but

do not lock all doors as you leave. Ensure that all

windows are closed. Follow the route described on the

Fire Evacuation Plan in each office.

3. Use the stairwells. DO NOT USE ELEVATORS.

4. Go to the designated assembly area for your agency.

5. Do not re-enter the building until given approval by the Designated Official.

DON’T:

1. Panic

2. Use elevators

3. Re-enter the building for valuables

4. Break windows

5. Open hot doors

6. Become a spectator

7. Congregate at building entrances/exits after evacuation


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Building Emergency Communication Team Procedure

1. The fire alarm will initiate the evacuation plan.

2. The Building Coordinator will report to the Command Center to relay necessary instructions over the fire alarm

speakers to building occupants.

3. Building's gardiens will direct traffic in hallways and ensure proper evacuation using accessible stairwells.

4. The fire alarm alerts the Fire Department, who will provide further instructions upon arrival to the building.

5.3 EARTHQUAKE

DO:

1. Take cover under a desk, in a doorway or in the center interior of the building, or sit down against an

interior wall.

2. Follow the instructions of the emergency personnel.

3. Remain calm.

4. Turn off all electrical equipment.

5. If an evacuation is signaled, follow your escape route to the closest available stairwell, exit the

building, and proceed to your company’s designated assembly area.

DON’T: 1. Use telephones;

2. Use elevators;

3. React in a manner that may cause undue panic or alarm;

4. Stand near windows;

5. Use matches if the power fails;

6. Panic if you are in an elevator. Emergency personnel will take action to remove passengers from

inoperative elevators.

5.4 BOMB THREAT PLAN

If a bomb threat is received, do the following.

1. Identify the time threat was received.

2. Follow the instructions listed on the bomb threat cards, which are to be placed under each employee’s phone. If

a card is not available, following the instructions of #3 below.

3. Ask the following questions (note exact words of person placing call).
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a. Where is the bomb located?

b. When is it set to go off?

c. What does it look like?

d. What kind of bomb is it?

e. Who put it there?

f. Why was it put there?

4. Listen for voice characteristics, speech pattern, background noise, age and sex of caller.

5. If a threat is received via mail, hand carry it immediately to your supervisor and attempt to preserve it for

fingerprints.

6. Notify the ISU (Inspectorate for Emergency Situations); Call 112.

7. Search the area for anything that looks suspicious or out of place as you evacuate the area and report any

information to emergency responders.

8. The Property manager will determine if evacuation of the building is necessary. If evacuation occurs, go to your

agency’s designated assembly area.

DON’T:

1. Antagonize the caller; or

2. Disturb any suspicious package you find. Instead, immediately notify the Inspectorate for Emergency Situations.

5.5 DEMONSTRATIONS AND CIVIL DISORDERS

Occupants will:

1. Avoid contact with demonstrators and all media representatives;

2. Continue working normally;

3. Keep lobby and corridors clear;

4. Stay away from windows and entrances; and

5. Report the presence of unauthorized persons in your office ; Call 112.

Building Emergency Communication Team Plan

The Property manager will determine the need for implementation of emergency procedures during a

demonstration or civil disorder.

5.6 POWER FAILURE

In the event of a power failure, do the following.

1. Turn off electrical office machine appliances including computer equipment.


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2. Remain calm. Emergency lighting will be available (one elevator will remain operational for emergency use).

3. Keep a flashlight and extra batteries available.

If mechanical failure occurs to the lights, heat, air conditioning, etc., personnel should remain in their areas and

await further instructions from their first line supervisors. Further direction or instruction to floor occupants will

be issued by the building's gardiens. Only by the sounding of the fire alarm will all personnel vacate the building.

Building Emergency Communication Team Plan

1. The Property manager will determine the need for implementation of emergency procedures during a power

failure.

5.7 ELEVATOR ENTRAPMENT

In the event of an elevator entrapment, do the following.

1. Press the emergency call button, located in the elevator control pad.

2. Be aware of the elevator number of the entrapment. Numbers are located in each elevator cab.

3. Be aware of the address and name of the building to inform ISU (Inspectorate for Emergency Situations);

Call 112.

6. UNACCEPTABLE BEHAVIOUR

The following behaviour is unacceptable and will not be tolerated:

• Horseplay and practical jokes.

• Bullying.

• Fighting or instigating a fight.

• Assaulting, threatening or interfering with other employees.

• Abuse, damage or destruction of property.

• Interfering with, or removing without permission, the property of the Company, the client or any person.

• Interfering with, bypassing or rendering inoperative, controls designed to provide protection or safety of

yourself or another person.

• Failing to adhere to safe operating procedures.

• Being under the influence of drugs or alcohol while on Company or client property, or bringing or

consuming drugs or alcohol on Company or client property.

• Smoking in a non-smoking area.

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Acknowledgement & Agreement Receipt

Date ___________________________

I, ________________________________________________________, hereby acknowledge receipt of the Manual

“Health and Safety in the GM Offices” from General Motors Global Purchasing and Supply Chain Romania Srl.

I have read, understand and agree to the terms.

I agree:

To adhere to all company policies and procedures.

That government and client regulations shall be complied with at all times.

That I am responsible and accountable for my health and safety performance.

Employee’s Signature:

_______________________________________________

Site Manager, General Motors Global Purchasing and Supply Chain Romania Srl:

_______________________________________________

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This page is to be forwarded to head office at time of signing.

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