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Research Student
Administration (RSA)
Split-Site PhD:
Collaborative Research
Partnerships (Model A)
JYF/KS/AH/SEH
June 2012
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Split-Site PhD Model A - June 2012 (amended September 2013)
Split-site PhD: Collaborative Research Partnerships (Model A)
Table of Contents
Background Information for the Collaborative Research Partnerships Split-site PhD (Model
A)..............................................................................................................................................3
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2. Submitting a proposal for a Split-Site PhD Programme (Model A) (including pre-conditions and
procedures for consideration within the University) (p8)
3. Formal Proposal Form for Model A to be completed and submitted to the University Steering
Committee for Split-Site PhD Programmes (p10)
4. University of Leeds Split-Site Model A Agreement (pError: Reference source not found). The
School/Faculty is responsible for ensuring the partner has understood and agreed ‘in principle’ to
the terms under the Agreement.
Following approval by the University Steering Committee for Split-Site PhD Programmes, the
Split-Site Model A Agreement must be prepared for signature by Leeds and the partner
organisation. A copy of the signed Agreement should be returned to Research Student
Administration.
5. Please note that Research Student Administration will not be able to send out formal offers of
admission to any candidates until the Split-Site Model A Agreement has been approved and
signed by the University of Leeds and the Partner Organisation.
6. Examples of the forms relating to the requirements for monitoring the progress of candidates
accepted under Model A.
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Background
1. The Partnership must accord with the University and Faculty’s Plan for research
4. The partners will be organisations which engage in research activity (see Ordinance XIX
article 9).
5. The initial expectation is that small numbers of students will be admitted under each
research collaboration. In some cases it may be a single student.
6. It is intended that this collaboration will lead to further research collaboration between the
organisations
7. The Partnership must comply with the University of Leeds Split-Site Model A Agreement
Characteristics
1. General entry requirement: Applicants will normally be required to have obtained a relevant
degree of at least equivalent to a UK second class honours degree.
3. Method of study: Candidates accepted under these arrangements are expected to study on
a full-time basis
4. Duration of programme: 3 year standard period of study with a maximum time limit for
submission of the PhD thesis of 4 years for those students commencing their study from
session 2013/14.1
6. Visit by supervisor(s): The Leeds supervisor(s) is normally expected to visit the Partner
Organisation during the candidature
1
The standard period of study for those students commencing their study from 2007/08 – 2012/13 is 3.5
years.
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Two types of progress report are required (the expectation is that these will be uploaded into
the PDR system – instructions for administrators on how to set up split-site progress reports in
the PDR system are available from RSA):
i. 6 monthly progress reports from the candidate (i.e. at 6, 12, 18, 24, 30 and 36
months).
These reports must be approved and signed off by the Supervisor. The reports must
be reviewed by the Postgraduate Research tutor and then (if no particular issues
require investigation) be retained in the PDR system.
The Transfer Assessment should be completed by the end of Year 1 (12 months) and
the student’s transfer submission may be substituted instead of the 12 month
progress report.
ii. 6 monthly progress reports from the supervisor (in the case of two or more
supervisors this report must come from all supervisors and be signed by all or
uploaded into the PDR system by one of the supervisors on behalf of all). The Six
Month Progress Report by Supervisor form is available on the RSA website from
www.leeds.ac.uk/rsa/forms/forms_induction.html – a sample is enclosed as Annex B.
Following completion and uploading into the PDR system this report will be
downloaded by RSA for consideration by the University Steering Committee for Split–
Site PhD Programmes.
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10 Award of PhD: Successful completion of the programme will result in the award of a PhD by
the University of Leeds
11 Academic fees: The rates charged by the University are a proportion of the Standard
University full time fee as indicated in the following section.
Up-to-date details of the standard academic fees are available on the RSA website
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A University fee level will be set2,3 which will be “front loaded” in Year 1 as follows:
NB: Fees are chargeable at either the UK/EU rate or the international rate, as appropriate to the
relevant fee status of the candidate. Please bear in mind that the standard levels of academic fees
for UK and EU students normally increase each year to take account of inflation. However, the
standard fee levels for international students will remain the same throughout the candidature.
2
Deans of Faculties in consultation with Faculty Finance Officers may negotiate a different fee level in particular cases
3
Form 21 to be completed for Accounts Receivable authorising Faculty payment of any residual fees that will not be met
by the student / sponsor
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Split-site PhD: Collaborative Research Partnerships (Model A)
1. Pre-conditions
There should be previous collaboration between the supervisors at the two Partners as well as a
prospect of a long-term association. The partner organisation must be a high quality
commercial/industrial organisation with a significant research component and reputation.
(i) the School/Faculty should ensure that the proposed partnership has the strategic support of the
Faculty Executive and that the relevant School committees and Faculty Graduate School Committee
support the proposed arrangements.
(ii) The School/Faculty is responsible for ensuring the proposed partner has understood and agreed
‘in principle’ to the arrangements for Split-Site PhD programmes under Model A (Collaborative
Research Partnerships) as outlined in these documents and in the standard Split-Site Model A
Agreement (pError: Reference source not found).
(iii) Using the standard form, a proposal should be put forward from the School/Faculty after
consideration of all relevant issues.
(iv) The proposal form should be submitted to the Faculty Pro-Dean for Research for review and
possible support.
(v) The Pro-Dean for Research should take responsibility for investigating the proposed
arrangements from a Faculty strategic and academic perspective as well as investigating any
financial implications (in discussion with the Faculty Finance Officer). The Dean of the Faculty must
be made aware of the development and his/her support obtained.
(vi) The completed Proposal Form (with relevant sections completed by the Pro-Dean for Research
and the Chair of the Faculty Graduate School Committee after consideration by the Faculty
Graduate School Committee) should be forwarded to Research Student Administration for
consideration by the University Split-Site PhD Steering Committee. The recommendations should
include any requested amendments to the standard agreement form4
(vii) After approval has been obtained from the relevant University bodies the Split-Site Model A
Agreement will be prepared by the University’s Legal Advisor for signature by Leeds and the partner
organisation.
(viii) Please note that Research Student Administration will not be able to send out formal offers of
admission to any candidates until the Split-Site Model A Agreement has been approved and signed
by the University of Leeds and the Partner Organisation.
4
In some cases, the University Legal Advisor will be consulted to approve amendments to the standard
agreement.
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Before preparing this proposal, the Head of School/Institute should inform the University Research
Student Administration (RSA) that it is being discussed. RSA will then be able to ensure that the
University Steering Committee for Split-Site PhD Programmes is kept informed. Please ensure that
the procedure laid out in the document “Submitting a Formal Proposal for Model A” is followed.
Please attach additional pages where additional information would be helpful to the case.
Please ensure that you have informed Research Student Administration that a proposal is
to be made at an early stage and prior to the completion of the proposal form.
Ensure the partner organisation has understood and agreed ‘in principle’ to the
arrangements for delivering split-site PhD programmes under Collaborative
Research Partnerships (Model A) in the “Description of the Model” and as set out in
the Split-Site Model A Agreement.
The ethical review and approval process of the University of Leeds must be
followed in respect of all research activities pursued under these Model A
arrangements.
Please bear in mind that in supporting any proposal you are taking responsibility on
behalf of the University for the academic, financial, and intellectual property
arrangements that are to be made, and for verifying the statements made by the
School/Institute. (Consultation with the Dean of the Faculty and the Faculty Finance
Manager will be required).
Other issues, for example intellectual property rights, may require more detailed
consideration by the University.
1.2 Contact details (to be completed by the Leeds Faculty/School proposing the
arrangements)
Name of School
Is the School/Faculty satisfied that appropriate risk assessments have been made (after
appropriate consideration) in relation to the conduct of the research activity at:
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2.1 Background and Foreground Intellectual Property that has Yes No*
been created by a party will remain under the party’s
ownership. Subject to any third party rights the student
and other party may use background and foreground for
the purpose of completing their commitments under the
programme.
Section 4. Signatures
4.3 Date
5.9 Date
The fully completed proposal (and any attachments) should now be forwarded to Research Student
Administration for consideration by the Steering Committee on Split-Site PhD programmes.
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Annex A
Introduction
This Student’s Progress Report is intended to help students reflect critically on progress that has
been made, to identify and to keep training needs under review, to detect and resolve any incipient
problems and to ensure the timely submission of the PhD thesis within the standard period of study.
The student is required to complete a Progress Report at six month intervals during the standard
period of study of 3.5 years (i.e. at 6, 12, 18, 24, 30 and 36 months in the candidature).
It is the normal expectation that the Transfer Assessment will be completed by the end of Year 1 (i.e.
by 12 months). Therefore, the student’s transfer submission may be substituted for the 12 month
progress report.
A progress report is not usually required at 42 months, as the normal expectation is that candidates
will submit their theses within 3.5 years (i.e. the standard period of study). In the event that the
candidate does not submit within 3.5 years, progress reports will continue to be required at 6
monthly intervals until completion.
The supervisor(s) is also expected to complete a report on the student’s progress at six month
intervals during the standard period of study. On completion of the relevant University report form
(available from the above web page), the form should be uploaded into the PDR. The form will then
be considered by the University Steering Committee on Split-Site PhD Programmes.
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* It is the normal expectation that the Transfer Assessment will be completed by the
end of Year 1. Therefore, the 12 month report should normally be the Transfer Report.
** The normal expectation is that students will submit their theses within 3.5 years (i.e.
the standard period of study).
Please list any conference presentations/published works in the last six months
2.3 Placements/visits
Provide details of any placements/visits associated with your research that you have
undertaken in the last six months
Describe any associated work or research benefits of the placements/visits and/or good
practice that you may have developed
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Describe the usual form of meetings (e.g. conference phone call, webcam, email etc.)
You may wish to use the space below to comment on the supervision you have
received.
3.3 Facilities/resources
Have you encountered any problems with the facilities needed to undertake your
research? Have these been resolved?
4.2 Priorities for generic and subject/professional skills training and development
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I have read and commented on the above report and confirm that (please complete as
appropriate):
The student’s progress is satisfactory
NB: the supervisor(s) should also complete a report on the student’s progress at six month
intervals during the 3.5 year standard period of study. The appropriate University report form is
available from www.leeds.ac.uk/rsa/forms/forms_induction.html and when completed this
should also be uploaded into the PDR. The supervisor report will be made available to
Research Student Administration for consideration by the University Steering Committee for
Split–Site PhD Programmes.
* Once the supervisor(s) has commented on the draft report, both the student and supervisor(s)
should sign the report which should then be uploaded into the PDR system. The student’s progress
report will be reviewed by the Postgraduate Research Tutor and will be retained in the PDR system.
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This section asks for a brief report on progress made during the current reporting period. As a guide
you should use around 800 words as a maximum limit.
The following are suggestions of the type of information you might include:
Describe your success (or otherwise) in achieving the objectives specified in your previous
Progress Report including reference to progress made against the agreed training plan
Provide a summary of the progress made in collecting and/or analysing data
Comment on what you have accomplished in your generic and subject/professional skills
development
Describe any associated work benefits as a result of the progress you have made
Give details of any difficulties you have encountered - for example any problems associated
with fieldwork (e.g. access to the field) or other research (e.g. library or laboratory-based or
practice-led work). Have these been overcome? Are there any outstanding issues? How do
you propose to resolve them?
Describe any difficulties you may have experienced in obtaining access (e.g. to the field,
data, facilities or other resources)
Explain how any ethical issues have been addressed (please refer to the research ethics
policy, review and advice http://www.sddu.leeds.ac.uk/sddu-research-ethics-resources.html )
Give details of any problems arising as a result of the chosen methodology/ies or any
problems arising as a result of modifications
Provide details of any changes in the direction of the research
Describe progress of the thesis
If this is your first Progress Report (i.e. mid-year report, Year 1), please provide details of your
progress and achievements since you started. The following are suggestions of the type of
information you might include:
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Annex B
Six Month Progress Report by Supervisor
Available to download from www.leeds.ac.uk/rsa/forms/forms_induction.html
Introduction
The supervisor(s) should complete this report on the student’s progress at six month intervals during the 3.5
year standard period of study. A report is required at 6, 12, 18, 24, months etc. A report is not required at 42
months if the student will submit their thesis within the standard period of study. In the event that the candidate
does not submit within 3.5 years, progress reports will continue to be required at 6 monthly intervals until
completion.
Reports should be completed at 6 month intervals, irrespective of periods of suspension.
On completion, the supervisor report should be uploaded in the PDR system using the naming convention
“split-site X month supervisor report”. Please note that reports will be visible to students and copies are
sometimes requested from RSA by sponsors.
Supervisor Progress Reports are considered by the University Steering Committee for Split Site Programmes.
Any concerns arising will be raised with the relevant PGR tutor. Students complete a separate progress report
which they should upload in the PDR, however this is only reviewed at School/Faculty level.
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2. Research activities
Please comment briefly on the student’s research activities:
4. Ethical Issues
Please comment briefly on whether any ethical implications have been identified as part of the
students research project. Please make reference to the progress of any ethical review form
submitted for consideration:
5. Academic progress
Please comment briefly on the student’s academic progress. Please make reference to the quality
and quantity of work completed and the progress that has been made towards objectives:
6. Modifications
Please comment on whether any changes to the candidature are required (e.g. changes to the
arrangements for supervision, changes to the student’s registration or research topic).
7. Action needed
Any agreed action that needs to be taken:
8. Approval
Signature*: ……………………………………………………… Date……………………….
(supervisor)
Signature*: ……………………………………………………… Date……………………….
(supervisor)
* If this form is being uploaded by one of the supervisors via the PDR system, no signatures are required,
however please include names of all supervisors who have contributed to/approved the report.
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