INSTRUCTIONS TO TENDERERS 

Please read all instructions carefully before preparing and submitting your tender. 

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with 
any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid. 
 
We therefore invite you (hereinafter referred to as TENDERER) to submit your best QUOTATION and delivery
terms for supply of the equipment listed in the Scope of Supply (hereinafter referred to as RFQ) and in full
compliance with the technical specifications.

1 – Scope of Supply
1.1 Please quote unit rates of the items specifying the relating TAGs and in the same order as they are listed
in the attached technical documents.

2 – Tender Documents

2.1 This RFQ;

2.2 Material Requisition;
2.3 Attachments;
2.4 PO draft and all the attachments highlighted in green in Clause 3 of the PO draft (See file "NFB PROJECT
COMMERCIAL CONDITIONS 117A30 QATAR");
2.5 COMPANY’s General Terms and Conditions of Contract (See file "NFB PROJECT COMMERCIAL
CONDITIONS 117A30 QATAR");
2.6 Shell DEP MESC - Secrecy and Restricted Use Agreement Form (See file "NFB PROJECT
COMMERCIAL CONDITIONS 117A30 QATAR").

3 – Shell DEP MESC - Secrecy and Restricted Use Agreement Submission

Irrespective of whether you are going to bid or not, you are requested to fill out the attached "Shell DEP
MESC - Secrecy and Restricted Use Agreement", sign and stamp the document and send us a scanned copy
of it along with your confirmation of receipt of our Request for Quotation.

4 – Submission of Tender

TENDERER shall split the QUOTATION into different Quotation Packages as indicated:
4.1 Technical and Commercial Quotation – Priced;
4.2 Technical and Commercial Quotation – Unpriced.

The QUOTATION shall include:

a) the list of the technical documentation received by the TENDERER from ROSETTI for reference and
compliance;
b) a copy of “Secrecy and Restricted Use Agreement for Use by CONTRACTORs” attached to the RFQ
duly signed and stamped by TENDERER;
c) manufacturing location address/addresses;
d) TENDERER’s Vendor List for components.

Quotations shall be sent at the sender’s address and all the other addresses copied on the RFQ e-
mail.
 5 – Deviations, Alternatives 

The TENDERER shall clearly identify and list any exclusion or deviation to the technical and commercial
requirements.

In case the TENDERER has alternative quotations that optimize design, delivery time and price is kindly
asked to set them forth in a separate QUOTATION (qualifying as ALTERNATIVE QUOTATION) attaching the
data enabling the COMPANY to evaluate it.

6 – Validity of the Quotation 

The QUOTATION must remain valid 90 (ninety) calendar days from its submission.
Prices and rates quoted by TENDERER shall remain fixed and firm during the validity period.

7 – Spare Parts

Please quote the prices for the following spare parts:

7.1 Priced list (unit and total prices) for recommended Commissioning Spare Parts, if any;
7.2 Priced list (unit and total prices) for recommended two years operation Spare Parts, if any;
7.3 Priced list (unit and total prices) for recommended capital/Insurance Spare Parts, if any;
7.4 Packing standard included in the offer.

The above quotation must remain valid 31st December 2018.

8 – Technical Assistance for Commissioning and Start-Up Activities

TENDERER shall quote service rates for the following activities:

8.1 Daily Rates for on-shore services on Site in Marina di Ravenna (RA), Italy
a) Daily rate for SERVICES at onshore WORKSITE: [EURO] [COMPLETE] (daily rate) based on a 10 hour
day from Monday to Friday and up to 6 hours on Saturday;
b) Euro [COMPLETE] (overtime rate) for every additional service hour at WORKSITE.

8.2 Daily Rates for on-shore services in the United Arab Emirates/Qatar:
a) Daily rate for SERVICES at onshore WORKSITE: [EURO] [COMPLETE] (daily rate) based on a 10 hour
day from Monday to Friday and up to 6 hours on Saturday;
b) Euro [COMPLETE] (overtime rate) for every additional service hour at WORKSITE.

8.3 Daily Rates for off-shore services in North Field Bravo, located in the Arabian Gulf, offshore State of
Qatar:
a) Daily rate for SERVICES at offshore WORKSITE: [EURO] [COMPLETE] (daily rate) based on a 12 hour
day or part thereof, portal to portal (i.e. home base to logistic on-shore facilities serving the SITE).

The above quotation must remain valid 31st December 2018.

9 – Delivery Terms
The materials shall be delivered on the terms and by the date indicated in the RFQ e-mail.
Please submit your work time schedule specifying the following milestones:
 1. Submission of drawings for Rosetti’s approval: [COMPLETE] weeks from PO receipt,
2. Manufacturing period: [COMPLETE] weeks from the day of the drawings approval,
3. Seasonal and holiday shutdown periods,

Please, quote as Options: Delivery CIF Qatar.

10 – Warranty Period

The Warranty Period shall mean eighteen (18) months from the receipt of PROVISIONAL ACCEPTANCE
CERTIFICATE issued by End User/Client.
The estimated CLIENT’s P.A.C. date shall be 3rd June 2019.
We ask you to quote the following Warranty extensions as options:
a) for additional 6 months;
b) for additional 12 months.

11 – Purchasing Terms and Conditions

SPC-PRO-02 rev. 2016-00 CGA PROCUREMENT - MACHINES PACKAGES dated 01.04.16 (See file "NFB
PROJECT COMMERCIAL CONDITIONS117A30 QATAR").

12 – Taxes

The unit prices shall include all taxes, fees, levies, imposts, duties, charges required by all the applicable
laws, excluding only the value added tax if applicable.

13 – Packing

The supplier shall be responsible for the correct execution of the packing/marking/loading.
Packing Cost: included in the quotation.

14 – Language of Tender

The technical quotation and economical quotation must be submitted in English language.

15 – Requests for Clarification

Every request for technical or commercial clarifications shall be sent at the sender’s address and all the other
addresses copied on the RFQ e-mail.

We thank you in advance for your kind co-operation and look forward to your prompt reply.

Best Regards,

Procurement and Subcontracting Department

ROSETTI MARINO SPA