LUXURY

Events Corp.

PROPOSAL TO HANDLE THE GRADUATION BALL 2018

OF COLLEGE OF BUSINESS (COB) OF DE LA SALLE UNIVERSITY
TAFT AVENUE, MALATE MANILA

March 24, 2018

TO:
NAME OF THIS SPONSOR: PROF. RAMON V. DEL ROSARIO
Dean, COB

DATE OF EVENT: MARCH 24, 2018

EVENT OUTLINE
NAME OF THE EVENT: DLSU COM GRADUATION BALL
TOPIC ON WHICH THE EVENT IS BASED: EXPERIENCE UNDER THE SEA
GRADUATION BALL

ESTIMATED TIME OF THE EVENT: 5:00pm-11:00pm

LETTER OF INTENTION

January 12, 2018

PROF. RAMON V. DEL ROSARIO

Dean, College of Business
De La Salle University, Manila

Dear Sir:

Greetings from Luxury Events Corporation!

We are honored to submit to you our proposal for the whole package rate per
person, services and other inclusions for the De La Salle University Manila College of
Business department Graduation Ball, 1 day with the Theme of Under The Sea Party to
be held on March 24, 2018 wearing formal attire. We’re very thankful for giving us the
opportunity to handle your event.
Inclusions:

1. ACCOMODATION – Choice below:

 Hotel H20 Manila 500 max capacity
 Bayview Park Hotel Manila 450 max capacity
2. FOODS – All inclusive & provided by the hotel
 Appetizers
 Main Dish
 Bottomless Drinks for Each Guest (Fruit Punch or Iced Tea)
 Desserts
 Bottle of wine for Ceremonial Toast
3. TRANSPORTATION
 Shuttle bus service
4. OTHER INCLUSIONS
 Guestbook & Pen
 Use of the Sound System
 Balloon Pillars on the Stage
 Floral or Balloon Centerpiece in each guest table
 Use of Photo booth for three hours with unlimited shots
 Complimentary one hour use of venue for cotillion rehearsal
 First Aid Kit
 Souvenirs
 Mobile disco Service
 Arm Bouquet and Lei for the King & Queen of the Night Tiffany Chairs for
the King & Queen of the Night
5. Optional Services with Additional Cost
 Reception Host / Emcee / Photo & Video Coverage

Package will depend on the hotel accommodation:

Hotel H20 Manila (Package 1) Php3,500.00

Bayview Park Hotel Manila (Package 2) Php2,600.00

 Rate is for minimum of 200 pax

 Rate is subject to change without prior notice
RESERVATIONS

For reservations, contact our office at 804-15-92.

PRE-PAYMENT BASIS

To confirm seats & reservations 50% down payment of the total package should be
settled upon confirmation of the reservations. The remaining 50% of the package should
be settled ten (10) days before the event date.

Account Name: LUXURY EVENTS CORPORATION

Savings Bank: Banco De Oro

Savings Account Number: 00-897-003-176-5

Should the foregoing be acceptable to you, please sign the conforme below. This
agreement shall then be valid until further notice.

If you have any question, please don’t hesitate to contact us at 804-15-92.

Mobile: 09104027379 or email us at all.about.luxuryeventscorp@gmail.com

Respectfully yours, CONFORME:

___________________
CHARLEMAGNE E. CAMANO Printed name over signature
Event Director Position: _______________
Mobile number: 09104027379 Date: __________________
Telephone number: 804-15-92

Facebook Account: http://facebook.com/LuxuryEventsCorp

PROGRAM & ACTIVITIES OF THE EVENT

05:00pm Opening prayer

05:05pm Opening remarks from the dean

05:20pm Cotillion dance presentation

05:30pm Self-introduction of the candidates for the King & Queen of the Night

05:50pm COB dance troupe presentation

06:00pm Question & answer competition for the candidates

06:30pm Dinner & at the same time, video presentation of the memories of the students
from the school

07:00pm Announcement of winners for the King & Queen of the Night

07:15pm Wine toasting

07:20pm Party time

10:00pm Distribution of souvenirs

10:30pm Inspirational message from selected COB professors

11:00pm End of the program and dismissal

BUDGET OUTLINES:

Particulars Package 1 Package 2

Accommodation and Facilities 200,000.00 100,000.00

Food and Beverages 150,000.00 150,000.00
Transportation 6,000.00 6,000.00
Sound System 40,000.00 28,500.00
Souvenirs 20,000.00 20,000.00
Photobooth 30,000.00 30,000.00
Balloons and Flowers 15,000.00 10,000.00
Service Charge (15%) 69,150.00 51,675.00
Sales Tax (10%) 46,100.00 34,450.00
Contingency Fund (20% of total) 115,250.00 86,125.00
TOTAL Php 691,500.00 516,750.00
SUPPLIERS INFORMATION:

HOTEL ACCOMODATION

Package 1 – HOTEL H20 MANILA

Hotel H2O Manila is a 4-star hotel

located behind the Quirino Grandstand, Luneta,
Manila. The first and only aquarium-themed
hotel in the country, Hotel H2O’s architecture
blends harmoniously with its natural
environment, combining the virtues of comfort
and elegance with traditional Philippine design
and colors. They have five (5) function spaces
namely; Meeting rooms, Marina, Seaport,
Arctic+Bay+Lagoon Halls, and the Pacific. Drawing inspiration from the majestic
deep blue ocean, Hotel H2O beckons life’s milestones are reveled in a unique way.
Affordable yet opulent, their venues are complimented with astute amenities, made
ideal for conventions or celebrations, private or grand. They commit professional
service, superior cuisine and occasions you will enjoy and cherish. The showcase jewel
of Hotel H2O's function rooms, the Pacific ballroom is the largest public space in the
hotel. What makes this 460-square-metre venue unique is its signature element - a
dazzling 22-by-1.5-metre aquarium wall that wraps around the inner section of the
room. From their enviable vantage points anywhere in the ballroom, guests can either
glimpse or gaze at the spectacular display of marine life gliding through the aquarium
wall. This includes a veritable all-star cast of the deep: giant rays, eels, grouper fish,
snappers, unicorn fish, guitar fish and 770 other species. A one-of-its-kind treats for
function participants only at Hotel H2O.

Package 2 – Bayview Park Hotel Manila

Celebrate special occasions with style at Bayview

Park Hotel Manila. Aside from weddings and debuts,
there are other important, like reunions of old
friends, baptisms, graduation ball & proms. Located
along the famous Roxas Boulevard. Bayview Park
Hotel Manila stands proud and strong. For 75 years,
it is the most sought-after destination for business
and leisure travelers. Bayview Park Hotel provides unparalleled service and exclusive
privileges for discriminating guests at affordable rates. The hotel is 20 minutes away
from the airport, making it a convenient location for your stay here in Manila. It is a walk
away from Intramuros and situated opposite the landmark U.S. Embassy building. Being
in the historic heart of the city, guests can enjoy the spectacular views of Manila Bay
and its sunsets while experiencing the sites and the nightlife.

The hotel has 14 function rooms that have a maximum capacity of 400 persons. All are
ideal for any kind of event you have in mind, like exhibits, meetings, seminars, parties,
and weddings.

Amenities include a rooftop outdoor pool, massage and reflexology treatments, and a
fitness center, as well as a casual lobby-level restaurant/bar, a business center and a
kids' play area.

FOOD AND BEVERAGE

(catering services are provided by the hotels)

Pacakge 1 - Makan Makan Asian Food Village

Location: L1, Ocean Park Manila, Independence Rd, Ermita, Metro Manila
Operating Hours: 6:00 AM – 10:00 PM
For reservations and Inquiries: (02) 567-3512

With more than 150 dishes to choose from, Makan Makan is more than a
restaurant - it's a veritable pan-Asian village where the culinary delights of
Singapore, Malaysia, Indonesia, Thailand, China, Japan and the Philippines
abound. Laksa, Roti Prata, Dimsum, Deep Fried Coffee Spareribs, Chili Crab,
Hainanese Chicken Rice, Thai Green Curry Chicken, These are just some of the
quintessential Asian favorites prepared fresh everyday by our chefs.

Package 2 - Bayview Park Hotel Buffet Services (served for events & special occasions
only)

For reservations and Inquiries: +63-02-5261555

The hotel’s buffet service is served only for special occasions and events.
Sumptuous dishes from the buffet and the ala carte menu are served here.
Ranging from International and Asian cuisines to local favorites, the dishes are a
feast for the palate.
 LAND TRANSPORTATION

(Back & Forth Service)

Package 1 - UBE (Ultimate Bus Experience) Express

Profile of the bus company

UBE (Ultimate Bus Experience) Express has been launched

in direct response to the public clamor for a more efficient,
hassle-free and commuter-friendly transport services options for
passengers to and from the three airport terminals.

The DEPARTMENT OF TRANSPORTATION AND COMMUNICATION and its

attached agency, LAND TRANSPORTATION FRANCHISING and REGULATORY
BOARD has initiated the Airport Bus Service project with the goal of augmenting the
current public transport services in our three (3) airport terminals in Metro Manila.

Features:

• Thirty (30) seating capacity with provision for PWD seating

• Low floor entry
• Euro IV engine
• Equipped with adequate luggage racks/compartments
• Closed Circuit Television (CCTV)
• Global Positioning System (GPS)
• On board WIFI facility
• Will be manned by salaried and properly trained crew

Company Address : 3F Cargohaus Building Brgy. Vitalez NAIA Complex,

Parañaque
Telephone Number : 879-4497
Cellphone Number : 09055194235
Office Hours : 3:00 AM – 12:00 AM Mon-Sun
Package 2 - Jac Liner Inc.

Profile of the bus company

JAC Liner Inc. is one of the largest bus companies

in the Philippines serving the riding public en-route
to Southern Tagalog provinces which includes key
destinations in the provinces of Laguna, Batangas,
Quezon and Marinduque.

For almost two decades, JAC Liner Inc. has succeeded in staying ahead of its game;
being one of the largest bus companies in the country en-route to Southern Tagalog
destinations.

One of their main priorities is their passengers' safety whether in their terminals or
buses. To meet this, they designated proper security measures before passengers get
in for their trips.

Vision:

JAC Liner Group of Companies delivers safe, reliable, efficient and technologically
innovative transport service.

Mision:

Providing every Filipino with excellent transport service with commitment and passion.
Moving Filipinos forward, one ride at a time.

Management:

In 2004, the founders started management transition to their children. Operations,

Maintenance, Finance and Administrative departments were taken over by the three
sons. In 2007, the company hired two consultants to help in the planning and
implementation of its long term plan. At present, the management have reinvented the
company to place itself in a stronger and dynamic position in the bus industry.

Contact Number : (02) 926-7594 / 0917-836- 836-7368

 SOUND SYSTEM

Package 1 - Music Matrix Pro Lights and Sounds is here to answer the
demand for touring Sound System, Event Lightning. LCD Projector, Stage &
Trusses, LED Wall, & Audio/Video Rentals.

They are utilizing well-known brand industry standard from United States,
Europe, and Asia. With the list of known audio and lightning equipment brands
the company can cater to all types of needs.

They can cater all kinds of event such as Weddings & Debuts, Live Band,
Acoustic Band, Mini and Medium Concert, Orchestra, Stage Play, Fashion Show,
Ballroom Dancing, Club Dance, DJ & Dance Services, Karaoke, Videoke, Public
Address System, Corporate Event, Conferences, Church, House of Worship and
other events.

Founded on the year 1990 by the two brothers Wilson & Jon-jon Urbano. It just
started as a hobby and due to passion to music & DJ’ing that later on turns into
sounds & lights business.

Location : 570 M. Gonzaga St. Barangay Hagdan

Bato Itaas Mandaluyong City, Philippines

Contact Nos. : 994-74-76 / 09223277497

Email : info@musicmatrixpro.com

SERVICES: (“WE CATER FULL PRODUCTION OR ANY TYPE OF EVENT”)

 Small, Medium & Large Concerts

 Weddings & Debuts
 LCD Projector & LED Wall Rentals
 Audio Video Rentals
 Stage & Trusses Rentals
 Corporate Event & Conference
 Product Launch & Endorsement
 Boutique, Stores & Shops Opening
 Celebrities & Mall Tour
 Pageants & Variety Shows
 T shows & Production
 Fashion Shows
  Orchestra & Stage Play
 Chorale & Choir Group
 DJ Services, Ballroom & Dance Party Services
 Birthdays, Anniversaries, Graduation & Thanksgiving Parties
 Kiddie Parties
 House & Private Parties
 Public Address (PA) System
 Acoustic & Live Band
 Schools, Universities, Colleges Affair
 Hotels & Music Entertainment Bars
 Political Event
 Community Event
 Fiesta or Festival Event
 Church & House of Worship
 Spiritual & Religious Concerts
 Karaoke & Videoke Services
 Sales & Installation

PROFESSIONAL AUDIO EQUIPMENT

LIVE MIXING CONSOLE & DJ MIXER

Live Mixers:

 Allen & Heath QU-32 Live Digital Mixer

 Allen & Heath QU-16 Live Digital Mixer
 Presonus StudioLive Digital Mixer 32.4.2 AI
 Allen & Heath GL2400 /24 channel large format Live Mixer
 Allen & Heath Mix Wizard 14:4:2 small format Live Mixer
 Mackie 1604-VLZ316 channel live sound compact mixer
 Mackie CFX12.mkll 12 channel live sound mixer w/ EMAC digital effects
 Behrigner Eurorack UB2222FX Pro 22 input channel mixer
 Work WM 12X with DSP small format 12 input channel mixer

DJ Mixer & Tabletop CD/MP3/Multi Format Player:

 Pioneer CDJ-850 (Multi Format DJ Player)

 Pioneer DJM-700 (Professional Digital DJ Mixer)
 Denon DN-X100 Compact Battle Mixer
 Denon DN-x300 Compact Battle Mixer
 Denon DN-S5000 DJ CD/MP3 Player
DJ Tools and Softwares:

 MacBook Pro
 Asus K43SV (K43 Series I7 2nd Generation Intel Core Processor)
 HP Pavilion Notebook DV9000 (Entertainment Laptop)
 Acer Aspire Notebook 5738G (Gemstone Series Laptop)
 Native Instruments (Traktor Scratch Pro/Traktor Pro ver. 2)
 Virtual DJ Pro7
 PCDJ DEX
 TORQ Conectiv with Time Coded Control Vinyl/CD Pack
 WD External Hard Drive (High Speed USB 2.0/7200 RPM) 1 TeraByte Capacity
(more than 60,000 songs compiled – 60’s/70’s/80’s/90’s/Funkymix/Ultimix/X-
mix/Full-Tilt/Bootleg remixes/Electro/Hiphop/RNB etc.)
 Iomega External Hard Drive (High Speed USB 2.0/7200 RPM) 1 TeraByte
Capacity (more than 60,000 songs compiled -
60’s/70’s/80’s/90’s/Funkymix/Ultimix/X-mix/Full-Tilt/Bootleg
remixes/Electro/Hiphop/RNB etc.)

SIGNAL PROCESSOR

Complete Loudspeaker Management System:

 DBX Driverack 260

 DBX Driverack PA+

Multi-Effects Signal Processor:

 Lexicon MX200 Effects Signal Processor

 Zoom RFX200 Effects Singal Processor

Dynamics Compressor/Limiter/Gate:

 DBX 166XL
 DBX 166
 Alesis 3630

Equalizer:

 DBX 231 Dual Channel 31 Band Graphic Equilizer

 Rane ME60 Dual Channel 30 Band Graphic Equilizer
 Work QMAX 231 Dual 31 Band Graphic Equilizer
Active Crossover:

 Rane AC-22B
 Rane AC-23B

Professional Power Amplifier:

 Crown MA1200
 Crown MA3600 VZ
 Crown MT1200
 QSC MX1500a
 QSC RMX2450
 QSC RMX5050
 QSC CX302
 Ashly FET-500
 Crell CA-16
 Crell CA-25

Pro Active Powered Speaker:

 FOH RCF HDL20a Active Line Array System

 RCF Art Series 745
 RCF Art Series 735
 RCF Art Series 322A
 Mackie SRM450
 QSC HPR122i

Pro Passive Speaker:

 FOH MC2 Mini Mac Line Array System 3 way full range
 FOH SRX-225 Dual 15″ bass reflex. 2″ exit compression driver
 FOH MB 18″ EV Subscoop Subwoofer
 FOH Dual 18″ Ultimate Subwoofer
 FOH CERWIN VEGA T-36 18″ Subwoofer
 FOH CERWIN VEGA L-36 18″ Subwoofer
 JBL EON 1500 2-Way PA Cabinet

Backline/Band System:

 Yamaha Drum Set Stage Custom with Zildjian Cymbals

 Fender 212R Guitar Amplifier
 VOX AD100VT Guitar Amplifier
  Hartke Bass Amplifier HA-3500a
 Hartke Bass Cabinet 4.5 XL
 Roland KC-500 Keyboard Amplifier
 Roland RD700 Keyboard (Digital Stage Piano)
 Korg X50 Keyboard (Music Synthesizer)
 Drum Mic Kit
 Keyboard Stand
 Microphone Boom Stand
 Band Music Book Stand
 Speaker Monitors
 Cablees & Wires
 Accessories

INTELLIGENT LIGHTS & EFFECTS EQUIPMENT

 PAR64 1000watts
 PAR64 LED PAR 3 watts
 LED color changer
 Moving Heads – Sharpy Beam 5R
 Follow Spotlights
 Laser Lights 1 watt
 Martin EFX700 Mania Series Effect Light
 Assorted Disco Lights
 Flood Light
 Upward Smoke
 Low Lying Fog
 Smoke Machine
 Haze Machine
 Bubble Machine

PROFESSIONAL AUDIO VISUAL EQUIPMENT

 LED Video Wall P3 & P6

 LCD EIKI Multimedia Projectors
 LCD Panasonic Multimedia Projectors
 LCD Portable Projection Screens
  Kramer
 Extron
 Roland Video Mixer

STAGE, TRUSSES & ROOFING

 Acrylic Stage
 Vinyl Stage
 Aluminum Trusses
 Canopy or Roofing

COMM SET & WIRELES SYSTEM

 Wireless System
- UHF True Diversity Receiver (Dual Channel UHF DigiTRU Diversity)
- Headworn, lavalier or lapel microphone, & instrument
 Nady System (Wireless System)
- UHF-4 Receiver (Single Channel UHF DigiTRU Diversity)
- UB- Bodypack UHF Transmitter (for headworn, lavalier or lapel microphone, &
instrument)
 Wireless Microphone
- Shure SLX Wireless Vocal Microphone
- Sennheiser Wireless Vocal Mic EW-100 G3
 Communication System
– Wired Base unit with headset & belt pack unit

Rates & Packages

- starts as low as PhP5,000 up to PhP40,000 (small to medium event) &

PhP40,000 to PhP100,000 or more (large event), depending on events place,
size of venue, audience size, type of event & technical requirements (lights &
sounds).
 Package 2 - XSTATIC ALL PRO is a leading provider of events equipment in the
Philippines.

They are the best choice whether it is for LIGHTS and SOUND EQUIPMENT, STAGES,
TRUSSES, SPECIAL EFFECTS, LED MONITOR WALLS, PROJECTORS and more.

Founded in 1993, XSTATIC ALL PRO has 22 years of unequaled experience in

equipment RENTALS, SERVICE, CONSULTATION, INSTALLATION, DESIGN and
SALES. Powered by a team of engineers, technicians and specialists we are sure that
we can provide you with the best top of the line equipment and service that is second to
none.

Location : B-15, L-15 Bf Martinville, Manuyo II Laspinas City, Philippines

Tel No : 4788721
Telefax : 6594770
Email : xstatic.admin@gmail.com

SERVICES:

1. Lighting Equipment - Bring out the life out of your events with our world class
light equipment.

XSTATIC possesses a wide arsenal of the latest lighting

equipment from the top manufacturers in the world. They make
sure that we always have the latest equipment the market has
to offer.

Their lighting gears are expertly maintained by our highly

trained technicians to always ensure their maximum output at
any given time.

With our 22 years in the business, they are 100% to provide you
WHAT you need, WHEN you need it and WHERE you need it.
2. Sound Equipment - Make the most out of any event with their top of the line
audio equipment.

Their inventories boast of the latest and the most advanced

sound equipments. We make sure that our audio gear never
goes out of date.

Each piece of audio equipment is expertly maintained and stored

by their expert technicians for operational integrity. This is to
make sure that they will deliver nothing but the best
sound possible and eliminate any interference.

They have a vast experience in the audio equipment business,

making us capable of identifying the optimal equipment setup
that fits your need.

3. Stages and Trusses - Got a big event? A concert perhaps?

You came to the right place because XSTATIC has the best
staging and trusses the market has to offer.

They cater to all venues of any shape or size. Indoor or door.

For big or small audiences. We have it all.

Their staging equipment are routinely checked and tested to

make sure that they provide the safest and the most
dependable stage and trusses equipment.

Their engineers, along with highly trained personnel will

ensure that the design and the implementation pass with
today’s demanding security standards.

4. Event Special Effects - Give your events an additional kick with their special effects.

They have an inventory of the latest special effects of the

highest quality giving your events more impact.
 They have expert technicians to capture your visions for any
sequence that your show needs, along with highly trained
team of effects specialists always ready to carry it out.

5. Projection Screens and LED Displays - You need to be seen to deliver your message
properly, but the function of lighting in modern
event production does not stop there.

They can make lighting a powerful addition to

your event with the latest in intelligent lighting
technology. Your message is important – make it
memorable with lighting effects ranging from
subtle to outrageous.

6. Tour Case Fabrication - Being on tour can cause valuable equipment to get exposed to
the elements and increase the wear and tear. Protect your gear
with our expertly crafted cases. Using top quality materials, we
custom-make every tour case to fit the needs of different sound
companies, lighting companies and events companies.

Rates & Packages

 Basic Party Sound system with Subwoofer setup for DJ performances
₱5, 000 for 5-6 hours (metro manila areas)
Inclusions: (affordable sound system good for 80-100 guests, small events of
indoor or outdoor venues Equipment List)

- 2pcs 2000 watts Dual 12" subwoofer system

- 1pc Mackie professional Power Amplifiers
- 2pcs 500 watts Active/Passive Professional Stand mounted speakers
- 2pcs 5ft Speaker stands
- 2pcs SM58 quality Wireless microphones
- 1pc 14 channel Professional microphone mixer
- 1set professional Sound Processors
- 1pc 14" laptop for Music playback system
- 1lot various wires and cables

*Rate is subject to change without prior notice*

 GRADUATION BALL 2018 OF COLLEGE OF BUSINESS (COB) OF DE LA SALLE
UNIVERSITY MALATE, MANILA will be handled by “LUXURY EVENTS
CORPORATION”

I. Proposal Title : Graduation ball of the College of Business

Department of De La Salle University Manila

II. Overview of the Proponent :

Company Profile:

Luxury Events Corporation is a full service event, conference and convention

planning company experienced in managing every aspect of your event. Our
corporation includes budgeting, establishing dates and alternate dates, selecting and
reserving the event site, acquiring permits, and coordinating transportation and parking.
Our team also includes some or all of the following, depending on the event: developing
a theme or motif for the event, arranging for speakers and alternate speakers,
coordinating location support (such as electricity and other utilities), arranging decor,
tables, chairs, tents, event support and security, catering, police, fire, portable toilets,
parking, signage, emergency plans, health care professionals, and cleanup.
Our experienced and talented staffs are experts at planning, organizing and executing
the event you’ve always envisioned. Luxury Events Corporation provides affordable,
professional event planning services for businesses, nonprofits and individuals in the
Philippines.

Luxury Events Corporation Contact Information:

Address : 16 Torres Street, Pasay City, Metro Manila

Website : all.about.luxuryeventscorp@gmail.com
Phone Number : 804-15-92.
Cellphone Number : 09104027379
E-mail : www.luxuryeventscorp.com

Vision:

To be the company that best understands and satisfies our client’s objectives
and goals in the country and beyond.

Mission:

To provide the highest level of event planning services while maintaining

extraordinary customer service.
 III. Management Capabilities

We are a team of certified and qualified professionals with nationwide meeting

planning experience. Our vast expertise with world-class venues, hotels, and service
providers guarantees your satisfaction and the success of your event.

1. Event Planning - From choosing the perfect venue to an imaginative theme, we

take care of every detail for you to have a less expensive yet fabulous, and
stress free event.
2. Event Design & Décor - The right venue goes a long way towards setting the
tone for an event, but it’s the decor that allows us to create an atmosphere, alter
perception and set the stage for something spectacular. Our company is
committed to providing a unique and spectacular take on event design for
occasions of all types and sizes. We will create an ambiance that will captivate
your guests from the beginning up to the end.
3. Completed Projects - Our completed projects include: World Food Expo 2012,
Bench fashion show 2014, Beach Themed Wedding, Winter Wonderland Style
Debut, Golden anniversaries, Milo Marathon 2k15, Nestle Philippines product
launching, Power Mac Trade Show, Pioneer Insurance Company Outdoor
Christmas Party, Binibining Pilipinas Outdoor Team Building, Accenture Inc.
Conference, Baby Shower Parties, Christenings, Themed Birthday Parties,
Cloudfest Fun Run 2016.

IV. Duties and Responsibilities of the Management and Team

THE EVENT DIRECTOR

Event such as weddings, debuts, birthday parties, meetings, seminars, conventions,

product launching, etc., have become common these days. These occasions where a
lot of people gather for different purposes should be well planned and coordinated so
that there will be no inconvenience for the guests. The role of the event director exists
here. Her responsibilities are: to coordinate all the amenities, accommodations, and
related departments including site selection, staffs, food, transportation, and audio or
 visual equipment , ensure staff is adequately prepared for event, give final approval for
items such as music and menus, etc. She is the sole of the event and is completely
responsible for the success of the event.
Event director is a person of vision, energy, and commitment in a position of
responsibility and authority. They supply to all types of services relating to the events
industry a take on the responsibility of coordinating all the logistics involved in making
the event work to the client. Being a director, these professionals need to handle most
of the managerial duties, assist, motivate, direct, support and provide leadership for
their members.

ORGANIZATIONAL CHART

An organizational chart is a system used to define a hierarchy within an organization. It

identifies each job, its function and where it reports to within the organization.

Organizational chart is important for any growing company to provide guidance and
clarity on specific human resources issues, such as managerial authority.

EVENT DIRECTOR

PROGRAMME VENUE EQUIPMENT PROMOTIONS HOSPITALITY MERCHANDISING

COORDINATOR COORDINATOR COORDINATOR COORDINATOR COORDINATOR COORDINATOR
THE IMPORTANCE OF COORDINATORS

Each aspect of our organizational chart has a coordinator that will be responsible for his
own team. The coordinators are in charge of every facet of the events. This isn't just
some wine and cheese affair with your buddies. Event coordinators plan everything
from weddings to large expos, trade shows, etc. Though formal education is not
required for this position, being personable, having excellent communication skills and
handling issues under pressure is imperative for a successful career.

Job Description:

 Control an event from conception to clean up.

 Meet with clients to work out event details.
 Plan with the client and their team.

 Creating event proposals which fit client requirements and presenting proposals
by deadline.
 Maintaining a working relationship with vendors and venue.
 Issuing invoices and collecting payments in a timely manner, and creating
comprehensive and readable financial reports.
 Managing and overseeing events on the day of, including problem-solving,
welcoming guests, directing event set-up, communicating with staff, and
organising vendors.
 Planning multiple events at once.
 Designing and implementing public relations campaigns.
 Scout and book locations, food, entertainment, staff and cleanup.
 Make sure the shrimp cocktail stays cold and the hired band stays hot.
 Create budgets and stick to them, as well as organize transportation, hire and
wrangle keynote speakers or celebrities, hire A/V teams and equipment.
 Event coordinators talk to clients, listening to their needs and presenting ideas
and solutions to their requirements. They also work with suppliers, contractors,
employees, wait staff and many other parties at the same time. Customer service
and interpersonal skills are required.
 Event coordinators have negotiation skills to work out prices with clients and
contractors.
 Generally make sure the event runs smoothly, efficiently and handle any crisis
that may come up.
THE EVENT MANAGEMENT TEAM

Experienced Staff to Help Plan Your Next Successful Events

CHARLEMAGNE E. CAMANO, MBA

Event Director in charge of Hospitality and Tourism

Is responsible for providing leadership, motivation, direction and support to her team.
Graduated from the University of the Philippines in the field of Arts & Sciences.
Charlemagne is a wedding dress designer and mostly known for organizing weddings.
She was awarded by Life & Style Magazine as the “Best Wedding Event Planner”. She
and her team also do other type of events such as corporate and private events. With
over 12 years of experience in the event industry, Charlemagne has managed and co-
managed hundreds of international, national, regional, and citywide different events.

JUVENILLE CAMACHO, MBA

Programme Coordinator in charge of Entries, Ceremonies,

Publishing, & Tabulation of Results

Juvenille first began her career in 2002 with an internship at Walt Disney World in
Orlando Florida. Since then, she had hundreds of opportunities to work in. She has
handled different kinds of events and has worked with diverse teams to create
successful events.

EMILY ALCAYDE, Licensed Engineer

Venue Coordinator

Emily is a graduate from University of the Philippines with a Bachelor of Science in

Electrical Engineering. She passed the board exam and is a licensed engineer. Over
the last seven years, Emily gained experience in several industry segments. She gained
working in small to large-sized concert venues. Since joining the event management
team in November 2008, she has serviced a variety of events.

RODERICK P. GIRAY, Licensed Engineer

Equipment Coordinator

Roderick took Bachelor of Science in Mechanical Engineering at De La Salle University

and graduated Cum Laude last 2001. He, of course, passed the board exam and is a
licensed engineer. After he graduated, he builds his own auto shop which has now 14
international and 23 local investors. He began working in the event industry at 2010 and
serviced variety of events. He is responsible for coordinating maintenance and repair
programs to ensure the proper and safe operation of vehicles, machinery and
construction equipment.

RICA MAY BALAN

Promotions Coordinator

Her job is to generate and manage publicity. Rica generally serves as a bridge
between the relationship of a client and the public and said to use any possible
technique in order to get favorable mentions within the media in regards to the
information that they are willing to release. She graduated with a degree of Mass
Communication at Mapua Institute of Technology. Rica is a TV host, radio broadcaster,
and a journalist. She’s working in media for about 4 years now and was two times
awarded as the “Best broadcaster of the year” (2013-2015).
 GENELYN CASIANO, MBA

Hospitality Coordinator

Is responsible for overall operation for the event’s catering, purchase food and stock,
and make sure that everyone is trained on proper food preparation. She always makes
sure that company is represented correctly and that the company’s standards are
upheld. Genelyn studied Bachelor of Science in Economics at University of the
Philippines. And graduated Hotel & Restaurant Management at Duke University in
North Carolina America. After graduating at the year 2005, she decided to go back
here in our country and open her new and first restaurant here in the Philippines which
became famous and successful.

JAMELINE GESMUNDO, MBA

Merchandising Coordinator

Jameline provides support to the planning and allocation of merchandise by providing

first level assistance. She already worked at Unilever Philippines as a Marketing &
promotion head and she makes sure that everything is displayed and priced properly.
Jameline sometimes perform some marketing work as well and oversee website
promotion for different product lines. She is the first point of contact for information,
materials and samples for all cross functional teams. She also negotiate with suppliers
for pricing and assist in setting retail prices, manage product roll-outs, perform
markdowns and ensure that all sales opportunities are fully taken advantage of, and
Create and maintain accurate and updated records of periodic replenishment purchase
order. Jameline is working in the event and business industry for almost 13 years.
OTHER MEMBER OF THE TEAM INCLUDES THE FOLLOWING:
Event Assistant Artistic Director
Choreographer Props Master
Finance Officer Lighting Designer
Logistics Costume Designer
Ticket Sales Manager Wardrobe Supervisor
Administrator Dressers and Maintenance
Master Carpenter Scenic Painter

V. Function of the Secretariat

 Central communication and information
 Administrative services
 Printing and documentation
 Language services
 Registration and Information services
 Conference evaluation

VI. THE EVENT AGREEMENT

This Agreement is made effective as of January 12, 2018 in between LUXURY

EVENTS CORPORATION, to be referred to as the EVENT PLANNERS hereafter; and
DE LA SALLE UNIVERSITY MANILA, to be referred to as the CLIENT hereafter in the
contract.

The Agreement comes to effect on above mentioned date of signing mentioned above
and it states that the named EVENT PLANNERS have agreed to provide services to the
named CLIENTS.

The Agreement binds the PLANNERS to serve the CLEINTS for March 2018.

Therefore, the parties agree as follows:

1) DESCRIPTION OF SERVICES : Luxury Events Corporation will provide the

following event planning, and/or wedding planning and reception services:
 Event Planner Personal Assistant Services: Consultation, Coordination &
On-site Management on the day of the event.
 Needs Assessment & Consultation: Initial meeting with you to discuss &
define the fundamental objective underlying your investment of time,
energy and resources required to produce the event, and subsequently
provide you with an event framework that most directly, efficiently and
effectively achieves these objectives.
 Speaker Coordination: Gather pertinent information relative to any/all
speakers for this event, including speaker applications, biographies,
registrations, photos, and contact information used to create the marketing
collateral for your event. Oversee speaker-related travel itineraries,
accommodations, contracts and compensation (if needed).
 Scheduling: Manage schedules to ensure that the VIP (you) arrives on
time to meetings and events relative to your Wedding and Reception
(event). Scheduling duties include booking events, making arrangements
and managing daily meetings with vendors and their support staff. Upon
request, the Event Coordinator may attend as your representative for an
additional fee.
 Correspondence: Review and respond to the correspondence that you
receive relative to your Wedding and Reception (event).
 Research: For an additional fee, may compile research on an upcoming
event, travel destination, project or business entity.
 Document Preparation: This can include creating documents,
spreadsheets or presentations that you may use for your event.
 Project Management: May direct the Wedding and Reception (event) and
assign duties to other support staff members on a separate project, if
needed. An additional fee and a separate agreement are required for this
service.
 Photographer and Cinematographer: Consultation, Coordination & On-site
Management on the day of the event.
 Venue: Selection Assistance, Consultation & On-site Management
provided.
 Floral/Decorations (Silk Only): Consultation, Coordination & On-site
Management on the day of the event.
 Formal Wear: Applicable to Weddings & Receptions and Formal Events
Only.
 On-Site Decorating or Set Up/Take Down: Consultation, Coordination &
On-site Management on the day of event.
 Rentals: Consultation, Coordination & On-site Management on the day of
the event.
 Music and Entertainment: Consultation, Coordination & On-site
Management on the day of the event.
 Transportation: Consultation, Coordination & On-site Management on the
day of the event.
 Catering: Consultation, Coordination & On-site Management on the day of
the event.
2) COMPENSATION SERVICES:
 The Client(s) or agent for the Client(s), agree to pay an initial non-
refundable retainer of Php____________ and a Php__________ non-
refundable deposit for floral expenses. This payment serves as a retainer,
and is due and payable at the time of contract signature.
 The remaining payment of Php____________ will be due within 14 days
of execution of this contract. All subsequent charges will be billed within 3
days of occurrence, and will be due within 7 days of receipt of said billing.
This billing will include required deposits for all additional services
required, payment for additional coordination/consultation time at a rate of
Php___________ per hour and additional expenses incurred for phone,
postage and shipping, etc. All remaining balance must be paid within 14
days of the Client's event. All subsequent expenses incurred will be billed
within 7 days of the conclusion of the event. Billable coordination time
includes additional time spent both on behalf of the Client(s) and time
spent in communication with the Client(s) or their agents, vendors or
guests.
 Payments may be made via cash, certified check, credit or debit card, or
PayPal.

UNDER NO CIRCUMSTANCES ARE CHECKS OF ANY KIND ACCEPTED

3) CANCELLATIONS:
Due to the nature of this business, all monies paid to ELEGANT EVENTS BY
J&S is non-refundable for any reason. In the event of a cancellation all payments
made to date are non-refundable and all outstanding payments, up to the full
remaining event balance, will be due immediately.
4) ENTIRE AGREEMENT:
This Agreement contains the entire agreement of the parties except as noted in
any paragraph above, and there are no other promises or conditions in any other
 agreement whether oral or written. This Agreement supersedes any prior written
or oral agreements between the parties.
5) AMENDMENT:
This Agreement may be modified or amended if the amendment is made in
writing and is signed by all parties.
6) APPLICABLE LAW:
This Agreement shall be governed by the laws of the Philippines.

Party Providing Services:

LUXURY EVENTS CORPORATION

By: ________________________________ Witness:___________________

CHARLEMAGNE E. CAMANO, Owner Print Name Clearly
804-15-92/09104027379
all.about.luxuryeventscorp@gmail.com

Date: ______________________________

Party Receiving Services:

DE LA SALLE UNIVERSITY MALATE, MANILA

By: _____________________________________ Witness: ___________________

PROF. RAMON V. DEL ROSARIO, COB Dean Print Name Clearly
09099803954

Date: ____________________________________
 VII. THE EVENT

Package 1

The Hotel Accommodation

Package I – Hotel H20 Manila

The Lobby

The Rooms
 The Ballroom

The Swimming Pool

Physical Arrangement (Exterior and Interior Design)

Exterior
 Interior

The Seminar Room

Package 2

The Hotel Accommodation

Package II – Bayview Park Hotel Manila

The lobby
 The Rooms

The Ballroom

The Swimming Pool

Physical Arrangement (Exterior and Interior Design)

Exterior

Interior

The Seminar Room

FOOD AND TYPE OF SERVICE

Package I – Hotel H20 Manila

Makan Makan Asian Food Village

 Location: L1, Ocean Park Manila
Package II – Bayview Park Hotel Manila

Bayview Park Hotel Buffet Services

 VIII. ATTACHMENTS

Bus Company

Package 1 - UBE (Ultimate Bus Experience) Express

UBE (Ultimate Bus Experience) Express has been launched in

direct response to the public clamor for a more efficient, hassle-
free and commuter-friendly transport services options for
passengers to and from the three airport terminals.

The DEPARTMENT OF TRANSPORTATION AND COMMUNICATION and its

attached agency, LAND TRANSPORTATION FRANCHISING and REGULATORY
BOARD has initiated the Airport Bus Service project with the goal of augmenting the
current public transport services in our three (3) airport terminals in Metro Manila.

Features:

• Thirty (30) seating capacity with provision for PWD seating

• Low floor entry
• Euro IV engine
• Equipped with adequate luggage racks/compartments
• Closed Circuit Television (CCTV)
• Global Positioning System (GPS)
• On board WIFI facility
• Will be manned by salaried and properly trained crew
Prices/Rates
PHILIPPINE ASSOCIATION OF TOURIST TRANSPORT OPERATORS RATES
(PATTO RATES)

*PRICES POSTED HERE ARE STILL NEGOTIABLE*

Company Address : 3F Cargohaus Building Brgy. Vitalez NAIA Complex,
Parañaque
Telephone Number : 879-4497
Cellphone Number : 09055194235
Office Hours : 3:00 AM – 12:00 AM Mon-Sun

Jac Liner Inc.

JAC Liner Inc. is one of the largest bus companies in

the Philippines serving the riding public en-route to
Southern Tagalog provinces which includes key
destinations in the provinces of Laguna, Batangas,
Quezon and Marinduque.

For almost two decades, JAC Liner Inc. has

succeeded in staying ahead of its game; being one of
the largest bus companies in the country en-route to Southern Tagalog destinations.

One of their main priorities is their passengers' safety whether in their terminals or
buses. To meet this, they designated proper security measures before passengers get
in for their trips.
Vision:

JAC Liner Group of Companies delivers safe, reliable, efficient and technologically
innovative transport service.

Mision:

Providing every Filipino with excellent transport service with commitment and passion.
Moving Filipinos forward, one ride at a time.

Management:

In 2004, the founders started management transition to their children. Operations,

Maintenance, Finance and Administrative departments were taken over by the three
sons. In 2007, the company hired two consultants to help in the planning and
implementation of its long term plan. At present, the management have reinvented the
company to place itself in a stronger and dynamic position in the bus industry.

Routes:

 Cubao / Buendia - Lucena

 AliMall - Lucena
 Santolan MRT
 Cubao / Buendia - Marinduque
 Cubao / Buendia - Mauban
 Buendia - Balibago
 Buendia – Biñan

Authorized PUB Bus Stop:

North Bound

 Magallanes / Dasmarinas Village

 Ortigas Avenue
 Santolan MRT

South Bound

 Ortigas Avenue (POEA)

 After Taft Avenue
SOUND SYSTEM

Package 1 - Music Matrix Pro Lights and Sounds

Package 2 – XStatic All Pro

GOOGLE MAP PHOTO

From Rizal Technological University to Hotel H20 Manila

From Rizal Technological University to Bayview Park Hotel Manila

Sceneries to be seen on the way from Mandaluyong to Manila

Robinson’s Forum

Forum Robinsons, formerly called as Robinsons Place Pioneer is a shopping mall

located in Mandaluyong, Metro Manila, Philippines owned and operated by Robinsons
Land. It is the 18th mall opened by Robinsons and the first mall in Mandaluyong City
with a gross floor area of 56,000 square metres.The former name Robinsons Place
Pioneer was dubbed after its location, Pioneer Street. Back then, the mall was
envisioned to become a one stop shop for everyone in Cybergate Complex which was
in turn envisioned to become a cyberhub in the city. In 2010, the mall was renamed to
its current name to re-position itself as a cyber lifestyle mall focusing on IT products and
to align itself with the vision of the Cybergate Complex.

Guadalupe Ferry Station

The Pasig River Ferry Service, is the only water-based transportation in Metro
Manila, Philippines that cruises the Pasig River from Pinagbuhatan
in Pasig to Intramuros in the City of Manila. The system is owned and operated by a
private company, SCC Nautical Transport Services Incorporated. Although commonly
referred to as a ferry, it is more akin to a water bus. The entire ferry network has 12
stations in operation. The first line is the Pasig River Line which stretches from Plaza
Mexico in Intramuros, Manila to Pinagbuhatan Station in Pasig. The second line is
the Marikina River Line which serves the Guadalupe Station in Makati up to Santa
Elena Station in Marikina.

BGC Bus Edsa Ayala Terminal

Bonifacio Transport Corp., or more commonly known as BGC Bus or formerly The Fort
Bus, is an intercity bus company in Metro Manila, Philippines operated under Fort
Bonifacio Development Corporation (FBDC), an affiliate company under Ayala
Corporation, one of the largest conglomerate company established during
the Spanish era. It plies routes from Ayala Center to Bonifacio Global Cityvia McKinley
Road. This bus company was regarded as the first non-EDSA Metro Manila bus that
traverses from one business district to another.

Embassy of India
The Embassy of India, Manila represents the Republic of India in the Philippines.
The Embassy of India, Manila concurrently accredited to the Republic of Palau and
Federated States of Micronesia. Located inside Dasmarinas Village, Makati City with
nearest MRT Station is Ayala and Magallanes. The Embassy of India, Manila is headed
by HE Ambassador L D Ralte, who assumed charge on 8 January 2014. The Embassy
of India, Manila, projects the political, economic, scientific, cultural and other interests of
India in the Philippines and promotes the unique, deep-rooted and long-standing ties of
friendship that bind the countries and peoples of India and the Philippines.

South Luzon Expressway (SLE or SLEx)

The South Luzon Expressway (SLE or SLEx), formerly known as the South
Superhighway (SSH), Manila South Diversion Road (MSDR), and Manila South
Expressway (MSEX), is a network of two expressways that connects Metro Manila to
the provinces of the Calabarzon region in the Philippines. The first expressway is
the Skyway, operated jointly by the Skyway Operation and Management Corporation
(SomCo) and Citra Metro Manila Tollways Corporation (CMMTC). The second
expressway, the South Luzon Tollway or Alabang–Calamba–Santo Tomas Expressway
(ACTEX), is jointly operated by the South Luzon Tollway Corporation, a joint venture of
the Philippine National Construction Corporation and the San Miguel Corporation-
backed Citra group of Indonesia (the group where MTD Capital Berhad, the original
partner, sold their shares) via the Manila Toll Expressway Systems, Inc. (MATES).
The expressway is a component of Expressway 2 (E2) of the Philippine expressway
network and Radial Road 3 (R-3) of Manila's arterial road network. It starts
in Manila's Paco District at Quirino Avenue and passes through the following cities and
municipalities: Makati, Pasay, Parañaque, Taguig and Muntinlupa in Metro Manila, San
Pedro and Biñan in Laguna, Carmona in Cavite, then transverses again to Biñan, Santa
Rosa, Cabuyaoand Calamba in Laguna and ends in Santo Tomas in Batangas. Most of
the part of the expressway is part of the N1 (AH26) from Magallanes Interchange onto
Calamba Exit (Exit 50).
In 2006, the South Luzon Tollway segment underwent rehabilitation through the SLEX
Upgrading and Rehabilitation Project, which rehabilitates and expands the Alabang
Viaduct as well as the road from Alabang to Calamba, and eventually connect the
expressway to the Southern Tagalog Arterial Road to Santo Tomas, Batangas.

Baclaran
Baclaran formerly spelled as Bacladan is a barangay (neighborhood district) located in
northern area of the City of Parañaque, Metro Manila, Philippines. It is also known to be
located at the borders of the cities of Parañaque and Pasay.
Located near the intersection of Epifanio de los Santos Avenue (EDSA) and Roxas
Boulevard, Baclaran is a major transportation hub and transfer point. The Baclaran LRT
Station is the southern terminal station of the Manila Light Rail Transit System Line
1 (LRT-1). Many bus and jeepney routes pass through Baclaran or have it as their end
destination, especially transportation to and from the province of Cavite to the south.
Wednesdays are generally busier as novena devotees come to pray at the Baclaran
Church.
The area is well known for the National Shrine of Our Mother of Perpetual Help also
known as the Redemptorist Church or Baclaran Church, dedicated to Our Mother of
Perpetual Help. There was also once Muslim mosque, the Baclaran Mosque, now
demolished by the City of Pasay. Baclaran is known for its children and youth
membership to the Rondalla which won in NAMCYA way back 1996 and the Drum and
Lyre Band, as well as its street welding.
It is also has a number of flea markets (tiangges), selling everything from clothes and
electronics to home decorations and traditional medicine, which occupied the
westbound lane of Taft Avenue.
 Star City
Star City is a 35,000 m2 (380,000 sq ft) amusement park in Pasay, Philippines. It is
located in the reclaimed area of the Cultural Center of the Philippines Complex, part
of Bay City.
Star City has an annual attendance of about 1.5 million people.
Star City is the Philippines' only all-weather, air-conditioned amusement park. It has
more than 30 different rides and attractions.

Roxas Blvd.
Roxas Boulevard is a popular waterfront promenade in Manila in the Philippines. The
boulevard, which runs along the shores of Manila Bay, is well known for its sunsets and
stretch of coconut trees. The divided roadway has become a trademark of Philippine
tourism, famed for its yacht club, hotels, restaurants, commercial buildings and parks.
Originally called Cavite Boulevard, it was renamed Dewey Boulevard in honor of the
American Admiral George Dewey, whose forces defeated the Spanish navy in the Battle
of Manila Bay in 1898. The boulevard was again renamed to "Heiwa Boulevard" in late
1941 during Japanese Home Rule and Roxas Boulevard in the 1960s to honor
President Manuel Roxas, the fifth president of the Republic of Philippines.
The boulevard is also an eight-lane major arterial road in Metro Maniladesignated
as Radial Road 1 that connects the center of the City of Manila
with Pasay and Parañaque. It is also a primary national road designated as a
component of N61 of the Philippine highway network. The arcing road runs in a north-
south direction from Luneta in Manila and ends in Parañaque at the intersection of NAIA
Road and the elevated NAIA Expressway. Beyond its southern terminus, starts
the Manila-Cavite Expressway, also known as the Coastal Road, or more recently,
CAVITEX.

Luneta/Rizal Park
Rizal Park also known as Luneta Park or simply Luneta, is a historical urban park in
the Philippines. Located along Roxas Boulevard, Manila, adjacent to the old walled city
of Intramuros, it is one of the largest urban parks in Asia. It has been a favorite leisure
spot, and is frequented on Sundays and national holidays. Rizal Park is one of the
major tourist attractions of Manila.
Situated by the Manila Bay, it is an important site in Philippine history. The execution of
national hero José Rizal on December 30, 1896 fanned the flames of the
1896 Philippine Revolution against the Kingdom of Spain. The area was officially
renamed Rizal Park in his honor, and the monument enshrining his remains serves as
the park's symbolic focal point. The Declaration of Philippine Independence from the
United Stateswas held here on July 4, 1946 as were later political rallies including those
of Ferdinand Marcos and Corazon Aquino in 1986 that culminated in the EDSA
Revolution.