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HRIS

Human Resource Information System (HRIS) Synchronization

Human Resource Information System (HRIS) synchronization is the exchange of data between
Employee Central (EC) and other SuccessFactors modules. It is a background quartz job that
periodically looks for data that has been changed in EC and updates the legacy user tables with
data from EC. The job itself can be configured to run on a schedule. For data updating using UI,
the synchronization process is automatically triggered at the end of the update for current and
past dated records.

When HRIS sync is triggered?

There are the following ways to trigger HRIS sync:

Real-time sync integration by UI operation

Most EC UI operations have integrated with HRIS sync such as new hire, MSS job change,
personal info change, and so on to real-time sync the specific HRIS data from the UI to user
directory tables.

Future-dated records are also synced, but the status will be inactive. The status becomes active
as soon as the future date becomes current.

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HRIS Sync Job
You can schedule a regular, for example, daily, HRIS sync job in Manage Scheduled Jobs in
provision and then the HRIS sync job will run as scheduled.

EC data import
When HRIS Element (Employee Central data) is imported, it will also trigger HRIS sync job run if
there is at least one HRIS Sync Job configuration in Manage Scheduled Jobs and the status is
Submitted. Only one HRIS sync job can run at a time. It means if there is one in-progress HRIS
sync job, another HRIS sync job won't be triggered before the running HRIS sync completes.

How does an UI operation trigger HRIS sync?

The sync job just looks into the data and compares the data whether there are changes since
the last run. Most EC UI operations have integrated with HRIS sync such as new hire, MSS job
change, personal info change, etc. to real-time sync the specific HRIS data from the UI to user
directory tables. This means, when an operation is done on the UI and there is some change,
the change will be instantly synced back to legacy tables as soon as the UI change is committed.

Incremental Sync in HRIS Sync Job

In Employee Central (EC), there are two types of EC data, one type is non-effectively dated EC
data such as phone, email, national ID card, social account, employment info. The other type is
effective-dated data such as personal info, address, job info, and comp info.
All EC data no matter it's effective-dated data or non-effective dated data are incremental sync
when running HRIS sync job. It means when the system runs HRIS sync job, only the records
which have changed since last successfully running HRIS sync job and the future records which
become current will be synced to user directory tables.
Note

You can specify to run HRIS sync from a specific date to achieve full sync for special needs.

Full sync with 80K users completes in around 1 hour and 54 minutes.