CONVENTION

INFORMATION

EMS in Asia 2018: Towards Synergy in Emergency Care

Organized by
Asian Associa3on of Emergency Medical Services (AAEMS)

Hosted by
Southern Philippines Medical Center (SPMC) Department of Emergency Medicine
Department of Health Region XI
City Government of Davao and Central 911

In CollaboraAon with
Philippine College of Emergency Medicine - EMS CommiLee


EMS ASIA 2018 !1

 Welcome Message

Dear Colleagues,

It is our disAnct pleasure and honor to host you all in the beauAful and vibrant city of Davao,
Philippines for most presAgious internaAonal conference of emergency medical services in Asia and
the Pacific – the 5th Asian EMS Conference – EMS ASIA 2018.

“Towards Synergy in Emergency Care,” this year’s theme, propels all congress parAcipants to focus
their concerted efforts towards providing quality, effecAve and culturally-appropriate emergency
health care for peoples in Asia and all over the world. As development conAnues to happen in many
countries in Asia, iniAaAves dedicated to strengthening health management systems for emergency
care delivery is paramount.

Research and educaAon form the cornerstone of EMS pracAce in Asia. InnovaAons in teaching-
learning strategies, standardizing EMS curriculum and infusing technology in the pracAce of
telemedicine, dispatch, disaster risk management and resuscitaAon are just a few examples of
interesAng topics to be discussed in the conference.

While EMS systems in many parts of Asia are at various stage of development, we hope that this
year’s conference will provide the plaWorm for extensive discussions of how we can move forward
and assist one another to improve outcomes for health emergencies – with the leadership of the
Asian AssociaAon for Emergency Medical Services (AAEMS)

Mabuhay and welcome!

Benedict Edward Valdez, MD, FPCS, FPSST Faith Joan Mesa-Gaerlan, MD, MS, FPCEM
Chair, Vice-Chair
Department of Emergency Medicine, SPMC Department of Emergency Medicine, SPMC
Chair, Organizing Commi\ee Vice-Chair, Organizing Commi\ee

EMS ASIA 2018 !2

 Pre-Convention

17 June 2018


PAROS General Assembly and Exco MeeAng

PATOS General Assembly and Exco MeeAng
AAEMS General Assembly and Exco MeeAng
AAEMS Fellowship Night

EMS ASIA 2018 !3

 Scientific Program

EMS ASIA 2018 !4

 Registration
A. FEES – CONVENTION REGISTRATION
CATEGORY EARLY BIRD LATE REGISTRATION / ON-SITE
1 August 2017 - 18 March 2018 19 March 2018 - onwards

Local Delegate - Non-AAEMS Member PHP 4,500 PHP 5,500

Local Delegate - AAEMS Member PHP 4,000 PHP 5,000

Inclusions ConvenAon Badge, Kit, ConvenAon Badge, Kit Admission

Admission to Main Sessions & to Sessions & ExhibiAons, Lunch
ExhibiAons, Lunch and Snacks and Snacks during ScienAfic
during ScienAfic Sessions, Sessions, CerAficate of
CerAficate of A\endance, A\endance, Welcome RecepAon
Complimentary Half Day City on June 17, 2018
Tour*, Welcome RecepAon on
June 17, 2018
* Exclusions: Pre-ConvenAon registraAon & Fellowship Night Dinner
* DefiniAons:
• Local delegates are professionals prac=cing his medical / allied medical profession in the Philippines.
• Foreigners prac=cing his medical/allied medical profession in the Philippines are considered local delegates
• Interna/onal delegates must be prac=cing his medical / allied medical profession outside the Philippines
• Filipino Ci=zens prac=cing his medical / allied medical profession outside the Philippines are considered
Interna=onal delegates

B. FEES – PRE-CONVENTION

MODULE COURSE TITLE HOURS VENUE FEES

A1 Pre-Hospital Trauma Life 16 hours SPMC USD 160 /

Support (2 days) PHP 8,000

A2 Pre-Hospital Ultrasound Course 8 hours SPMC USD 70 /

PHP 3,500

A3 Wilderness First Aid 6 hours TBA USD 60 /

PHP 3,000

A4 Water Rescue for Hydro 8 hours Davao River USD 70 /

Meteorological Hazards Wildwater Raming PHP 3,500

A5 Medical Dispatcher’s Course 8 hours TBA USD 80 /

PHP 4,000

A6 Medical Director’s Course 8 hours TBA USD 80 /

PHP 4,000

A7 Mass Casualty and Incident 4 hours Davao Crocodile USD 40 /

Command System Park Complex PHP 2,000
* limited slots only

EMS ASIA 2018 !5

 MANUAL REGISTRATION FORM
(LOCAL DELEGATES ONLY)

Full Name
Last Name First Name M.I.
Name to Appear on Convention ID
PMA Number
Hospital Affiliation

Mailing Address
E-mail Address

Contact Number/s

I. Would you like to be a member of AAEMS?

Yes (Please accomplish the AAEMS Membership Form)
No

II. Convention Registration

REGISTRATION CATEGORY EARLY BIRD LATE REGISTRATION

/ ON-SITE*
LOCAL DELEGATES until 18 MARCH 2018 19 MARCH 2018 - ONWARDS
Physician
Allied Medical Professionals Php 4,500 Php 5,500
Others (specify):
AAEMS Member Php 4,000 Php 5,000
* Registration Rates are net of all taxes

convention ID & kit, admission to Sessions and Exhibition, Lunch and Snacks during scientific sessions
certificate of attendance
INCLUSIONS
For Early Bird Registration: Complimentary half day Davao City tour on June 20, 2018 (pre-booking required, subject to terms and conditions). Not
convertible to cash or discount & non-transferable.

II. PRE-CONVENTION (Early Bird Registants Only, limited slots available)

Select One: MODULE COURSE TITLE DURATION FEES
A1 Pre-Hospital Trauma Life Support 16 hours Php 8,000
A2 Pre-Hospital Ultrasound Course 8 hours PHP 3,500
A3 Wilderness First Aid 6 hours PHP 3,000
A4 Water Rescue for Hydro Meteorological Hazards 8 hours PHP 3,500
A5 Medical Dispatcher's Course 8 hours PHP 4,000
A6 Medical Director's Course 8 hours PHP 4,000
A7 Mass Casualty and Incident Command System 4 hours PHP 2,000

III. DINNER FELLOWSHIP NIGHT (JUNE 18,2018) - Php 1,000 per person
Select One: Confirmation No. of Pax Amount
Yes, I will attend.

SUMMARY OF CHARGES
PARTICULARS AMOUNT
I. AAEMS Membership Fee
II. Convention Registration
III. Pre-Convention Registration
IV. Dinner Fellowship Night
TOTAL AMOUNT DUE

Special Meal Requirement

Halal -certified
Vegan

Complimentary City Tour (for early bird registration)

Yes, I will avail of my complimentary city tour with the following preferred schedule:
June 17, 2018, 8AM-12NN
June 20, 2018, 8AM-12NN

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 Asian Association for Emergency Medical Services
Membership Registration Form

Our Mission

1 Promote sharing of experience of other EMS systems

2 Act as advocates for EMS to different communities

3 Create opportunities for education and training for EMS physicians and providers

4 Collaborate with each other for advancement of EMS systems

5 Undertake research projects on pre-hospital care

Please note that all fields are compulsory unless otherwise stated.

Part I. APPLICANT'S DETAILS

1 Nationality:

2 Given name:

3 Surname:

4 Passport No. (For NON-Singapore citizen or P.R.):

5 NRIC No./FIN (For Applicant Residing in Singapore Only):

- Residency Status in Singapore (If applicable)

6 Date of Birth (dd-mm-yyyy):

7 Gender:

Part II. CONTACT INFORMATION

8 Mailing Address:

- Unit

- Building

- Street

- Country:

- Postal Code (if any)

9 Email Address:

10 Mobile No.:

11 Office No. (if any):

12 Fax No. (If any):

13 Skype Contact (if any):

Part III. PROFESSION

14 Membership Category (Please choose one)

o Category 1 - Physician Member (with voting rights) :
o Category 2 - Professional Member (with voting rights):
Refer to individual involving in EMS (including disciplines like Emergency Medicine,
Anaesthesia, General Surgery,General Practice etc.) with valid and in-force physician
registration recognized by the government or its authorised bodies in their home or
practicing country.
Define as Nurse, Paramedic, Emergency Medical Technician, EMS researcher, Public
health official or administrator, EMS official or administrator.

o Category 3 - Student, Fellow or Resident Member Refer to individual undergoing medical training to become a physician, specialist, nurse,
(no voting rights) EMT or paramedic or equivalent profession.
o Non-voting Member Define as members whose citizenship or residence is outside of Asia/Oceania.

EMS ASIA 2018 !7

 Asian Association for Emergency Medical Services
Membership Registration Form

15 Professional Specialty (if applicable):

16 Designation:

17 Employer/Company:

18 Department:

19 Self-employed?

Part IV. EDUCATION QUALIFICATIONS

20 Year Graduated School/Institution/ Highest Qualification Obtained

College/University

Part V. OTHER ACADEMIC OR PROFESSIONAL QUALIFICATIONS

21 Year Completed/Graduated Institution Attended Certification Attained

Part VI. PROFESSIONAL MEMBERSHIP

22 Date Joined Name of Professional Body Membership Type/Position

I hereby certify that the information hereunder is correct to the best of my knowledge and understand that falsification of this information is
grounds for 1) refusal to accept my application or, 2) if accepted, dismissal without refund of paid membership fees.

For Official Use:

Form received and checked by:-

Applicant's Signature
Name:

20-May-17 Signature:

Date Date:

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 Asian Association for EMS - Membership registration fees

Developed Countries/ Developing Countries*/

Regions Regions
Physician Member 200 USD / year 50 USD / year
Student, Fellow or Resident 100 USD / year 30 USD / year
Member (Non-Voting)
Professional Member 80 USD / year 30 USD / year
Non-voting Member 50% of relevant category

*Please see appendix for list of developing countries/ regions.

Appendix

Chapter Country/Region Developing Chapter Country/Region Developing

Country/Region Country/Region
40 Oceania New Caledonia Yes
1 East Asian China No 41 Oceania New Zealand No
2 East Asian Hong Kong, China No 42 Oceania Niue Yes
43 Oceania Northern Mariana Islands Yes
3 East Asian Japan No
44 Oceania Palau Yes
4 East Asian North Korea Yes
45 Oceania Papua New Guinea Yes
5 East Asian South Korea No
46 Oceania Pitcairn Island Yes
6 East Asian Macau, China No
47 Oceania Samoa Yes
7 East Asian Mongolia Yes
48 Oceania Solomon Islands Yes
8 East Asian Taiwan No 49 Oceania Tokelau Yes
9 East Asian Tibet, China Yes 50 Oceania Tonga Yes
10 Middle East and Western Asia Armenia Yes 51 Oceania Tuvalu Yes
11 Middle East and Western Asia Azerbaïdjan Yes 52 Oceania Vanuatu Yes
12 Middle East and Western Asia Bahrain Yes 53 Oceania Wallis and Futuna Islands Yes
13 Middle East and Western Asia Cyprus Yes 54 South-Central Asian Afghanistan Yes
14 Middle East and Western Asia Georgia Yes 55 South-Central Asian Bangladesh Yes
15 Middle East and Western Asia Iran Yes 56 South-Central Asian Bhutan Yes
16 Middle East and Western Asia Iraq Yes 57 South-Central Asian India Yes
17 Middle East and Western Asia Israel Yes 58 South-Central Asian Kazakhstan Yes
18 Middle East and Western Asia Jordan Yes 59 South-Central Asian Kyrgyzstan Yes
19 Middle East and Western Asia Kuwait Yes 60 South-Central Asian Maldives Yes
20 Middle East and Western Asia Lebanon Yes 61 South-Central Asian Nepal Yes
62 South-Central Asian Pakistan Yes
21 Middle East and Western Asia Oman Yes
63 South-Central Asian Sri Lanka Yes
22 Middle East and Western Asia Palestinian territories Yes
64 South-Central Asian Tajikistan Yes
23 Middle East and Western Asia Qatar Yes
65 South-Central Asian Turkmenistan Yes
24 Middle East and Western Asia Saudi Arabia Yes
66 South-Central Asian Uzbekistan Yes
25 Middle East and Western Asia Syria Yes
67 South-East Asian Brunei Darussalam Yes
26 Middle East and Western Asia Turkey Yes 68 South-East Asian Cambodia Yes
27 Middle East and Western Asia United Arab Emirates Yes 69 South-East Asian East Timor (Timor-Leste) Yes
28 Middle East and Western Asia Yemen Yes 70 South-East Asian Indonesia Yes
29 Middle East and Western Asia Russian Federation Yes 71 South-East Asian Lao Yes
30 Oceania American Samoa Yes 72 South-East Asian Malaysia Yes
31 Oceania Australia No 73 South-East Asian Myanmar, Burma Yes
32 Oceania Cook Islands Yes 74 South-East Asian Philippines Yes
33 Oceania Fiji Yes 75 South-East Asian Singapore No
34 Oceania French Polynesia Yes 76 South-East Asian Thailand Yes
35 Oceania Guam Yes 77 South-East Asian Vietnam Yes
36 Oceania Kiribati Yes
37 Oceania Marshall Islands Yes Source of information: http://www.nationsonline.org/oneworld/asia.htm
38 Oceania Federated States of Micronesia Yes Please note that the list may be updated at AAEMS’ discretion.
39 Oceania Nauru Yes

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C. PROCEDURE

1. MANUAL REGISTRATION (local delegates only)

a. Accomplish the registraAon form (downloadable from www.emsasia2018davao.com)
b. Deposit the registraAon fee at the following:
BANK / BRANCH: BDO DAVAO MAGSAYSAY BRANCH
ACCOUNT NAME: EMED SOUTHERN PHILIPPINES MEDICAL CENTRE ASSOCIATION
INCORPORATED
ACCOUNT NUMBER: 001748023556
c. Email accomplished registraAon form and bank-validated bank deposit slip to
emsasia2018davao@gmail.com
d. A registraAon confirmaAon email will be sent once payment is confirmed

2. ONLINE REGISTRATION (local and interna3onal delegates)

a. Log on to www.emsasia2018davao.com and create an account
b. Accomplish the online registraAon form
c. Pay via PayPal
d. A registraAon confirmaAon will be sent once payment is cleared by PayPal

D. TERMS AND CONDITIONS:

• Only payments received on or before March 18, 2018 will be considered as Early Bird
RegistraAon. Both Manual and Online RegistraAon will be available only unAl March 18,
2018. All registraAons amer this period will be entertained ON-SITE.
• Inter-branch bank transacAon charges are shouldered by the delegate
• RegistraAon fees are NET of all taxes
• Payment OpAons available ON-SITE: CASH ONLY (Philippine Peso or US Dollars)
• Official receipts may be claimed at the RegistraAon Area during the ConvenAon
• ConvenAon Kit for on-site registrants are subject to availability

E. CANCELLATION AND REFUND POLICY

CancellaAon must be made in wriAng to the Organizing Commi\ee. All applicable refunds will be
made 45 days amer the convenAon, subject to bank and administraAve charges.

On or before March 31, 2018

Full refund, subject to USD 20 / PHP 1,000 administraAve charges and bank transacAon charges

April 1- May 15, 2018

50% refund, subject to USD 20 / PHP 1,000 administraAve charges and bank transacAon charges

May 16, 2018 - onwards

No refund

EMS ASIA 2018 !10

F. COMPLIMENTARY CITY TOUR
• Only Early Bird registrants are enAtled to a complimentary half-day city tour either on June 17,
2018 or June 20, 2018.
• Sign up for the tour by Acking the tour secAon in the registraAon form
• The tour is not converAble to cash or discount and is non-transferrable
• No show during the tour means the delegate is waiving his enAtlement to the tour
• Pick up and drop off point is at SM Lanang Premier Parking Lot (fronAng Fountain Court)

F. REQUESTS FOR PERSONALIZED INVITATION LETTER

Personalized invitaAon le\er for VISA applicaAon purposes (internaAonal delegates), official Ame
request (for local government employees), and the like may be requested from the Secretariat.
Kindly email a le\er of request to emsasia2018davao@gmail.com together with the following:
1) Local Delegates – full name, designaAon, company name and a\ach 1 company ID with
photo and 1 government-issued valid ID
2) InternaAonal Delegates – full name, designaAon, company name / hospital affiliaAon,
company ID, passport, and cerAficaAon of membership / affiliaAon from hospital or
organizaAon.

Registra3on Inquiries:
Email: emsasia2018davao@gmail.com
Mobile: +63917 704 9985
TeleFax: +6382 300 3098

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 Call for Abstracts
Rules for Abstracts

1. Abstract submission will be via the online abstract system

2. Only the primary invesAgator shall submit the abstract, but the abstract may include the
co-invesAgator/s or supervising consultant
3. Names must be wri\en with only the first le\er capitalized, and unabbreviated.
4. Names of the authors must NOT include their academic Atles.
5. The name and address of the insAtuAon where the author/s did their work must be
included.
6. Abstracts headers must be in ALL CAPS (UPPERCASE).
7. If abbreviaAons are used in the abstract, the unabbreviated form must be included in
parentheses.
8. The INTRODUCTION will be limited to 5–8 sentences to describe the significance of the
study, raAonale based on review of literature and main study objecAve/s.
9. The STUDY DESIGN must be summarized in 3-5 sentences to include study parAcipants,
inclusion and exclusion criteria, and research design and treatment intervenAons.
For case reports: the case presentaAon must include the following: chief complaint; salient
features and course in the ED.
10. RESULTS AND CONCLUSION must be summarized with sufficient numerical data and
conclusions should be explained within the results presented in 5-8 sentences
For case reports: the case discussion and conclusion must be summarized.
11. The abstract, not including the Atle, author’s name and surname must not exceed 350
words.
12. Abstract submission must be chosen as either oral or poster presentaAon.
13. Abstracts must be in text format and ONLY one table and one image can be included.

Please note any abstract that does not fit with one of the instrucAons above will be out of
evaluaAon and rejected.

Important No3ces

1. All abstracts accepted for oral and poster presentaAon shall be published in the book of
abstracts. Submission of abstracts already accepted or submi\ed to other
conferences are HIGHLY DISCOURAGED. Corollarily, once accepted, the abstracts
become a property of the EMS ASIA 2018 Conference,
2. Please keep the confirmaAon mail sent to your e-mail address following the abstract
submission and use the abstract code for any communicaAon and registraAon
3. You can track the evaluaAon process of your abstract over the system by using your e-
mail and password.

For technical assistance or ques3ons, email emsasia2018davao@gmail.com

EMS ASIA 2018 !12

Abstract Evalua3on

All abstracts and proceedings will be peer reviewed by the judges assembled by the
PublicaAon and DocumentaAon Commi\ee. In order to have an accepted abstract being
programmed by the scienAfic commi\ee, congress registraAon for the presenAng author
un3l May 17, 2018 is compulsory. An acceptance le\er concerning the abstract evaluaAon
result will be e-mailed to the submiung author.

PRESENTATION INFORMATION

Instruc3ons for Preparing Posters

Guidelines for Poster Presenta/on

A. Layout

FOR CASE REPORTS:

Title: not more than 15 words


Author: Hospital AffiliaAon:

Abstract: 1-5 sentences

IntroducAon:

Case report:

Case discussion:

Conclusion:

References: not more than 5 and publicaAon date should not be more than 5 years ago

FOR ANALYTIC STUDIES

Title: not more than 15 words Author/s: Hospital AffiliaAon: Abstract: 1-5 sentences.
IntroducAon: Research Problem/Research ObjecAves/Study Significance Study Design: Study
Inclusion/ParAcipants/Study IntervenAon Research Results and Discussion: Conclusion

B. Size:

Poster size should be 34 inches (width) by 48 inches

(height) printed on tarpaulin

EMS ASIA 2018 !13

C. Text: Not smaller than 25 point font (Tahoma)

D. Tables, Graphs and illustraAons are part of the case discussion and should be properly
labeled

E. Permission

Ensure that one has the permission to use any images and photographs

F. Interest

Failure to disclose any financial interest or presentaAons used to promote a commercial
product will be ineligible for awards

2. Poster set-up and removal

Poster set-up is on Sunday, June 17, 2018 from 1200H to 1600H and Monday June 18, 2018
from 600H to 900H

A. Submit your poster to the staff available in the poster area.

B. Abstract numbers will be affixed to the poster board. Authors will be able to idenAfy
their 

assigned poster board by locaAng their abstract numbers will be communicated in
the acceptance le\er.

C. Posters need to be removed before the closing ceremonies on Tuesday, June 19,
2018 from 

1500H to 1700H. Posters remaining amer 1700H will be discarded.

3. Criteria for Judging: 


A. The judging criteria will be sent to those whose abstracts have been accepted for
presentaAon
B. Lead author is required to stand beside their posters on June 18, 2018 from 1200H
to 1600H to entertain quesAons from the judges. Winners for the research presentaAons will
be awarded before the lunch symposium on June 19, 2018.


4. Awards and Prizes: 


All presenters will be given a cerAficate of parAcipaAon. 


There will be three (3) winners each for the poster and oral presentaAons that will each be
awarded cash prize.

EMS ASIA 2018 !14

Instruc3ons for Open Communica3ons
Please consider these instrucAons below when preparing your Open CommunicaAon slides
(limit to 10 minutes presentaAon Ame)
• Do not use more than 7 lines in one slide,
• Do not have more than 5 words in each line,
• Prepare your slides horizontally,
• Do not include huge tables which will cause difficulty in following the outcomes
• Prepare your slides either in English.

IMPORTANT DATES

Deadline For Submission For Abstacts For Review: FEBRUARY 18, 2018

Deadline For RegistraAon Of Authors Of Accepted Abstracts: MAY 17, 2018

C
C

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 Convention Site

Ideal for any type of event, SMX Davao offers 3 funcAon rooms and 5 meeAng rooms, totaling
5,200 square meters of leasable space that can accommodate anything from an audience of 5,550
to an exclusive conference for 1o. Spanning 7,853 sqm. within Davao’s SM Lanang Premier Mall,
and linked to the Park Inn by Radisson Hotel by a foot bridge, it is the largest and first privately-
owned and –managed convenAon and exhibiAon center in the Philippine south.

SMX Davao is conveniently situated within SM Lanang Premier, one of the shopping, dining,
entertainment, and leisure meccas established by the Philippines’ leading shopping mall developer.
Delegates will therefore have access not only to the top-ranked shops, restaurants, and more that
this exemplary mall has to offer, but the convenience of more-than-ample parking, plenAful
transportaAon opAons, and the proximity of necessiAes such as ATMs, accredited money-changers,
and the like. What’s more, the venue is linked to the Park Inn by Radisson Hotel, and close by the
Davao InternaAonal Airport—making it truly an ideal desAnaAon for delegates from everywhere.

SM Lanang Premier
SMX Davao is conveniently situated within SM Lanang Premier, one of the shopping, dining,
entertainment, and leisure meccas established by the Philippines’ leading shopping mall developer.
Your guests will therefore have access not only to the top-ranked shops, restaurants, and more that
this exemplary mall has to offer, but the convenience of more-than-ample parking, plenAful
transportaAon opAons, and the proximity of necessiAes such as ATMs, accredited money-changers,
and the like.

Informa=on and photo credit to www.smxconven=oncenter.com

EMS ASIA 2018 !16