Tally 9 Assignment

TALLY 9.
0 Assignment
Create a company
Name : <Your Name> e.g. Tapan Samanta & Co.

Mailing Name : < Previous one>
Type : Account with Inventory
Financial Year : 1-4-2006
Book Begin from : 1-4-2006
Press Ctrl + A to skip the remain options [Ctrl + A is used for Quick Acceptance]
Modify a company
Suppose you forget to write company’s address or other more. So to modify again
Press Alt+F3 and Alter your company again. Modify your requirements.
Delete a company
Suppose you want to delete the company you have just create. Press Alt+F3 and then
Alter your company again. Press Alt+D to delete
Press F11 key (Tally Features) use “No” for all the options given there and save it.
Note
1. Tally is codeless accounting software. There is no need for any code against any
Group, Ledger, Stock Item, Stock Group etc.
2. There is 34 Groups (Including 6 Alias) and 2 Ledgers (Cash and Profit & Loss
A/c) when you create a company. These groups or ledgers can not create any
more. You must not create the ledger of Net Profit or Net Loss. Put the amount in
“Profit & Loss A/c” ledger which is already created.
3. From Account Info. Menu you can create

Account Group Ledgers Cost Categories Cost Centres
Budgets Scenarios Voucher Types Currencies
4. From Inventory Info. Menu you can create

Stock Groups Stock Categories Stock Items Reorder Levels
Godowns Voucher Types Units of Measure
5. From Display Menu you can view the report of

Train Balance Account Books Statements of Accounts Service
Tax Reports Inventory Books Statements of Inventory
Cash/Funds Flow Day Book List of Accounts Statutory Masters
Exception Reports
TALLY 9.0 Assignment
Group and Ledger creation
[From “Gateway of Tally” menu]
Accounts Info.→ Groups → Create
Name : Outstanding Exp.
Under : Current Liabilities
Press Ctrl + A for Quick Acceptance
[From “Account Info.” menu]

Ledgers → Create
Accounts Info.→ Ledges → Create
Create the following ledgers: (Closing balance of 2005-2006 financial year)
Debit Credit
Sl. Ledger Name Ledger Group
Amount Amount
1 Capital Capital Account 1000000.00
2 General Reserve Reserve & Surplus 50000.00
3 Capital Reserve Reserve & Surplus 30000.00
4 Profit & Loss A/c* Primary 50000.00
5 ICICI(Loan) Secured Loans 4000000.00
6 Mr. A. Agrawala Unsecured Loans 1500000.00
7 SBI-78(O/D) Bank O/d 25000.00
8 Soft in Hard InfoTech Sundry Creditors 30000.00
9 Haralalka (I) Pvt. Ltd. Sundry Creditors 32000.00
10 Onyx Ltd. Sundry Creditors 28000.00
11 Os Salary Outstanding Exp. 25000.00
12 Os Rent Outstanding Exp. 12000.00
13 Os Electric Bill Outstanding Exp. 4000.00
14 Furniture & Fixture Fixed Assets 3540000.00
15 Computer & Peripherals Fixed Assets 105000.00
16 Machinery Fixed Assets 1220000.00
17 NSC Investments 75000.00
18 Stock Stock in Hand 253960.00
19 Adv Salary Loans & Advances(Asset) 5000.00
20 Samanta InfoTech Sundry Debtors 38000.00
21 IICA Infosys Sundry Debtors 32000.00
22 HiTech Pvt. Ltd. Sundry Debtors 29000.00
23 Cash* Cash in Hand 25040.00
24 State Bank of India Bank Accounts 135000.00
25 United Bank of India Bank Accounts 75000.00
26 Preliminary Exp. Misc. Expenses(Asset) 985000.00
27 Def Advertisement Misc. Expenses(Asset) 268000.00
View the report

*
These ledgers are already created just alter and put the opening amount
Balance Sheet [Rs. 6786000.00 both sides]
Press F11 (Company Features) key
Set “Yes” the option “Maintain Billwise Details” under “Accounting Features”
Accounts Info.→ Ledges → Alter
Select the individual ledger and seriate the amount
Soft in Hard InfoTech 30000.00
Date Name C. days Amount Dr/Cr
1-8-2005 SHI/00101/05-06 15 12000.00 Cr
2-12-05 SHI/00102/05-06 15 18000.00 Cr
Haralalka (I) Pvt. Ltd. 32000.00

2-6-05 ADV/0012/05-06 10000.00 Dr
1-9-05 HPL/00521/05-06 15 17000.00 Cr
1-1-06 HPL/00528/05-06 15 10000.00 Cr
2-2-06 HPL/00529/05-06 15 15000.00 Cr
Onyx Ltd. 28000.00

1-9-05 OL/00412/05-06 15 12000.00 Cr
1-1-06 OL/00414/05-06 15 7000.00 Cr
2-2-06 OL/00415/05-06 15 9000.00 Cr
Samanta InfoTech 38000.00

1-9-05 SI/00121/05-06 15 18000.00 Dr
1-1-06 SI/00122/05-06 15 12000.00 Dr
2-2-06 On Account 0 8000.00 Dr
IICA Infosys 32000.00

1-9-05 IIC/00315/05-06 15 12000.00 Dr
1-1-06 IIC/00316/05-06 15 10000.00 Dr
2-2-06 IIC/00317/05-06 15 10000.00 Dr
HiTech Pvt. Ltd. 29000.00

1-8-05 ADV/0025/05-06 7000.00 Cr
1-9-05 HPL/00275/05-06 15 9000.00 Dr
1-1-06 HPL/00276/05-06 15 15000.00 Dr
2-2-06 HPL/00277/05-06 15 12000.00 Dr
View the report [from Gateway of Tally]
Display → Account Books → Ledger → <Select the Party>*
Display → Statements of Accounts → Outstandings → <Receivables or Payables >*
Try to understand the different between two reports
Stock Group, Stock Categories, Unit of Measure, Godown and Stock Item creation

Inventory Info.→ Stock Groups → Create
Name Under
Software Primary
Hardware Primary
FDD Hardware
HDD Hardware
Processor Hardware
Motherboard Hardware
CD-ROM/DVD/COMBO Hardware
Ram Hardware
Monitor Hardware
Press F11 and turn on the “Maintain Stock Categories” option

Inventory Info.→ Stock Categories → Create

Name Under
INTEL Primary
SAMSUNG Primary
XEON Primary
Microsoft Products Primary
Adobe Product Primary
Tally Product Primary
Press F11 and turn on the “Maintain Multiple Godowns” option

Inventory Info.→ Stock GoDown → Create

Name Under
Kolkata Primary
Howrah Primary
Inventory Info.→ Stock Units of Measure→ Create

Type Symbol Formal Name Dec
Simple Pcs Pieces 0
Simple Pks Packets 3
Simple Bxs Boxes 3
Type First Unit Conversion Second Unit

Compound Pks 10 Pcs
Create the following Products and give Opening Balance with Location wise
Inventory Info.→ Stock Items → Create
Item Name Group Category Quantity Rate Value
PIV3 GHz(Intel) Processor Intel 6 7000.00 42000.00
Godown Name Quantity Rate Per Amount
Kolkata 4 7000.00 Pcs 28000.00
Howrah 2 7000.00 Pcs 14000.00

845 Gvsr(Intel) Motherboard Intel 6 4500.00 27000.00
Kolkata 3 4500.00 Pcs 13500.00
Howrah 3 4500.00 Pcs 13500.00

15” Monitor (Samsung) Monitor Samsung 8 4200.00 33600
Kolkata 4 4200.00 Pcs 16800.00
Howrah 4 4200.00 Pcs 16800.00

128 MB Xeon Ram Xeon 10 650.00 6500.00
Kolkata 6 650.00 Pcs 3900.00
Howrah 4 650.00 Pcs 2600.00

256 MB Xeon Ram Xeon 10 1000.00 10000.00
Kolkata 5 1000.00 Pcs 5000.00
Howrah 5 1000.00 Pcs 5000.00

512 MB Xeon Ram Xeon 6 2100.00 12600.00
Kolkata 4 2100.00 Pcs 8400.00
Howrah 2 2100.00 Pcs 4200.00

DVD-R Samsung CD-Drive/ Samsung 11 1200.00 13200.00
Combo / DVD
Kolkata 5 1200.00 Pcs 6000.00
Howrah 6 1200.00 Pcs 7200.00

DVD-R/W Samsung CD-Drive/ Samsung 4 2700.00 10800.00
Combo/ DVD
Kolkata 2 2700.00 Pcs 5400.00
Howrah 2 2700.00 Pcs 5400.00

3/12” FDD Samsung FDD Samsung 6 210.00 1260.00
Kolkata 3 210 Pcs 630.00
Howrah 3 210 Pcs 630.00

Tally 7.2 Software Tally Product 5 5000.00 25000.00
Kolkata 3 5000.00 Pcs 15000.00
Howrah 2 5000.00 Pcs 10000.00

Windows XP SP3 Software Microsoft Product 4 18000.00 72000.00
Kolkata 2 18000.00 Pcs 36000.00
Howrah 2 18000.00 Pcs 36000.00
View the report [From “Gateway of Tally” menu]
Stock Summary [Rs. 253960.00]
Display → Inventory Books → Stock Item
Display → Inventory Books → Group Summary
Display → StateMent of Inventory→ Godowns
Display → StateMent of Inventory→ Categories
Try to understand the different between Previous and Current reports
Note for Inventories Integration

If you turn on the option “Integrate Accounts and Inventory” from Company Features
menu (by press F11 key) then you are not bother to create the “Stock” ledger under
“Stock in Hand” group. Automatically it updates the stock value in all accounts report
otherwise not.
Voucher Entry [If the require master is not there press Alt+C for Online creation]
Accounting Vouchers (Look at the button menu and change the mode as requirement)
[Payment mode (press F5) is for any kinds of Cash outflow]
1. Paid outstanding salary on 2.4.2006 from SBI Chq. 100001 Dt.2.4.2006
2. Paid outstanding rent on 2.4.2006 from SBI Chq. 100002 Dt.2.4.2006
3. Paid outstanding electric bill on 2.4.2006 from SBI Chq. 100003 Dt.2.4.2006
4. Purchase a table worth Rs. 4500.00 from Kolkata Furniture in cash on 1.5.2006.
5. Payment made for advertisement Rs. 4000.00 to Aniket Publisher on 1.5.2006.
6. Company clear Rs. 20000.00 from SBI Chq. 100004 Dt. 1.5.2006 the dues of
Soft in Hard InfoTech against the bill SHI/00101/05-06 (full) and remain amount
is against the SHI/00102/05-06.
7. Advance payment made for marketing personal for tour Rs. 1000.00 on 1.5.2006
8. Pay Rs. 200.00 for Repair Machine.
9. Purchase a fan Rs. 1800.00 by giving a SBI Chq. 100005 Dt. 2.5.2006 for owner’s
personal use.
10. Payment made to Goutam Roy (an agent) Rs. 500.00 for his commission on
2.5.2006.
View Report (From “Gateway of Tally” menu)

Balance sheet [Rs. 6718500.00 both sides, Cash – 14840.00, Bank-147200]
Profit & Loss A/c [Rs. 4700.00 both sides, Nett Loss-4700.00]
Display → Trial Balance [Rs. 6725000.00 both sides]
Display → Account Books → Ledger → <Select the Party>*
[Receipt mode (press F6) is for any kinds of Cash inflow]
1. IICA Infossys clear their all dues on 1.4.2006 through UTI Bank Chq. 123456 and
deposit into SBI bank in the same day.
2. UBI Bank credited Rs. 1500.00 dated 1.4.2006 as interest
3. Receiving Rs. 30000.00 a Chq. 654321 Dt. 2.4.2006 of Allhabad Bank from
Samanta InfoTech without giving any adjustment information. And deposit the
cheque into SBI bank.
4. A chaque Rs. 6000.00 (Canara Bank Ch. 456789 Dt. 2.4.2006) is received but no
information about the giver and deposit the cheque into SBI bank.
5. NSC is mature and gets a chaque Rs. 125000.00 of SBI No.234564 Dt. 2.5.2006
and deposited into company’s bank account (State Bank of India).
6. Tapan & Sons a debtor given an advance Rs. 5000.00 dated 2.5.2006 for
purchasing the goods. Ref No-ADV/0001
7. Received on 2.5.2006 Rs. 2000.00 for software installation to Raja Trading Co.
8. A old furniture sold Rs. 5000.00 (whose w.d.v is 5500.00) on 1.7.2006
9. A loan is taken Rs. 500000 from Kamal Agrawala. (UTI Bank Chq. 256891 Dt.
1.7.2006) and deposit into SBI.
10. Company transfer Rs. 200000.00 from Allhabad Bank (Personal Account) Ch.
564784 Dt. 2.7.2006 to SBI(Company’s Account)
View Report [From “Gateway of Tally” menu]

Balance sheet [Rs. 7477500.00 both sides, Cash – 26840.00 Bank-1041700]
Profit & Loss A/c [Rs. 53500.00 both sides Nett Profit-48300.00]
Display → Trial Balance [Rs. 7489500.00 both sides]
Display → Account Books → Ledger → <Select the Party>
Display → Statements of Accounts → Outstandings → <Receivables or Payables >
[Contra mode (press F4) is for any kinds of transaction between Cash / Bank]
1. A petty cash a/c Rs. 5000 is opened for small amount transaction.
2. Transfer Rs. 25000.00 from UBI to SBI Chq. 200001 Dt. 1.4.2006
3. Cash withdrawn Rs. 20000.00 from SBI for staff salary payment. Chq. 100006
Dt. 2.4.2006
4. Deposit Rs.2000 on 2.5.2006. to SBI

Profit & Loss A/c [Rs. 53500.00 both sides Nett Profit-48300.00]
Display → Account Books → Cash/Bank Book(s)
[Journal mode (press F7) is for any kinds of Adjustment having no Cash or Bank
transaction]
1. Transfer the profit (previous year) to general reserve on 1.4.2006.
2. Mr. Gopal Pal adjusted his advance salary with salary amount on 2.5.2006
3. Purchase on 2.5.2006 furniture worth Rs. 8000.00 from Modern Furniture with
full dues.[Bill No.-fur/0007/06-07]
4. The amount Rs. 6000.00 having no giver information is identified now it is given
by HiTech Pvt. Ltd.[against bill No.-HPL/00275/05-06] on 2.5.2006
5. Furniture purchased on 2.5.2006 is not from Modern Furniture actually it is from
Kolkata Furniture [rectify on 1.6.2006].
6. Depreciation @10% is charged on furniture & fixture on 1.6.2006. ∗
7. An exchange Rs. 10000.00 of Furniture is done with Machinery on 2.6.2006.
8. A monitor is broken due to car accident. [Do later]
9. One 80 GB (Samsung) Hard disk is taken by owner for personal use. [Do later]
10. 2 Pcs Monitor are assign to use for office use. [Do later]

Profit & Loss A/c [Rs. 69304.17 both sides Nett Loss-15804.17]
Display → Trial Balance
Note for Cost Centre and Cost Categories

Generally “Maintain Cost Centres” and “Cost Category” option of company features are
used to maintain to be splitting up the ledger amount. It behaves like a sub ledger.
Press F11 key and set “Yes”, “Maintain Cost Centres” and “Cost Category” option
Accounts Info.→ COst Categories → Create
Cost Categories Name Revenue Items Non-Revenue Items
Phone No Yes No
Agent Yes No
Media Yes No
Accounts Info.→ Cost Centre → Create

Category Name Under
Phone No 98307-91341 Primary
∗
the opening balance of furniture is Rs. 3540000 and on 2.5.200 purchase Rs. 4500 in cash and Rs. 8000 in
credit so the amount is 3540000*2/12*10%+12500*1/12*10%=59000 + 104.17=59104.17
Agent Mr. Nepal Bose Primary
Agent Miss Monalisa Roy Primary
Agent Mr. Aniket Samanta Primary
Media Poster Primary
Media Banner Primary
Media Radio FM Primary
Media Radio Merchi Radio FM
Media 98.3 FM Radio FM
Voucher Entry
1. Payment made on 1.5.2006 a consolidate telephone bill Rs. 2000.00 (Rs. 1250 for
98307-91341 and Rs. 750 for 98309-80568 respectively) for the month of April
2006 by the chq. 100006 Dt. 1.5.2006 from SBI.
2289-0043 and Rs. 700 for 2289-4477 respectively) for the month of April 2006
by the chq. 100007 Dt. 1.5.2006 from SBI.
3. Agent commission for the month of April Rs. 3200.00 (Rs. 800 for Mr. Bose, Rs.
950 for Miss Roy and remain for Mr. Samanta) dated 2.5.2006
98307-91341 and Rs. 950 for 98309-80568 respectively) for the month of May
2006 by the chq. 100008 Dt. 1.5.2006 from SBI.
2289-0043 and Rs. 830 for 2289-4477 respectively) for the month of May 2006
by the chq. 100009 Dt. 1.5.2006 from SBI.
6. Agent commission for the month of May Rs. 4800.00 (Rs. 900 for Mr. Bose, Rs.
1600 for Miss Roy and Rs. 2300 for Mr. Samanta) dated 2.6.2006
7. A cheque of Rs. 10000.00 from SBI (Ch. 100010 Dt: 2.6.2006) is issued for
Radio Merchi for company advertisement.
8. A cheque of Rs. 11000.00 from SBI (Ch. 100011 Dt: 2.6.2006) is issued for 98.3
FM Radio for company advertisement.

Display → Statement of Accounts → Cost Centers → Category Summary
Display → Statement of Accounts → Cost Centers → COst Centre Break-up
Display→Statement of Accounts → Cost Centers → Ledger Break-up<Select Ledger>
Balance Sheet [Rs. 7431200.00 both sides, Cash – 36840.00 Bank-9948800]
Profit & Loss [Rs. 106124.17 both sides Nett Loss-52624.17]
Note for Challan and it’s Return
In this package the Purchase Challan is known as Receipt Note and Sales Challan is
known as Delivery Note. You can maintain the stock return before making bill which is
used by Rejections Out (after Purchase Challan made) and Rejection In (after Sales
Challan made).
Press F11 key and set “Yes” the followings

“Allow 0 valued entries In Vouchers” : Single mode or Invoice mode format you
save without giving value.
“Allow Purchase Order Processing” : for submit the Purchase Order.
“Allow Sales Order Processing” : for accepting the Sales Order.
“Use Tracking Numbers” : for Purchase and Sales Challan.
“Use Rejection Notes” : for Return after Challan but before Bill.
Create four Ledgers Account

Ledgers → Create
Ledger Name Under Group Inventory values are affected
Purchase Purchase Account Yes
Purchase Return Purchase Account Yes
Sales Sales Account Yes
Sales Return Sales Account Yes
InvenTory Vouchers (Look at the button menu and change the mode as requirement)
[Purchase Order mode (press Alt+F4) is for any kinds of Placing Order (Goods/RM)]
1. Place an order to Soft in Hard InfoTech (Order No ORD/SHI/00001/06-07 Dt.
1.6.2006) 4 Pcs FDD (Samsung) and 6 Pcs DVD R/W (Samsung) at Kolkata
godown.
2. Place an order to Soft in Hard InfoTech (Order No ORD/SHI/00002/06-07 Dt.
1.6.2006) 3 Pcs FDD (Samsung) and 2 Pcs DVD R/W (Samsung) at Howrah
godown.
3. Place an order for 4 Pcs 845Gvsr(Intel) Mother Board to Onyx Ltd. at Kolkata
godown (Order No. ORD/OI/00001/06-07 Dt. 2.6.2006)
4. Place an order for 2 Pcs 845Gvsr Mother Board to Onyx Ltd. at Howrah godown
(Order No. ORD/OI/00002/06-07 Dt. 2.6.2006)
5. At Howrah Godown an order is given to Soft in Hard InfoTech (Order no.
ORD/SHI/00003/06-07 Dt. 2.6.2006). for 4 Pcs 512 MB Xion Ram.

Display → Inventory Books → Group Summary
[Sales Order mode (press Alt+F5) is for any kinds of Receiving Order(Goods or RM)]
1. Received an order from Samanta InfoTech (Order No ORD/SI/00001/06-07 Dt.
1.6.2006) for 2 Pcs FDD (Samsung) and 4 Pcs DVD R/W (Samsung) and this will
issue from Kolkata godown.
2. Getting an order from HiTech Pvt. Ltd for 2 Pcs 15” Samsung Monitors that will
supply from Howrah Godown (Order No. ORD/HPL/00001/06-07 Dt. 1.6.2006)
otherwise the order will cancel.
3. Received an order from Samanta InfoTech (Order No ORD/SI/00002/06-07 Dt.
2.6.2006) 2 Pcs FDD (Samsung) and 2 Pcs DVD R/W (Samsung) which will
supply from Howrah godown.
4. Received an order for 5 Pcs 845Gvsr Mother Board from IICA Infosys that will
dispatch from Kolkata godown (Order No. ORD/IIC/00001/06-07 Dt. 2.6.2006)
5. Received an order for 2 Pcs 845Gvsr Mother Board from IICA Infosys which will
be issued from Howrah godown (Order No. ORD/IIC/00002/06-07 Dt. 1.7.2006)
6. An order is taken from HiTech Pvt. Ltd. (Order No. ORD/HPL/00002/06-07 Dt.
2.7.2006) for 5 Pcs 512 MB Xion Ram which will supply from Howrah Godown.

[Receipt Note mode (press Alt+F9) is for any kinds of Receiving Goods or R/M]
1. Receive the challan (CH/SHI/00001/06-07 Dt. 2.6.2006) against the order (Order
No ORD/SHI/00001/06-07 Dt. 1.6.2006) from Soft in Hard InfoTech of 4 Pcs
FDD (Samsung) and 6 Pcs DVD R/W (Samsung) at Kolkata godown.
2. Received the challan (CH/SHI/00002/06-07 Dt. 2.6.2006) against the order to
Soft in Hard InfoTech (Order No ORD/SHI/00002/06-07 Dt. 1.6.2006) at Howrah
godown.
3. Received all goods from Onyx Ltd. (Challan No CH/OL/00001/06-07) against the
order (Order No. ORD/OI/00001/06-07 Dt. 2.6.2006) which is kept in Kolkata
godown
4. A challan received against (Order No. ORD/OI/00002/06-07 Dt. 2.6.2006) on
1.7.2006 of 1 Pcs 845Gvsr Mother Board to Onyx Ltd. at Howrah godown.
Challan No. CH/OL/00002/06-07
5. At Howrah Godown received goods (CH/SHI/00003/06-07) on 1.7.2006 from
Soft in Hard InfoTech against the order (Order no. ORD/SHI/00003/06-07 Dt.
2.6.2006).
6. Receive a challan (CH/TS/00001/06-07) on 2.6.2006 from Tally Solution Pvt.
Ltd. 2 Pcs of Tally 7.2 at Howrah Godown.

[Delivery Note mode (press Alt+F8) is for any kinds of Sending Goods or RM]
1. Supplied the goods on 2.6.2006 against the order (Order No ORD/SI/00001/06-07
Dt. 1.6.2006) to Samanta InfoTech from Kolkata godown. Challan No.
(CH/SI/00001/06-07 Dt. 2.6.2006)
2. Send the product against the order ((Order No. ORD/HPL/00001/06-07 Dt.
1.6.2006) to HiTech Pvt. Ltd on 2.6.2006 from Howrah godown Challan No.
(CH/HPL/00001/06-07 Dt. 2.6.2006)
3. Sent 3 Pcs of Tally 7.2 to Joint Education from Howrah godown on 2.6.2006.
with challan number (CH/JE/00001/06-07).
4. Send the product against the order (Order No ORD/SI/00002/06-07 Dt. 2.6.2006)
to Samanta InfoTech from Howrah godown on 1.7.2006. Challan No.
(CH/SI/00002/06-07 Dt. 2.6.2006)
5. Delivery the item against the order (Order No. ORD/IIC/00001/06-07 Dt.
2.6.2006) on 2.6.2006 from Kolkata godown Challan No. (CH/IIC/00001/06-07
Dt. 2.6.2006) to IICA Infosys.
6. Send 1 Pcs 845Gvsr Mother Board with the callan (CH/IIC/00002/06-07) on
2.7.2006 against the order (Order No. ORD/IIC/00002/06-07 Dt. 1.7.2006) to
IICA Infosys which will be issued from Howrah godown
7. Send goods (5 Pcs 512 MB Xion Ram) with challan of CH/HPL/00002/06-07 ON
2.7.2006 to HiTech Pvt. Ltd. against the order (Order No. ORD/HPL/00002/06-07
Dt. 2.7.2006) for which will supply from Howrah Godown.

[Rejection In mode (press Ctrl+F6) is for returning goods after challan before bill make]
1. Samanta InfoTech returned 2 Pcs DVD R/W (Samsung) due to door problem
against the challan (CH/SI/00002/06-07 Dt. 2.6.2006)

[Rejection Out mode (press Alt+F6) is for sending goods after challan before bill make]
1. Due to some door problem 2 Pcs DVD R/W (Samsung) return to Soft in Hard
InfoTech against challan CH/SHI/00001/06-07 Dt. 2.6.2006.

Note for Order, Challan and Bill

In case of Order no affect on Accounts or Inventories, in case of Challan its effect on
only Inventories but not on Account but when the bill make against the Challan will be
effect on Account. When a bill make without having Order or Challan will be effect
both.
Set “Yes” the option “Allow Invoicing” and “Enter Purchases in Invoice Format”
[Purchase mode (press F9) is for any kinds of R/M or trading goods bill receiving]
1. Soft in Hard InfoTech send a bill against all pending challans
((CH/SHI/00001/06-07 Dt. 2.6.2006, CH/SHI/00002/06-07 Dt. 2.6.2006,
CH/SHI/00003/06-07) with rate of 7 Pcs FDD (Samsung) @Rs.210.00, 6 Pcs
DVD R/W (Samsung) @Rs. 2700.00 and 4 Pcs 512 MB Xion Ram @Rs.
2100.00. [Bill No. BL/SHI/00001/06-07]
2. Received a bill [Bill No.-BL/TS/00001/06-07] on 1.7.2006 from Tally Solution
Pvt. Ltd. against challan CH/TS/00001/06-07) on 2.6.2006 for 2 Pcs of Tally 7.2
@Rs. 5000.
3. On 2.6.2006 purchase 4 Pcs 15” Monitor (Samsung) @Rs. 4200.00 from
Samsung India Ltd. for Kolkata Godown. Bill No. BL/SIL/00001/06-07. the due
days is 15.
4. Purchase 2 Pcs 128 MB Xeon Ram @Rs. 650.00 from Haralalka (I) Pvt. Ltd. in
cash. [Bill No. BL/PUR/00001/06-07] at Kolkata godown. On 2.6.2006.

[Sales mode (press F8) is for any kinds of R/M or trading goods bill sending]
1. On 2.6.2006 sold 3 Pcs 15” Monitors (Samsung) @Rs. 4550.00 to Nettech Solution
on credit with 15 days due (bill no BL/NS/00001/06-07) from Kolkata godown.
2. Send a bill (Invoice No-Bl/HTL/00001/06-07 of 2 Pcs 15” Samsung Monitors @Rs.
4500.00 to HiTech Pvt. Ltd. against the challan of CH/HPL/00001/06-07 Dated
2.6.2006 on 2.6.2006 in the evening.
3. Sold 3 Pcs of 128 MB Xeon RAM @Rs.700.00 in cash Bill No. BL/SAL/00002/06-
07 on 2.6.2006 from Kolkata godown.
4. Send the bill to IICA Infosys 6 Pcs Motherboard (Intel) @Rs. 5200.00 against challan
of CH/IIC/00001/06-07, CH/IIC/00002/06-07 on 2.7.2006. Invoice No.
BL/IIC.00001/06-07.
Note for Actual and Bill Qty

Actual and Bill Quantity is generally use when the billed quantity and supplied or
received quantity are not same in the some product. . Like a bill make for Item1, 2 Pcs
but Item1 send 3 Pcs. But when it is the different product then it is not applicable. The
procedure is no need to give the rate of the free goods.

Set “Yes” the option “Use different Actual and Bill Qty” under “Inventory Feature”
1. Purchase 4 Pks of “Exactlly” @Rs. 4500.00 on 2.4.2006 and receive one 1 Pks
completely free. Bill No. – BL/PUR/00002/06-07 on 1.4.2006
2. Sold 1 Pcs 845 GVSR (Intel) motherboard @Rs. 5200.00 and give him 1 FDD
(Samsung) absolutely free. [BL/SAL/00003/06-07 Dt. 2.4.2006]

Stock Summary
Profit & Loss A/c
Balance sheet
Note for Billing Term

When we add or subtract the amount to/from bill value due to some circumstances like
Sales Tax, Surcharge, Delivery Charge, Packing Charge, Trade Discount, Cash Discount
and etc.
Modify the company and set “Yes” the option “Use Indian Vat”
Modify these ledgers
Accounts Info.→ Ledges → Alter
Ledger Name Under Group Inv values are aff Vat Return VAT/Tax Class
Purchase Purchase Account Yes Yes Purchase @4%
Purchase Return Purchase Account Yes Yes Purchase @4%
Sales Sales Account Yes Yes Sales @4%
Sales Return Sales Account Yes Yes Sales @4%
Create these ledgers

Ledger Name Under Group Inv values are aff Vat Return VAT/Tax Class
Purchase CST Purchase Account Yes Yes Inter-State Purchases
Purchase Return CST Purchase Account Yes Yes Inter-State Purchases
Sales CST Sales Account Yes Yes Inter-State Sales
Sales Return CST Sales Account Yes Yes Inter-State Sales`
Ledger Name Under Group Type of Duty/Tax VAT/Tax Class

Input Vat @4% Duties & Taxes VAT Input Vat @4%
Output Vat @4% Duties & Taxes VAT Output Vat @4%
Central Sales Tax Duties & Taxes CST Inter-State Sales
Input Vat @4% on CG Duties & Taxes VAT Purchase CG@4%
Vat Payable Duties & Taxes VAT Not Applicable
Vat Receivable Duties & Taxes VAT Not Applicable
Note for Vat and CST

When you purchase goods or R/M by giving the tax is known as “Input Vat” and when
you sale the goods or R/M by collecting tax is known “Output Vat” in the same state.
The “Input Vat” will deducted from the “Output Vat” and remain amount has to pay to
the Government. There is no effect on the stock value. But When you purchase goods
from other state by giving tax that tax is known “CST” and that value will be added with
stock value so the goods rate will increase but when you sale in another state that tax will
adjust with output vat.
Change all Purchase Bill (From “Gateway of Tally” menu)

Display → Account Books → Purchase Register
Change the date (Press F2)
Alter all the purchase entry with adding Input Vat @4%.

Balance sheet
Profit & Loss A/c
Display → VAT Reports → VAT Computation
Try to understand the reports
Change all Sales Bill (From “Gateway of Tally” menu)

Display → Account Books → Sales Register
Change the date (Press F2)
Alter all the purchase entry with adding Output Vat @4%

Balance sheet
Profit & Loss A/c
1. Purchase 10 Pcs 512MB (Hynix) Ram @Rs.1900.00 and 10 Pcs 256 (Hynix) Ram
@Rs.950.00 at Kolkata Godown from Patna Info COM on 2.4.2006 and tax(CST)
paid @8% on it in cash. [Bill No. – BL/PUR/00003/06-7]

Stock Summary
Balance sheet
Profit & Loss A/c
[Change Sales mode (press F8) and Journal mode (press F7)]
1. Sale 8 Pcs of 512MB (Hynix) Ram @Rs.2200.00 and 8 Pcs of 256 (Hynix) Ram
@Rs.1200.00 from Kolkata Godown to Royal Info COM (Orisa) on 2.4.2006 and
tax(CST) paid @8% on it in cash. [Bill No. BL/SAL/00004/06-07]
2. Sold 2 Pcs DVD-R Samsung from Howrah Godown @Rs. 1350.00 on 2.4.2006 to
Apex Info Net (Bihar) adding sales tax @8% on the product value. [Bill No.
BL/AI/00004/06-07]
3. Purchase Machinery worth Rs. 50000.00 from Icon Machinery on 2.4.2006 and
giving the tax @4% on the basic value. The machine is used for manufacturing
purpose. [Bill No. BL/MAC/00001/06-07]

Stock Summary [ Rs. 2,38,778.14 H/w -1,46,778.14 and S/w 92,000.00]
Balance sheet [ Rs. 75,40000.00 both side]
Profit & Loss A/c [Rs. 1,20406.03 both side and nett loss –Rs. 66,906.03]
Note for TDS

1.) TDS is Tax Deducted at Source when you make a booking or payment to a Sundry
Creditor (not for trade creditors or creditors for R/w. 2.) The TDS will charges on
“Booking Date” or “Payment Date” which is earlier 3.) TDS amount will calculate
“Payment Amount” or “Contract Amount” which is grater. 4.) Company has to pay the
TDS amount before 7th of every month.

Set “Yes” the option “Enable TDS” and “Set/Modify other Company Feature”
Enter TDS Deductor detail : Yes

Tax Assessment Number : TANWB45682B
Income Tax Circle/Word (TDS) : 58(3)
Deductor Type : Company or Non-Company
Name of person responsible : Mousumi Roy Samanta
Designation : Accounts Manager

Ledgers → Create
Ledger Name Under Type of Duty/Tax Nature of Payment Exemption
TDS on Rent Duties & Taxes TDS Rent Yes
TDS on Advert Duties & Taxes TDS Pmt on Contra(Adv Contra) Yes
TDS on Audit Duties & Taxes TDS Fees for Profe or Tech Surv Yes
Ledger Name Under TDS Applicable Deductee Type

Roy Housing (P) Ltd. Sundry Creditors Yes Company-Resident
Classic Publisher (I) Ltd. Sundry Creditors Yes Company-Resident
T.S. Auditing Sundry Creditors Yes Partnership Firm
Monalisa Publisher Sundry Creditors Yes Body of Individuals
1. Give an advance Rs. 4000.00 to Monalisa Publisher for the advertisement in the
cable network on 1.5.2006. [Tax @1%, surcharge @10% and Cess @2%]
2. Received a rent bill of Rs. 5000.00 from Roy Housing (P) Ltd for the month of
April on 1.5.2006 and the bill amount will pay after deducting the TDSHint. [Tax
@20%, surcharge @2.5% and Cess @2%]
3. Classic Publisher (I) Ltd. signs a contractual form Rs. 200000.00∗ for 2 years
advertisement (Hording) at Minto Park, Darmatala, Kakurgachi and Sealdah. The
amount will pay 4 installments. According TDS rule deduct percentage are Tax
@1%, surcharge @2.5% and Cess @2%. As per agreement first installment paid
on 2.5.2006 Rs. 50000.00.
Hint
Pass the journal 1) Rent 5000.00 Dr. to Roy Housing (P) Ltd. 2). Roy Housing (P) Ltd. Dr to TDS on
Rent [taking help TDS Helper]
∗
Rs. 100000.00 is shown as deferred expenditure the amount comes to balance sheet on debit side. But the
TDS value will calculate on the whole amount.
4. An audit fees is paid to T.S. Auditing @Rs. 3500.00. (Including deducting TDS
percentage are tax @5%, surcharge @2.5% and Cess @2%) on 1.5.2005

Balance sheet
Profit & Loss A/c
Display → StatUtory Report → TDS Outstanding
Display → StatUtory Report → Ledger → <Select the Ledger>
Note for Company and Non-Company
To pay the TDS value to the Government you should invoke Configuration Menu (press
F12 key) and set “Yes” the option “Single Entry mode for Pymt/Rcpt/Contra under
“Voucher Entry” Menu” and taking help TDS Helper. Select Deductee Type Company∗
or Non-Company∗∗
1. Pay to the Government TDS for Rent pending amount on 2.5.2006.

2. Pay to the Government TDS for Advertisement pending amount on 2.5.2006.
3. Pay to the Government TDS for Audit fee pending amount on 2.5.2006.

Balance sheet [Rs. 77,37728.00 both side]
Profit & Loss A/c [Rs. 3,25406.03 both side Nett loss Rs. 2,71,906.03]
Display → StatUtory Report → TDS Outstanding
Display → StatUtory Report → Ledger → <Select the Ledger>
∗
The “Company” suffix with “Ltd”.
∗∗
The “Non-Company” has suffix with “Ltd.”
Create a Voucher type “Cash Memo”
Accounts Info.→ Voucher Types → Create
Name Type of Voucher Abbr.
Cash Memo Sales CM
4. Sold 6 Pcs 512MB (Hynix) Ram @Rs.2500.00 and 6 Pcs 256 (Hynix) Ram
@Rs.1400.00 from Kolkata Godown to Krishnandu Ganguly on 2.4.2006. and
charged @4% Output Vat on it. Cash received on the sport. [Bill No.
BL/SAL/00005/06-07]
5. Sold 4 Pcs FDD(Samsung) @Rs. 250.00, 128 MB(Xeon) Ram @Rs. 700.00, 256
MB(Xeon) Ram @Rs. 1200.00 and 512 MB(Xeon) Ram @Rs. 2500.00 in cash
from Kolkata godown on 1.7.2006.
6. Sold Windows XP Sp3 @Rs.20000.00 from Howrah godown in cash on 1.7.2006.
Create a Voucher Class for “Vat Adjustment”

Accounts Info.→ Voucher Types → Alter
Name Type of Voucher Abbr. Name of Class Use Class for Vat Adjustments
Journal Journal Jrnl Vat Adjustment Yes
1. Do the Vat Adjustment Entry by using the VAT class.

2. Pay the Vat amount.

Balance sheet
Note for Budget

Two types of budget can apply “Closing Balance” and “Nett Transaction” on Group,
Ledger, and Cost Centre. Closing Balance is for periodic concept. And Nett Transaction
is on per day concept.

Set “Yes” the option “Maintain Budgets and Control”

Ledger Name Under Group Invt values affected Cost Centre
Tiffin Expense Indirect Expense No No
Marketing Recharge Fees Indirect expense No No
Accounts Info.→ Budgets → Create
Name Under From To Bud of Account Name Type of Bud Amount
Bud for Tiffin Primary 1.4.2006 1.5.2006 Ledger Tiffin Exp. On Nett Tran 620
Bud for Mkt Primary 1.4.2006 1.5.2006 Ledger Mkt. Rch. Fees Closing Bal 3000
[Payment mode (press F5) is for any kinds of Cash outflow]

1. Paid Rs. 50.00 for Tiffin on 1.4.2006
2. Paid Rs. 750 for Marketing Researcher on 1.4.2006

Balance sheet
Display → Account Books → Group Summary → <Indirect expense>
Change the period (Press F2) from 1.4.2006 to 1.4.2006
Budget Variance (Press Alt+B)
Change the period (Press F2) from 1.4.2006 to 2.4.2006

Budget Variance (Press Alt+B)
Note for Debit Note and Credit Note

Debit Note is used for debited the value so if a debit note is pass against a debtor, the
value of the debtor will increase (for Interest Charge or Additional Bill) but if you pass a
debit note to a creditor then the creditor value decrease (for Discount Allowed or
Purchase Return). The Credit Note is similar to reverse one.

Set “Yes” the option “Use Debit Note/Credit Notes” Under “Accounting Features”
1. Haralalka (I) Pvt. Ltd. sends a Credit Note (Our company pass with Debit Note
mode) Rs. 2000.00 for discount allowed on 2.4.2006. [Credit Note.
CN/HIP/00001/06-07]
2. Send a debit note to HiTech Pvt. Ltd. Rs.1400.00 due to not giving the payment
properly as interest charge on 2.4.2006. [Debit Note. DN/HPL/00001/06-07]
3. Onyx Ltd. sends a debit note Rs. 1200.00 (Our Company pass with Credit Note
mode) on 2.4.2006 due to not paying the pending amount in the proper time.
[Credit Note. CN/OL/00001/06-07]
4. Due to good payment send a credit note to Samanta InfoTech Rs. 1500.00 for a
discount allowed. [Credit Note. CN/SI/00001/06-07]
Set “Yes” the option “Use invoice for Credit Notes” Under “Accounting Features”
Set “Yes” the option “Use invoice for Debit Notes” Under “Accounting Features”
5. On 1.7.2006 Nettech Solution return 1Pcs 15” Monitors (Samsung) @Rs. 4550.00
against bill no BL/NS/00001/06-07 and vat return is also adjusted.
6. On 2.7.2006 return to Samsung India Ltd 1 Pcs 15” Monitor (Samsung) @Rs.
4200.00 from Kolkata Godown. Against Bill No. BL/SIL/00001/06-07.
Create a Voucher Class for Predefine or Global billing terms

Accounts Info.→ Voucher Types → Alter
Name Type of Voucher Abbr. Name of Class
Sales Sales Sale No Tax
Exclude these Groups Include these Groups
Cash in Hand
Bank Accounts
Sundry Debtors
Sundry Creditors
Default Accounting Allocation for each item in Invoice
Ledger Name Vat/ Tax Class Per % Rou Met Rnding Ltd Override
Sales Sales @4% 100% Yes

Sales Sales Sale Include Tax
Cash in Hand
Bank Accounts
Sundry Debtors
Sundry Creditors
Sales Sales @4% 96% Normal Rou .5 Yes
Output Vat @4% Output Vat @4% 4%

Sales Sales Sale Exclude Tax
Cash in Hand
Bank Accounts
Sundry Debtors
Sundry Creditors
Sales Sales @4% 100% Yes
Additional Accounting Entries (e.g.
Ledger Name Type of Calculation Value B Rou Met Rnding Ltd Override
Output Vat @4% On Total Sales 4% Normal Rou .5 Yes
Pass some voucher by using the voucher class and check it out
Balance sheet
Profit & Loss A/c
Delete all the testing entries which just passed
Note for Manufacturing

Manufacturing finished goods by using Raw Materials. At the time of finished goods
creation set “Yes” the option “Set or Alter Components (BoM)” if it is not there go for
Configuration (Press F12) and set “Yes”, “Allow Component list details (Bill of
Materials”

Inventory Info.→ Stock Groups → Create
Name Under
Raw Materials Primary
Finished Goods Primary

Inventory Info.→ Stock Items → Create
Item Name Group Category Unit Alt Unit Where BoM
Raw1 Raw Materials N/A KG GM 1000 No
Raw2 Raw Materials N/A Pcs N/A No
Raw3 Raw Materials N/A Pks Pcs 20 No
FGood1 Finished Goods N/A Pcs N/A Yes
Bill of Materials
Components of : FGood1
Unit of Manufacturing 1
Item1 Godown Qty
Raw1 Kolkata Godown .250 Gm
Raw2 Kolkata Godown 2 Pcs
Raw3 Kolkata Godown .05 Pks

Accounts Info.→ Voucher Types → Create
Name Type of Voucher Abbr. Use as a Manufacturing Journal
Manufacturing Journal Stock Journal Mfg Jrnl Yes
1. Purchase 102 Kg Raw1 @Rs.20.00 from Spytech Trader with input vat @4% at
Kolkata godown on 1.4.2006 Invoice No. BL/ST/00001/06-07.
2. Purchase 820 Pcs Raw2 @Rs. 25.00 and 41 Pks @Rs. 50.00 from ABC Info Link
at Kolkata Godown on 1.4.2006. Input Vat @4% is calculated on basic value on
1.4.2006. [Bill No. BL/ABC/00005/06-07]
InvenTory Vouchers (Look at the button menu and change the mode as requirement)
[Stock Journal mode (press Alt+F7) and select Manufacturing Journal]

1. Produce 400.00 Pcs FGoods and store in Kolkata godown on 2.4.2006 and the
additional cost for wages 200 and packing charge 100.

Set “Yes” the option “Track additional cost of purchase” Under “Inventory Features”
[Stock Journal mode (press Alt+F7) and select Stock Journal]

2. Transfer 150Pcs of FGoods from Kolkata godown to Howrah godown and the
charring charge Rs.150.00 paid in cash on 2.4.2006

Stock Summary
Note Multiple Price Levels

This is a feature by which you can maintain deferent rate or trade discount in the same
product according to setting and applied for.
Set “Yes” the option “Set/Modify other company features”
Set “Yes” the option “Use Multiple Price Level for Invoicing”
Set “Yes” the option “Separate Discount column on invoice”
Price Level
Distributor
Dealer
Retailer
Wholesaler

Inventory Info.→ Price List → <Select FGoods>
Under Group Finished Goods
Price Level Distributor Applicable From 1.4.2006
Quantities Discount (%)
S.No Name of Item Rate
From Less than If any
1 FGoods 50 Pcs 100 5%
2 FGoods 50 100 100 6%
3 FGoods 100 200 100 8%
4 FGoods 200 100 10%

Price Level Dealer Applicable From 1.4.2006
1 FGoods 25 110 5%
2 FGoods 25 50 110 6%
3 FGoods 50 100 110 8%
4 FGoods 100 110 12%

Price Level Retailer Applicable From 1.4.2006
1 FGoods 15 120
2 FGoods 15 30 115
3 FGoods 30 50 110
4 FGoods 50 105

Price Level Wholesaler Applicable From 1.4.2006
1 FGoods 8 125
2 FGoods 8 15 122
3 FGoods 15 25 120
4 FGoods 25 110
Ledger Name Under Group Price Level Applicable Main Bill by Bill
A. Ltd. Sundry Debtors Distributor Yes
B. Ltd. Sundry Debtors Dealer Yes
C. Ltd. Sundry Debtors Retailer Yes
D. Ltd. Sundry Debtors Wholesaler Yes
E. Ltd. Sundry Debtors Not Applicable Yes
1. Sold 75 Pcs of FGoods to A. Ltd on 2.4.2006 from Kolkata godown.[Bill No:
BL/00001/AL/05-06]
2. Sold 70 Pcs of FGoods to B. Ltd on 2.4.2006 from Howrah godown. [Bill No:
BL/00001/BL/05-06]
3. Sold 55 Pcs of FGoods to C. Ltd on 2.4.2006 from Kolkata godown. [Bill No:
BL/00001/CL/05-06]
4. Sold 20 Pcs of FGoods to D. Ltd on 2.4.2006 from Howrah godown. [Bill No:
BL/00001/DL/05-06]
5. Sold 4 Pcs of FGoods to E. Ltd on 2.4.2006 from Kolkata godown. [Bill No:
BL/00001/EL/05-06]
6. Sold 5 Pcs DVD-R (Samsung) from Howrah godown @Rs. 1400.00 on 1.5.2006
to Anushree Ghosh and she cleared 75% on the bill amount.
Check the rate and discount are coming exactly or not.

Stock Summary
Note for Cost Centre Class

By this is a feature you can maintain a predefine ratio against the cost centre and if you
transact any transaction by using the Cost Centre Class automatically the amount will be
divided according to setting up the ratio.

Set “Yes” the option “Set/Modify other company features”
Set “Yes” the option “Use Predefine Cost Centre Allocations during entry”
Class Name
Local Advertisement
Media
Poster 45%
Banner 55%
1. Paid 10000 for local advertisement on 1.6.2006. [use the cost centre class]

Profit & Loss A/c
Display → Statement of Accounts Cost Centers → Category Summary
Note for Bank Reconciliation

Bank reconciliation is used to match and find out the error or find our exact bank balance
by using Banker's Statement with Transaction against the bank as well as maintain the
date of clearance or bounce.
Go to bank ledger and check with the statement and put the date
Display → Account Books → Ledger → <Select the Bank name>
Press F5 Key to reconcile
Note for Securities and others

There are two types securities Administrative as wall as Vault. Both can be applied in a
company. You can take Backup, Restore and create Group and Split of a company(s)
Invoke “Company Info Menu” to modify the company (Press Alt+F3)

Alter → <Select Your Company name>
Set “Yes” the option “Use Security Control”
Give “Administrative user name” along with “Password”
Shut the company (Press Alt+F1)
Open Again
Try to understand the different between Previous and Current scenarios.
Write your company’s folder name where the data files are stored.
Again Invoke “Company Info Menu” to modify the company (Press Alt+F3)
Chance TallyVault
Give the “Vault Password”
When you save a folder name will message like ** 0011 **
And that is the company where the data is kept in protect.
Shut the company (Press Alt+F1)
Open Again [“*****************”...] - see folder name.
Try to understand

Backup [to back up your company’s data for further recovery if problem
arise or to promote another location]
Try to understand

Restore [If any kinds of retrieving problem or to transfer data another
location or any thing wrong after backup]
Try to understand
Select two or more companies simultaneously

Create Group Company
Profit & Loss A/c
Balance sheet
Try to understand
Change period (Press Alt+F2) from 1.4.2007 to 31.3.2008

Pass some entries
Profit & Loss A/c
Balance sheet
SPlit Company Data
Try to understand the different between Previous and Current scenarios.

Change the date to 31.3.2006 [Press F2]
Display → Statement of Accounts Cost Centers → Category Summary
Display → Statement of Accounts Cost Centers → COst Centre Break-up
Display→Statement of Accounts Cost Centers → Ledger Break-up<Select Ledger>
Display → Trial Balance
Profit & Loss A/c
Balance sheet
POS ASSIGNMENT
1. Create a company named POS.
Create the following ledgers and assign balance against P/L A/C:
Ledger Name Group Balance

Sales Sales account -
Raj Infosys Sundry Debtor -
SBI Credit Card Bank O/D -
UTI Bank A/c -
Alco Pvt. Ltd Sundry Debtor -
Profit & Loss a/c Primary 3350000
2. Create the following stock items and assign balances:

Item Name Quantity Rate
Tally Software 50 25000
Fact Software 70 30000
3. To create a POS Invoice without Voucher Class

Go to Gateway of Tally > Accounts Info > Voucher Type > Create
Name : POS invoice
Type of Voucher : Sales
Use for POS invoicing : Yes
4. Pass the following entries:

(a) Sold 20 Pcs. Tally Softwares @ 25000 in cash to Raj Infosys .
(b) Sold 25 pcs Fact Softwares to Alco Pvt. Ltd.@30000 and collect the due
through following sources:
Gift Voucher Alco Pvt. 1400

Ltd
Credit/debit Sbi credit 350000 Card No. 654A434578952
card card
Cheque UTI 350000 Cheque No. 256897
Cash Cash 48600 Cash 49000 Balance:
tendered 400
5. To create a POS Invoice with Voucher Class
Go to Gateway of Tally > Accounts Info > Voucher Type > Create
Name : POS
Type of Voucher : Sales
Use for POS invoicing : Yes
Class Name : POS Invoice
6. Pass the voucher entry given in Q.4 with POS voucher class.
Report:
7. POS Invoice Print Preview.
On accepting the POS Sales Invoice screen, press ALT+P or click on Print button,
Tally prompts you to print.
Accept the Print screen to view the POS Invoice in preview mode
Job Costing
To enable Job Costing in Tally
• Go to Gateway of Tally > F11: Features > Accounting Features
• In the Company Operations Alteration screen set Maintain Cost Centres and
Use Cost Centre for Job Costing to Yes.
• If you have more than one active Project/Job (Cost Centre) set Maintain
Multiple Godowns to Yes in F11: Features > Inventory Features
• Accept to save
A. Create Job Costing Party Ledgers
Go to Gateway of Tally> Accounts Info. > Ledgers> Create (under Single Ledger)
Ledger Name Group Maintain Bill by Bill

Vishal Enterprise Sundry Debtor Yes
Alco Creations Sundry Creditor Yes
B. Create Sales and Purchases Ledgers
Ledger Group Inventory Values are Cost centres are

Name affected applicable
Purchase Purchase Yes Yes
Account
Sales Sales Account Yes Yes
C. Create Stock items
Go to Gateway of Tally> Inventory Info. > Stock Items> Create
Name Units
cement bags
iron & steel tons
D. Create Income and Expenses Ledgers
Ledger Name Group Cost centres are applicable

Transportation Charges Direct Expenses Yes
Project Inspection Charges Direct Expenses Yes
General maintenance Charges Indirect Expenses Yes
E. Create Cost Centres for Job Costing
Go to Gateway of Tally > Accounts Info > Cost Centres > Create
Cost Centre Name Under Use for Job Costing

Building Project Primary Yes
F. Creating Godowns/Locations for Job Costing
Go to Gateway of Tally> Inventory Info > Godowns > Create
Name UnderAllow Storage of Set Job/Project Name for Job

Materials Costing
Sealdah Primary Yes Building Project
G. Create Stock Journal Class
Go to Gateway of Tally > Accounts Info. > Voucher Type > Alter > Stock
Journal
a. Name of Class: Consumption

b. Use Class for Job costing consumption: Yes
Pass the following Voucher Entries:
1) Purchase 500 bags of cement @ Rs.250, 1000 tons of iron & steel @ Rs.
16000 for Sealdah godown from Alco Creations Bill no. AC/P/001 [Item
Invoice]
2) Payment made for Transportation and general maintenance for the building
project Rs.5000 and Rs.10000
3) Project Inspection Charges paid Rs.5000
Pass the Consumption entry using Consumption (Stock Journal Class):
1) 100 bags of Cement, 500 tons of iron & steel consumed for building
project from sealdah godown.
Job Costing Reports:
Material consumption:
Go to Gateway of Tally > Display > Statements of Accounts > Job Work Analysis >
Select the project (Building Project)
4) Sold the project to Vishal Enterprise for Rs.1, 00, 00,000 (Cost centre:
Building Project) Bill No. VE/S/001 [Accounting Invoice]
Job Costing Reports:
To view Job Work Analysis report:

Go to Gateway of Tally > Display > Statements of Accounts > Job Work Analysis >
Select the project (Building Project)
FBT
Enable FBT in Tally
STEP 1:- Set the option Use Accounting terminology of as India/SAARC in the
F12: General
STEP 2:-
1. Go to Gateway of Tally > F11: Features > Statutory & Taxation

2. Set the option Enable Fringe Benefit Tax (FBT)to Yes
3. Set Set/Alter FBT Details to Yes. The Company FBT Assesse Details sub
form appears as shown.
Create the following ledger:

Ledger Under Group Type of Is FBT FBT Category
Name Duty/Tax Applicable
FBT Duties & Taxes FBT N/A N/A
Telephone Indirect N/A Yes Use of

Exp. Expenses Telephone
Tours and Indirect N/A Yes Conveyance,
travels Expenses Tours & Travel
Raj Travels Sundry N/A N/A N/A
Creditors
Create FBT Voucher Type

1. Go to Accounts Info. > Voucher Types > Create > FBT Journalunder
Journal Voucher Type
2. In the Voucher Type Creation screen, Type the Name of Class. For example,
Fringe Benefit Recovery.
3. Entering the voucher class name, following screen will appear.
Pass the following voucher entries:-
a. Paid Rs. 10000 for telephone expenses
b. Raj & Travels booked for Tours & Travels, Rs. 20000
c. Rs.10000 recovered from Raj & Travels.
d. See the report of FBT Computation; Clear the FBT payable amount.
EXCISE with CenVAT Credit

Enabling Excise in tally
Go to Gateway of Tally > F11: Features > Statutory & Taxation
The Company Operations Alteration screen appears as mentioned below.
1. Set Enable Dealer – Excise to Yes.

2. Set Set/Alter Dealer – Excise Details to Yes.
Enter the following details:-

ECC/PAN Based Regn/Code No. - DIWPD524XM/BK/456
Range
Code : KOL/BIK/2564
Name : KOLKATA NORTH
Address : 60B, CHOWRINGHEE ROAD
Commissionerate : KOL/KCC/005
Division
Code : KOL/BIK/255564
Name : KOLKATA NORTH
Address : 9, ELGIN ROAD
Create the following Supplier Ledger

Party Name Maintain Bill by Bill Excise Details Nature of Purchase
Sonotech Pvt. Co. Yes Yes First Stage Dealer
Frontech Ltd. Yes Yes First Stage Dealer
Create the following Customer Ledger

Mr. Harinson Yes Yes First Stage Dealer
Mr. Khatri Yes Yes First Stage Dealer
Create Stock Item
Raw Unit Excise Tarrif Type of duty Rate of duty Method of calculation
Materials details Classifi
cation
PROCESSOR(IN Pcs Yes 12345 a)Basic excise duty a)16% a)On Assessable value
TEL) b)Education cess b)3% b)On duty value
MOTHER Pcs Yes 23456 a)Basic excise duty a)16% a)On Assessable value
BOARD(INTEL) b)Education cess b)3% b)On duty value
Pcs Yes 34567 a)Basic excise duty a)16% a)On Assessable value
256 b)Education cess b)3% b)On duty value
RAM(HYNIX)
DVD- b)Education cess b)3% b)On duty value
R/W(SAMSUNG)
b)Education cess b)3% b)On duty value
FDD(SONY)
CABINET(FRON Pcs Yes 67890 a)Basic excise duty a)16% a)On Assessable value
TECH) b)Education cess b)3% b)On duty value
15” b)Education cess b)3% b)On duty value
MONITOR(LG)
KEYBOARD(SA b)Education cess b)3% b)On duty value
MSUNG)
MOUSE(FRONT b)Education cess b)3% b)On duty value
ECH)
Finished Unit Excise Tarrif Type of duty Rate of Method of calculation

Products details Classific duty
ation
Computer Pcs Yes 223345 a)Basic excise duty a)16% a)On Assessable value
b)Education cess b)3% b)On duty value
Set BOM:
Set the production formula to produce a computer with the raw materials given.
1 pcs of each raw material is required to produce 1 pcs of computer.
Create Ledgers for Excise Duty

Ledger Name Under Group Inv values are aff. Type of
Duty/Tax
Input Excise Duties & Taxes No Other
[16%]
Input Ed Cess Duties & Taxes No Other
[3%]
Output Excise Duties & Taxes No Other
[16%]
Output Ed Cess Duties & Taxes No Other
[3%]
Excise Payable Current Liability No -
01. Purchase 100 Pcs of Processor (Intel) @ 5000, 100 Pcs of Mother Board (Intel) @
2500, 100 Pcs of Cabinet (Frontech) @ 1000, with excise duty @16% and Ed. Cess
@ 3% from Frontech Ltd. [Bill No. SC/FL/001]
02. Purchase 100 Pcs of 256 RAM (Hynix) @ 2000, 100 Pcs of DVD-R/W (Samsung)
@ 2500, 100 Pcs of FDD (Sony) @ 250, with excise duty @16% and Ed. Cess @
3% from Frontech Ltd. [Bill No. SC/FL/002]
03. Purchase 100 Pcs of Mouse @ 250, 100 Pcs of Monitor (LG) @ 4500, 100 Pcs of
Keyboard (Samsung) @ 500, with excise duty @16% and Ed. Cess @ 3% from
Sonotech Pvt. Co.. [Bill No. SC/SP/001]
04. Company decided to manufacture 90 Pcs of Computer, do the needful.
05. Sold 85 Pcs of Computer @ 30000 to Mr. Khatri with Excise Duty @16% and Ed.
Cess @3%. [Bill No. SD/KH/001]
06. After adjusting the excise duty, clear the duty through SBI.
Report:-
Go to Gateway of Tally >Balance Sheet
EXCISE without CenVAT Credit

Create a new company to perform EXCISE without Cenvat Credit,
Enabling Excise in tally

Go to Gateway of Tally > F11: Features > Statutory & Taxation
The Company Operations Alteration screen appears as mentioned below.
3. Set Enable Dealer – Excise to Yes.

4. Set Set/Alter Dealer – Excise Details to Yes.
Enter the following details:-

ECC/PAN Based Regn/Code No. - DIWPD5241D/BK/456
Range
Code : KOL/MOM/2564
Name : KOLKATA SOUTH
Address : 60B, C.I.T ROAD
Commissionerate : KOL/NCC/005
Division
Code : KOL/MOM/255564
Name : KOLKATASOUTH
Address : 9, GARIAHAT ROAD
Create the following Supplier Ledger

Whirlpool Pvt Ltd Yes Yes Manufacturer
Videocon Pvt Ltd Yes Yes Manufacturer
Create the following Customer Ledger

Harihar Pvt Ltd. Yes Yes Not applicable
Khatriwala Co. Yes Yes Not applicable
Create the following Ledgers for Excise Duty
Ledger Name Under Group Inv values are aff. Type of Duty/Tax
Excise Purchase Account Yes -
duty@16%
Ed Cess@3% Purchase Account Yes -
Create the following Stock Items

Name Unit Excise Tarrif Type of duty Rate of duty Method of calculation
details Classifi
cation
Refrigerator Pcs Yes IA123 a)Basic excise duty a)16% a)On Assessable value
4 b)Education cess b)3% b)On duty value
Washing Pcs Yes BD65 a)Basic excise duty a)16% a)On Assessable value
Machine 78 b)Education cess b)3% b)On duty value
Creation of Excise Purchase Voucher Type:

Voucher type
Accounts Info create

Name: Excise Purchase
Pass the following entries using Excise Purchase voucher type:
07. Purchase 100 Pcs of Refrigerator @ 15000 with excise duty @16% and Ed. Cess @
3% from Whirlpool Pvt Ltd. [Bill No. SC/WL/001] Tariff classification: IA1234
08. Purchase 100 Pcs of Washing Machine @ 16000 with excise duty @16% and Ed.
Cess @ 3% from Videocon Pvt Ltd. [Bill No. SC/VC/001] Tariff classification:
BD6578
Creation of Excise Sales Voucher Type:

Voucher type

Name: Excise Sales

Pass the following entries using Excise Sales voucher type:
09. Sold 80 Pcs of Washing Machine @ 19000 to Khatriwala Co. [ Bill No.
SD/KW/001 ]
010. Sold 70 Pcs of Refrigerator @ 19000 to Harihar Pvt Ltd [ Bill No. SD/HP/001 ]
Creation of Excise Debit Note Voucher Type:

Voucher type

Name: Excise Debit Note
Pass the following entries using Excise Debit Note voucher type:
011. Return 10 Pcs Refrigerator to. Whirlpool Pvt Ltd
Creation of Excise Credit Note Voucher Type:

Voucher type

Name: Excise Credit Note
Pass the following entries using Excise Credit Note voucher type:
012. Returned 10 Pcs. of Washing Machine by Khatriwala Co.
Excise Reports
Go to Gateway of Tally > Display Menu > Statutory Reports > Dealer Excise Reports.
PAYROLL
1. Create a company named PAYROLL and assign balances against the following
ledgers:
Cash Rs.50000, Rs.250000 in HDFC A/C no. 009650012 in Elgin Branch, Profit
and Loss – Rs.100000 and Rs.200000 in Capital A/c.
2. Enabling Payroll in Tally

Go to Gateway of Tally > F11: Features> Accounting Features
Set the following features to Yes.
a. Maintain Payroll
b. More than one Payroll / Cost Category
3. Go to Gateway of Tally - Press F12: Configuration – Payroll Configuration.
Field Description
Show Statutory Details? Set this field to Yes
Show Passport/Visa Details? Set this field to Yes
Show Contract Details? Set this field to Yes
4. Create the following Units

Day, Hour and Minutes to record the attendance used for calculation of pay.
GOT - Payroll Info – Units – Create.
Also create compound units such as Mth of 30 day and Hr of 60 Min
5. Create Attendance/Production Types

Go to GOT – Payroll Info – Attendance/Production Types – Create.
Name Under Attendance/Production Unit

Types
Unpaid Leave Primary Leave without pay Automatically
appears
Paid Leave Primary Attendance/leave with Automatically
pay appears
Casual Leave Paid Leave - Automatically
appears
Absent Unpaid Leave - Automatically
appears
Overtime Primary Production Hr of 60 Min
6. Create the following pay heads:
Go to Gateway of Tally > Payroll Info > Pay heads > Create
Leave Per
Name to Used
withou Calculati day
SL Pay Head appear for Calculation
Name Under t pay on calcula
No. Type in Gratui Type
Period tion
Payslip ty
basis
Earnings As per
Indirect On
1. Basic for Basic Yes Absent Month calenda
Expenses Attendance
Employees r year
Earnings As Computed
Dearness for Indirect Value
2.
Allowance Employees DA Yes N/A Month N/A
Expenses [ On Basic
50%]
Earnings As Computed
House Rent for Indirect Value
3. Employees HRA no Month N/A
Allowance Expenses [ On Basic + N/A
DA 20% ]
Earnings
Conveyance Indirect Conveya
4.
Allowance
for No Flat Rate - Month N/A
Expenses nce
Employees
As Computed
Deductions Current
Provident Value
5. From Liabilitie PF - Month N/A
Fund [ On Basic -
Employees s
12%]
As Computed
Employees Current value (On
*Professional -
6. Statutory Liabilitie P.Tax - Current Month N/A
Tax
Deduction s Earnings
Total)100%
Earnings On
for Production
Employees Indirect Hr of 60
7. Overtime OT No [Production N/A
Expenses min
type
:Overtime]
Current
8. **Gratuity Gratuity Liabilitie - - - - - -
s
Current
Salary Not
9. Liabilitie - - - - - -
Payable Applicable
s
*Slab rate for P.Tax is given below:-

Effective From From Amount Amount Upto Value Basis
01-04-2006 1500 0
1500 2000 18
2000 3000 25
3000 5000 30
5000 6000 40
6000 7000 45
7000 8000 50
8000 9000 90
9000 15000 110
15000 25000 130
25000 40000 150
40000 200
**Slab Rate details for Gratuity calculation

Gratuity Days of a Months : 26
Number of Months Eligibility days for gratuity calculation per year
From To
1 60 0
61 15
7. Create Employee groups

Go to Gateway of Tally> Payroll Info.> Employee Groups> Create
Category Name Under
Primary Cost Category Admin Primary
Primary Cost Category Sales Primary
8. Create Employees with the following details :
Category Primary Cost Category

Name Ashis Kapoor
Under Admin
Date of Joining 01-08-1998
Employee Number EM01
Designation Manager
Function Administration
Location Elgin
Gender Male
Date of Birth 1-7-1976
Blood Group B+
Father / Mother Name Mr. Ajay Kapoor
Address 29/2, Christopher Road,
Kolkata -700 046
Contact Number 033-22873021
E-Mail ID Ash_125@yahoo.co.in
Bank Name HDFC
Branch Elgin
Bank A/c Number 009560013
Employee I.T. PAN AANPI4541L
PF Account Number 356578901
ESI Number XXX
Passport Number U103806
Country of Issue India
Passport Expiry Date 02-12-2012
Visa Number SQI602545
Visa Expiry Date 31-12-2010
Work Permit Number WPN35547
Contract Start Date 01-07-2005
Contract Expiry Date 31-07-2010

Name Priya Sethi
Under Admin
Designation Senior Executive
Function Executive
Location Elgin
Gender Female
Blood Group A+
Father / Mother Name Karan Sethi
Address P-48 C.I.T. Road
Kolkata-700 014.
E-Mail ID Ps_14@hotmail.com
Bank Name HDFC
Branch Elgin
ESI Number XXX
Employee I.T. PAN BDFDPI4542L
Passport Number E10568799
Visa Number HV34794
Work Permit Number SE261112
Name Rohan Agarwal
Under Sales
Designation Jr. Executive
Function Sales
Location Elgin
Gender Male
Blood Group A+
Father / Mother Name Ashok Agarwal
Address 45, Azgar Mistri lane
Kolkata -700 025
E-Mail ID rohan@hotmail.com
Bank Name HDFC
Branch Elgin
ESI Number XXX
Employee I.T. PAN SETPI4645L
Passport Number SE104907
Visa Number TI15427
Work Permit Number WI479201
9. Create Salary Details for an Employee Group:
Go to Gateway of Tally> Payroll Info.> Salary Details> Create
Select one by one
1. Admin
2. Sales
Admin Sales SALARY DETAILS
Effective Pay Rate Pay head type
Rate Per Calculation Type Computed On
From Head
Earnings for
01-04-06 Basic 10000 8000 Month on Attendance
Employees
Earnings for As Computed
DA Employees Value Basic Salary
Earnings for As Computed

Employees Basic Salary +
HRA Value
DA
Convey Earnings for
800 1500 Month Employees Flat Rate
ance
Overti Earnings for
80 60 Hr Employees On Production
me
Deductions As Computed
Provide From Value Basic Salary
nt Fund Employees
Profess Employees
Statutory On Current
ional
Deduction Earning Total
Tax
10. Create Salary Details for Employee:

Go to Gateway of Tally> Payroll Info.> Salary Details> Alter> Select the
Employee from the List of Employees/Group
a. Effective from 1/4/2006 >Select copy from Parent Value for all the employees
except Priya Sethi.
b. Basic of Priya Sethi will be Rs.9000/-P.M & overtime rate is Rs.70/- per hour.
11. Attendance Voucher Entry –

Go to Gateway of Tally > Payroll Vouchers > CTRL+F5: Attendance
In the month of July’06 some employee has taken leave and some worked overtime.
Pass the necessary transaction with the following details given below.
a. Ashis Kapoor has taken a casual leave on 1st July’06 and worked 140 min as overtime
on 31st July’06.
b. Priya Sethi has taken a casual leave on 1st July, worked overtime on 2nd July’06 for 3
hrs and absent on 31st July’06.
c. Rohan Agarwal has worked overtime for 2 hour and 30 minutes on 1st and 2nd
July’06.
12. Attendance Sheet / Attendance Register Report:

Check attendance sheet and attendance register report for the month of July ’06.
[Hint: GOT – Display – Payroll Report – Attendance Sheet / Attendance Register.]
13. Payroll voucher entry:

Generate the pay slip of the employee as on 31st July ’06
14. Payment voucher entry:

On 31st July 2006 salary payment is made through HDFC.
15. Check the Following Payroll Report:-

a. Pay Slip
b. Payroll Statement.
c. Payment Advice
d. Gratuity and Expat Reports.
16. Ashis Kapoor’s pay structure has been revised with effect from 01-08-2006
and the details are as follows.
Name Old Pay Structure New Pay Structure

Basic Rs.10000 Rs.11000
DA 50% on Basic 60% on Basic
HRA 20% on Basic+DA 25% on Basic+DA
Conveyance Rs.1000 as monthly flat rate Rs.1200 as monthly flat rate
Overtime Rs.80 Per Hour Rs.85 Per Hour
17. Priya Sethi has taken advance of Rs.10000 from the concern on 1st August,
Rs.1000 is adjusted every month from her salary.
18. During the month of August 2006, record the following employees leave
taken and overtime worked.
Employee Name Casual Leave Absent Overtime

Ashis Kapoor 2 Days - 90 Min
Priya Sethi 1 Day 1 Day 2 Hours
19. Payroll Voucher Entry:

Generate the pay slip of the employee as on 31st August 2006.
20. Payment Voucher Entry:

On 31st August’ 2006 Salary payment is made through HDFC
21. Check the following reports :-
a. Pay Slip
b. Payroll Register
c. Ledger Employee Breakup
d. Pay Sheet
e. Payment Advice for the month of August 2006.
f. Finally view Profit & Loss and Balance sheet.
Note
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Tally 9 Assignment

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TALLY 9.

Name : <Your Name> e.g. Tapan Samanta & Co.

3. From Account Info. Menu you can create

4. From Inventory Info. Menu you can create

5. From Display Menu you can view the report of

[From “Account Info.” menu]

View the report

Haralalka (I) Pvt. Ltd. 32000.00

Onyx Ltd. 28000.00

Samanta InfoTech 38000.00

IICA Infosys 32000.00

HiTech Pvt. Ltd. 29000.00

[From “Gateway of Tally” menu]

Press F11 and turn on the “Maintain Stock Categories” option

Inventory Info.→ Stock Categories → Create

Press F11 and turn on the “Maintain Multiple Godowns” option

Inventory Info.→ Stock GoDown → Create

[From “Gateway of Tally” menu]

Inventory Info.→ Stock Units of Measure→ Create

Type First Unit Conversion Second Unit

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Item Name Group Category Quantity Rate Value

Note for Inventories Integration

View Report (From “Gateway of Tally” menu)

View Report [From “Gateway of Tally” menu]

View Report [From “Gateway of Tally” menu]

View Report [From “Gateway of Tally” menu]

Note for Cost Centre and Cost Categories

Accounts Info.→ Cost Centre → Create

View Report [From “Gateway of Tally” menu]

Press F11 key and set “Yes” the followings

Create four Ledgers Account

View the report [From “Gateway of Tally” menu]

View the report [From “Gateway of Tally” menu]

View the report [From “Gateway of Tally” menu]

View the report [From “Gateway of Tally” menu]

View the report [From “Gateway of Tally” menu]

View the report [From “Gateway of Tally” menu]

Note for Order, Challan and Bill

View the report [From “Gateway of Tally” menu]

Note for Actual and Bill Qty

Press F11 (Company Features) key

View the report [From “Gateway of Tally” menu]

Note for Billing Term

Create these ledgers

Ledger Name Under Group Type of Duty/Tax VAT/Tax Class

Note for Vat and CST

Change all Purchase Bill (From “Gateway of Tally” menu)

View Report (From “Gateway of Tally” menu)

Change all Sales Bill (From “Gateway of Tally” menu)

View Report (From “Gateway of Tally” menu)

View Report (From “Gateway of Tally” menu)

View Report (From “Gateway of Tally” menu)

Note for TDS

Press F11 (Company Features) key

Enter TDS Deductor detail : Yes