Weekly site meeting minutes: 49

Weekly site meeting Date: 14/03/2018

Project: Le Bel Air Hotel

Civil work – Phase 1 and 2
Contractor: Ravansith Thammarangsy

Ravansith THAMMARANGSY
Sisombat DOUANGVILAYKEO
To: From: LABBÉ Steve
Gary TYSON
Rodolphe GAY

Pages: 5 pages Date: 19/03/18

Francois GRECK
Chantha LIM
Le Bel Air Project
Ken SOPHORN
8Ref: Civil Work Phase 1 and Phase 2 CC:
Fernando BUZI
Ravansith THAMMARANGSY
Thomas VAN DE CASTEELE

Persons attending the site meeting

Client: Treasure Group Le Bel Air Construction Co., Ltd.

1 – Mr Sisombat DOUANGVILAYKEO: owner, 020 5557 0567 (Absent)
2 – Mr Rodolphe GAY, owner representative, 020 5818 5888 (Absent)
3 – Mr. Gary Tyson, General Manager Le Bel Air Resort, 020 7787 1377 (Absent)

Hereafter named as « TR »

Architect and Project Management team:

1 – Mr. Francois GRECK, Architect Project Manager, 020 55515 021 (Absent)
2 – Mr. Steve LABBÉ, Civil Engineer, Project manager, 020 9662 4639 (Present)
3 – Mr. Thomas VAN DE CASTEELE, Architect, 020 5964 3097 (Absent)
4 – Mr. Fernando BUZI, Architect, 020 9161 7180 (Absent)
5 – Mr. Chantha LIM, Project Manager Assistant, 020 5234 9576 (Present)
6 – Mr. Ken SOPHORN, Project Manager Assistant, 020 58975131 (Present)

Hereafter named « PM »

Contractor: Ravansith THAMMARANGSY

1- Mr. Ravansith THAMMARANGSY, project manager, 020 5551 2812 (Present)
2- Mr. Sengchan, Site Manager, 020 5552 7042 (Present)

Hereafter named as « Sith »

Le Bel Air Hotel
Civil work – Phase 1 and 2

1. General remarks

This report refers to a site meeting held on 07/03/2018.

Next meeting will be on 22/03 at 9 am.
Coordination meeting with MEP contractor will be scheduled every Wednesday at 2 pm.

All parties can comment the weekly site meeting minute report until next weekly meeting. If no
comment is received, the report will be considered as approved and all parties will have to sign it.

2. Administrative work

Term of Payment:
LSR: 1st year guaranty (5%). Civil gave bank guaranty to PM 14.02. Client signed on reception to BG.
No paid yet
LBAH: claim for progress February phase 1&2. Progress phase 1 paid on 15.03

3. Drawings

Architect drawings :
Civil plan to issue Swimming Pool schematics & MEP shop drawings before starting work.
See Annex 1 (transmittal register document will be sent by PM on a weekly basis).
Since last meeting, the following documents have been sent by PM:
- 170305.LBAH- 10 Bungalows - Ver A5.17 sent on 06/03
- 180307.LBAH Restaurant - REV D3 sent 09/03
- 180227.LBAH Restaurant - REV D1 (PT3) - RESEND sent on 09/03
- 180309.LBAH Master Landscaping Plan Rev A sent on 09/03
- 180312.LBAH Restaurant - REV D3 sent on 13/03
- 180312.LBAH Garbage Storage Revision A2 sent on 13/03
- 180309.LBAH - 6 Rooms B - Rev A4.14 sent on 13/03

Shop drawings:
See Annex 2 attached to the email: Shop Drawing Register
Sith still has to issue:
- Lobby staircase
- Lobby roof structure
- Lobby ramp way
- Lobby brickwall

4. Materials
Sith has to submit all architectural items to PM for approval.
Sith submitted during meeting:
-
TR and PM approved during meeting:
-
See Annex 3 attached to the email: Material Submittal and inspection Register
-
Remarks on material specification:
- Sample for LV manhole cover, Septic Tank cover: to be formally approved by TR
- Manhole for outdoor pipe clean out: to be formally approved by TR
- EAL and FAL: sample to be made by wood as per CA dimension.

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Le Bel Air Hotel
Civil work – Phase 1 and 2

5. Variation of work

VO7: Submitted by civil on 16/02. Commented by PM on 21/02. Sent to TR on 02.03.18

VO8: Sent by PM on 20/02 (Roof structure only). Sith sent back on 12.03. Re use rafter and purlin.
TR accepted construction work cost only. TR asks Sith to review preliminaries cost.
VO9: Sent by PM on 07/03

6. Change of order

7. Planning
Daily activities report and rain recap:
Daily activities report: Not submitted between 21/05 to 30/11.

Weekly progress and forecast planning:

List of weekly progress and forecast weekly work: To send to PM

Monthly progress planning:

Project Dead Line:

Contract deadline is 22/05/18 postponed to 28/05/18 (+6 days). New dead line 10/08/18.

General planning
Delta will be off between 13/04 to 17/04 (Pi Mai Holidays)

8. Mock Up Room
Remaining work: Add locker on Door D5 (1m15), install black fabric to Hid FC Unit, finish access
panel, install stickers on Door D4.

9. Progress of the work

General:
Civil wait for VO signature before starting work on Restaurant Building & Kitchen Building.
Inspection on 32 Rooms starts on 12.03. Postponed to 13.03
Sith will stock Restaurant truss (Old Roof design) that cannot be re used on Client land in front of LBAH.
Sith has to boost painting in 32 rooms + cutting ceiling for trap access installation.

Concrete work:
Concrete test recap table to be revised by Sith on a weekly basis (last revision on 21/03) can be
consulted in the office.
Recap for all 32 rooms to be sent.
Restaurant Bar slab has to be same level as Cover Terrasse. To be demolished and redone.

Sleeves/Septic Tank:
Leaking test to be done before backfilling for underground pipe. CA has to issue test record.

Brick wall/dry wall/moulding:

1m wide brick wall to be done along genset room (for CDU)
Once moulding work completed by building Sith/PM will do an inspection with plastic hammer.
12 Rooms: Civil can do shaft below staircase.

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Le Bel Air Hotel
Civil work – Phase 1 and 2

Sith informed PM can not find brick 15cm

Underground brick wall for bungalow (to reduce CDU noise) will be done later. PM has to give the
location.

Cover terrace: columns moulding to be mortar. No wood

12 Rooms: existing wall not aligned civil complained with mortar. Distance between wall and bed table
reduced.

Floor material:
BoH: skirting by ceramic tile change to skirting by cement board
Cover terrace: pebble Wash, red sample to be shown to client and architects

Wooden work:
Sith has to inform how much he can save on shipping cost when using Mai Pao instead of Mai Khen
Huea
Wooden frame at 12 rooms will not be changed but adapt to existing.
BOH : Keep wood connector for small roof (Transformer side) as it is. Oil painting same color as BOH
wall has been ordered.

Door/windows:
PM will issue a summary of lock system for all doors & windows VO6.

Painting:
PM sent Chart color For VO 6 Building on 01.03.18
32 Rooms: civil starts last painting layer inside rooms. To be Mat Color.

Roof:
6B concrete roof structure to be hidden by wood louver on gable wall.
Water collector will be requested to protect ceiling. Sith can prepare sample (black painted)

Ceiling:
Wifi ceiling trap to be installed in dressing or in terrace. No ceiling trap in 32 rooms.
6A: Sith can not installed ceiling because of CA piping in the bathroom PM will comment.

Light/ Fan/ Furniture:

PM requests to client Lights & Bulbs 32 Rooms + Exterior stair light ASAP

Exterior Works
Add open drain with railings between BOH and entry north (opposite side to transformer) and connect
it to Main drain.
PM deleted one manhole between BoH & Gate.

10. Recap for owner

END OF REPORT
LABBÉ Steve, Project Manager

Treasure Group Ravansith THAMMARANGSY

(Name, Date and Signature) (Name, Date and Signature)

Project Management team (Name, Date and Signature)

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